sue terry, november 2003 documentation at screensound australia: an update on using mavis to...
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Sue Terry, November 2003
Documentation at ScreenSound Australia: an update onusing MAVIS to describe Documentation
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Documentation Material acquired by ScreenSound Australia
The Documentation Collection includes photographic, paper and artefact material that is related to film, television, radio and recorded sound productions and industries.Documentation materials are acquired to complement the audiovisual collectionMaterials include stills, transparencies, posters, lobby cards, scripts, publicity, scrapbooks, personal and production papers, costumes, animation cels and a range of equipment such as cameras and projectors.
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Arrangement and description of Documentation material
ScreenSound Australia uses two methods to arrange Documentation material:
• Artificial (by production or personality) (e.g. material related to the film Shine or actor Geoffrey Rush)
• Formed Collection (e.g. The Peter Yeldham Collection)
From an access point of view, evidence suggests most users are more interested in production / personality arrangement.
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Flexibility of MAVIS
Archives traditionally document and store their collections at a collection level, with separate finding aids where possible
MAVIS provides more flexibility, enabling us to track intellectual information (retaining its organisational integrity) about the collection, whilst storing physical items separately in appropriate facilities
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MAVIS Documentation Structure
Doc Work
(Cover)
Photo
Work
Paper
Work
Artefact Work
Photo
Work
Photo
Item
Photo
Item
Paper
Item
Paper
Item
Photo
Item Artefact
Item
AV
Cover
Related
Title Cover Level
Contents Level
Item Level
Paper Carrier Paper Carrier Carrier Level
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The Peter Yeldham Collection
The Peter Yeldham Collection – comprises 31 boxes covering 1989 to 1997.
MAVIS provides for description of the whole collection, the box, the folder within the box and, if needed, the letter within the folder.
The way the collection has been entered in MAVIS demonstrates the potential for multi-layer hierarchical description providing
multiple access points. Photo of Peter Yeldham with Ray Barrett and Roger Climpson during a segment of ‘This is Your Life’. Catalogue No. 356312
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The Peter Yeldham Collection(Cover Record: Doc Work)
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The Peter Yeldham Collection(Paper Work)
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Rabbit Proof Fence Press Kit
Combination of physical items – folder, pamphlet and CD-rom – and digital items (images from the CD-rom)
Hierarchical display and relationship is recorded in MAVIS
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Combining digital and physical content in MAVIS
P a pe r Item(F o lde r a nd B oo k le t)
P re ss K it F o ld er
C D -R O M Ite m(d isc co n ta in in g im a g e s)
D ig ita l Item(Im a g e)
In d ivid ua l Im a ge
D ig ita l Item(Im a g e)
In d ivid ua l Im a ge
D ig ita l Item(Im a g e)
In d ivid ua l Im a ge
Im ag es
P re ss K it
R a b b it P ro o f Fe n ceD o cum e n ta tio n W o rk
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Rabbit Proof Fence Paper Work (Press Kit) with Photo Works (Images) attached
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Bad eggs : Separate vs Grouped images
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Issues…
Improving data display so that full flexibility of description can be implemented without confusing users regarding where elements of the description are storedImproving preset report formats so that a ‘finding aid’ can be generatedImproving content display so that users can access it more easilyReviewing MAVIS overall model re applicability to complexity of digital content