subjreg4yr_newstudent

Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University

Briefing Session for New Students on Subject Registration Arrangement

Undergraduate Degree and Higher Diploma programmes

2015-16

Last Update: July 2015


Agenda

1. How to access eStudent

2. Subject Registration Schedule

3. Preparation for Subject Registration

i. Study Information

ii. Personal Checklist

iii. Subject Search

4. Subject Registration

5. Add/Drop Period

6. Common Errors in Subject Registration

7. Contact Us

Appendix 1: NetID Registration

Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)


URL of eStudent• http://www.polyu.edu.hk/student/; or

• https://www38.polyu.edu.hk/eStudent/ (Direct link)

Use Chrome / Internet Explorer 7 browsers

Login by NetID & NetPassword.(Activate your NetID on the next day after the programme registration. For steps,

please read Appendix 1: NetID Registration.)




• eStudent covers subject registration, timetable, assessment result, etc.



New Students Enrolled on Full-Time Programmes and completed programme registration on or before 21 Aug 2015

Earliest Commencing Time / Mock Subject Registration

21 - 22 August 2015

Subject Registration (Including CAR Subjects)

24 August* -23:59 of 25 August 2015

(with a clearance buffer of 2.5 hours till 02:30 of the following day)

Add/Drop Period31 August* -

23:59 of 12 September 2015(with a clearance buffer of 2.5 hours till 02:30 of the following day)

* Depending on the earliest commencing time assigned



New Students Enrolled on Full-Time Programmes and completed programme registration during 22 Aug - 26 Aug 2015

Earliest Commencing Time

26 August 2015#

Subject Registration (Including CAR Subjects)

27 August* -23:59 of 27 August 2015

(with a clearance buffer of 2.5 hours till 02:30 of the following day)

Add/Drop Period31 August* -

23:59 of 12 September 2015(with a clearance buffer of 2.5 hours till 02:30 of the following day)

* Depending on the earliest commencing time assigned# Students who completed programme registration on 26 Aug

can check their earliest commencing time on 27 Aug.


3. Preparation for Subject Registration

• Check the following information on 21 August 2015:

Your subject registration records (Study Information)

Your earliest commencing time for subject registration (Personal Checklist)

Searching for subject information (Subject Search) To search CAR subjects for registration


3(i). Study Information (eStudent > My Profile > Study Information)

• Select Academic Year/Semester e.g. 2015-16 Semester 1

Prior approval by your Department is required for dropping of subjects pre-assigned/registered by

your department

2015 - 16 Semester 1


2015


• subject registration period

• your assigned earliest commencing time for performing subject registration

• no system service from 08:00 – 08:59 on the last day of subject registration

You can check

3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)

Subject Registration Activities

Registration Period You shouldconfirm yourSubjectselection ONCE

Youradd/dropcount will beaccumulated

Subject Registration – Full-Time Programmes

24-Aug-2015 13:30

to 25-Aug-2015 08:00

Yes No

System Re-opening Period 25-Aug-2015 09:00

to 26-Aug-2015 02:30

N/A No



3(iii) Subject Search (eStudent > Information > Subject Search)

Search CAR subjects’ information1. Select ‘By Subject’

2. Select ‘Category’

3. Press ‘Search’

1

2

3



• Subjects on offer will be shown.• Click the subject code to view details.




Subject

Pre-requisite(s)

Co-requisite(s)

Exclusion(s) APSS487

Faculty/Department Exclusion(s)

Category Faculty/Department

HD-CAR Community, Organization & Globalisation

APSS

HD-CAR Human Nature, Relations & Development

APSS

Ug-CAR Community, Organization & Globalisation

APSS

Ug-CAR Human Nature, Relations & Development

APSS

Programme Exclusion(s)

Category Programme

HD CAR 61430-

Ug CAR 32498-


This part shows the requirement for taking

the subjects, e.g. subject pre-requisite/co-requisite

requirement or any subject/programme

exclusion.

Subject Code APSS1A01 [Synopsis]

Subject Title FROM CRADLE TO GRAVE – LIFE COURSE TRANSITIONS IN MODERN SOCIETY

Subject Title in Chinese

Offering Department DEPARTMENT OF APPLIED SOCIAL SCIENCES

Co-offering Department

Nature Normal

Category Ug-CAR Human Nature, Relations & DevelopmentHD-CAR Human Nature, Relations & DevelopmentChina-Study Requirement

Credit(s) 3.0

Level 1

Duration 1 semester(s)

Consecutive Pattern

Student Contact Hour(s) Lecture 42.0

Subject Requiring Selection

No

This part shows the basic information of the subject, e.g. category,

duration, etc.You can view the

subject synopsis by clicking the link.


SubjectCode

Subject Title SubjectGroupCode

ComponentCode

ForEvery(Week)

StartWeek

EndWeek

Day ofWeek

StartTime

EndTime

Venue TeachingStaff

Remark

APSS1A01

FROM CRADLE TO GRAVE - LIFE COURSE TRANSITIONS IN MODERN SOCIETY

1000 LEC001 1 2 13 Mon 08:30 11:20 Z403 May LAM

• Checking the class timetable information


Subject Group

Class Timetable

Students of the programmes are eligible for taking this subject group

Group Type Group Size Vacancies

1000 ViewUniversity Wide

100 100

This part shows the

offering details, e.g. whether the subject is

offered to your programme,

vacancy, timetable info.


To ensure a fair chance to all students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the add/drop period

Important Note:

• Subject Registration will go on during rainstorm warning / typhoons / public holidays.




