VARNUM BROOK ELEMENTARY SCHOOL 10 Hollis Street 

Pepperell, MA 01463 (978) 433­6722 

fax (978) 433­8140 ABSENT LINE (978) 433­8976 

www.vbes.nmrsd.org  

SCHOOL HOURS: 8:45AM to 3:05PM   

    

STUDENT­PARENT HANDBOOK 2014­2015 

 Tara Hanley Principal 

 Jill Jarvis 

Assistant Principal 

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NORTH MIDDLESEX REGIONAL SCHOOL DISTRICT CORE VALUES 

 Intellectual Values 

● We believe all students can learn, but not at the same rate or in the same way. ● We believe high expectations are embraced by the staff for themselves and

their students. ● We believe all students have access to a guaranteed viable curriculum. ● We believe in collaborative approaches in both and learning and school

management. ● We believe that a community is “whole” only when it has frequent open,

responsive, sustained, honest, and substantive communication. ● We believe in the integration of theory and practice and in the pursuit of

knowledge through real-life problem solving. ● We believe in the value of questions, of critical thinking and open inquiry,

wherever it may lead. ● We believe that all members of the community, students and parents as well as

teachers and administrators, must acknowledge their own personal responsibility for meeting these goals. 

 Community Values 

● We believe that diversity in all its forms enriches our community of learning. ● We believe that care is what sustains us in our common pursuits, care for our

own and others’ uniqueness, consideration for one another’s feelings, and concern for those who need our help and understanding. 

● We believe that respect is the basic requirement for whatever community we hope to achieve— 

o Respect for the truth, which is honesty; o Respect for difference, which is the essence of diversity; o Respect for one’s self, which is the foundation of our human dignity; o Respect for each other’s person and property which is a matter of law o And a respect for the rules and the authority that govern our

community, for without these there is lawlessness, and no community  

● Finally, we believe that educating the members of our community to the importance of these values is essential to our mission, hence implicit if not explicit in everything we do. 

         

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Varnum Brook Elementary School 2014-2015 

Principal: Mrs. Tara Hanley Assistant Principal: Mrs. Jill Jarvis School Counselor: Mr. Kevin Nelson School Nurse: Mrs. Brenda Fitzpatrick School Secretary: Mrs. Andrea White Kindergarten: Mrs. Dellasanta, Mrs. Nelson, Mrs. Page,  Mrs. Piermarini, Mrs. Riportella Grade 1: Mrs. Anselmi, Mr. Beauregard, Mrs. Silva, Mrs. Dee,  Mrs. Mahoney Grade 2: Mrs. Howard, Mr. Maider, Ms. O’Connor, Mrs. Pageau,  Mrs. Balcom, Mrs. Wholey Grade 3: Mrs. Boden, Mrs. Chaple, Mrs. Fournier, Mrs. Santosuosso, Ms. St. Amand, Mrs. Turgeon Grade 4: Mrs. Falsey, Mrs. Landry, Mrs. Mihill, Mrs. Pinkerton, Mrs. Sheehan Unified Arts: Mrs. Adams and Ms. Batallas, Computer; Mrs. DeCesare, Librarian; Mrs. Dionne & Mrs. Archambeault, Art; Mrs. Kalil and Mrs. Ellars, Music; Mr. Marcin & Mr. Cochran, Physical Education; Mr. Tellier, Instrumental Music Teacher of Children with Special Needs: Mrs. Anderson, Mrs. Aubuchon, Ms. Law, Mrs. Kerry McCarthy, Mrs. Kim McCarthy, Mrs. Reidy, Ms. Young Speech & Language: Mrs. Gill, Mrs. Edgerly, Mr. Howard, Mrs. Rubinic Title I: Mrs. Hamelin, Mrs. Young  School Psychologist: Dr. Rapala, Dr. Roy District Special Education: Mr. Davolio, Mrs. Revis District Autism Specialist: Susan Kraemer District Behavior Specialist: Kimber O’Connell Kindergarten Assistants: Mrs. Alexander, Mrs. Loprinze, Ms. McLennan, Mrs. Purcell, Mrs. Urbanowski General Assistants: Mrs. Abernathy, Mrs. Cann, Mrs. Desiderio,  Mrs. Haley, Mrs. Leach-Steinmann, Mrs. Murphy, Mrs. Scanzillo,  Mrs. Steeves Teaching Assistants: Mrs. Babineau, Ms. Batchelder, Mr. Bowen, Mrs. Butts,  Ms. Connor, Mrs. Davis, Mrs. Grise, Mr. Haven, Ms. Laurin, Mrs. Mershon,  Mrs. Proulx, Mrs. Ragsdale, Mr. Stefanik Office Assistant: Mrs. Szum Custodians: Mr. Amari, Mrs. Chase, Mr. Hayden, Mr. Muth, Mr. Spinelli            

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North Middlesex Regional School District 45 Main Street, Pepperell, Massachusetts 01463  

Ms. Joan Landers, Superintendent of Schools 597-8713   Mrs. Nancy Milligan, Assistant Superintendent of Schools 597-8713

 Ms. Nancy Haines, Manager of Financial Operations 597-8713

Mrs. Linda Rakiey, Director of Special Education 597-3085   Mr. Jeremy Hamond, Director of Technology 597-8713   Mr. Oscar Hills, Director of Buildings & Grounds 597-8713   

North Middlesex Regional School District School Committee  

Anne Adams Pepperell Email: anneadams 

Jonna Clermont, Vice Chair Pepperell Email: jclermont 

Brian Edmonds Pepperell Email: bedmonds 

Crystal Epstein Ashby Email: cepstein 

William Hackler At-Large Email: whackler 

Michael Morgan At-Large Email: mmorgan 

Susan Robbins, Chair Townsend Email: srobbins 

Randee Rusch At-Large Email: rrusch 

Robert Templeton Townsend Email: rtempleton 

FY 2014 School Committee Meeting Schedule—all meetings at NMRSD  September 08, 2014 September 29, 2014 October 27, 2014 November 10, 2014 November 24, 2014 December 08, 2014 January 12, 2014 January 26, 2015 February 09, 2015 February 23, 2015 (Regular Meeting/Budget Hearing) February 24, 2015 (Snow Date Budget Hearing) March 09, 2015 (Regular Meeting/Budget Adoption) March 10, 2015 (Snow Date Budget Adoption) April 06, 2015 April 27, 2015 May 04, 2015 (Organizational Meeting) May 18, 2015 June 08, 2015 June 22, 2015

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MISSION STATEMENT The mission of Varnum Brook Elementary School is to maintain a safe and nurturing environment where children, parents, teachers, neighbors, and friends work together to foster academic success and social growth. Children become confident learners who will be prepared for the demands of the twenty-first century. OUR SHARED VISION School Climate Our school fosters a caring, safe, supportive environment that encourages responsibility and respect. Students and staff share knowledge while working together cooperatively. Individual Students Our school promotes individual achievement, and we work together to encourage intellectual curiosity, risk-taking, problem-solving, and personal responsibility while fostering a love of learning and recognizing individual uniqueness. Personnel All staff works collaboratively with one another and fosters open communication. Curriculum Our school provides student-centered and interactive learning experiences that incorporate all learning styles. We promote intellectual, social, and ethical development of all children. Our curriculum will provide students with tools to become lifelong learners. Assessments are purposeful and provide staff with the information they need to guide instruction. Community We believe that working together in partnership with the entire school community demonstrates ownership in our school and school pride.  GENERAL INFORMATION SCHOOL HOURS: 8:45AM to 3:05PM Notes to School Notes to school should be as detailed and specific as possible. Please make sure: *the note is addressed to a specific person, including their last name  *the note identifies your child by his/her first and last name *the note is dated--with the correct date *the note is legible *you sign the note--including your last name *you give a phone number where you can be reached that day, in case we have any questions *any changes to your child’s dismissal arrangements are spelled out in detail. Remember--if someone is picking up your child, you must identify that person by name; if your child is riding the bus home instead of getting picked up, please state in the note what bus your child rides; your child may not ride a different bus unless it is for after-school child care, and if your child does need to ride a different bus for after-school child care, you must state that in your note; you must provide the name/address/phone number of where your child is going on the different bus, and you must provide the bus number. *please do NOT send emails with dismissal instructions. There is no way to guarantee that we will receive your email in a timely manner. Email notifications of dismissal instructions will NOT be honored. If you are not able to send in a note with your child in the morning, you may fax one to (978) 433-8140 by 1PM.  

