sun city resort construction / service provider...

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SUN CITY RESORT

CONSTRUCTION / SERVICE PROVIDER

SAFETY, HEALTH AND ENVIRONMENTAL SPECIFICATIONS

REV No ISSUE

DATE PROPOSED BY REVIEWED BY APPROVED BY DATE

SHE/S/01 05/09/2008 First issue -----------

--

Safety Manager

February 2014

------------------------ -----------------

Received by:

_____________________________ _____________________

Contractor/Service provider initials & surname Date

Company Name: ______________________

SUN CITY RESORT CONSTRUCTION/SERVICE PROVIDER SAFETY, HEALTH AND

ENVIRONMENTAL SPECIFICATIONS

PAGE

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TABLE OF CONTENTS

PAGE

1 GENERAL .............................................................................................................................1

1.1 SCOPE .....................................................................................................................1

1.2 LEGAL REQUIREMENTS ....................................................................................1

1.3 ABBREVIATIONS .................................................................................................1

1.4 DEFINITIONS ........................................................................................................2

1.5 DEVIATIONS .........................................................................................................3

2 REFERENCED SUN CITY DOCUMENTATION ...........................................................3

3 SUN CITY MINIMUM REQUIREMENTS......................................................................3

4 RESPONSIBILITIES AND AUTHORITIES OF SERVICE PROVIDERS

(PRINCIPAL CONTACTOR) (PC) ....................................................................................6

4.1 CONSTRUCTION/SERVICE PROVIDER MANAGER: (OHS ACT

SECTION 16.2 DELEGATION) ............................................................................6

4.2 CORPORATE SHE-OFFICIAL..............................................................................6

4.3 CONSTRUCTION/SERVICE PROVIDER SH&E PLAN MINIMUM

REQUIREMENTS ..................................................................................................7

4.4 SERVICE PROVIDER SH&E OFFICIAL .............................................................9

4.5 PRINCIPAL CONTRACTORS / SERVICE PROVIDER....................................10

4.6 GENERAL ............................................................................................................11

5 PRE-REQUISITES .............................................................................................................11

5.1 MACHINERY, TOOLS AND EQUIPMENT ......................................................11

5.2 HOUSEKEEPING .................................................................................................12

5.3 TRANSPORT AND VEHICLES ..........................................................................12

5.4 BLASTING ...........................................................................................................14

5.5 ELECTRICAL INSTALLATIONS ......................................................................14

5.6 LOCK-OUT PROCEDURE ..................................................................................15

5.7 PERMIT TO WORK .............................................................................................15

5.8 WORK ON ELEVATED POSITIONS .................................................................16

5.9 RADIOGRAPHY, ULTRASONIC, NDT .............................................................18

5.10 EXCAVATIONS ...................................................................................................18

5.11 LANGUAGE .........................................................................................................18

6 PROCESS ............................................................................................................................19



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6.1 RISK ASSESSMENTS .........................................................................................19

