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TRANSCRIPT
FY2018-2019 Superintendent’s Proposed
Budget
Dr. Catherine Magouyrk
Superintendent
February 13, 2018
2
FY 2018-2019 Proposed Budget Presentation Overview
• State and Local Funding History and Student Per Pupil Costs
• Division Student Enrollment & Demographic Trends
• FY 2018-2019 Proposed Budget
• What Do the Final Numbers Mean for MCPS?
• Upcoming Budget Meetings
3
FY 2018-2019 State Revenue
Andy HawkinsExecutive Director of Finance and OperationsFebruary 13, 2018
4
State Revenue is Slightly Rising
Estimated Revenue
FY2018Approved
FY19 Governor’s Projected
DifferencePercent
Difference
Sales TaxRevenue
$ 7,693,650 $ 7,853,532 $159,882 2.08%
All OtherState Revenue
$43,877,065 $44,654,659 $777,594 1.77%
Total Projected State Revenue
$51,570,715 $52,508,191 $937,476 1.82%
Source: Governor’s FY19-FY20 Budget
5
2018 Session Introduced Budget State Per PupilK-12 Direct Aid (All Funds)Nominal and Inflation-Adjusted (CPI 2005 dollars)$6,000
$5,616 $5,665
$5,000
$4,000
$3,000
$2,000
$1,000
$0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
$5,459
$5,274 $5,271
$5,000 $5,028 $5,075
$4,868$4,966
$4,804 $4,862
$4,692$4,562
$4,382
$4,215
$4,481 $4,513 $4,546$4,404
$4,204 $4,238
$4,084$4,168
$4,048 $4,057$4,134
$3,896 $3,958 $3,942$3,810
6FY18 data is projected
MCPS Per Pupil Funding By Source
$6,265
$7,893
$6,232 $5,977
$6,384 $6,217
$3,556 $3,243
$3,770
$4,850 $5,178
$5,625
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018*
City Per Pupil State Per Pupil Sales Tax Per Pupil Federal Per Pupil
Enrollment FY2006 = 6,575
Enrollment FY2017 = 7,771
Source: VDOE Annual School Reports
7 $-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018*
$6,265
$6
,87
0
$7
,89
3
$7
,08
0
$6
,23
2
$5
,88
5
$5
,93
6
$5
,97
7
$6
,13
9
$6
,38
4
$6
,12
5
$6
,06
9
$6,217
$6
,26
5
$6
,44
3
$6
,69
1
$6
,66
7
$6
,77
6
$6
,99
0
$7
,13
5
$7
,23
9
$7
,35
7
$7
,36
6
$7
,45
9
$7
,60
7
$7,759
City Actual Inflation AdjustedSource: VDOE Annual School Reports
City Per Pupil Funding - Inflation Adjusted
2018-2019 Student Population
8Sept 302017
Enrollment Elementary Intermediate Middle High
7,771 3,262 1,212 1,096 2,201
White15.9%
Black10.7%
Hispanic64.2%
All Others9.1%
9
MCPS Enrollment Trend
September 30 Enrollment Elementary Intermediate Middle High
2006 6,575 2,731 987 954 1,903
2007 6,474 2,653 922 949 1,950
2008 6,566 2,679 984 986 1,917
2009 6,864 2,783 1,057 992 2,032
2010 6,936 2,913 1,011 1,010 2,002
2011 7,104 3,022 1,015 1,032 2,035
2012 7,220 3,057 1,058 999 2,106
2013 7,076 2,976 1,040 991 2,069
2014 7,315 3,072 1,056 1,014 2,173
2015 7,575 3,284 1,110 1,022 2,159
2016 7,678 3,258 1,176 1,052 2,192
2017 7,771 3,262 1,212 1,096 2,201
% Change
2006 - 2017 18.19% 19.44% 22.80% 14.88% 15.66%
Enrollment Trend
10
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
2,7
31
2,6
53
2,6
79
2,7
83
2,9
13
3,0
22
3,0
57
2,9
76
3,0
72
3,2
84
3,2
58
3,2
62
98
7
92
2
98
4
1,0
57
1,0
11
1,0
15
1,0
58
1,0
40
1,0
56
1,1
10
1,1
76
1,2
12
95
4
94
9
98
6
99
2
1,0
10
1,0
32
99
9
99
1
1,0
14
1,0
22
1,0
52
1,0
96
1,9
03
1,9
50
1,9
17
2,0
32
2,0
02
2,0
35
2,1
06
2,0
69
2,1
73
2,1
59
2,1
92
2,2
01
Enrollment Trend
Elementary Intermediate Middle High
6,575
7,771
Projected Enrollment
11
September 30Actual2015
Actual 2016
Actual2017
Projected2018
Projected2019
Projected2022
Difference
Elementary 3,284 3,258 3,262 3,498 3,569 3,670 11.75%
Intermediate 1,110 1,176 1,212 1,200 1,196 1,278 15.41%