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For your convenience, you can purchase pads of ‘VBES Note to School’ from the PTO, or download and print ‘VBES Note to School’ from the Varnum Brook website, then fill it in as appropriate. Cafeteria/Lunches This year, school lunches are being provided by Whitsons. Lunch is available every full school day and on delayed opening days. Menus are posted on the school website and on the Whitsons website for each month. Lunches conform to all state and federal lunch program guidelines. This year lunch costs $2.55; milk alone is sold for $0.60. Lunches may be prepaid with the school cafeteria so that your child does not need to carry money; we encourage you to take advantage of this option. Free or reduced cost lunches are available for qualifying families. Free/reduced lunch applications are sent home with each child at the beginning of the school year and are available at the office throughout the year.   Parents are invited to have lunch with their children on Fridays, and should not be accompanied by other children. Adult lunches are $3.50. Parents, if you are having lunch with your child and are not planning to buy the school lunch, please bring in food only for yourself and/or your child. Please do not bring in food to share with any other children.   Over the past few years, a number of students have borrowed money for lunch or milk. Notification has been sent home to parents to notify them of the borrowed money and to ask for prompt repayment. We ask for your help in making sure that your child brings his/her lunch or milk money to school every day. Better yet, it is recommended that you prepay for your child’s lunches so that you do not have to remember to give your child money each day, and your child does not have the responsibility of carrying money. You may prepay online on the Whitsons website, or by sending in cash or a check to the school with your child. We appreciate your help and cooperation in this matter. Recess All students have a recess after lunch. Recess is a time for relaxing, exercising, playing, socially communicating, and renewal for learning. The school rules and classroom rules are guidelines for appropriate behavior at recess. The school playgrounds are always supervised by school personnel. Children who disobey rules may lose recess privileges. Bullying, fighting, biting, threatening, swearing, or sexual harassment is strictly forbidden and may result in other disciplinary measures. Please dress your child appropriately for all weather conditions. Weather permitting, children will go outside. PLEASE NOTE: Children who cannot participate in outdoor recess due to any type of medical or health issue MUST HAVE A DOCTOR’S NOTE EXCUSING THEM FROM OUTDOOR RECESS. Children will not be excused from outdoor recess with only a parent’s or guardian’s request. PLEASE NOTE: Parents may not attend recess with their child.   Counseling Mr. Kevin Nelson is the counselor for all students. He will meet with individual students, groups, and classes as needed throughout the school year and is available to meet with parents. If you have any questions, please call Mr. Nelson at 978-433-6722.  Address/Phone Changes and Emergency Contact Information Chapter 76, Section 1A of the Massachusetts General Laws requires parents/guardians to provide the school with a home, work, or other emergency telephone number so that they may be contacted during the school day. Please notify the school immediately (in writing)

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of any address or phone number changes. We will then make the appropriate changes on our records and, if necessary, make busing changes. Also, please notify the office if any emergency contact information changes. If your phone is disconnected, please let us know right away and give us an alternate number to reach you. School Newsletter A newsletter is posted on the school website and sent to our school email list on a regular basis. It includes information, upcoming events, requests, and suggestions of specific importance to the families of Varnum Brook Elementary School. This communication strives to promote the school and home as partners in education by coordinating the efforts of both. All students will receive the newsletter in paper format until mid-October. After that time, newsletters will only be sent home electronically and will also be available on the school web site. Paper copies will be available at the main office. Please note: the school may use this electronic system to communicate with parents during an emergency or unexpected situation. Please consider joining our email list by sending an email to vbes@nmrsd.org.  Teachers’ Newsletters In order to best provide communication between school and home, teachers develop regular newsletters to update families on the curriculum covered as well as special projects in the classroom. Newsletters may also be from music, art, physical education, library, and computer teachers. Report Cards and Parent Conferences Report cards are sent home three times each school year for students in grades 1-4. Report cards for kindergarten students are sent home in the middle and at the end of the school year. Parent-teacher conferences will be held in November and March. Parents/teachers may request conferences at any time during the school year.   Contacting Your Child’s Teacher To contact a child's teacher, send a note asking the teacher to call or leave a message with the office. The teacher will return the call as soon as possible. We encourage you to contact your child’s teacher when questions or concerns arise.  Dress/Appearance Students are not allowed to wear articles of clothing or accessories that interfere with safety or that are disruptive, offensive, disrespectful, discriminatory, or otherwise inappropriate for the school community or that interfere with learning. Appropriately fitted footwear must be worn at all times by all persons in the school and on school grounds. The school administration and staff reserve the right to make decisions in cases where the dress, appearance, or behavior of one student may interfere with the learning process for others. Proper attire is required for participation in all physical education classes.  Personal Belongings Students are discouraged from bringing personal belongings to school, especially anything of value (i.e. jewelry, watches, money, electronic devices, etc.). The school will not assume the responsibility in case of loss or misplacement. Only teacher-approved learning devices (such as calculators) are permitted on school property. Listening or recording devices of any sort (cameras, phones, radios, CDs, etc.) and communication devices of any sort (tapes, cell phones, pagers, etc.) are prohibited during the school day. Unauthorized use of items will result in confiscation and, upon the first offense, the item in question may

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be returned to the student at the end of the school day. A second offense will result in confiscation and the item will only be released to the student’s parent/guardian. Items such as lunch boxes and backpacks SHOULD BE LABELED WITH THE STUDENT’S NAME. Jackets, snow pants, boots, gloves, etc. should also be labeled. PLEASE DO NOT ALLOW YOUR CHILD TO BRING TOYS OR STUFFED ANIMALS TO SCHOOL, unless allowed by your child’s teacher for a specific purpose. Lost and Found A designated “Lost and Found” will be available in the cafeteria during the school year. Parents and students may claim articles. Glasses and other more valuable items are kept at the school office. Unclaimed Lost & Found items are donated to charitable institutions or discarded periodically. Please remember to mark your child's belongings!  New Registrations/Transfers Out New students must be registered at the school office. Health records, original birth certificates, and proof of residence are required for registration. Once all registration information is received, the health records will be reviewed by the school nurse and upon the nurse’s approval the child will be placed in a homeroom. The school start date will be determined by guidance/administration. Children must reside in Pepperell to attend Varnum Brook or must be approved for school choice. Parents/guardians are asked to sign a release form so that we may obtain the child's records from the previous school. We ask parents who plan to move FROM Pepperell to please notify us in writing of the anticipated move at least one week ahead of time. This applies to students who move during the summer months also. Parents/guardians are not permitted to carry records to the next school. Student records will be forwarded if/when a request is received from the student’s new school. Field Trips Once or twice a year, children may take an educational trip to enhance their grade level curriculum. Parents are given information, via school notice, prior to the trip. The fees charged for field trips are based on admission costs and costs of transportation. Students are expected to exhibit appropriate behavior reflecting school-wide rules and procedures while on a field trip.  Classroom teachers will obtain chaperones for each field trip. Parents who are not serving as chaperones are not to meet their children at the field trip site as additional adults create a safety issue. Chaperones must have a CORI check on file with the school district in order to be chosen as a chaperone. The CORI form used by North Middlesex Regional School District requires you to verify your identity by showing a photo I.D. in person when completing the form.  When Parents Have a Concern We welcome any opportunity to assist you and your child to have a successful experience at Varnum Brook Elementary School. Contacting the right person and discussing your concerns can solve most problems. Generally the best place to begin to solve an issue is the source. In the event that you are not satisfied with the solution or are unable to resolve an issue, you should then contact the guidance counselor, assistant principal, or principal. ATTENDANCE Regular and punctual attendance is of great importance. VBES has always considered consistent and regular student attendance as one of the most important factors in helping

