Sumter County Recreation Team 3 Consulting ProjectChase JacksonConnor HammersmithAustin GrahamSteven Holt

Sumter County ProjectIntroduction

• The Sumter County Parks and Recreation department needs to establish an up to date system for enrolling participants into programs and to keep track of the programs

• Currently using a paper and pen system

Project Requirements

• A system which:– Is user friendly– Captures the information of the

participants – Can provide an overview of the current

programs– Can provide manipulation of schedules

as needed

Questions to the Client• What expectations of the system do you have?

– Online registration and payment capability, Database query functionality, ease of use, no equipment required, ability to use in recreation facilities

• What costs are acceptable?– Please provide at least three options, a low, mid,

and upper level option to choose from.• Is hiring some staff acceptable?

– Not at this time• How would you choose the system?

– Based on basic functions, then on cost, then on advanced options, and finally ability for growth.

Consultation with Comparables

• The requirements and functionality similar clients sought include:– Handling large amounts of data– Be a long term solution/Investment– Could be used as programs expanded– Online Registration– Easy to use and manage– Handle facility reservations

Research on Providers

• Sumter County would like at least three options to choose from:

– A high end, mid range and low end solution

– Determine based on functions and costs associated

RecPro

• RecPro is a Recreation Management Software Solution

• Developed by RC Systems Inc.

• Used since 1995

• Easily and efficiently manage Families, Activities, Leagues, Facilities, Memberships, Instructors and Coaches.

RecPro

• Can help with:– Online Registration– Facility Rentals– League Scheduling–Memberships – Point of Sale– Financial Reporting– Demographic Reporting–Mass Email

RecDesk

RecDesk Pricing

• Community PopulationAnnual Fee

• 0 - 10,000 $1900• 10,001 - 20,000 $2500• 20,001 - 30,000 $2900• 30,001 - 40,000 $3400• more than 40,000 Prices

vary

• The #1 Provider of Recreation Management Software to Parks and Recreation Centers

• 100% Web-Based Solution

• 10+ Feature Functions

Benefits

• The new system will help staff manage programs and facilities better

• Allows customers to pay and register online

• Paperless design helps with organization

• Allows managers to easily manipulate membership in programs and collate reports

Questions and Comments