Middle 1,022 1,052 1,096 1,107 1,180 1,222 19.57%
High 2,159 2,192 2,201 2,147 2,481 2,556 18.39%
Total 7,575 7,678 7,771 7,952 8,426 8,726 15.19%
Based on September 30 enrollmentProjection Source: Citygate GIS
Demographic Change
12
2,923
1,245 1,025
840
2,270
5,024
336 711
-
1,000
2,000
3,000
4,000
5,000
6,000
White Black Hispanic All Others
Budget Pressures
13
Economically Disadvantaged 62%
Special Education 12%English Speakers of Other Languages (ESOL) 50%
23.0%
35.4%
46.9% 49.2% 51.4%55.7%
58.9% 57.4% 59.3% 57.3%61.6%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
2005/06 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 Dec. 2017
Free & Reduced Lunch Percentage
Source: VDOE Statistical Reports
14
FY 2018-2019 Proposed Budget
Operating Fund Expenditures
15
Salaries and Wages
61,712,160 61.21%
Fringe Benefits
23,300,086 23.11%
Purchased Services8,612,569
8.54%
Other Charges*2,508,318
2.49%
Materials and Supplies4,384,708
4.35%
Capital Outlay10,700 0.01%
Contingency300,000 0.30%
2018-2019Total Operating Fund Budget
$100,828,541
* Includes utilities, communications, and other misc. costs
84.3%Personnel and Benefits
16
FY 2018-2019 School Operating Fund Summary by Location
SUMMARY BY LOCATION AMOUNT PCT.
School Base Costs 80,121,683 79.5%
Information Technology Services 4,912,058 4.9%
Student Achievement 4,826,246 4.8%
Transportation 4,054,033 4.0%
Facilities and Maintenance 2,554,555 2.5%
Health & Student Services 1,391,720 1.4%
Human Resources 1,348,240 1.3%
Financial & Purchasing Services 1,192,602 1.2%
Board & Superintendent Services 957,690 0.9%
Communications & Public Relations 319,713 0.3%
Non-Department -849,999 -0.8%
TOTAL 100,828,541 100.0%
17
FY 2018-2019 Proposed Budget Funding Sources
Funding SourceTotal Operating
FundDebt Service
FundCapital Projects
FundTotal Budget
All FundsCity Funds* $ 47,830,368 $6,346,792 $3,000,000 $ 57,177,160 State Funds $ 52,624,369 $ 52,624,369 Federal Funds $ 6,608,190 $ 6,608,190 Other Funding Sources $ 1,334,982 $ 1,334,982 Use of Fund Balance ** $ 176,527 __________ __________ $ 176,527 Total Estimated $108,574,436 $6,346,792 $3,000,000 $117,921,228
* City Funds include $100,000 estimated city proffer revenue
** Food Service Fund
Source: City Funds = Funding Agreement between City Council & School Board. State Funds = Governor’s Proposed Budget. FederalFunds: DOE grant allocations
FY 2018-2019 Proposed Budget All Operating Funds
18
Funding Source Operating FundFederal Grant
FundFood Service
FundTotal Operating
Funds
City Funds $ 47,830,368 $ 47,830,368
State Funds $ 52,508,191 $ 116,178 $ 52,624,369
Federal Funds $ 3,593,090 $ 3,015,100 $ 6,608,190
Other Funding Sources $ 489,982 $ 845,000 $ 1,334,982
Subtotal - Estimated Revenue by Fund
$ 100,828,541 $ 3,593,090 $ 3,976,278 $ 108,397,909
Proposed Use of Fund Balance
$ 176,527 $ 176,527
Total Estimated Revenue by Fund
$ 100,828,541 $ 3,593,090 $ 4,152,805 $ 108,574,436
State Funds includes sales tax
19
2019 Capital Improvement PlanFY 2019
Funding SourcesCity Transfer - Pay As You Go $3,000
Bonds $ -Total $3,000 Project ExpendituresDivision Wide $ 894 Division Wide Technology Upgrades $ 175 Division Wide School Bus Replacements $ 599 Division Wide School Bus Additions $ 120 Osbourn $ -Metz $ -Mayfield $ -Dean $ 1,956 Architectural & Engineering $ 1,956 Baldwin $ 150 A & E Services for Pre-School Design $ 150 Haydon $ -Weems $ -Total MCPS Projects $ 3,000
What Do the Final Numbers Mean for MCPS?