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your child reach his or her potential. We ask you to make every effort to have your child/ren at school on time each day they are in good health and to refrain from having your children released early.   If a student will be absent from school or arriving late, parents are expected to call the school absent line (978-433-8976) by 9:15AM to report the absence or late arrival. If the school is not notified, we will make every effort to locate a parent to verify the security of the student. Please give the reason for the absence when you call in, so that we can track and manage health problems. If no explanation is given for your child’s absence when you call the absent line, it will be considered an unexcused absence.  If a student is absent for a medical reason or other excused absence, homework may be requested and sent home after the child has been absent for one full day. Homework requests should be made no later than 10 AM; requests made later in the day may not be honored.  Vacations are not excused absences. Since so much of the educational experience is based upon classroom participation, regular attendance helps your child take an active part in the total school program. Except in cases of illness and extenuating circumstances, students are expected to be present when school is in session. We ask that parents check the school calendar each year and make every reasonable effort to avoid the planning of family vacations on school days. Vacations and trips with a recreational focus should not be taken during school time. If a student is absent due to a vacation or family event, any missed work will be provided when the student returns to school.  Arrival Time Please be aware that the school day officially begins at 8:45AM. We expect all students to arrive at school prior to the start of classes. Children will disembark the buses and go to classes beginning at 8:45AM. Children who do not ride the buses should arrive at 8:45 AM.  End of Day Pick-Up Children who are being picked up by parents, guardians, or another designated adult at dismissal time must be signed out by that adult. Those children being picked up will be called for dismissal time by grade level and dismissed by a staff member in the back pick-up area. Children picked up at any time during the school day must be picked up at the office. If a child is being picked up at any time by any person other than their custodial parent or legal guardian, the custodial parent or legal guardian must send a note in advance to the child’s teacher with the name of the person picking up the child and specifying on what date that person will be picking up the child. (We do not accept ‘blanket’ notes authorizing someone to dismiss a child at any time or on any unspecified date.) The person named in such a note, in case s/he is not known by responsible staff members, must be prepared to show photo identification when picking up the child. No child will be released to anyone other than his/her custodial parent or legal guardian without express written permission from the custodial parent or legal guardian.  We cannot take phone calls to notify the school of pick-ups. All such notification must be in advance in writing. Please do NOT send an email with dismissal instructions—we cannot guarantee that your email will be received in a timely manner.

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Emails with dismissal instructions will NOT be honored. If you are not able to send a note in with your child in the morning, you may fax a note to (978) 433-8140 NO LATER THAN 1PM. PLEASE NOTE: Having someone listed as a contact on your child’s Emergency Registration Card does NOT give that person authorization to dismiss your child under any other circumstances, without your express written consent for a dismissal on a particular date.  Early Dismissal If necessary, a child may leave the school during the school day with a parent, guardian, or other designated adult. S/he must be signed out in the office. Parents who will be dismissing children prior to normal dismissal time should notify the school in advance in writing—and remember, your note must name the person who will be picking up your child (please use first and last name, not “Auntie Jane” or “his grandfather”). Please try not to dismiss your child early unless it is absolutely necessary. It is disruptive to the child’s day and disruptive to the classroom. Children being dismissed early must be picked up no later than 2:50PM or must wait for regular dismissal time. Once end-of-day dismissal begins, the secretary is involved with this complicated process. As a result, telephone calls may not be answered until dismissal is completed. Thank you for your cooperation.  Monitoring of Attendance Student absences, tardiness, and early dismissals are part of our official attendance records, which are required by the state of Massachusetts. If your child is frequently tardy or dismissed early, progress and achievement are affected due to loss of time spent on learning. Tardiness and early dismissals also affect all students in a class as they are disruptive to the classroom activity. Please make good attendance a priority. The administration closely monitors absences, tardiness, and early dismissals by contacting parents and guardians regarding attendance.  WEATHER-RELATED SCHEDULE CHANGES  Snow Days Parent/guardians will be notified of school closings due to snow (or other weather conditions) via our automated telephone message system, Connect5. For this reason, it is critical that you keep the school informed of any changes in your phone number(s). School closings will also be listed on local television stations including WBZ, WCVB, and WHDH (NOT Fox). Look for “North Middlesex Regional School District”.  Delayed Openings Delayed school openings will also be announced via Connect5 and local television. On these days classes will begin one or two hours late and dismiss at 3:05PM. Morning buses will pick up students accordingly. Children will return home as on regular school days. Lunch will be served on delayed opening days. Early Release When it has been determined that children must be dismissed early, the same media resources listed above will be notified. A Connect5 message will also be sent. We do our best to insure that each parent is contacted before their child arrives home. Again, it is critical that up-to-date telephone numbers have been provided for Connect5 messages. Please be sure to also keep emergency cards and transportation information up-to-date.

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When there is a scheduled half day of school, dismissal of pick-ups will begin at 11:30AM. Bus dismissal will begin at approximately 11:40AM, dependent upon the arrival of buses.  HEALTH/MEDICAL INFORMATION The responsibilities of the school nurse include various screenings and participation in a host of activities in addition to emergency treatment of students who are injured or become ill at school. Children Who Become Ill at School When a child becomes ill at school, he/she is sent to see the school nurse. If the nurse feels the child should go home, she contacts the parents or guardians. If a parent/guardian is not available, a relative or neighbor designated on the Student Emergency Card will be notified. The parent/guardian may be required to provide written clearance from a physician for the child to return to school if signs of a contagious condition are exhibited or after an extended absence.   Doctor’s Notes Students must provide a doctor’s note if returning to school after an extended absence (more than 5 days) due to illness or injury. The note must state that the student is able to return to school. Students must also provide a doctor’s note after any type of surgery, indicating that they are able to return to school. A doctor’s note is also required for any student to be excused from gym or outdoor recess, for any medical or health-related reason.  Emergency Cards Chapter 76, Section 1A of the Massachusetts General Laws requires parents/guardians to provide the school with a home, work, or other emergency telephone number so that they may be contacted during the school day. Every child must have emergency cards on file. These cards will be sent home at the beginning of the school year. Please check over and complete both sides of both cards, make changes if necessary, add emergency numbers, sign, and return both cards as soon as possible, but no later than September 12, 2014. The card must list someone other than the parents/guardians who can be notified in case a child becomes ill at school and parents/guardians are not available. We ask for a minimum of two emergency contacts, but feel free to add more. Please make us aware of any changes to the information on the emergency cards.  People listed on your child’s emergency cards as emergency contacts are just that—they are people we will call in the event of an emergency if we cannot reach you. Having someone listed as an emergency contact does not give that person authorization to dismiss your child under any other circumstances, without your express written consent for dismissal on a particular date.  Immunizations and Physicals The Commonwealth of Massachusetts has strict regulations concerning the immunization and physical examinations of children who enter school. Children who do not meet these requirements will not be allowed, under state law, to attend school. Information on immunization requirements is available from the school nurse. District Medication Policy In compliance with Massachusetts General Law and for the safety of our students, this

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medication policy has been written and will be strictly enforced. I. The policy for administration of medications, whether prescribed or over-the-counter, during school hours is as follows: A. Medication must be accompanied by a MEDICATION PERMISSION FORM signed by both the physician and the parent. A signed physician's order, stipulating specific diagnosis requiring treatment, accompanied by a MEDICATION PERMISSION FORM signed by parent will also be accepted. B. Medication must be supplied by the parent in the original pharmacy container. (Please ask your pharmacist to provide a second container and send only the amount of medication needed to school.) C. Medication is kept locked in the nurse's office and is dispensed by the School Nurse. For their own safety and the safety of other students, students are not allowed to carry medication to or during school. D. All medication orders must be for treatment of specifically diagnosed medical need and must be renewed at the beginning of each school year.  Medications Please have your child’s physician complete a Medication Permission Form any time your child will need to have medication administered during school hours. An adult must transport all medications to school in the original prescription or product container. The doctor’s order must match the label on the pharmacy container. New containers with the new medication order must be obtained when the prescription changes. When medication is discontinued, it must be picked up by an adult within two weeks or it is destroyed. Please note students are not allowed to carry any type of medication with them, either prescription or over-the-counter.   Food Allergies The prevalence of food allergies has increased in the school-aged population. In an effort to provide a safe environment for all students, we respectfully request the cooperation of all families in the implementation of the following policies: Any parent of a student who has a physician-documented food allergy is asked to meet with the nurse at the start of the school year to formulate an appropriate allergy action plan. The parents of children who have physician-documented allergies are asked to send in a supply of non-perishable “safe treats and beverages” that their child may consume when snacks or refreshments are sent in by other families to be shared. These “safe treats and beverages” will be kept in the classroom in a snack box or chest, and given to the child when celebrations occur. Non-food items are preferred for celebrations (i.e., pencils, stickers, etc.)  Universal Precautions for School Settings Universal precautions refer to the usual and ordinary steps all school staff need to take in order to reduce their risk of infection with HIV, the virus that causes AIDS as well as all other blood-borne organisms (such as the Hepatitis B virus). They are universal because they refer to steps that need to be taken in all cases, not only when a staff member or student is known to be HIV infected. They are precautions because they require foresight and planning and should be integrated into existing safety guidelines. Appropriate equipment (mops, buckets, bleach, hot water, hand soap, disposable towels, and latex gloves) must be readily available to staff members who are responsible for the clean-up of body fluid spills. 1. Treat human blood spills with caution. 2. Clean up blood spills promptly.