6.2 SH&E INSPECTIONS ..........................................................................................21

6.3 ACCIDENT AND INCIDENT REPORTING ......................................................22

6.4 ACCIDENT / INCIDENT INVESTIGATION .....................................................23

6.5 COMMUNICATION ............................................................................................23

6.6 PERSONAL PROTECTIVE EQUIPMENT (PPE)...............................................24

6.7 OCCUPATIONAL HEALTH AND HYGIENE ISSUES ....................................26

6.8 SAFETY ORIENTATION, INDUCTION AND TRAINING ..............................27

6.9 EMERGENCY PREPAREDNESS .......................................................................28

6.10 ENVIRONMENTAL MANAGEMENT ...............................................................29

6.11 ADMINISTRATION ............................................................................................30

6.12 ASSESSMENT, NON CONFORMANCES AND MONITORING .....................32

6.13 NON CONFORMANCE PROCESS (FATAL BEHAVIOURS) .........................33

6.14 ACCESS CONTROL ............................................................................................35

6.15 CONTRACTORS/SERVICE PROVIDER (SELECTION) ..................................35

6.16 HOURS OF WORK ..............................................................................................35

6.17 LIQUOR AND DRUGS ........................................................................................36

7 PROJECT SPECIFIC REQUIREMENTS ......................................................................36

8 MEASUREMENTS AND REVIEW OF SH&E PERFORMANCE ..............................37

ANNEXURE 1 INCIDENT / ACCIDENT NOTIFICATION ....................................................38

SUN CITY RESORT

CONSTRUCTION/SERVICE PROVIDER SAFETY,

HEALTH AND ENVIRONMENTAL

SPECIFICATIONS

1 GENERAL

1.1 SCOPE

1.1.1 The purpose of this Specification is to indicate to all contractors/service provider the SH&E

requirements before, during and after construction or any other work, upon which their

planning for the management of SH&E will be based, ensuring that all project personnel and

site based contracting companies are aware and comply with the safety, health and

environmental rules and regulations for construction and all other projects. This

Specification will apply to all Sun City projects.

1.1.2 This Specification includes the responsibilities and procedures for all contractors/service

providers on Sun City Resort projects.

1.2 LEGAL REQUIREMENTS

The Occupational Health and Safety Act, Act 85 of 1993 and his regulations govern the

content and applications of these specifications.

1.3 ABBREVIATIONS

COC Certificate of Compliance

CR Construction Regulations

OHS Act Occupational Health and Safety Act and Regulations

P&SM Procurement and Supply Management



SH&E Safety, Health and Environmental

1.4 DEFINITIONS

1.4.1 Sun City Representative - Duly appointed competent person, i.e. clerk of works, engineer or

other such person in whom the Sun City vests authority to represent him on the project.

1.4.2 Construction/Service Provider Manager – Contractor/Service provider project representative

appointed as the resident construction by the project manager shall be responsible for the

management of the construction/work site.

1.4.3 Contractor/Service Provider - Any person or company who’s tender to perform

construction/project work.

1.4.4 Project Engineer – Contractor/Service Provider project representative appointed by the

project manager shall be responsible for the management of the design of the works.

1.4.5 Project Manager - Contractor (Section 16.2 delegated person under the OHS Act) who is in

overall management and control of the project.

1.4.6 Safety, Health and Environmental Officer – Contractor/Service Provider representative

appointed as the SH&E officer shall be responsible to assist the construction/service provider

manager for the safety, health and environmental aspects on the construction/project site.

1.4.7 SH&E specification" means a documented specification of all safety health and

environmental requirements pertaining to the associated works on a construction/project site,

so as to ensure the health and safety of persons;

1.4.8 ORDER OF PRECEDENCE

1.4.9 This Specification does not indemnify the contractor/service provider from any legal

responsibilities that are applicable to his operation or service to SUN CITY RESORT

1.4.10 This Specification will not take precedence over any act or legislation national or otherwise.



1.4.11 This Specification will take precedence over any project procedures regarding health and

safety management on a construction/project site, unless the opposing procedure is of a

higher standard and has been accepted by the Client (Sun City).

1.5 DEVIATIONS

Any deviations from this specification are seen in serious light and must be communicated to

the Agent of Sun City Resort immediately upon discovery. Failing to report deviations will

result in the non-conformance issued by SUN CITY against the contractor/service provider.

2 REFERENCED SUN CITY RESORT DOCUMENTATION

When reference is made to a code, standard or specification, the reference shall be taken to

mean the latest edition of the code, standard or specification, including addenda,

supplements and revisions thereto.

3 SUN CITY RESORT MINIMUM REQUIREMENTS

3.1 Procurement & Supply Management will not award a contract without a clearly defined

Scope of Work and Service Provider baseline risk assessment and risk mitigation plan (SHE

Plan) in place for the services / project to be provided / execution.

3.2 Project Management will include SH&E specification in the Scope of Work and verify

compliance and full understanding thereof, appropriate to the service to be provided. Project

Management will ensure that each bid received is evaluated for provision for SHE-

management before contracts are awarded.

