students’ senate (2015students.iitk.ac.in/ss/home/wp-content/uploads/minutes_4...1) mr. rishikesh...

Students’ Senate| IIT Kanpur 1 | P a g e

Students’ Senate (2015-16)

Indian Institute of Technology Kanpur

Shubham Atreja | Chairperson

2015-16/4th Meeting of the Students’ Senate

The 4th Meeting of the Students’ Senate was held on Sunday, 9th August in the

Senate Hall, New SAC. It was called to order by the Chairperson, Students’ Senate

at 2:30 PM.

Item No. 1 To confirm the Minutes of the following meetings: i. 2015-16/3rd Meeting

The Minutes could not be circulated due to a technical error and will be circulated once

they are prepared.

Item No. 2 Announcements and Remarks, if any

The following announcements were admitted by the Chairperson, Students’ Senate:

The General Secretary, Cultural Council informed the Senate that the Fresher’s

night was successfully organized on 8th August, 2015 and that a DJ night will be

organized on 9th August, 2015.

The President , Student’s Gymkhana announced that the President of India ,

Dr.Pranab Mukherjee will be addressing all the Centrally Funded Technical

Institutes through video conferencing on 10th August , 2015 and that the

conference will be hosted by the Director, IIT Kanpur. He further requested the

Senators to attend the conference and also inform their batch mates about it.

The Finance Convener announced that the clubs under the Gymkhana can start

using SSF after 1st October, 2015.

Item No. 3 To note the decisions taken by the Students’ Senate over the mailing list since the last meeting.

The Senate noted the various decisions that were taken over the mailing lists.

Item No. 4 To consider the reply of the Senators, to the show cause notice

issued to them for not complying the following attendance rule:

Missing more than 3 meetings without notification

The Senator present in the meeting informed the Senate, against the show cause notice,

their reasons for missing various meeting of the Senate. After due consideration, the

Senate then accepted the reply of the Senator with the caveat that if he misses another





meeting, he shall cease to be a Senator. Out of those Senators who were absent, one

Senator has submitted the request to defer his defense to the show-cause notice on

medical grounds. The Senate accepted this request and further decided that the other

Senators who were issued a show cause notice and were not present in the meeting to

reply to their show cause notice, shall cease to be Senators.

Item No. 5 To consider the reply of the Festival Coordinator, Techkriti'15 to the show-cause notice issued for failing to present the post-conduction report.

The Festival Coordinator, Techkriti'15 informed the Senate, against the show cause

notice, his reasons for failing to present the post-conduction report. He stated in his

defense that he had not been checking his mails for the past two months and his phone

had got stolen and thus he could not take any phone calls. After much deliberation, the

Senate decided to not accept this reply and deemed his action as irresponsible and

negligent. A censure motion against the Festival Coordinator was then proposed by the

President, Student’s Gymkhana and seconded by the General Secretary, Science and

Technology Council and the Chairperson, Students’ Senate. After due discussion, the

Senate unanimously passed the censure motion and directed the Chairperson, Students’

Senate to notify the institute authorities about the same.

The Senate also directed the Festival Coordinator, Techkriti'15 to write an apology mail to

the students for his unavailability during the last few months along with his new contact

details.

Item No. 6 To consider for ratification the list of names for the team of

Antaragni'15.

The Festival Coordinator, Antaragni’15 presented the list of names and the Senate ratified

the list as presented.

Item No. 7 To consider for ratification, the list of names for the Election Council.

The Chief Election Officer submitted the list of names for the team of Election Council

for the consideration of the Senate. The Senate noted that the names were for the by-

election only and the list may be updated before the General Elections. On finding some

ambiguities in the list the Chief Election Officer was directed to go through the list again





and get it ratified on the mailing list. The updated list is attached under Appendix-1 of the

minutes.

Item No. 8 To consider the post conduction report of Techkriti’15.

The Festival Coordinator, Techkriti’15 presented the report for the consideration of the

Senate. The Senate noted that the purpose of the Post Conduction report is to maintain

records about the sequence of events that happened during the festival. The post-

conduction report shall further highlight the details that were not present in the pre-

conduction report and if any changes were made during the conduction of events based

on what was presented in the pre-conduction report.