20
Dr. Catherine MagouyrkSuperintendentFebruary 13, 2018
21
FY 2018-2019 Proposed Budget Levels School Operating Fund
Level Description ExplanationSchool OperatingFund Amount
1School / Dept Request
Requests are submitted by departments/schools
$110,254,125
2 School / Dept Final
Revised requests were reviewed with Principals and Leadership team and adjusted based on prioritized needs
$100,828,541
3SuperintendentRequest
Superintendent adjustments to Level 2 to prioritize and reduce costs based on need.
$100,828,541
4Superintendent Final
Superintendent Request was adjusted to fit within estimated resources
$100,828,541
5School Board Approved
Based on School Board approved adjustment
TBD
22
Superintendent’s FY 2018-2019 New Budget Requests -Personnel / Positions - Not Funded
SCHOOL/DEPARTMENT DESCRIPTION AMOUNT
Baldwin Safety Monitor 1 FTE $ 42,489
Baldwin Library Assistant 1 FTE $ 54,135
Baldwin Intermediate Cafeteria Monitor .38 FTE $ 5,310
Baldwin Intermediate In School Detention Assistant .5 FTE $ 26,500
Baldwin Intermediate EPEDs (Department) $ 2,650
Curriculum & Instruction (Technology)
Instructional Technology Training Specialist 1 FTE $ 137,467
Finance Financial Support Technician 1 FTE $ 78,062
GT - Instructional Program EPEDs $ 1,500
Information Technology Technology Security Systems Engineer 1 FTE $ 134,785
Information Technology Technology Support Specialist 1 FTE $ 121,342
Maintenance Coordinator Custodial Services 1 FTE $ 81,221
Maintenance Plumber 1 FTE $ 62,383
Metz Theatre Teacher/Materials & Supplies 1 FTE $ 95,698
Metz EPEDs (Increase) $ 3,000
OHS Administrative Associate 1 FTE $ 64,985
OHS Assistant Athletic Director 1 FTE $ 93,379
OHS Repurpose Translator 11 mth to 12 mth $ 5,500
OHS PE Teacher .5 FTE $ 42,649
OHS CTE Business Teacher 1 FTE $ 86,298
OHS EPEDs (Increase) $ 7,700
TOTAL PERSONNEL / POSITIONS $1,147,053
23
Superintendent’s FY 2018-2019 New Budget Requests – Non-Personnel - Not Funded
SCHOOL/DEPARTMENT DESCRIPTION AMOUNTCurriculum & Instruction Instrument Replacement Cycle $ 75,000Curriculum & Instruction Multi Media Design $ 10,000Human Resources Virtual Imaging $ 30,000Information Technology Software, Hardware, Etc. $ 1,645,602Maintenance Bucket Truck $ 110,015OHS Graphing Calculators (Partially funded) $ 8,800Student Achievement Travel $ 1,750
TOTAL NON-PERSONNEL $ 1,881,167
24
Superintendent’s FY 2018-2019 Budget Requests - Program Support - Not Funded
SCHOOL/DEPARTMENT DESCRIPTION AMOUNT
Curriculum & Instruction Hourly Curriculum Writing (Partially funded) $14,025
Curriculum & Instruction Scriyb Virtual Teaching $102,000
Curriculum & Instruction PCG Intervention $1,700,000
Human ResourcesEmployee Referral Program (Program Cost Expensed in FY 2020)
$15,000
Human Resources Employee Bilingual Referral Program $10,000
Metz Hourly AVID Tutors (Partially funded) $11,395
Metz Hourly After School Remediation (Partially funded) $36,620
Round Repurpose PCG Intervention to ESOL Teachers $66,376
Special Education Regional Program Tuition (Partially funded) $200,000
Student Services Homebound Hourly Rate Increase $48,510
Superintendent Contingency Reduction $200,000
TOTAL PROGRAM/SUPPORT REQUESTS $2,403,926
25
Superintendent’s FY 2018-2019 Previous Budget Requests - Program Support - Not Funded
SCHOOL/DEPARTMENT DESCRIPTION AMOUNT
GT - Instructional Gifted & Talented Expansion $ 354,302
Transportation New Buses & Drivers $2,103,274
- Restore 4 Tier Bus Schedule
Curriculum & Instruction Technology Computer Science $ 165,519
Classrooms (Additional Teachers)
TOTAL PROGRAM/SUPPORT REQUESTS $2,623,095
26
Superintendent’s FY 2018-2019 – Unfilled FTE Reductions
SCHOOL/DEPARTMENT DESCRIPTION AMOUNT
OHS ESOL Teacher Extra Periods 2 @ .13 FTE $ 19,691
OHS Special Education Teacher 4 FTEs $ 335,731
Round Elementary Teacher 1 FTE $ 85,298
Special Education OHSRepurpose Instructional Assistant 1 FTE to Speech Teacher .5 FTE
$ 5,696
TOTAL PERSONNEL / POSITION REDUCTIONS $ 446,416
• Personnel/Positions $1,147,053
• Non-Personnel $1,881,167
• New Program/Support $2,403,926
• Prior Years Budget Request $2,623,095
• FTE Reductions $ 446,416
Total Unmet Needs $8,501,657
27
Total Requested Needs Identified Not In Budget
It’s About the Students and the Teachers
28
• Connie Judd – Baldwin
• Jennifer Mullen – Baldwin
• Sara Ridgell – Dean
• Kelli Huntley - Haydon
• Brett Megee – Haydon
• Leslie Mattick – Round
• Margie Gamble – Round
• Peter Mann – Weems
• Stephanie Fischer – Weems
29
Salary and Benefits Committee Members
• Megan Grace – Baldwin Intermediate
• Diana Richardson – Mayfield
• Wanda Fraser – Mayfield
• Debbie Boswell – Metz
• Sarah Reinhardt - Metz
• Steve Schultze - OHS
• Ann Kulakowski - OHS
• MCPS Teacher Salary not commensurate with Prince William County Schools:• Teachers are leaving before step 15
• Losing seasoned teachers and mentors to systems with higher salaries
• Increasing health insurance costs for employees and division (12.1% average for 2019).