3.3 Principal contractor/service provider and its appointed sub contractors/service providers

under his control shall comply with the requirements of the Occupational Health and Safety

Act three (3) star grading or equivalent accreditation for the entire duration of the contract

period. All stores, workshops, etc. erected by the contractor/Service provider must also

conform to this grading requirements. A valid copy of the accreditation shall form part of the

tender documentation and a copy shall be included in the SH&E Plan.



3.4 Needs analyses must be conducted by principal contractors/service provider on all relevant

Site SHE standards and legislation in order to determine the applicable legislation impacts

for the particular construction or project Site. A Legal register of all applicable legislation

must be available on Sun City Resort.

3.5 Project Management and the Service Provider will agree on the required SH&E training for

the Service Provider employees that will be provided and completed prior to work

commencement. SUN CITY RESORT will rank the Service Provider according to the

Service Provider risk and exposure level.

3.6 Project Management will officially appoint the Service Provider and also indicate the area of

responsibility in writing for the project.

3.7 Project Management shall not permit work to continue unless the Service Provider SHE Plan

and or Notification to Department of Labour regarding construction/project work is approved

and sign off by Sun City Safety Department.

3.8 The Service Provider shall ensure and provide proof of qualifications and competence of its

employees.

3.9 The Service Provider shall have proven experience and competence in the service/work to be

performed.

3.10 The Service Provider shall ensure and shall provide proof that is has the required equipment

and human resource capacity to perform the work/service.

3.11 The Service Provider shall have systems in place to manage its sub-contractors, and

suppliers and shall ensure that its sub-contractors/Service provider and suppliers (and their

employees) are legally appointed in terms of relevant legislation and have proof of required

competence.

3.12 Ensure that each of its employees are trained in the site safety rules and work practices

required to safely perform his or her tasks.



3.13 Ensure that each of its employees is instructed in the known hazards and risks related to the

work/service to be performed, as well as the applicable provisions of the emergency action

plans.

3.14 Document that each of its employees have received and understood all the training required

in terms of this Specification.

3.15 Ensure that each of its employees follows the safety rules and safe working practices

relevant to the work/service and the site.

3.16 Notify Sun City of any unique hazards found pertaining to the work/service and the sites.

3.17 Ensure that all its employees are trained on Sun City and appropriate Process Safety

procedures as agreed with Sun City, before any work/service is performed.

3.18 Ensure that their safety roles and responsibilities have been clarified with Sun City Safety

Department.

3.19 Ensure that the technical solutions to be provided are aligned with national and international

standards and requirements.

3.20 The Service Provider shall submit proof of continuous safety improvement activities towards

achieving zero harm.

3.21 The Service Provider shall provide proof that sound safety risk management processes are in

place for performing the work/service, and ensure that:

3.22 All hazards and safety risks are identified for the Scope of Work.

3.23 Approved risk management measures are taken.

3.24 No work is performed without Risk Assessment and/or Potential Deviation Analysis.

3.25 All work/service is discontinued immediately if performing that work becomes unsafe until

such time as suitable risk mitigation measures are in place.



4 RESPONSIBILITIES AND AUTHORITIES OF SERVICE PROVIDERS

(PRINCIPAL CONTACTOR) (PC)

4.1 CONSTRUCTION/SERVICE PROVIDER MANAGER: (OHS ACT SECTION 16.2

DELEGATION)

4.1.1 The Construction/Service Provider Manager is the responsible person appointed in terms of

the OHS Act Section 16.2. He is responsible for the overall management of the project as per

appointment requirements. The principal contractor/service provider shall ensure that all

providers under his control comply fully with these requirements.

4.1.2 The Construction/Service Provider Manager shall ensure that the SH&E plan, scope,

construction/work site layout and baseline risk assessment, fall protection plan and risk

mitigation plan is in place and reviewed by the Agent (Sun City).