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3. Inspect the intactness of skin on all exposed body parts, especially the hands. Cover any and all open cuts or broken skin, or ask another staff member to do the clean-up. Latex gloves contribute an added measure of protection, but are not essential if skin is intact. 4. Clean up blood spills with a solution of one part household bleach to ten parts water, pouring the solution around the periphery of the spill. Disinfect mops, buckets, and other cleaning equipment with fresh bleach solution. 5. Always wash hands after any contact with body fluids. This should be done immediately in order to avoid contaminating other surfaces or parts of your body (be especially careful not to touch your eyes before washing up). Soap and water will kill HIV. 6. Clean up other body fluid spills (urine, vomitus, feces), unless grossly blood contaminated, in the usual manner. They do not pose a significant risk of HIV infection. The entire staff is trained in universal precautions and materials/supplies are readily available. The nurse and classroom teachers instruct children at their level of understanding.  Mass. Health Insurance The Commonwealth of Massachusetts has instituted a program that ensures that all children are insured and have access to medical attention as needed. If you are unable to provide insurance for your children, please call the school nurse for information on MASS HEALTH. TRANSPORTATION Car Transportation To ensure the safety of children getting on and off buses at arrival and dismissal times, NO vehicles are permitted to enter or exit the main driveway during these times. Parents bringing children to school in the morning may drop them off at the rear entrance starting at 8:45AM. Staff members will be present to greet and assist the students. In order for the line of cars to move safely and efficiently, students should be prepared to exit the vehicle independently. Drivers should remain in the vehicle and in control of the vehicle at all times. If students require parental assistance to exit the vehicle, please park in the rear parking lot or by the town skate park and escort your child to the front door. This entrance is staffed from 8:45AM until the last bus has unloaded. Once all morning buses have unloaded, any child who arrives is considered tardy and must then be escorted into the main office by an adult to check in prior to proceeding to his/her classroom. Bus Transportation The purpose of this policy is to make clear the rules and guidelines for bus transportation. Our primary goal is to ensure that a safe environment is maintained at all times for all students while they ride the school bus. Bus transportation provides a learning opportunity in the area of social skills. This policy will provide a basic set of rules and guidelines as well as additional information necessary in covering specific circumstances for school bus transportation. No set of rules and guidelines can anticipate every circumstance that may occur; therefore, the exercise of good judgment on the part of school community members is necessary. By law all public schools are required to review school bus riding practices three times per year. Two of these times coincide with scheduled bus evacuation drills. The third is reviewed by the classroom teachers in January. PLEASE NOTE: BUSES ARE CLOSED TO ALTERNATE RIDERS. Due to limited bus capacity and the large number of riders, buses only transport to and from home or place of child care. Students MAY NOT ride a different bus to attend scout meetings, to visit friends, etc.  

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The regulations for school bus use for all students Grades K-12 in the North Middlesex Regional School District are: A. Prior to loading (on the road and at the school): 1. Be on time at designated bus stop. 2. Stay off the road at all times while waiting for the bus. Bus riders should conduct themselves in a safe manner while waiting. 3. Wait until the bus comes to a complete stop before attempting to step onto the bus. 4. Do not crowd and push getting on the bus. 5. Respectfully follow the instructions of school staff members on duty. B. While on the Bus: 1. Keep hands and head inside the bus. Keep your hands to yourself and don’t touch others inappropriately. Horseplay or fighting is not permitted on or around the school bus at any time. 2. Assist in keeping the bus safe and sanitary. (Do NOT throw things, spit, or litter.) 3. Keep voice tone at a moderate level. Do not swear or use inappropriate, vulgar, or derogatory language. 4. Treat bus equipment as you would the furniture in your own home. Damage to equipment will be paid for by the offender. 5. DO NOT leave books, lunches, or other articles on the bus. 6. Keep books, packages, coats, and all other objects out of the aisles. 7. Help look after the safety and comfort of small children. 8. DO NOT throw anything inside the bus or out of the bus window. 9. DO NOT leave or change your seat while the bus is motion. 10. Be courteous to fellow students and the bus driver. 11. Remain on the bus unless requested to leave by the bus driver in an emergency situation 12. Sit where you are told. 13. Remain seated. 14. A written permission slip from the parent/guardian is necessary in order for a student to get on or off the bus at a place other than the regular bus stop. Students must get on or off the bus at their assigned stop. 15. Possessing a weapon, lighting matches, smoking, alcohol, and drug use are prohibited and will result in disciplinary action. 16. Refusal to obey promptly the directions of the driver or refusal to obey regulations may cause students to forfeit their privilege to ride on the bus.  C. After Leaving the Bus: 1. Cross the road, when necessary, immediately after getting off the bus, at least ten feet in front of the bus, and only after looking to be sure that no traffic is approaching from either direction. 2. Help look after the safety and comfort of small children. 3. Parents are expected to greet students when they leave the bus. If no adult is present to greet a student, the student will be brought back to school and a parent or emergency contact will be contacted to pick up the child.  D. Extra-Curricular Trips: 1. The above rules and regulations will apply to any trip under school sponsorship. 2. Pupils shall respect the wishes of chaperones appointed by the school.  

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Students failing to comply with these bus rules will be disciplined on a case by case basis. Varnum Brook Elementary School utilizes a system of progressive discipline. Steps will be taken to improve improper bus behavior. If behavior does not improve, students can lose bus privileges. Bus Contractor Dee Bus Co., Townsend (978) 597-2860 Parent/Student Reports of Infractions Parents and students should report discipline infractions to the bus driver, or to a staff member or the administration as soon as possible. The incident reported will be investigated by speaking to all involved students and the bus driver.  If you are having an issue with your child’s bus route or bus driver, please contact the bus contractor directly at (978) 597-2860.  Please also contact the bus company directly if: *the bus drives by your home in the morning without stopping to pick up your child *the bus drives by your home after school without stopping to drop off your child *the bus is very late in coming The bus contractor can radio the driver of your child’s bus to resolve these issues.  SAFETY AND SECURITY Behavior Dangerous and destructive behaviors are those that could hurt someone. Dangerous behaviors include but are not limited to fighting, tripping, hitting, pushing, kicking, throwing things, spitting, and biting. All students should keep their hands to themselves, use their words, and, when needed, seek help from an adult. Destructive behaviors are those that can result in something being broken, destroyed, negatively affected, or damaged. This category also includes the purposeful use of hurtful language or continued disrespect.  Sometimes students are suspended from the school. The length of the suspension is determined by the administration. A student’s parents or guardian(s) will be informed about the suspension. The student must return from a suspension accompanied by a parent/guardian with an understanding of what caused the suspension and a plan to prevent future incidents.  Grounds for suspension include: 

● Fighting ● Bullying ● Use of threats or acts of intimidation ● Possession of any weapon or items that are being used as weapons ● Acts endangering the safety of others ● Destruction of property ● Disruption of school activity ● Theft of property ● Use of profanity or obscene language (verbal or written) ● Theft of property ● Causing a false fire alarm ● Possession of drugs ● Possession and/or use of alcoholic beverages 

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● Use of tobacco ● Behaviors that negatively affect the welfare of other students (screaming,

persistent refusal to adhere to classroom/school rules).  

Fighting Any student who physically confronts, abuses, bites, or fights with another student will be disciplined. The child’s parent/guardian will be called, and the child could be sent home. Theft, Intimidation, & Forgery Stealing, coercing other students, destroying property of the school or other students, or forgery will not be tolerated. Offenders subject themselves to disciplinary action. Crisis Committee The crisis committee includes an administrator, counselor, school nurse, and several teachers. This committee and the district have developed plans for addressing crisis situations. They meet at the beginning of each school year and as needed to update information and improve guidelines. Practice Drills Fire drills are conducted 8 times each school year in accordance with Massachusetts State Law. The Pepperell Fire Department monitors these evacuations. Primary and alternate exit routes are posted in all classrooms and other areas. Teachers and students practice their routes prior to the first drill. Bus evacuation drills are conducted in the fall and spring of each year. At least one intruder drill will be conducted each year. Security of Building Varnum Brook Elementary School is not a free access building. Although it is a public building, visitors and volunteers (all people who are not students or staff members) are required to check in at the office, sign in the log, and wear an ID tag before going beyond the office. All volunteers must have CORI checks prior to working in the school. VBES staff members are instructed to direct you to the office if you are not wearing a nametag (even if they know you). Security cameras are in use throughout the school and around the outside of the school building. All doors are kept locked, and access is only through the main front door which is equipped with a buzzer system for entrance. Safety is a priority at all district schools.   Unauthorized Entrance Unauthorized entrance to any area of the building and/or use of any equipment without permission is prohibited. Failure to observe this rule could result in disciplinary action. Solicitation Solicitation of any kind is strictly prohibited on school property. Nothing may be posted or distributed on school property without prior written consent of the Principal or Superintendent of Schools. PROGRAMS Kindergarten Kindergarten is available to all children who have reached five years of age by August 31st. VBES currently has five kindergarten classes. Kindergarten program times are the same as grades 1 – 4.

