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Summer Extended 2006

PowerPoint


PowerPoint Window

Outline tab

Slides tab

Slide Pane

Notes Pane

View buttons Task pane

Select pane


Creating A Presentation

Purpose

Location

Audience


Design Templates

New Presentation (in task pane)

New

From Design Template…

Choose Template

• Design templates contain borders,

text attributes, and other elements

arranged in a specific format

• They can be applied to one or all slides


Background

Format

Background…


Saving Fonts with Presentations

You can save the fonts used with your presentation to be sure these same fonts are used if you show your presentation on a different computer.

In order to do this you must save your presentation with embedded fonts.


Embedding Fonts

File

Save As

Tools

Save Options…

Check box to

Embed True Type Fonts


Running Slide ShowIf you want to run the show from the

beginning, select View

Slide ShowOR

press F5Note: Using the icon on the bottom of the

screen to run your slide shows causes the show to begin on the current slide

or you can press Shift with F5


Printing in PowerPoint

Print as you

would using any

other Office

file…note options

on the bottom


Print What?

Choose handouts to distribute to your audience

Note: giving too much information to your audience makes it easy to “lose attention”


Handouts

1, 2, 3, 4, 6, or 9 slides per page

3 also provides lines next to slides for note


Headers & FootersView

Header and Footer…

Note: 1st slide option


NotesView

Notes Page

OR

Default View – Notes Pane

Enter notes for speaker reference

Remember - Notes do NOT appear on your slides


Spell Checking

• Don’t forget to check your presentation for spelling errors!

• Don’t assume that the program spell checker is always correct…in either direction

• If spellchecker does not identify a word as correct, it may be a word not found in its dictionary… don’t assume the word you entered is not correct

• If spellchecker misses a word, make sure you have proofread the presentation too


Style CheckerTools

Options Spelling and Style Tab

Use these to help determine presentation style consistency and accuracy


Evaluating a PresentationK.I.S.S. - keep it simple, focused, and appropriate

Limit slides to 6 words per line and 6 lines per slide

Limit fonts to 2Minimum size – 18 pointsUse style to enhance – bold, italics, underline

Use visuals to help communicate message

Refer to your text pages PowerPoint B-16 and PowerPoint B-17 for additional information, tips, and pointers


Slide Show CommandsE Erases the annotation drawing

Enter, Spacebar, PgDn, N or Advances to the next slide

H Displays a hidden slide

or PgUp Returns to the previous slide

W Changes screen to white, again to return

S Pauses slide show, again to continue

B Changes screen to black, again to return

Ctrl + PChanges pointer to pencil

Ctrl + A Changes pointer to arrow

Esc Stops slide show


Timings & Transitions

Timing- when the next slide will appear on the screen

Transition – how the next slide will appear on the screen


Setting Transitions

Slide Show

Slide Transition…

Select desired transition…if any


Transitions in Sorter View

Slide Sorter View

Right Click desired slide

Slide Transition…


Custom Animation

Slide Show

Task Pane


Style Options

Let PowerPoint help!


Animated GIF

Animation – a graphic file that moves when you run the slide show

Movie – live action captured in digital format


Animation Adds Interest


Set Up Your Show

Make selections according to desired effect


Rehearsing Slide Timings

Practice makes perfect…

If timing is important for your presentation, you can practice to determine how much time your presentation will take to deliver

Slide Show

summer extended 2006 powerpoint. summer extended 2006 powerpoint window outline tab slides tab slide...

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