4.1.3 The Construction/Service Provider Manager shall ensure that all SH&E contractual /project

requirements and specifications is considered during tender phase and the necessary method

statements are included in to the project Scope and SH&E Plan for implementation. This

SH&E plan shall be approved by the Safety Manager before final approval by the Agent Sun

City. A safety file shall be available and maintained during the full duration of the project

and there after a safety file shall be handed over to the Agent.

4.1.4 The Construction/Service Provider Manager shall draft a resources utilisation matrix

(“example” one supervisor for every ten workers) that indicate the amount of supervision at

all times taking into cognisance the risks involved for the project, to maintain safe work

practices and standards, particularly where un-skilled and semi-skilled personnel are

involved. This shall be reflected in the SH&E plan for implementation.

4.2 CORPORATE SHE-OFFICIAL

4.2.1 Where such an appointment is made to ensure proper SHE-Management over a number of

projects it is the responsibility of the appointed person to ensure that regular management

and internal audits are conducted on the worksites established for Sun City Resort projects.

Frequency will not be less than once per week.



4.2.2 The Corporate SHE-Official will report to Sun City Safety Department his visits to site so

planning can be done for feedback session times.

4.3 CONSTRUCTION/PROJECT SH&E PLAN MINIMUM REQUIREMENTS

4.3.1 SH&E plans shall be approved by the specific vendor construction/project Site Manager or

appointed 16(2) on all pages to be endorsed before handing it over to the Sun City Resort

4.3.2 EIA and Record of decision received from the Agent Environmental Specialist (ROD)

4.3.3 The contractor/service provider has prove that the Notification to Department of Labour for

construction/project work was received and a copy is available in the SHE-Plan.

4.3.4 Client Sun City as well as the provider SH&E specifications, contractual requirements

included during the drafting of the construction SHE-Plan and available on site.

4.3.5 The contractor/service provider is in possession of a Letter of good standing with a

compensation commissioner (COID).

4.3.6 Emergency, fire, explosions management plans must be in line with the area/s, were the

contractor /service provider will be performing work and is subject to approval by Sun City

Safety Department .

4.3.7 The contractor/service provider has made Plant Induction and construction site induction

arrangements with the relevant departments within Sun City. All personnel are inducted

before they start work.

4.3.8 Contractor/Service Provider is in possession of a construction/project plot plan, lay - out and

site establishment layout plan, approved by the Unit or area the work will be performed in. It

is a requirement that these plot plans will be drawn up by hand, but properly marked up area

drawings or new generated drawings.

4.3.9 The contractor/service provider must be accredited by an approved SHE-association and a

copy of such certificate must be submitted with the tender and SHE-Plan.



4.3.10 Project risk assessments of hazards identified will be reviewed by the agent and the

contractor/service provider will be required to amend these risk assessments where

necessary.

4.3.11 The contractor/service provider Company must have a signed health and safety policy.

4.3.12 The contractor/service provider is required to give an indication of his competent supervision

on site. Resumes will have to be included in the SHE-Plan.

4.3.13 The contractor/service provider will provide in his SHE-Plan the competencies of all legally

appointed persons of which may include: Scaffold erectors, riggers, electricians etc.

4.3.14 Contractor/service provider will submit in his SHE-Plan a clear description of the duties and

responsibilities of all appointed persons on the project.

4.3.15 The contractor/service provider will be required to in his SHE-Plan indicate the financial

allocation for health and safety and environmental management.

4.3.16 The contractor/service provider will be required to keep records of designers and change

management a registers and logbooks on site. These documents will form part of the end of

construction/project work documentation.

4.3.17 The contractor/service provider will be required to submit his methodology for ensuring that

continuous risk assessments on the project are done and revised.

4.3.18 Contractors/service provider will be required to submit with their SHE-Plan a plan for the

maintenance and control of high risk equipment. (Cranes, welding, blasting).

4.3.19 Contractors/service provider will be required to have an audit and internal inspections

program in place. This will be agreed with the Agent (Sun City) and submitted with the

SHE-Plan.