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Title I Title I is a federally funded grant program which enables certified teachers to assist students in the areas of literacy. Flexible grouping and collaboration between the classroom teacher and Title I teacher facilitates the learning of all children. The goal of Title I is to help each child to become a successful, independent student.   Varnum Brook CLASP (Children Learning After School Program) The after school program offers enrichment such as art, music, science, crafts, literature, sports, and games. Class sizes are limited, and classes run immediately after school for either 1 ½ hours for four consecutive weeks (grades 2-4), or for 1 hour for six consecutive weeks (grades K-2), in each session. Enrollment is strictly first come, first served; if enrollment for one class is full, we try to accommodate children with their second choice. Look for information on this year’s CLASP offerings. Inappropriate or unsafe behavior may result in the loss of a student’s privilege to participate in CLASP.  PARENT INVOLVEMENT OPPORTUNITIES School Council The School Council is comprised of the Principal, teacher representatives, parent representatives, and a community representative. Meetings are held bi-monthly and are open to all. Superintendent’s Parent Advisory Council The NMRSD superintendent meets monthly with parents representing each district school. Volunteering A volunteer committee, under the auspices of the PTO, organizes and coordinates our volunteers each year. Volunteer sign up sheets are distributed to parents early in the year, and volunteering will formally begin in October. If you are interested, please complete the paperwork provided and return to the school. Opportunities to volunteer include work in classrooms, the library, the cafeteria, and at home. Each volunteer donates however much time they have available. Volunteers working in the school must sign in and out and wear a volunteer nametag. CORI (Criminal Record) checks through the school district are required for all volunteers, including chaperones. This is a policy that will be strictly enforced. The policy endeavors to provide for the safety of students, employees, and visitors while at school and/or participating in school sponsored activities. The CORI checks are the responsibility of the Superintendent’s office.  The Varnum Brook Elementary School PTO The Varnum Brook Elementary School Parent-Teacher Organization (VBES PTO) serves the school community. The PTO is busy all year, bringing special programs to the school; supplementing expenditures for activities; and holding fun family events and fundraisers. The PTO welcomes and encourages all parents, grandparents, guardians, school staff, and interested community members to join the PTO for this year. Our membership drive will be held through the month of October, but if you miss the drive, we encourage you to join at any time. Your membership entitles you to vote on expenditures or issues that come before the PTO that may impact your child.  VARNUM BROOK ELEMENTARY SCHOOL  

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PTO OFFICERS 2014-2015 Nancy Mills - president  Lisa Horne - vice president Jody Palmer - volunteer co coordinator  Jackie White - volunteer co coordinator Robin Eibye - secretary  Jennifer Rakiey - treasurer Michele Lacourse - grant writer  Please join us! Getting involved is a valuable gift for your child. Additional District Wide Policies and Information I. DISCRIMINATION POLICY - Members of Varnum Brook Elementary School (students or staff) do not discriminate based on a student’s race, color, sex, religion, national origin, disability, or sexual orientation. Students have equal access to admission to school, courses, extracurricular activities, and employment opportunities, and will not be excluded for reasons of marriage or pregnancy. If a student or a student’s parents believe that she/he has been the victim of discrimination within the school or during school related activities, the incident should be reported to the principal immediately.  II. BUS DISCIPLINARY ACTION - North Middlesex Regional School District Policy (#5419.02) Students who cause disciplinary problems on the bus may be denied the privilege of riding the bus. Serious disciplinary problems will result in immediate removal from the bus for safety reasons. If a bus contractor/driver refers a student to the administration for disciplinary actions, the following procedure will be followed: WARNING: The first time a student receives a written bus discipline form from a driver, the principal (or designee) will meet with the student and the parent will be notified. Unless the offense is of a very serious nature, the disciplinary action will result in a warning being given.   REMOVAL: ● A second written bus discipline complaint will result in loss of busing privileges for a

period of from one to ten days except in the case of a very serious offense. Parents will be notified by telephone and written notice. 

● The third offense will result in the loss of busing privileges for a period of from three to twenty school days. Parents will be notified by telephone and written notice and a parent conference will be held before a student can be reinstated on the bus. 

● The fourth offense will result in the loss of busing privileges for a period of more than twenty school days. Parents will be notified by telephone and written notice and a parent conference will be held before a student can be reinstated on the bus. 

● It should be noted that a student may lose his/her busing privilege after a very serious bus offense if, in the best interest of the safety and well being of other bus students, his/her conduct so merits. 

● The regulations and disciplinary action outlined herewith also apply to behavior at all bus stops. 

Please keep in mind that, according to state statute, parents are responsible for transporting students to and from school if they are removed from a bus for disciplinary reasons. Parents are expected to cooperate with school administration and bus drivers in

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promoting safe and efficient bus transportation for their children. Unless a note written by a parent specifies another destination, all students will be transported from the school directly to their regular bus stop. When parents wish to take their child home from school, arrangements must be made in writing in advance. In no case should parents stop the bus along the roadway at an undesignated stop to remove their children. The bus driver will not let children off the bus at any undesignated stop unless a parent note approved by the school office has been received by the bus driver or in an emergency situation. 

 III. NON-CUSTODIAL PARENT - Under federal and state law a divorced or separated parent has full access to his/her child’s student records unless there is a court order, state statute, or legally binding document relating to such matters as divorce, separation, or custody specifically revoking their rights. As set forth in the amended regulation, 603 CMR 23.07(5), non-custodial parents are eligible to obtain access to their children's student records unless the school or district has been given documentation that:  

1. The non-custodial parent has been denied legal custody based on a threat to the

safety of the student or to the custodial parent, or  

2. The non-custodial parent has been denied visitation or has been ordered to supervised visitation, or  

3. The non-custodial parent's access to the student or to the custodial parent has been restricted by a temporary or permanent protective order, unless the order or any subsequent court order specifically allows access to student record information. Custodial parents will be notified of this request for records/information. 

IV. COURT ABROGATED RIGHTS: The parents of a child shall enjoy all the rights under law (even if estranged or non-custodial) unless such rights are explicitly abrogated by court order and such order has been presented to the school. It is the responsibility of a parent, foster parent, or guardian to produce the court order, which abrogates the rights of either or both parents. Parents are encouraged to provide the school with any and all documents, which are current and related to custody issues.   V. CHILD ABUSE AND NEGLECT POLICY - The North Middlesex Regional School District affirms its responsibility to provide for the safety and well being of students. School personnel, having custodial responsibility of school children are by law required to refer for investigation by the Department of Social Service any school child suspected of having been abused or neglected.  VI. SPECIAL EDUCATION POLICY - A student may be entitled to special educational services if he or she meets all three of the following requirements: ● He/she is between the ages of 3 and 21 years of age ● He/she has not obtained a high school diploma or its equivalent; and ● He/she has a disability (physical, emotional, or otherwise) that keeps him or her from

progressing in a regular class. ● Referral for evaluation may be initiated by either the school or parent if it is

anticipated the student is in need of special services.  VII. STUDENTS’ RIGHTS UNDER CHAPTER 766 - Because it is assumed that parents act in their children’s best interests, most of the rights to control a student’s education and

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to influence the 766 process are given to the student’s parents while that student is not yet 18 years of age. Please contact the special education office for a description of these rights.   VIII. SPECIAL EDUCATION-DISCIPLINE - If a Special Education student has violated the school's disciplinary code, the school may suspend or remove the student from his/her current educational placement for a period of up to ten (10) cumulative days in a school year. When it is suspected that the suspension of a Special Education student will accumulate to up to ten (10) days in a school year, a Team (Manifestation Determination TEAM) shall be convened to review the IEP and the student's progress under that IEP. The review Team will determine whether the student's misconduct is related to the student's identified need for Special Education, or results from inappropriate program/placement, or an IEP that was not fully implemented. If the school district (i.e. TEAM) identifies deficiencies in the student's IEP or placement or their implementation, it must take immediate steps to remedy those deficiencies.  If the Team concludes that the student's conduct is related to a student's disability, then the student may not be removed from the current educational placement (except In case of possession of a dangerous weapon or a controlled substance or a student who assaults school personnel on school premises or at school sponsored or school-related events, including athletic games). The Team must develop a new IEP and immediately implement the new IEP, following parental/guardian approval.  If the Team concludes that the student's misconduct is not related to the student's disability, the current IEP is appropriate and the IEP is fully implemented and the Team must amend the student's IEP to provide for the delivery of Special Education Services to the student during the period of suspension, and the parents/ guardian must consent to that amendment.  If, prior to the disciplinary action, the district had knowledge that the student may be a student with a disability, then the district makes all protections available to the student until and unless the student is subsequently determined not to be eligible. The district may be considered to have prior knowledge if:  a. The parent had expressed concern in writing; or  b. The parent had requested and evaluation; or 

c. School district staff had expressed concern that the student had a disability.  If the district had no reason to consider the student disabled, and the parent requests an evaluation subsequent to the disciplinary action, the district must have procedures to conduct an expedited evaluation to determine eligibility. If the student is found eligible, then he/she receives all procedural protections subsequent to the finding of eligibility.  

