Stuff you need to know

v6

This information is a guide to help you understand the risk and hazards associated with working in the laboratories and to outline your Responsibilities You can review this information at any time by following the link on the

GSBME OHS page –Inductions http://www.gsbme.unsw.edu.au/info-about/ohs/ohs-induction Employees and Students are responsible for following the OHS procedures and

ensuring that their conduct does not endanger themselves, others or the environment.

Supervisors are responsible for implementing OHS within their area of responsibility and taking steps to ensure that identified hazards are eliminated as far as reasonably practicable, or controlled using the hierarchy of risk controls.

Further information can be found in the UNSW OHS Occupational Health and Safety Policy

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1) All personnel working in the Level 4 and Lower ground GSBME Laboratories (including visiting or guest workers) must read and understand these regulations.

2) Personnel working in the GSBME Laboratories must be registered. Please see the Laboratory Manager for details.

3) All work of a non-clerical nature requires an safe working procedure and risk assessment before the work commences. Visitors are not exempt from this requirement.

4) Personnel must be appropriately trained to conduct certain activities or operate equipment and current licences must be held where applicable.

5) Safety and monitoring equipment must be used in accordance with safe working procedures and Risk Assessments.

6) Work outside normal hours (8am to 6pm Mon – Fri) must be approved.

7) Long hair must be tied back and dangling clothing, ornaments and ear phone cords are not permitted

8) Promptly report all accidents and/or hazards

9) No smoking is allowed anywhere within UNSW buildings

10) No food or drink is to be consumed within the laboratory complex.

11) Personnel must not be affected by drugs or alcohol or certain medication in the labs

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12. Unauthorised entry to the PC2 facility is not permitted. 13. Unauthorised use of Equipment or Workshop tools is not permitted. 14. Unauthorised entry to the Animal House and Surgery facility is not

permitted. 15. GSBME resources must not be use for private purposes. E.g. WWW access

etc must be restricted to work related activities. 16. The fire stair doors must not be chocked open e.g. to facilitate entry to

any level. 17. In case of an emergency evacuation you must obey the directions of the

Floor/Fire Wardens and exit the building via the fire stairs. Do not use the lifts.

18. Notify the Laboratory Manager of any damaged or faulty equipment. 19. Lab coats, covered shoes and eye protection is required PPE in the labs 20. Children are not permitted entry to Level 4 unless their visit is transitory

and they are in the direct, continuous supervision of a parent or guardian. Pre school children are not permitted in the laboratories at any time.

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Please ensure that you have registered with GSBME Administration

(9385 53917, room 522 level 5 of the Samuels Building) and have been assigned a GSBME supervisor and you have got a UNSW identification z

number.

Before you attend the face to face laboratory induction you should Have:

◦ Read the basic lab rules ◦ Completed the OHS 006-OHS induction form –Office had it signed by your supervisor

and bring it to your lab induction. ◦ Completed the OHS online awareness training if you are staff, honors, postgraduate

or independent learning project students. ◦ You and your supervisor have completed a training needs analysis and booked in for

the appropriate training courses ◦ Completed the myunsw blackboard greenlab program. If the course does not appear

in your “MYUNSW” send an email to greenlab@unsw.edu.au and request enrollment. For more information on the greenlab program see Http://sustainability.unsw.edu.au/resources/

◦ Booked in for the face to face Laboratory Induction training with the lab manager. ◦ Read this induction package and signed the declaration.

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An online system that allows you to access training records, enrol in courses and complete online training. It also has leave and pay details MYUNSW

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You will need access to various IT systems.

Please see the school administrator for access

Email lists Shared drives Bme on 'ad.unsw.edu.au\OneUNSW\Eng'

Log ins to ◦ Databases

◦ Equipment computers

◦ There are some systems that may require a access to the old GSBME inter –web.