4.3.20 Where necessary and upon agreement with the Agent the contractor/service provider will be

required to submit his plan for external audits and inspections with his SHE-Plan.



4.3.21 Each contractor/service provider will be required to have in place a methodology for the

selection, procurement & management of contractors/service providers to be appointed and

this will be in line with the Sun City minimum requirements as set out by the Sun City

Safety department.

4.3.22 Contractors/service providers will be required to submit with their SHE-Plan a Personal

Protective Equipment needs analysis, type of PPE for each discipline and specifically for the

area in which the construction/project work will be performed. The contractor/service

provider will be required to have a Personal Protective Equipment matrix and training

method.

4.3.23 Contractors/Service Providers will be required to submit with their SHE-Plan a SHE-meeting

schedule for attendance by Sun City Safety Department and Maintenance department.

a. Induction, communications, meetings & toolbox talk’s arrangements

b. Maintenance arrangements of machinery and equipment.

c. Monitoring mechanisms. (Safe Task Observations STO)

d. Accident / incident reporting and investigation arrangements

e. Medical and first aid arrangements

f. Provisions allowed for workers transportation and security

g. Performance review and improvements on the project

h. Past health and safety performance statistics of the company. at least two years).

i. Construction/project safety file (Index)

j. Construction/project work procedures (Index)

4.4 SERVICE PROVIDER SH&E OFFICIAL

4.4.1 The SH&E Official shall draft the roles and responsibilities of all SH&E Officials reporting

to him specific for the project including the sub contractors/service providers appointed by

the Principal contractor/service providers. The SH&E Official shall draft a project high risk

activities look ahead plan, this look ahead overall plan shall focus on the current, activities

for the duration of the project. This plan shall be presented to Sun City. This plan shall

include an overview of construction/project work overall risk management by focusing on



site establishment, equipment, employees, training, contractor/service provider

appointments, trend and reports shall be presented to the Agent. (Sun City)

4.4.2 Where a SH&E Official is not appointed it will remain the responsibility of the Construction

/service provider Manager to ensure that the above requirements are met. (Motivate why a

SH&E officials is not appointed)

4.4.3 The contractor/service provider shall appoint a full-time / part-time SH&E officials as agreed

by Sun City and will last until completion of project. This person shall be a suitably qualified

experienced person to co-ordinate his organisation’s safety and health efforts on the site.

4.4.4 The following criteria shall be used to determine the need for a Safety Officer upon

considering the size of the project, the degree of dangers and accumulation of hazards.

a. 30 - 49 people on-site – part time SH&E Official spending two full days per week on

site. (CV shall be provided).

b. 50 people and more on site – full-time SH&E Official (CV shall be provided).

c. A SH&E Official will be appointed for every 100 people or part thereof on the

construction/project site. (CV’s for all appointed persons will be provided)

d. Full-time SH&E Official for night shift (s). (CV shall be provided).

e. A record of such appointments must be kept by all contractors/service providers and

handed to the Client.

f. Should the need arise; Sun City may instruct a contractor/service provider at any time

to appoint a full-time or part-time SH&E Official.

4.5 PRINCIPAL CONTRACTORS / SERVICE PROVIDERS

The principal contractor/service providers shall ensure that during site establishment,

facilities, offices and work areas are not exposed to adjacent operations hazards.

Construction/project site lay out needs to be approved by Sun City. A construction/project

site establishment check list shall be used by the contractors/service providers in order to

check that all aspects is covered.



4.6 GENERAL

4.6.1 Contractors/Service Providers are herby informed that the SH&E Department of Sun City

do have a periodic contractors safety forums. Contractors/service providers are herby

notified and requested to attend.

4.6.2 It must also be noted that the required appointed Construction/Project Supervisor may not

leave the site unless he has assured that there is sufficient number of competent assistant

Supervisors on the project.

5 PRE-REQUISITES

5.1 MACHINERY, TOOLS AND EQUIPMENT

5.1.1 The contractor/service provider shall ensure that machinery; tools and equipment are

identified, registered, inspected and declared safe. All machinery and equipment shall be

used and maintained in a good condition. The contractor/service provider will be held

responsible for the testing and inspection of such equipment by the particular department.