• Loss of 403b match
• No current retiree benefit regarding unused sick leave in exchange for retiree health insurance coverage
30
Top Issues Identified and Researched by Teachers Regarding Salary and Benefits
Salary Comparison MA Scale to PWCS
31(Salary and Benefit Committee Presentation Slide)
• Goal: Compensate MCPS teachers at a salary commensurate with the Prince William Teacher Salary Scale
• Estimated cost to hire and retain quality teachers:• Cost to increase MCPS scale - $2,940,600 (5.6% - on
average)• Additional cost to provide a 2% step increase
$1,112,734• Approximate total: $4,053,334
(Salary and Benefit Committee Presentation)
32
Salary
Teacher Retention
33
34
Teacher Shortages
33
Division Teaching Positions Not Filled for SY2018
35
*Position Open
Math Coach August 2017
2nd Grade August 2017
SpEd/ID August 2017
Autism August 2017
Autism August 2017
Math August 2017
Special Ed August 2017
4th Grade November 2017
STEM November 2017
Science - Biology December 2017
*As of January 2018
36
Division Provisionally Certified Teachers for SY 2018
ArtBusiness
Counselors (3)Cyber Security
EMTElementary (8)
Intermediate (2)Science (2)
Special Education (9)Total= 28
• Optimizes academic performance and student success from PreK through grade 12 through the continuation of current programs and services.
• Attracts and retains highly effective instructional teaching staff, by matching the local market (average 5.6%), as well as a step increase for all teachers.
• Provides a step increase (average 2%)to all support staff in order to attract and retain a highly effective staff.
• Provides an increase to all administrators 2% of mid-point to support the retention of highly effective administrators.
37
Proposed Budget Funding
38
FY 2018-2019 Proposed Budget Funding Sources
Funding SourceTotal Operating
FundDebt Service
FundCapital Projects
FundTotal Budget
All FundsCity Funds* $ 47,830,368 $6,346,792 $3,000,000 $ 57,177,160 State Funds $ 52,624,369 $ 52,624,369 Federal Funds $ 6,608,190 $ 6,608,190 Other Funding Sources $ 1,334,982 $ 1,334,982 Use of Fund Balance ** $ 176,527 __________ __________ $ 176,527 Total Estimated $108,574,436 $6,346,792 $3,000,000 $117,921,228
* City Funds include $100,000 estimated city proffer revenue
** Food Service Fund
Source: City Funds = Funding Agreement between City Council & School Board. State Funds = Governor’s Proposed Budget. FederalFunds: DOE grant allocations
School Board Budget Work Sessions:
Date Location
February 20 Budget Work Session, 6:30PM Central Office Board Room
March 6 Budget Work Session, 6:30PM Central Office Board Room
March 20 Budget Work Session, 6:30PM Central Office Board Room
April 4 Budget Work Session, 6:30PM Central Office Board Room
Public Hearing on the Proposed Budget
March 13 – 7 p.m., City Hall
School Board Approves Budget
April 10, 2018 – 7 p.m., City Hall
School Board Presents Approved Budget to Manassas City Council
April 11, 2018 - 5:30 p.m., Public Works Conference Room
39
Public Budget Meetings After Superintendent Proposed Budget
FY2018-2019 Superintendent’s Proposed
Budget
Dr. Catherine Magouyrk
Superintendent
February 13, 2018