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Required OHS training for staff and post graduates

Online OHS Awareness and online ergonomic training

Manual Handling Training

Lab Safety Awareness

See the UNSW Health and Safety Training Dates

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http://www.ohs.unsw.edu.au/

Very helpful source of UNSW Forms, guidelines, policies, training etc. It also list the people to contact if you need help

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Mandatory green lab training Car pooling Recycling

Resource reduction Campus Sustainability All your green needs

http://sustainability.unsw.edu.au/

School specific information and resources

http://www.gsbme.unsw.edu.au/info-about/ohs

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Chemical database chemical labeling templates

SWP’s, RA’s, Equipment (new database coming soon )

Forms Purchasing form,

Workstation ID’s,

equipment use tags,

Cool room box ID tags

Training Sharps, autoclave, PC2

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Workstation ID forms are used to identify your experimental setup and equipment in use.

Used to readily identify your cold room items and their hazards. Research groups may share boxes

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Order forms must be signed by a supervisor who has OHS oversight and financial delegation. ◦

The hazards and risks associated with goods and services must be controlled BEFORE entering the workplace.

The purchase of any chemicals or equipment requires careful thought.

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These are some of the

issues to consider when buying goods and services.

Please consult with school staff about your purchasing

Chemicals Equipment Services

Meets Australian standards for

OHS design

Approved contractor

Electrical compatibility inductions

Hazard control eg dust noise

heat

Safe working methods

Quarantine Location, footprint Licences

Addictive Will affect the work around it

eg electrical noise, vibration,

Facilities (FM) approval

Drug/explosive precursor Environmental efficiency

MSDS Disposal , recycling,

decontamination, radiation

source

Where does it need to be

stored/used by dates

Operational costs

Quantity training

Quality manuals

Imported/delivery time Tech support

PPE Required Installation requirements

Fume hood capacity Asset (over $5000)

Equipment compatibility eg

solvents and plastics, sparks

Transport and installation –

heavy, too big for the lift, fit

through the door

Registered Freight costs, customs

Warrantees

UNSW purchasing guidelines with quotes, conflicts of interest, purchasing terms 19/02/2013 GSBME Lab induction 17

GSBME have new database system.

This is aimed at greatly simplifying OHS document management

Easy to find documents, RA/SWP/Equipment

Draft and send for approval SWP/RA’s

http://ohsdb.gsbme.unsw.edu.au

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Key things to remember •Check there is not an existing document before creating a new one

•Take care with names and key words

•Check with your supervisor BEFORE you send an approval request

•If you find an error in the information report it

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Always check with the custodian for training

Everything that you do should be covered by an authorized

Safe Working Procedure and /or a Risk Assessment

This is to ensure you know the risk and hazards associated with your work /area and how to control them

Hazard-something that can hurt you

Risk –the likely hood and consequences of the hazard hurting you

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Always use the latest version of the forms from the UNSW Health & Safety web site

OHS026 Safe Work Procedure Form

OHS027 Safe Work Procedure - Guide to Writing

OHS017 Risk Assessment and Control Form

OHS698 Risk Assessment and Control Form - guide to completing the form

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F25 Samuels Building Level 4 and Lower Ground floor LG10

This training only give you general lab access

You Must have a approved SWP/RA to undertake any activity in the lab unless you are in the company of an authorized person

There are restricted areas that may have legislative training requirements e.g. quarantine restrictions DO NOT enter these areas.

Restricted Access Areas- specific training required

Rm413-22a ARF AQIS restrictions

Rm408 -Biohazards

Rm 408a two Photon microscope (via BMIF)

Rm 404 PC2 cell culture

Lower Ground10 a, b, c, d

Lower Ground11 , a , b Grey and Clean room

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This training does not give you access to the labs. You must complete an addition induction for LG access

Please contact the Area Supervisor (Stefan Audick) who will assess your training requirements.

The lower ground labs have a furnace room, three laser rooms and two clean room areas.

The main lab LG10 has electrically sensitive equipment. You must be made aware of the working requirements in these areas before you can enter these labs.

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Biomedical Engineering is a very diverse field and has a wide range of chemical, biological and physical hazards

General hazards Hazardous and dangerous chemicals Electrical Biological –genetic, biohazard and quarantine restricted Manual handling and Ergonomics (compulsory training) Mechanical

◦ Crush ◦ Pinch point ◦ Moving parts ◦ Thermal

Compressed gases –asphyxiant. There are alarms installed. Never enter the affected room. Alert staff

More information in the hazard and risk register, door signs, SWP’s, area supervisors

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All chemical held in GSBME must be logged into and out of the database by lab staff.