Keeping all this in mind the Senate noted that the Post Conduction report submitted by

the Festival Coordinator was lacking in substance and had been in general copied as it is

from the pre-conduction report. There was no mention of the events that were held or

the problems the team faced while organizing the festival. The Senate then rejected the

report and directed the Festival Coordinator, Techkriti'15 to submit a new report that

should, in particular contain details about the following: Hospitality, transport ,Open-Fest

Model, changes in Events from the pre-conduction report and the circumstances due to

which these changes happened, Talks and Exhibitions and the problems faced while

organizing them, any social initiative taken up during the festival, professional shows and

the problems faced while organizing them and recommendations.

The Senate further directed the Festival Coordinator, Techkriti'15 to be present in all the

meetings of the Students’ Senate till the Finance report is accepted.

Item No. 9 To consider the issue pertaining to the MoUs signed by Techkriti’15 team after the deadline.

The Chairman, COFA (T) presented this item for the consideration of the Senate. The

Senators pointed out that the details of the MoUs be presented to the Senate before any

further discussion is carried out. Keeping this is mind, the Senate decided to take up this

item along with the Finance Report of Techkriti’15.

Item No. 10 To consider the resignation of a Students' Senate Nominee from

the Senate Students' Affairs Committee





The Senate accepted the resignation of one of the Students’ Senate Nominee to the

Senate Students' Affairs Committee (SSAC), Mr. Gautam Pratap Singh, who had

submitted his resignation to the Chairperson, Students’ Senate, citing personal reasons.

Further, the Senate accepted the recommendation of the Nominations Committee for the

name of Mr. Shubham Atreja as the Senate nominee to the Senate Students' Affairs

Committee (SSAC).

Item No. 11 To consider the pre-conduction report of By-Elections (2015-16)

and other election related documents.

The pre-conduction report was presented for the consideration of the Senate by the Chief

Election Officer. The Senate noted that the final list of posts for which election will be

held will be ratified on the mailing list. It was also noted that the elections will be held on

a Sunday as opposed to Saturday since Saturday will be a working day for the UG Y15

students. The Senate noted that this is strictly a one-time exception and in future, the

elections should continue to be organized on Saturday, as has been the norm. The

Senators then suggested some changes in the report and after due discussion, the Senate

accepted the report with some changes. The final report is attached under Annexure-2 of

the minutes.

Item No. 12 To consider the pre-conduction report of Fresher’s Inferno'15.

Mr. Gaurav Singh presented the report on behalf of the General Secretary, Games and Sports Council for the consideration of the Senate. During the course of the discussion, the following points were noted:

The point structure for Inferno shall be different from the overall point structure of GC, as Inferno shall follow the point structure of Inter-IIT sports meet. The same shall be clearly mentioned in the Pre-Conduction Report of GC.

The complaints, if any will be addressed by the student level GRC before being passed on to the GRC. The student level GRC has the following composition:

o Shubham Atreja o Gautam Pratap o Ashish Agarwal o Chirag Jha o Devi Mutyala





The pool Veeras may not have to participate in the following set of events: o If there is no Inter-IIT team for the particular team. o If the event involves direct physical contest between the two teams.

Keeping these in mind, the Senate then accepted the report. The updated report is presented under Annexure-3 of the minutes.

Item No. 13 To consider the proposed names for the faculty members of the Festival Advisory Committee (Techkriti'16).

The Senate ratified the names of the faculty members of the Festival Advisory Committee

(Techkriti’16) as proposed by the Festival Coordinator.

Item No. 14 To consider the proposal regarding the refund of caution money taken by the clubs.

The agenda item was deferred for consideration in the next meeting.

Item No. 15 To consider the proposal for Gymkhana Hall of Fame Board.

The issue was presented by the proposer, Senator, UG Y14, Mr. Simrat Singh for the

consideration of the Senate. Mr. Simrat Singh proposed that the Senate hang up boards

displaying the names of Gymkhana Awards recipients in the SAC to maintain record and

to make it accessible. After much deliberation the Senate decided to reject this proposal as

there was already a book present in the SAC that held records of the recipients of the

awards. The President, Students’ Gymkhana was directed to update the records. The

names will also be displayed on the student’s senate website to improve accessibility.

