Subtitle Version or Date

Presentation TitleBCeSIS Overview

Module 1

BCeSIS

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Objectives of Introduction

• Describe the benefits of a common student information system.

• Identify the key changes to provincial processes.

• Summarize the key provincial standards.

• Explain FOIPPA requirements.• Preview some of the basics of the

BCeSIS system.• Explain why you were chosen to lead.

BCeSIS

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Why a Common SIS?

• Achievement• Accountability• Autonomy • Flexibility/Choice• Funding

BCeSIS

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Goals of BCeSIS Implementation

One student record, stored in one location, accessed by all authorized users in our school, school district

and the ministry of education.

• All participating schools will:– Use a common system (BCeSIS) – Share IT services

BCeSIS

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Expected Results• Improved student achievement

• Appropriate, efficient and effective access to data

• Improved information for data driven decisions by educators

• Improved parent involvement through access to information

• Ensure the security and privacy of data

• Consistent, timely and accurate data for management, reporting, and analysis

• Records easily follow students transferringinside British Columbia

• Improved program tracking and analysis

BCeSIS

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BC Processes

• Presenter: Dee Freethy– Operation & Standards Manager,

BCeSIS Project

• Recording will last approximately 30 minutes click the link to open the attached folder. Processes Overview.exe Double click the file to start the presentation.

BCeSIS

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Introducing FOIPPA

• Presenter: David Loukidelis– Information & Privacy Commissioner

for BC discusses • Recording will last approximately 10

minutes. Click the link to open the attached folder. FOIPPA Intro.exe

Double click the file to start the presentation.

BCeSIS

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Key Module Messages -1

• Goal for BCeSIS is improved student achievement– Consistent, timely, accurate data– Reduced manual work– Streamlining processes– Advanced features – parental access

• BCeSIS has been customized to meet district identified requirements

• BCeSIS has 3 levels for establishment of codes– Enterprise (Provincial Level e.g. Course Codes)– District– School

BCeSIS

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Key Module Messages -2

• FOIPPA balances– Access to information– Rights to privacy

• FOIPPA important for BCeSIS:– Web-enabled database, shared across districts,

accessible to many people– Contains personal information on most children in BC

• FOIPPA Reminders:– Only collect what you need– Be objective when entering notes – Don’t automate “bad” practices– Only share information on a “need to know” basis

BCeSIS

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It has…….

• Student Demographics – Basic information– Multiple addresses– Multiple language & immigration information– Siblings– Medical/health & Immunization– Standardized Testing– Student & Parent/Guardian Photos– Alerts

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….as well as

• School Set-Up • Attendance• Grade reporting• General Reports• Official District

Transfers

BCeSIS

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What does it look like?

• Logon

• Confidential• Unique to a user

BCeSIS

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Main Screen

• Windows based, mouse driven• Drop down menus

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How it’s used

• From this Start screen, options in eSIS can be selected from the menus, menu bars and buttons. Access to some functions can be enabled/disabled through security.

• Every user sees basically the same functions.

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Tool Bar

• The majority of buttons on the toolbar relate to student and school functions.

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Demographics Toolbar

• Demographics Toolbar provides access to various screens of Student Demographic information.

ie. If a student has a Medical Alert, the Medical button displays in red.

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Main Menu

• The menu is loosely organized into 4 functional areas. – Student Functions: Main Menu and the

Common View. – School Functions: School and Mail. – District Functions: Administration. – Utility Functions: Lock, Query, Help and

Window.

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Attendance

• Attendance is entered at the classroom level, no need for weekly input of sheets.

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Attendance cont’d

• By photo

Subtitle Version or Date

Presentation TitleEnd of Module 1