suite secrets: leveraging google apps suite for effective collaboration
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SUITE SECRETS LEVERAGING GOOGLE APPS SUITE FOR
EFFECTIVE COLLABORATION
Coral Owen, MSMilitary Families Learning Network
University of Illinois at Urbana-Champaign
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Welcome!• Professional Development
Coordinator, Military Families Learning Network
• MS, University of Florida
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DOD / MC&FPUSDA/NIFA
Personal Finance
Family Development
Military Caregiving
Family Transitions
Community Capacity Building
Nutrition & Wellness
Network Literacy
FD – Early Intervention
Special Needs
PI
Nati
onal
Lea
ders
hip
Team
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What’s out there?
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For today…
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Browser-based
• Compatible browsers– Chrome– Safari– Firefox– IE – Microsoft Edge
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Non-browser options
• Microsoft Outlook– Via Google Apps Sync for Microsoft Outlook
• IMAP clients– Outlook, Outlook Express, Thunderbird, Windows
Mail, Apple Mail, etc. • POP clients
Primarily for syncing contacts, mail and calendars
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Non-browser options
• Apps available for Android and iPhone– Drive– Gmail– Hangouts
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A quick note…
…about multiple accounts
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Gmail
• 15 GB storage free (shared across Gmail, Google Drive and Photos)
• Customizable inbox tabs
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Hangouts
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Calendar
• Manage multiple calendars• Send invites• Collaborative
https://calendar.google.com
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Drive
• 15 GB storage (shared with Gmail and Photos)• Store and share Docs, Slides, Sheets and
Photos • Save attachments to Drive directly from Gmail
https://drive.google.com
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Forms
• Collaborative• Compatible with both browsers and handheld
devices• Integrates with Sheets for easy analysis of
results or compilation of responses• Highly customizable – formatting, photos,
video
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Slides
• Import from PowerPoint• Create/edit in Slides• Fidelity of graphics or fonts may be altered
when importing• Export as .pptx, .pdf, .jpg, .png
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Docs
• Multiple collaborators• Different levels of access• Can import from Word or create in Google
Docs• Export as .docx, .pdf
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Sheets
• Multiple collaborators/access levels• Can import from Excel or create directly in
Sheets• Multiple sheets per doc (like Excel)• Project management aspect• Export as .xlsx, .pdf
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https://docs.google.com/spreadsheets
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Where can I learn more?
• Lynda: https://www.lynda.com/ • Google Apps Learning Center: https://apps.google.com/learning-center/ • YouTube• Google