The Senate also noted that the Gymkhana awards were a token of gratitude to a student

who had worked for the Gymkhana and the awards should not be something that the

students should work for.

Item No. 16 To consider the pre-conduction report of General Championship'15-16.

The President, Students' Gymkhana presented this item for the consideration of the

Senate.

He pointed out that the points distribution has been decided keeping in mind that the

points for the first position should not be less than the combined sum of points for all the

other positions. After much deliberation, the Senate accepted the report as presented.





Item No. 17 Questions and Remarks, if any.

The following questions were raised and remarks made by the Senators :

1) Mr. Rishikesh Mishra, Senator UG Y11 asked the President, Student’s Gymkhana to

check the records and see if Mr. Abhishek Singh , Senator , UG Y11, is still a registered

student of the institute as he has not been seen in the campus and has not been attending

Senate meetings.

2) Ms. Richa Agarwal, UG girls’ representative presented an issue that the contact details

of some students are mentioned on the website of the Gymkhana Festivals against posts

which are not ratified by the Students’ Senate. The Senate noted that there are students

who may want to work as a part of the team as volunteers without opting for a post and

they may be an important point of contact for the outsiders. Hence, while the Festivals

may mention their details as a point of contact, no post can be mentioned against their

names unless, it is ratified by the Senate.

Any other item, with the permission of the Chair

One additional agenda item was raised by Mr. Vedant Goenka, Senator, UG Y13:

Item No. 18 To consider a change in the procedure of booking Lecture Halls for the activities conducted by the Students’ Gymkhana.

Mr. Vedant Goenka, Senator UG Y13 raised the point that the procedure for booking

lecture halls is cumbersome as it requires signatures from at least four different

authorities. The Senate noted that the booking of a lecture hall is very trivial and is a part

of everyday activity under the Students’ Gymkhana. Therefore, keeping in mind the

nature of work involved, the Senate desired that the process be simplified and hence

directed the Chairperson, Students’ Senate to take this matter up with the Dean, Students’

Affairs.

The meeting was adjourned at 7:30 pm by the Chairperson, Student’s Senate.





Attendance Record

Total Strength of the Senate : 37

Total number of Senators present : 23

Total number of Senators absent : 14

Absent without notification : 9

Absent with permission : 5 The detailed attendance record is as follows:

S. No. Senators Name of the Post Attendance

1. Shubham Atreja Chairperson, Students’ Senate Present

2. Gautam Pratap Singh President Students’ Gymkhana Present

3. Ashish Aggarwal General Secretary, Cultural Council Present

4. Chirag Jha General Secretary, Science and Technology Council

Present

5. M. Surya Prakash General Secretary, Games and Sports Council

Absent#

6. Prateek Mishra General Secretary, Films and Media Council

Present

7. Anand Prakash Dwivedi Senator, PhD Present

8. Amarjit P. Kene Senator, PhD Absent#

9. Jitendra K. Katiyar Senator, PhD Present

10. Leeladhar Nagdeve Senator, PhD Present

11. Manoj Chahal Senator, PhD Absent#

12. Shashi Kant Senator, PhD Absent#

13. Sudhir Yadav Senator, PhD Absent#

14. Vijay Kumar Pal Senator, PhD Absent#

15. Vikram Kumar Senator, PhD Present

16. Aakash Jain Senator, MSc (2 Year) Y14 Absent*





17. Kshitij Sareen Senator, MBA, MDes and Other Eq. Programmes Y14

Present^

18. Abhishek Singh Senator, UG Y11 (5 Year) Absent*

19. Rishikesh Mishra Senator, UG Y11 (5 Year) Present

20. Aditya Raj Somani Senator, UG Y12 Absent#

21. Harsh Toshniwal Senator, UG Y12 Absent#

22. Navdeep Singh Senator, UG Y12 Present

23. Rishabh Bansal Senator, UG Y12 Present

24. Sabyasachi Verma Senator, UG Y12 Absent#

25. Abhimanyu Yadav Senator, UG Y13 Absent*

26. Ashutosh Ranka Senator, UG Y13 Present

27. Sagar Rastogi Senator, UG Y13 Present

28. Samyak Jain Senator, UG Y13 Absent*

29. Sparsh Senator, UG Y13 Present

30. Vedant Goenka Senator, UG Y13 Present

31. Ayushya Agarwal Senator, UG Y14 Present

32. Gaurav Seth Senator, UG Y14 Present

33. Kunal Kapila Senator, UG Y14 Absent*

34. Nikhil Bansal Senator, UG Y14 Present

35. Shubham Kumar Pandey Senator, UG Y14 Present

36. Simrat Singh Senator, UG Y14 Present

37. Richa Agrawal UG Girls’ Representative Present

* – Absent with permission # – Absent without notification ^ – Present (Nominee)