The Principal has the right to place a Special Education student in a forty-five day Interim Alternative Educational Setting without parental permission if the student brings a weapon to school or a school function; or the student possesses/uses/sells illegal drugs in school or at a school related function. 

 The Principal does have the right to exclude a Special Education student in a school that contains grades 9-12 in a case that involves possession of a dangerous weapon or a controlled substance or a student who assaults school personnel on school premises or at school sponsored or school-related events, including athletic games. A Principal in

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buildings without grades 9-12 would make a recommendation to the Superintendent and School Committee regarding exclusion of a Special Education student for the above reasons. 

 A Special Education student who has been excluded from the District has the right to appeal to the Superintendent. The student has ten days from the date of the exclusion to notify the Superintendent of the appeal. An appeal to the Superintendent does not stay the exclusion of the student from school. The Superintendent is required to hold an appeal hearing upon the request. The student has the right to legal representation during the hearing. After the hearing, the Superintendent shall decide whether to sustain, modify or reverse the Principal's decision.  IX. NORTH MIDDLESEX REGIONAL SCHOOL COMMITTEE ORDER OF BUSINESS - At regular meetings of the District School Committee the following shall be the order of business: 1. Roll Call 2. Approval of the Minutes of the previous regular Meeting and any Intervening Special Meetings. 3. Information Items/Superintendent’s Report* 4. Old Business. 5. New Business. 6. Adjournment/End of Meeting  *At this point in the meeting, the Chair may recognize any member of the public who wished to address the Committee. Committee members may ask to have a member of the public recognized. In the event a member of the public does wish to speak, they should receive a copy of the procedures they are expected to follow. In the event a printed copy is unavailable, the Chair shall clearly explain the rules for addressing the Committee.  a. The Committee must be informed of the topic to be addressed. Whenever possible advance notice of a topic to be addressed should be given to the Chair or a member of the Committee. It should be determined that an individual has followed the appropriate chain of authority. Any written statement should be presented to the Committee and summarized when speaking. b. Persons addressing the Committee may address only issues over which the Committee has direct control. The topic should deal only with agenda items. c. Member of the public may have two minutes to address the Committee, unless the majority of the Committee wishes to grant more time to an individual. d. No motions or actions should be made or taken by the Committee during this portion of the meeting. The Chair may recognize the Superintendent, other administrators or members of the Committee if they wish to ask questions or address comments specific to the topic that has been raised. No one shall be recognized until the speaker has finished addressing the Committee or has used the allotted time. e. The Committee must insure that the rights of District employees and students are protected. f. Persons should avail themselves of NMRSD Policy Books available in all public libraries in the District and in each school in the District. g. This policy will be included in each school handbook.  

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X. TITLE XVI AND IX GRIEVANCE PROCEDURES - Section 504 of the Rehabilitation Act of 1973  Section 504 prohibits discrimination against handicapped persons, including both students and staff members, by school districts. The criteria for 504 eligibility are: A person has a physical or mental impairment which substantially limits one or more major life activities (including learning) OR A person has a record of such impairment, OR a person is regarded as having such impairment. The intent of Section 504 is to accommodate for differences within the regular education environment so that a child can participate in and receive the benefits from public education programs without discrimination because of his/her handicapping condition. This includes all programs or activities provided by the school district.  Section 504 is not an aspect of special education, but the responsibility of the regular education programming within the school district. In order to fulfill its obligation under Section 504, the North Middlesex Regional School District recognizes a responsibility to avoid discrimination in policies and practices regarding its students and personnel. No discrimination against any person with a handicap will knowingly be permitted in any of the programs and practices in the school district.  If the school identifies that, because of a handicap as defined under Section 504, a student needs either accommodations or related services in the regular setting in order to participate in the school program, the school must evaluate the student. The parent/guardian must be notified and consent obtained prior to the evaluation. The evaluation must be comprehensive and appropriate to assess the nature and extent of the student's handicap. A decision involving the school educators and the child's parent/guardian will be made regarding the development and implementation of a plan for the delivery of all needed services and accommodations for the child. The plan will be monitored and reviewed annually, with a formal meeting with parent/guardian.  If a parent/guardian disagrees with the determination made by the professional staff of the school, he/she has the right to discuss concerns with the school Principal, the district coordinator, the Superintendent of Schools, or seek a hearing with an impartial hearing officer.  The district coordinator, Mrs. Linda Rakiey, can be reached at the Central Office. The School Counselor is responsible for monitoring each student's Section 504 plan. The Principal is responsible for the successful implementation of each student's Section 504 plan.  XI. HAZING - A Massachusetts state law makes hazing a criminal offense in the commonwealth. While we experience and foster a supportive and cooperative atmosphere among our student body and staff, it should be noted that any act of hazing would result in an immediate hearing with the school principal and suspensions of one to ten days depending on the seriousness of the incident. This will result for those individuals who are identified as participants in such an act and includes physical or verbal hazing. The term “Hazing” as used in this section shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Practices such as whipping, beating, branding, forced calisthenics, or forced consumption of food or

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beverages are some examples of hazing. Any athlete involved in hazing will be expelled from the team.  XII. SEXUAL HARASSMENT POLICY -It is the policy of the North Middlesex School District to promote and maintain a working environment and educational atmosphere for students, which is free from sexual harassment. It is illegal and against the policies of the District for any student, male or female, to sexually harass another student. Administrators and supervisory personnel have a duty to maintain the school environment free of sexual harassment or intimidation. Sexual harassment may include, but is not limited to: 

● Unwelcome sexual advances, requests for sexual favors, and other verbal and physical conduct of a sexual nature. 

● Gestures or unwarranted written communication of a suggestive or derogatory nature. 

● Continuing to express sexual interest after being informed the interest is unwelcome. 

 Sexual assault is the most serious form of sexual harassment and assault will be treated with the utmost severity. Sexual assault may include, but is not limited to, inappropriate touching or intentionally impeding movement. An assault is punishable by suspension, possible expulsion, and a report to the police department will be filed. The victim of a sexual assault or harassment is encouraged to express dissatisfaction with the other party immediately. The victim is to promptly inform an administrator. Sexual harassment between students may be punishable by suspension, possible police intervention, and possible expulsion. This policy extends to all school sponsored activities and functions whether or not they occur on school grounds.  