• Select the relevant Academic Year/Semester

2015-16 Semester 1



Subject Registration Page:

Left hand side: Search and Select Subject(s)

Right hand side: My Subject Shopping Cart


Search and Select Subject(s) block

• Use this to select subject(s) and put in the basket (i.e My Subject Shopping Cart block)

My Subject Shopping Cart block

• Use this to confirm your selected subjects




‘Search’ subject(s) :

1. Search subject by Basic Search (If you know the subject code)



‘Search’ subject(s) :

2. Search subject by Advanced Search (Choose by Programme and Subject Category)



‘Select’ subject(s) :

1. Select the subject group with vacancy and press ‘+’ button



‘Select’ subject(s) :2. Select the component(s) and press ‘Add to Cart’

button(one component from each type by ticking the check box e.g. LEC and SEM, Select one LEC and one from SEM)



‘Select’ subject(s) :3. The selected subject will be displayed in the My Subject

Shopping Cart block

Repeat ‘Search’ and ‘Select’ for other subjects.

LEC001SEM002


LEC001SEM002


‘Confirm’ subject(s) :• After selecting ALL subjects, ‘Confirm’ them.

Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your

department



Successful Completion:• Wait for a confirmation page with the registered subjects

& a reference number. • Double check your records via My Profile > Study Information• Check your personalized timetable via My Timetable > Class

Timetable

SubjectCode

Subject Title Credit Subject Group Component Subject Registration Type

AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001

Registered – Pre-assignedNeed approval before dropping

FB1003 FRESHMAN SEMINAR 3.0 1001 SEM004 Registered

MM1051 TANGO! MANAGING SELF & LEADING OTHERS 3.0 1001 LEC001SEM002

Registered

7.5



For Changing Class (Group/Subject Component) Step 1: Input the subject code via Basic Search and press

“Search”

Step 2: Select the subject group you wish to change and press “+”

2

1



For Changing Class (Group/Subject Component) Step 3: Select the component(s) you wish to change with

vacancy and press “Add to Cart”

Step 4: After finishing ALL subjects, press “Confirm” to proceed further.

43


Add/Drop Period• Procedures are the same as Subject Registration shown

above.

5. Add/Drop Period

• If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5), your earliest commencing time to access ‘subject registration’ in the next semester will be postponed.

(This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1st semester.)



• Error messages will be shown on top as follows.

2015-16



1. Not yet reach your earliest commencing time for Subject Registration

You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.


2. Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached

Close your existing browser. Open the browser (i.e. Chrome or Internet Explorer) with eStudent website (www.polyu.edu.hk/student), input with your NetID and NetPassword.

DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via www.polyu.edu.hk/student or direct URL https://www38.polyu.edu.hk/eStudent.




4. No vacancy for the subject group/component groups

You are not allowed to register on a subject with NO VACANCY. Please select other subject groups/subject components.

You can indicate your wish in taking the subject via Preferred Subject Indication function (Appendix 2).

3. Fail to fulfill the subject requirement for registration

You are not allowed to register on the subject if you have not fulfilled its pre-requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.



6. Study load in a semester

You are not allowed to register more than 21 credits in a semester. If you have need to do so, please approach your programme offering departments for approval.

5. Class timetable clashes between 2 Subjects

You are not allowed to register on the subject(s) if there is time-clashes. Please select other subject group/components for registration.



7. A checkbox “Prevent this page from creating additional dialogs / 防止 (避免 )此網頁產生其他對話方塊 ( 框 )” is shown when confirming your subject selection.

1. A pop-up box will be shown after pressing

“Confirm” button.



2. Check again if these subjects are correct and press “OK” to proceed

further.

If a checkbox “Prevent this page from creating additional dialogs / 防止 (避免 )此網頁產生其他對話方塊 ( 框 )”is shown, DO NOT mark a tick in this

box.

Press “OK” to proceed further if the subjects are correct.


7. Contact Us

• Refer to the Student Handbook for regulations

• Check FAQ from eStudent

• Email: [email protected]

• Hotline: 27665599 / 27665191 / 27665172


Q & A


Enjoy your study at PolyU!Enjoy your study at PolyU!



• Activate your NetID via myPolyU Portal at PolyU website (www.polyu.edu.hk).• Get ready your PolyU Student Identity Card and Programme Code of the programme you are registered on.



1. Click ‘New Student’



2. Click ‘NetID Registration’



3. Create your User ID (i.e. your Student No., which is printed on your student ID card)



Back to Part 1 How to access eStudent

4. Go through the validation process• For ‘Programme Code’, input the first 5 digit of your programme. e.g. 01234-ABC,

you should input ‘01234’.

If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline - 2766 5900


Indicate your Preferred Subjects when there is no vacancy for the subject group

•Department will contact you if study places of your preferred subject become available after the subject registration or add/drop periods.

•Unlimited access to this function



How to indicate your preferred subjects:

1. You should COMPLETE your subject registration process.

2. At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function.

SubjectCode

Subject Title Credit Subject Group Component Subject Registration Type

AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001

Registered – Pre-assigned

Need approval before dropping

FB1003 FRESHMAN SEMINAR 3.0 1001 SEM004 Registered

MM1051 TANGO! MANAGING SELF & LEADING OTHERS 3.0 1001 LEC001SEM002

Registered

7.5




3. Search and select subjects (similar to the subject registration). You can select up to 5 choices with prioritization.

4. Press ‘Confirm’ to complete the process.

Back to Part 6 Common Errors in Subject Registration

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