Election Council 2015-16 By-Elections

Name Roll Number

Campus Address

Himanshu Solanki 14272 302/3

ARVIND KUMAR MEENA 13152 F-316 / 5

Shivam Mishra 14651 3/157

Anoop Kumar 13127 117/3

Mukesh kumar 13413 H208/5 DINESH KN 14101024 E 204/7

khem raj meena 14317 G274/2

Shubham Prakash 14683 353/3

NIRAJ KUMAR 15104035 B232/11

PUJARI SUDHEER 13517 G205/5

Asheesh Kumar 13153 G311/5

pallavi lohia 15125027 321/nra

Saiyam Surana 14585 C-439/10 SHATAYU ROY 14642 152/3

Shubham tyagi 14686 A438/10

Priyank Pathak 13514 E-249/2 Aashish 13007 374/3

Shobhit Raina 150689 D116/5

Sabyasachi Verma 12596 C208/1

b sai tharun 15101011 b222/11

Aditya Singh 13045 H211/5

Ravindra Kumar Bangrawa 13560 E256/2

yash Sharma 14822 c-435/10

Payal Agarwal 13471 A101/GHT

Shivangi Nivja 13664 A-103/6

Gurjyot Sethi 12277 C221/1

Saurabh Aggarwal 12636 C123/1

Arjun Bhadauriya 12155 C122/1

Vikas Bishnoi 12796 C120/1

Utkarsh Srivastava 12772 C214/1

Satvik Gupta 12663 C216/1

Siddhant Manocha 12714 C215/1

Shiva Garg 12670 A120/1

Aditya Shankar 12052 E112/1

Gaurav Sethiya 12270 E123/1

Prakhar Jain 12494 C116/1

Rushil Dogra 12593 B220/1

Anuj Tiwari 12141 D119/1

Sanjay Raghav Balaga 12620 C212/1

Suyash Dwivedi 12745 E121/1

UG Y11 295

UG Y12 806

UG Y13 791

UG Y14 797

UG Y15 845

Total 3534

M.Sc. Y14 137

M.Sc. Y15 160

Msc.-Ph.D. 20

M.Des. Y14 27

M.Des. Y15 18

M.Tech. Y14 470

M.Tech. Y15 341

Ph.D. 1424

M.B.A. Y14 30

M.B.A. Y15 34

MS-R Y15 38

Total 2699

GAMES & SPORTS COUNCIL

Fresher’s Inferno’ 15

14th to 16th August

Games & Sports Council 1 | P a g e Student’s Gymkhana IIT Kanpur

Fresher’s Infern0‘15 14th – 16th August

Pre-Conduction Report Submitted by:

Surya Prakash

Overall Coordinators:

Nicku Nitish

Gaurav Singh

Vivek Dubey

Introduction:

Fresher’s Inferno is scheduled to be held from the 14th-16th of August, 2015. The vision of

this is to find a pool of talented students who can take part in Inter-IIT, to encourage

sportsmanship, to promote and create a better harmony, understanding and friendly

interaction among the students of the IITK as well to foster a close association among

them and to provide a platform for every student to get a taste of competitive sports and

team play. Meetings were held to decide the rules and competitions to be held,

regulations, schedule, point system etc. The pool structure is according to the final

decision of Senate.

Pool A --‐

Pool B --‐

Pool C --‐

Pool D --‐

Pool E----



14th to 16th August


Core Team:

The core team shall consist of the following members:

1) Surya Prakash (General Secretary, Games and Sports)

2) Nicku Nitish (Coordinator, Inferno)

3) Gaurav Singh (Coordinator, Inferno)

4) Vivek Dubey (Coordinator, Inferno)

Besides these there are event coordinators who will be assisting in the conduction of the

festival.