 XIII. STUDENT RECORDS POLICY - Student records are of two types: transcript and temporary records. The transcript includes: name, address, course titles, grades, credits, and grade level educational progress. The temporary record includes such things as standardized test results, class rank, school sponsored extra-curricular activities, and evaluations and comments by teachers, counselors, and other persons.  A parent or a student, who is at least 14 years old, has the right to inspect all portions of the student record upon request to the principal. The record must be made available to the parent or student no later than two days after the request, unless the parent or student consents to a delay. The parent or the student has the right to receive copies of any part of the record. A reasonable fee may be charged for the cost of duplicating the materials. The parent and student may request to have parts of the record interpreted by a counselor or other qualified professional at the school or may invite anyone else of their choosing to inspect or interpret the record with them. Student record information, and where it may be found, may include:  RECORD INFORMATION LOCATION CUMULATIVE FOLDERS Main Office MEDICAL RECORD Nurse’s Office ATTENDANCE RECORD Main Office  

 Confidentiality of Records - No individual or organization except the parent, student and school personnel working directly with the student are allowed to have access to information in the student’s record without the specific, informed, written consent of the

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parent of the student. Examples of exceptions to this would be requests from the Massachusetts Department of Education, the Division of Special Education, and authorized personnel.  Amendment of Records - The parent and student have the right to add relevant comments, information, or other written materials to the student record. In addition, the parent and student have the right to request that information in the record be amended or deleted. The parent and student have a right to a conference with the school principal to make this request known. Within a week after the conference, the principal must render a decision in writing. If the parent and student are not satisfied with the decision, the regulations contain provisions through which the decision may be appealed to higher authorities in the school system.   Destruction of Records - The regulations require that certain parts of the student’s record, such as the temporary record, be destroyed a certain period of time after the student leaves the school system. For instance, the temporary record must be destroyed within five years after the student leaves the system. On the other hand, the transcript must be kept for sixty years. School authorities are also allowed to destroy misleading, outdated, or irrelevant information in the record from time to time while the student is enrolled in the school system.   XIV. FUND RAISING POLICY: Door-to-door fundraising by students will not be allowed in the North Middlesex Regional School District.   XV. DUE PROCESS – Each child shall have the right to, in the case of any disciplinary action whether it be loss of recess or other school privileges, after school detention, in-school suspension, out of school suspension, or expulsion from school, hear the charges made against them. The student shall have an opportunity to respond to those charges, shall have an opportunity to bring witnesses into the discussion in their defense. In case of expulsion they have a right to a hearing with parents and legal counsel present. In any and all cases the consequences for actions deemed inappropriate or in violation of school conduct codes shall be reasonable and appropriate relative to the age and grade of the student in concert with district and state policies.  Students in need of special education shall also be required to adhere to the rules and regulations contained in this handbook unless their individual educational plan indicates otherwise. The children with an individual educational plan shall not be subjected to 10 or more days of consequences and/or punishment that causes them to be denied the educational program outlined in the individual educational plan. There are specific federal and state mandates in place for students receiving special education services. These are specified in the handbook section entitled “Special Needs Student Discipline Policy.”  Recent court rulings have defined certain student rights with regard to exclusion from school. The procedural requirements of due process in regard to suspension stipulate that three (3) elements be present prior to any suspension: the students must be told the nature of the charges, be given an opportunity to respond, and, if he/she denies the charges, a statement of the evidence supporting them. All this can be done informally, with the charges and supporting evidence delivered orally or in writing. If a student is dissatisfied with the decision or with the principal, he/she may appeal to the Superintendent of Schools. 

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 The court has further recognized that, as an exception to these rules, emergency circumstances could exist under which a student could be immediately suspended, if posing a physical threat to persons or property. In such cases, however, the hearing will be scheduled as soon after the suspension as possible.  XVI. MASSACHUSETTS SCHOOL REFORM ACT OF 1993: SECTION 37H - All students and visitors to Varnum Brook are reminded that Massachusetts state law states that the possession of a firearm or other dangerous weapon in any building, on a school bus, or on the grounds of any elementary or secondary school is a crime punishable by a fine of not more than one thousand dollars or by imprisonment for not more than one year, or both. The following provisions are found in Section 37H of the Massachusetts School Reform Act of 1993: (a) Any student who is found on school premises or at school-sponsored or school-related events, including athletic games, in possession of a dangerous weapon, including, but not limited to, a gun or a knife; or a controlled substance as defined in chapter 94C of the General Laws, including, but not limited to, marijuana, cocaine, and heroin, may be subject to expulsion from the school or school district.  (b) Any student who assaults a principal, assistant principal, teacher, teacher’s aide or other educational staff on school premises or at school-sponsored or school-related events, including athletic games may be subject to expulsion from the school or school district. (c) Any student who has been charged with or convicted of a felony may be subject to expulsion from the school or school district. (d) Any student who is charged with a violation of either paragraph (a),(b),or (c) shall be notified in writing of an opportunity for a hearing, provided, however, that the student may have representation, along with the opportunity to present evidence and witnesses at said hearing before the principal. After said hearing, a principal may, in his discretion, decide to suspend rather than recommend expulsion to the superintendent for a student who has been determined by the principal to have violated either paragraph (a), (b) or (c).  (e) Any student who has been expelled from a school district pursuant to these provisions shall have the right to appeal to the superintendent. The expelled student shall have ten days from the date of the expulsion in which to notify the superintendent of his appeal. The student has the right to counsel at a hearing before the superintendent. The subject matter of the appeal shall not be limited solely to a factual determination of whether the student has violated any provisions of this section. (f) When a student is expelled under the provisions of this section, no school or school district within the commonwealth shall be required to admit such student or to provide educational services to said student. If said student does not apply for admission to another school or school district, the superintendent of the school district to which the application is made may request and shall receive from the superintendent of the school expelling said student a written statement of the reasons for said expulsion.  Section 37 of the Massachusetts General Laws requires school personnel to report incidents involving a student’s possession of a dangerous weapon on school premises. Reports are to be transmitted to the local Police Department and the Department of Social Services, and students involved shall be referred to counseling.  XVII. NORTH MIDDLESEX REGIONAL SCHOOL DISTRICT MEDICAL REQUIREMENTS 

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PRESCHOOL: Preschool children attend Squannacook Elementary School. Registration usually takes place in late March or early April. The following documentation is required:  

1. Original birth certificate with raised seal. 2. Immunization record indicating the child has received the following

immunizations: DPT (4doses), Polio (3doses), MMR (1dose), HepB (3 doses), Varicella (1dose or physician certified proof of chicken pox) HIB (4 doses). 

3. Recent physical exam with a record of at least one lead test. 4. Medical documentation of any allergies or medical concerns. 5. Proof of residence.  

KINDERGARTEN: Screening done the previous spring; check individual school for times. Pepperell children will attend Varnum Brook Elementary School. Townsend students will attend Spaulding Memorial School. Ashby students will attend Ashby Elementary. Registration usually takes place in late February. *** Registration packets should be picked up ahead of time and brought completed to registration. The following documentation is required:  

1. Original birth certificate with raised seal. 2. Immunization record indicating the child has received the following

immunizations: DPT (5doses), Polio (4doses), MMR (2dose), HepB (3 doses), Varicella (2doses or physician certified proof of chicken pox). 

3. Recent physical exam with a record of at least one lead test. 4. Medical documentation of any allergies or medical concerns. 5. Vision screening prior to school entry is required. Hearing screening will

be scheduled if written proof of screening by a physician is not presented. 6. Proof of residence. 

 ALL NEW STUDENTS ENTERING DISTRICT GRADE 1-12: The following documentation is required: 

1. Original birth certificate with raised seal. 2. Immunization record indicating the child has received the following

immunizations: DPT (5doses), Polio (4doses), MMR (2dose), HepB (3 doses), Varicella (1dose or physician certified proof of chicken pox). 

3. Recent physical exam. 4. Medical documentation of any allergies or medical concerns. 5. Proof of residence. 

 IN SCHOOL SCREENINGS AND GRADE REQUIREMENTS: Physical exams are offered in grades K, 4,8,10. Sports physicals are offered for High School in August. Check with individual schools for dates. Students participating in after school sports must have a physical exam on file in Nurse’s office within on year of starting sport as per MIAA regulations.  Vision Screening is done on all students Kindergarten – Gr.5, Gr. 7, & Gr. 10. Hearing screening is done on all students Kindergarten – Gr.3, Gr. 7, and Gr. 10. Postural Screening is done on all students Grade 5-9. Middle school students are screened the week after winter break; 9th grade screened the week of January 24th between 2nd and 3rd quarter. Notices will go home prior to screening. 

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Heights and Weight sand BMI are done on all students annually in grades 1, 4, 7, and 10. Grade 7 entrance immunization requirements All students must show proof of the following immunizations prior to September of their 7th grade year.  

1. 2nd MMR vaccine 2. 3 doses of Hepatitis B (or new 2 dose series) 3. Td booster (adult tetanus) or TDaP (adult tetanus with pertussis component)

if it has been more than 5 years since last dose. 4. Varicella vaccine or Physician certified proof of chicken pox. 

