successful recruiting of outbound students
DESCRIPTION
Successful Recruiting of Outbound Students. Presented by Gary D. Aguren of the Willowbrook Rotary Club District 5890 SCRYE Winter Conference February 7, 2009 Houston, Texas. Three Successful Methods of Recruiting. Presentations directly to foreign language students at high schools - PowerPoint PPT PresentationTRANSCRIPT
Successful Recruitingof Outbound Students
Presented by
Gary D. Aguren
of the
Willowbrook Rotary Club
District 5890
SCRYE Winter Conference
February 7, 2009
Houston, Texas
Three SuccessfulMethods of Recruiting
Presentations directly to foreign language students at high schools
Email messages to high school foreign language department chairs
Packets of information delivered to foreign language department chairs (enough packets so that each teacher can have one)
What has been the success of the club since 2005?
RecruitingPeriod
Long-termStudentsRecruited
Short-termStudentsRecruited
TotalStudentsRecruited
Fall 2004 0 0 0
Fall 2005 2 1 3
Fall 2006 3 4 7
Fall 2007 5 5 10
Fall 2008 13 + 4 = 17 7 + 3 = 10 27
What are the secrets to success?
• A committee of three dedicated members of the Willowbrook Rotary Club, District 5890, Houston, Texas
• The development of a formula• The division of labor
What is the formula for success?
Talking directly to foreign language students in high schools
Sending email messages to and delivering packets of documents and posters to foreign language department chairpersons in 15 high schools in 4 school districts
Developing and using recruiting tools Holding informative parent/student evening
presentations at appropriate locations
How did we get intothe high schools?
The first high school – 2005 The second high school – 2007 The third high school - 2008 Two high schools in a different school district –
2008• Started at the top- Supt. of Schools• Meeting with Supt. and top 5 subordinates• Presentation to curriculum coordinators and directors
of instruction – about 70 key people• Presentation to 150 high school counselors• Invitation from two high schools
What do we do when wego to a high school?
Speak from 7:30 a.m. to 2:30 p.m. to anywhere from 600 to 900 foreign language students
Where – teaching theater or auditorium Who invites us – generally the
chairperson of the foreign language department
What is the formatof our presentation?
Show the RYE video, “Youth Exchange: The Adventure of a Lifetime!”
Power Point presentation on “What is Rotary?” and “What is Rotary Youth Exchange?” (17-20 minutes)
Five minute talk by former short-term outbound student
Five minute talk by current inbound student Ten minute talk by former long-term outbound
student Give “student packet” of documents to each
interested student as he or she exits the auditorium
What is our division of labor?
Lois Alberts:• Send email message to foreign language department
chairpersons• Work with interested schools to schedule our
presentations Anais Watsky – have copies made of all documents sent
to schools and taken with us to the presentations Gary Aguren – contact and schedule former outbound
speakers and current inbound speakers Gary Aguren and Anais Watsky - give Power Point
presentations at schools
Equipment required
Laptop Digital projector Screen (always furnished by venue) External speakers DVD containing video Power Point presentation Device to remotely control slides
Our presentation schedulefor the fall of 2008
Oct. 20 – Klein High School Oct. 21 – Interact Club at Klein Oak H. S. Oct. 23 – Klein Collins High School Oct. 23 – First parent/student night Oct. 28 – Klein Oak High School Oct. 30 – Cypress Ridge High School Nov. 3 - Second parent/student night Nov. 5 - Cypress Lakes High School Nov. 12 – Third parent/student night
Three SuccessfulMethods of Recruiting
Presentations directly to foreign language students at high schools
Email message to foreign language department chairpersons
Packets of information delivered to foreign language department chairs (enough packets so that each teacher can have one)
Email message to foreign language department chairperson
Link to letter
Packets delivered to foreign language department chairs
A RYE poster for each teacher A flyer announcing the next
parent/student night meeting A copy of the “Student Packet” for each
teacher of foreign language A copy of a monthly report letter from a
current outbound
Folder for foreign language department chairs
RI RYE Brochure
The parent/student evening meetings
The same agenda as the presentations to students at high schools
Venue Refreshments Dress code Sign in form Host family recommendation form
Club Interviews
Venue - Nice office with lobby, conference room, and other offices for private conferences and multitasking of the interview process
Schedule applicants at 30 minute intervals
List of questions to be asked Scoring system developed by Ed
Charlesworth, clinical psychologist
Successful Recruitingof Outbound Students
Conclusion