The following events are to be held in it:

1) Athletics

2) Badminton

3) Basketball

4) Chess

5) Phatta

6) Football

7) Lawn Tennis

8) Squash

9) Table Tennis

10) Volleyball

11) Powerlifting

12) Sports Quiz

13) Wall Climbing

14) Skating

15) Card and board games

16) Poster making

17) Kho kho

All the hall sports secretaries were consulted in a meeting and their recommendations

were considered to shape the present format for fresher’s Inferno. Taking

recommendations from previous general secretaries, efforts were made to book sporting

facilities for conduction of intra-hall trials. The weightage for the fresher’s inferno is 25%

of the total for inferno.



14th to 16th August


Point Distribution:

Sr. No Event Points Participation Structure

I II III IV V

1 Athletics 20 12 8 4 Np Details below

2 Badminton Singles 10 7 5 3 2 7 entries per pool

4 entries for pool-5

3 Badminton Doubles 5 3.5 2.5 1.5 1 2 pair per pool

4 Basketball 10 6 4 2 Np 1 team per pool

5 Chess 10 7 5 3 2 Details below

6 Cricket 10 6 4 2 Np 1 team per pool

7 Football 10 6 4 2 Np 1 team per pool

8 Lawn Tennis 15 10.5 7.5 4.5 3 1 team per pool

9 Squash 10 6 4 2 Np 2 entries per pool

10 Table Tennis 10 7 5 3 2 7 entries per pool

4 entries for pool-5

11 Volleyball 10 6 4 2 Np 1 team per pool

12 Powerlifting 10 6 4 2 Np 2 entries per pool per

category

13 Wall Climbing 5 3.5 2.5 1.5 1 2 entries per pool

14 Sports Quiz 10 7 5 3 2 No limit for prelims

15 Card and board games 5 3.5 2.5 1.5 1 Details below

16 Kho-Kho 5 3.5 2.5 1.5 1 1 team per pool



14th to 16th August


Event Description:

1. Athletics:

Sr. No Event Points Participation Structure

I II III IV

1 100 M 5 3 2 1 4 entries per pool



4 Shot Put 5 3 2 1 2 entries per pool

5 Long Jump 5 3 2 1 2 entries per pool

6 High Jump 5 3 2 1 2 entries per pool

7 10*400 M Relay 15 9 6 3 10 entries per pool

8 4*100 M Relay 10 6 4 2 4 entries per pool

The pool with maximum points will be awarded 20 GC points; the pool that finishes

second will be awarded 12 GC points and so on…

2. Badminton Singles:

• Matches will be conducted in an individual format rather than in a team

championship format. 7 entries will be taken from each Boys pool and 4 entries

will be taken from girl’s pool.

• Draws will be made through lottery.

• Regular knockout format till the finals will be followed.

• Each victory of a player will earn 2 points for the boy’s pool and 4 points for the

girls pool.

• The one who finishes 1st will get a bonus of 5 point with no victory points. The one

who finishes 2nd will get a bonus of 3 points. The one who finishes 3rd will get a

bonus of 2 point with no victory points. The one who finishes 4th will get no bonus

points.

• Points of halls in the same pool would be added and the pool with highest points

will get 10 GC points, the pool in 2nd place 7 GC points and so on.

• All matches will be conducted in a best of 3 formats with one set of 15 points.

3. Badminton Doubles:

• 1 pair will be taken per pool .



14th to 16th August


• League format will be applied between teams and one who tops the league gets 10

GC points and so on.


4. Basketball:

• 1 team per pool with 12 players each will be taken.

• League format will be applied between teams and one who tops the league gets 10

GC points and so on.

• There will be 2 quarters of 15 minutes each.

5. Chess

• 2 entries will be taken per pool.

• 1 point will be given for a win, 0.5 point for a draw and 0 for a loss.

• League format will be applied between teams.

• The pool with highest points will get 5 GC points, the pool in 2nd place 3.5 GC points

and so on.

6. Phatta:

• 1 team per pool will be taken with 9 players a side.


• Each inning will be of 10 overs.