Chemicals must be stored and labeled correctly and

have a MSDS If you are using chemicals working in an area with

chemicals you must attend hazardous substances training

There is a Chemical labeling guide on GSBME OHS

website to make it as easy as possible to label correctly

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Setting up and using

proper labels can take time but correct

labelling is vital and a

legal requirements

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Dangerous and hazardous substance must be put in specific storage locations

Designated storage areas Acids Alkali’s Toxic/poisons Flammable

Material Safety Data Sheets (MSDS) are outside room 436 and available through “chemalert”.

An MSDS is vital for SWP’S and RA’s More information is available on the UNSW OHS Web site

http://www.ohs.unsw.edu.au/ohs_hazards/chemical.html Compressed gases are classed as hazardous chemicals and specific

training is required.

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The search function for the database is on the GSBME inter-web. See lab staff if more specific search information is required https://gsbme-intra.gsbme.unsw.edu.au/chemicals/submit.asp

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All research or teaching involving microbiological

organisms, diagnostic samples, human and animal tissues, blood or bodily fluids, insects and general biological hazards must follow the requirements of the UNSW Biosafety Procedure OHS 323

Any biological material brought into the school must be assessed and authorised prior to arrival.

Regulator process to consider are ◦ Australian standards ◦ Gene Technology (OGTR) ◦ Quarantine (AQIS) ◦ Biosecurity (SSBA) ◦ Ethics and clinical practice (DoHA)

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All equipment has a custodian. You must ensure you have the appropriate training and SWP before using all equipment

Electrical equipment should be inspected prior to use to ensure there is no damaged, loose or otherwise compromised leads or connections.

Check the electrical testing tag to ensure it is within the test date

Notify the custodian or lab management if equipment is faulty or requires attention. Tag out of use immediately.

GSBME has a database of equipment which contains user and operational information.

Do not attempt to repair or alter equipment without the appropriate controls eg manual, qualifications, expertise, danger lockout tags.

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DO NOT overfill the bins DO NOT ignore overfull bins

Types of waste Domestic waste

Paper /cardboard

Non hazardous lab waste

Chemicals

Biohazard waste ◦ Quarantine

◦ OGTR-genetically modified

E-waste for equipment , recyclables

Don’t know? ASK . It must be a part of every SWP.

Correct disposal of waste essential. The GSBME OHS Website has a guide to waste management.

What do to do with a full bin? •Domestic bins –emptied by the cleaners •General lab waste -tie up loosely with string, fill in the waste label details, place in the yellow bins in the cool room 405 •Cell culture bins –May require heat treatment (autoclaving), Double bag, fill in the hazardous waste label and place in the yellow bins in the cool room. •Liquid chemical containers –alert lab staff, disposal via the facilities contractor

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Level 4 labs require

lab coats, covered shoes and eye protection at

all times.

Lab coats are provided. There is a laundry. Do not take your personal lab coat home unless washed. Certain areas have specific gowns

There are different types of eye protection. You must know which is required for your work

◦ Safety glasses will be provided. People with corrective glasses are encouraged to investing in prescription safety glasses .

◦ Safety goggles/face shields maybe required with splash or vapour risks.

Covered Shoes are required at all times in the labs. No skin should be visible.

Additional PPE may be required by your SWP and RA

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There are many different types of gloves You must selected the appropriate glove for the task. Glove type

must be specified in the SWP/RA Guides such as the Ansell glove selection guide can assist in

determining the correct glove. Consider factors such as Chemical resistance Thermal Cut resistant Sterile Latex/ nitrile Allergies Concentration and length of exposure

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Normal work hours are 8am until 6pm Monday to Friday.

You must sign into the afterhours book (records

must be retained for 5 years)

Low risk office

Medium risk High risk Very High risk

Permitted after hours

Authorisation required. SWP need specific after hours provisions. Buddy Monitoring system

Authorisation required. Specific SWP .Must not be done alone

Not permitted

Risks assessed using the UNSW Risk rating procedure 19/02/2013 GSBME Lab induction 35

Buddy system

What should a monitor do if you do not respond to your check in and they can’t contact you?