 XVIII. EXPECTATIONS OF CONDUCT - Every child has the right to an education, but along with this right comes responsibilities. Each student’s right to learn will be protected. It is the goal of the school to establish a positive learning environment by nurturing student self-discipline. It is the responsibility of every student to be respectful and cooperative with teachers and adults in order to help other students maximize their learning experience at Varnum Brook Elementary School. We are a community of learners and as such we look to each other for assistance. Advancement of individual potential is important and a desirable school goal. However, we should not lose sight of the fact that we come together each day in a team effort to work and learn in a cooperative manner as adults and children.  Students at Varnum Brook Elementary School are expected to abide by School Committee policies and the school rules. Individual teachers establish the classroom rules for their classes. School Committee policies are written in a policy manual located in the school office. Teachers will inform parents and students at the beginning of the year of their classroom rules and expectations.  XIX. INTERNET USE POLICY- The purpose of the NMRSD network is to advance and promote education in the District. It is intended to assist in the collaboration and exchange of information among all who are concerned with education. The primary purpose of using the Internet is to help students gain access to vast amounts of current research being conducted locally, nationally, and world-wide and to communicate with other students with similar interests, who are on the network.  Access to the Internet must be in support of education and research. The use of the Internet/Network is a privilege, not a right. You are responsible for what you say and do on the network.  Through the use of the Internet and the use of email, it is possible to communicate easily and quickly with people all over the world. Operation/safety of the Internet, even though the students are supervised, relies heavily on the proper conduct of its users. Network administrators will make reasonable efforts to maintain reliable service and user privacy, but they cannot guarantee that the system will always be available or that files will always be saved, nor can privacy be completely guaranteed.  The district considers Internet access a privilege.  1. Acceptable Use ▪Use will be of an educational nature and consistent with school policy. ▪Each student will respect and uphold copyright laws. 

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▪No student will deliberately access inappropriate materials, persuade or show others how to do the same. ▪Each student will follow any regulations posted in the computer lab or anywhere computers are in use. ▪Each student will follow the directions of the adult in charge. ▪Cell phones / PDA’s with built-in cameras are prohibited. 

2. Privileges ▪Internet access is a privilege, not a right. ▪Inappropriate usage will result in cancellation of privileges. ▪Training will be provided for each individual before they may use the Internet. 3. Netiquette (proper behavior on the Internet) ▪Be polite. ▪Never give out identifying information such as your Social Security  

number, telephone number, mailing address, or any other identifying information ▪Do not use inappropriate language. ▪Electronic mail (email) is not guaranteed to be private and will be read by the teacher before distributing or sending to others. 

4. Security ▪Each student will respect the privacy of his/her peers’ files that are stored on a computer or disk and not view those files without permission. 

5. Vandalism ▪Vandalism will result in cancellation of the offender’s user privileges. ▪No student will deliberately or willfully cause damage to computer equipment or software. ▪No student will reconfigure software/system settings. ▪No student will harm or destroy data of another user, the Internet, or other networks. ▪Each student is responsible to report any damage or inappropriate use of computers to the adult in charge. 

6. Penalties ▪Any student violating these guidelines is subject to loss of computer user privileges and/or possible legal action. ▪Student’s parent/guardian will be held responsible for deliberate vandalism. 

7. Terms and Conditions The administration will deem what is inappropriate use and their decision is final. The administration, faculty, and staff may request the system administrator to deny, revoke, or suspend specific users. NMRSD will not be responsible for damages one suffers, including loss of data resulting from delay, non-deliveries, misdeliveries, or service interruptions caused by the school’s own negligence, one’s errors or omissions. Use of any information obtained via the Network is at your own risk. NMRSD specifically denies any responsibility for the accuracy or quality of information obtained through its services.  Students and parents will be asked to sign and date this policy at the beginning of each school year.  XX. LOCKER SEARCH- All lockers and desks are the property of the North Middlesex Regional School District. The storage of contraband (i.e. weapons, drugs, inhalants, alcohol, and stolen property) in school lockers or desks is not permissible. Lockers and desks are

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provided for use that is consistent with legitimate school activities. All school administrators or their designee reserve the right to inspect or search lockers if reasonable suspicion exists that this policy is being violated.  A search of NMRSD property, such as lockers or desks, is justified when a school official initiating the search has reasonable grounds for suspecting it will turn up evidence that the student in question has violated or is violating the law or rules of the school. The school retains joint custody of all desks and lockers and these areas are subject to search by school officials at any time.   In addition, an administrator or designee can legally search a student or his/her possessions while on school property or at a school-related event if there is reasonable suspicion that the student has violated or is in violation of either the law or rules of the school. This law also applies to a student’s car while on school property or at school sponsored events. Students who refuse to participate in a search may face disciplinary action up to and including suspension.  XXI. ASBESTOS - Every three years each school in the District is re-inspected to update their asbestos management plan as required by the Asbestos Hazard Emergency Response Act (AHERA). This plan is available and accessible at the school office.  XXII. ANTI-BULLYING LAW: Reporting, Investigation, and Notification of Bullying or Retaliation and Confidentiality of Student Record Information   

I. Purpose: Bullying, and retaliation against a person who reports bullying, provides information during an investigation about bullying, or witnesses or has reliable information about bullying is prohibited. 

 II. Definitions and Terms: Bullying means the repeated use by one or more students of a written, verbal or electronic expression or a physical act or gesture or any combination thereof, directed at a victim that: (i) causes physical or emotional harm to the victim or damage to the victim’s property; (ii) places the victim in reasonable fear of harm to himself or herself or damage to his or her property; (iii) creates a hostile environment at school for the victim; (iv) infringes on the rights of the victim at school; or (v) materially and substantially disrupts the education process or the orderly operation of a school. Bullying shall include cyberbullying. 

 Cyberbullying means bullying through the use of technology or any electronic communication, which shall include, but not be limited to, any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photo electronic or photo optical system, including, but not limited to, electronic mail, internet communications, instant messages or facsimile communications. Cyberbullying shall also include: (i) the creation of a web page or blog in which the creator assumes the identity of another person, or (ii) the knowing impersonation of another person as the author of posted content or messages, if the creation or impersonation creates any of the conditions enumerated in clauses (i) to (v), inclusive, of the definition of bullying. Cyberbullying

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shall also include the distribution by electronic means of a communication to more than one person or the posting of material on an electronic medium that may be accessed by one or more persons, if the distribution of posting creates any of the conditions enumerated in clauses (i) to (v), inclusive, of the definition of bullying. 

 Retaliation means any form of intimidation, reprisal or harassment directed against a person in response to an action that person has taken or knowledge that the person has. 

  

III. Reporting, Investigation and Notification: Staff All members of the school staff shall immediately report any instance of bullying or retaliation the person has witnessed or become aware of to the principal or their designee. Principal When receiving a report of bullying or retaliation the principal or their designee will promptly respond to the incident and carry out an investigation.  Parents The principal or their designee will notify the parent of the alleged victim and the alleged perpetrator of a report of bullying or retaliation and of the school’s procedures for investigating the report; and inform the parent of a victim of bullying or retaliation of actions that school officials will take to prevent further acts of bullying or retaliation.  Law Enforcement Upon reviewing the report of the investigation the principal will decide whether to notify the police of the reported incident. The decision to notify the police is based on a reasonable belief that the incident may result in criminal charges against the alleged perpetrator. If the principal decides to notify the police she/he will document the reasons and immediately make notification.    If the principal decides not to notify the police, or the police determine that its involvement is not necessary under the circumstances, the principal shall respond to the incident of bullying or retaliation with appropriate disciplinary action. If the principal subsequently determines facts that cause him or her to believe that the perpetrator’s conduct may be criminal, the principal shall then notify the police.  In either case nothing in regulations shall prevent the principal from taking appropriate disciplinary or other action pursuant to school policy and state law related to the incident. IV. Confidentiality of Records Parents A principal may not disclose to a parent any student record information regarding an alleged victim or perpetrator who is a student and who is not the parent’s child.   Law Enforcement  A principal may disclose a report of bullying or retaliation to police without the consent of a student or his/her parent. The principal shall communicate with law enforcement officials in a manner that protects the privacy of victims, student witnesses, and perpetrators to the extent practicable under the circumstances.  

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Additional Authorities A principal may disclose student record information about a victim or perpetrator to appropriate parties in addition to law enforcement in connection with a health or safety emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals. This provision is limited to instances in which the principal has determined there is an immediate and significant threat to the health or safety of the student or other individuals. It is limited to the period of emergency and does not allow for blanket disclosure of student record information. The principal must document the disclosures and the reasons that the principal determined that a health or safety emergency exists.  

 V. Regulatory Authority: 603 CMR 49.00 is promulgated by the Board of Elementary and Secondary Education pursuant to M.G.L. c. 71, § 37O, as added by Chapter 92 of the Acts of 2010. Student Confidentiality Laws: 603 CMR 23.07(e) and 34 CFR 99.31(10) and 99.36   

North Middlesex Regional School District Bullying Prevention and Intervention Plan is available on line on the district webpage. Hard copies of the plan are also available in each school and each town library. 

  

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