• 2 bowlers will be allowed to bowl a maximum of 3 overs.

• The GC points will be 10 points for 1st place, 6 points for 2nd and so on…

7. Football:

• 1 team per pool will be taken (Among 16 players, 5 subs).

• Matches will be conducted in a knockout format.


• Halves will be of 20 minutes each with a break of 5 minutes.

8. Lawn Tennis:

• 1 team consisting of 4 players will be taken from each pool.


• The matches between the pools will be played in order – 1st singles – doubles-2nd

singles.

• The pool in 1st place will get 15 GC points, the pool in 2nd place 10.5 GC points and

so on…

• All matches will be conducted in one set win format.



14th to 16th August


9. Squash:

• 2 entries will be taken from each pool.


• Regular knockout format till the finals will be followed.

• The pool in 1st place will get 10 GC points, the pool in 2nd place 6 GC points and so

on…


10. Table Tennis:

• 7 entries will be taken from each boy’s pool and 4 entries will be taken from girls

pool.


• Regular knockout format will be followed

• Point structure will be similar to that of badminton’s


11. Volleyball:

• 1 team per pool will be taken.

• League format will be applied between teams

• The GC points will be 10 points for 1st place, 6 points for 2nd and so on… Matches

will be conducted in a best of 3 formats with one set of 25 points.

12. Powerlifting:

• There will be three categories: - below 62 kg, 63-77 kg and above 77 kg.

• 2 entries will be taken per pool per category.

• Each player will have to perform three lifts: - deadlift, bench press and squats.

The weights of the three events will be added to calculate his cumulative weight.

• The GC points will be 10 points for 1st place, 6 points for 2nd and so on…

13. Sports Quiz:

• There will be open entries for the prelims of the sports quiz and each team will

consist of three members.

• The top two teams from each pool will be selected for the finals considering their

performance in the prelims.

• Pools which qualify in the poster making event will get a head start of 20 points.

• The GC points will be 10 for 1st place, 7 for second and so on…



14th to 16th August


14. Wall Climbing:

Event – Speed Climbing

Two entries will take part in the speed climbing competition. Each team will be given two

chances. Best timing of the 4 attempts will be considered.

NOTE – Leaving the wall in any stage will end that attempt. Timer will be paused in

between change intervals. Touching the hooks on the wall in any form will lead to

disqualification.

15. Kho-kho -:

1 team from each pool will be taken

League format will be applied between teams.

The GC points will be 5 for 1st place ,3.5 for second and so on…

16. Card and board games:

It will consist of two events- poker and carrom with both events carrying 2.5

GC points

2 players from each pool forming a team will participate in carrom and will

play league format game.

2 players from each pool will participate in poker

17) Skating

There will be only one event- Speed skating.

Every pool will have a team of 2 members. Each participant will be given 2 trials of which best will be chosen for final scoring.

For final scoring, weightage of best timing will be 50% and average of the

two will be 50%.

The rules will be provided on the spot by the co-ordinators.

Disruption/Postponement:

Any event abandoned, or disrupted due to unavoidable reasons shall be postponed or

Continued as the case may be and as per rules specified in the current rules of the

respective Federations/ Associations. In case where the Federation/ Association rules

cannot be implemented, the decision will be left to the General Secretary, Sports, whose

decision shall be final.

Conduct/Protest:

For all games and sports, the decisions of the Referees/Umpires will be final and binding

and no protest will be entertained. Therefore any team leaving the field of play as a mark



14th to 16th August


of protest and conceding a walk over shall be deemed to have lost the fixture and will be

eliminated from the event. Only the remaining teams will be considered as participants

in that event. A team/competitor shall be permitted a grace time of 15 minutes from the

announced timing of an event and then a walkover shall be awarded unless genuine

reasons beyond control are presented and accepted by the core team. The umpire present

may take an independent decision at his discretion with consent from the participating

teams and General Secretary, Sports or Festival Coordinator.

Grievance Redressal Committee:

Any grievances not solved by the organizing team shall go to the GRC. The GRC will

comprise of the following: i) Dean Student Affairs ii) Associate Dean, Students’ Affairs ii)

Counsellor Games and Sports Council iii) President, Students Gymkhana iv) Chairperson,

Students Senate

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