Call security on 1800 626003 or 9385 6666 and report your location (e.g. LG Samuels building room LG10a ).

If security don’t call back report this back to the main security phone line. If you can’t get a response after an hour from security call the police and report the problem with as much detail as possible

For more details there is a school after hours SWP and the UNSW working after hours procedure

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If you have no training or are uncertain what to do follow

The ARRRRH- run away system

ARRRH –Alert people in the area and experienced staff members

RUN AWAY- Keep yourself safe. Evacuate the immediate area, seek first aid if required

NO ONE AROUND!! Call Security 9385 6666

First AID

Bystanders find nearest first aid officer and/or call security for serious medical help

Move away from the hazard

Chemical spills- wash off the chemical, copious water immediately, remove contaminated clothing

Burns –copious water immediately. Do not remove clothing.

Any risk to life at all- break emergency glass next to red wall phone

REPORT ALL EMERGENCIES to your supervisor or lab staff and complete an incident report

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If you are confident that you know how to respond then:

Chemical spills- Evacuate the area. Grab the spill kit and close the door and read the emergency spill kit instructions and assess the situation away from the spill. Seek more information eg MSDS, SWP, RA,s

Fire –Do not attempt to put the fire out unless the fire is tiny (smaller than a handful) and you are completely confident there are no additional hazards. Select the right fire extinguisher and use until empty. Call security and inform them of the incident

Monitor the situation until security arrive and inform them immediately if situation changes

If fire is not immediately contained or people are affected by fumes immediately evacuate the area, close doors behind you and break emergency glass next to red phone

Any risk to life at all- break emergency glass next to red wall phone

REPORT ALL EMERGENCIES to your supervisor or lab staff and complete an incident report

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List to announcements and follow instructions

Alert tone (Beep Beep) –prepare to leave ◦ Shut down equipment, collect belongings, shut doors and windows. DO Not leave

unless in immediate danger

Evacuation tone (whoop whoop) -leave immediately –Do not collect belongings

Security ext 56666 Each room should have an emergency procedures chart near the door that outlines the response to different types of emergencies.

Fire

Medical

Bomb threat

Internal emergency e.g. explosion, riot, power failure

Personal threat

External emergency e.g. natural disasters

Evacuations

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There are employee assistance program (EPA)

http://www.hr.unsw.edu.au/employee/eap.html

Student counselling

UNSW health service

Workers compensation unit

Further health resources available on the UNSW web site https://www.counselling.unsw.edu.au/

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http://www.facilities.unsw.edu.au/ Phone number 9385 5111 Maps, transport , ID cards. Maintenance

◦ Air conditioning & temperature ◦ Electrical & lighting ◦ Emergency services ◦ General repairs ◦ Grounds ◦ Housekeeping ◦ Key requests ◦ Moves ◦ Office services ◦ Plumbing ◦ Shut down request

Security http://www.facilities.unsw.edu.au/safety-security/

Phone number 9385 6666 Toll free 1800 626 003

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Legal Obligations

Report all incidences, OHS hazards and near misses

Take care of yourself and your work mates

Follow all reasonable safety instruction

Just Good Manners

Clean up after yourself, leave work areas tidy

Use the booking systems

Don’t over fill bins, use the laundry and the dishwasher

Report breakages, malfunctions, low stock levels

You can be excluded from the labs if you do not follow the rules

Label Label Label

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Please ask the lab staff or custodian to demonstrate use of lab equipment

Basic equipment Dishwasher

Glassware

Pipettes/ pipettors

Fume hoods

Biohazards hoods/ laminar flow

Autoclave

Vi-cell counter

pH meters

Balances

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There is a consumable sheet for people who routinely use items from the lab store, mostly associated with cell culture work

All purchases must be signed off by supervisors and be covered by a SWP or RA

Pay attention to email alerts

Lab books remain the property of the school

Keep your UNSW ID on you at all times

Lab lockers are just for day use. Do not take the key home

Wash your hands before you leave. Don’t use your phone with gloves.

If you don’t know? –please ask -don’t guess.

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I ________________ UNSW z number _________

GSBME Supervisor ________________________

Have read and understood the information in this induction package and will follow the rules and principles of workplace safety

Signature ___________________________ Date____/___/____

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