5.1.2 No machinery, tool or equipment will be allowed onto Sun City Resort that is of a sub-

standard nature or pose a threat to the health and safety of persons and as such may be

checked (cranes and vehicles) and signed off as inspected by the Sun City Representative

before being brought onto the premises. Where applicable a disc will be issued for display on

the machinery, tool or equipment as proof of inspection conducted by Sun City

Representative.

5.1.3 All machinery, tools and equipment shall be listed on an inventory list a copy handed to

Security and a copy shall be kept at the construction/project site.

5.1.4 Persons operating construction vehicles on Sun City Resort premises will carry prove of

competency on person at all times. Service Provider must ensure to comply with the

requirements of Driven Machinery Regulations and the applicable South African National

Standards.



5.1.5 All temporary pipe support trestles, hangers will be approved by a certified engineer a design

drawing and application thereof. (Maximum load to be indicated on these trestles and

hangers)

5.1.6 No pressure testing may be conducted on temporary pipe support such as trestles or hangers.

5.1.7 All trestles will be numbered and registered for inspection and maintenance purposes.

Records of such inspections must be kept on the construction/project site.

5.1.8 Where potentially dangerous gasses (e.g. nitrogen) are used for pressure testing the

contractor/service provider will submit to Sun City a pressure test procedure, risk

assessment, safety checks, venting, draining emergency plan before the tests stating the

effective management of all hazards for the duration of the pressure test.

5.2 HOUSEKEEPING

5.2.1 The Service Provider is required to have an effective waste and housekeeping management

plan. Form part of the SH&E plan.

5.2.2 On completion, the contractor is responsible for clearing the site of all materials, scrap,

temporary buildings and building bases to the satisfaction of Sun City.

5.3 TRANSPORT AND VEHICLES

5.3.1 A driver of Construction vehicles shall have an authorisation card and it shall be kept by the

person so authorised and he shall produce such card on request to an authorised official.

5.3.2 All Civil construction vehicles shall be fitted with orange rotating lights. Moving on public

roads during peak hours are subjected to approval by Sun City. Form part of the SH&E plan

5.3.3 When workers are transported by motor vehicles such as LDV’s, the driver shall take

precautions and ensure that all persons are seated within the load area which must be fully

enclosed on the sides. No person is allowed to sit on the sides of the load area of a vehicle.

People may also not be conveyed when sitting with their legs hanging over the sides of the

vehicle nor whilst standing. When travelling on the back of a LDV – only six (6) passengers



seated within the load area and one passenger in the cab with the driver are permitted.

Seatbelts must be worn. Persons are not allowed to be transported on forklifts, earthmoving

machinery or any other construction machinery. Personnel may not be transported on

vehicles where loose loads, equipment and tools pose an injury hazard.

5.3.4 Drivers shall be responsible for the safe transportation of all loads. They shall also be

familiarised with the road hazards of the routes they take. Tying down off all loads will be

the responsibility of the driver and all personnel are instructed in the correct means of tying

down loads. Loads protruding from vehicles shall be made visible by the use of red flags in

the day and red lights if they are transported at night.

5.3.5 All servicing and repairs of construction vehicles must be carried out by the

Contractor/Service provider in a designated area. Permission for the creation of a servicing

area must be obtained from the Safety Department after assessment of the handling of

possible waste and contamination issues. Proper fire protections that have to be provided in

these areas are assessed by Sun City Emergency Services Department.

5.3.6 Every Eazi / Mobi Lift must have an clearly sounded alarm, which sounds when the machine

is moving in any direction All cranes shall make use of approved wood or steel spreader

pads under the outriggers in order to distribute load over as large area as possible.

5.3.7 Safe routes shall be mapped out and public crossings shall be clearly marked by placing of

warning / stop signs and controlled by the Contractor (Flagman). Form part of the SH&E

plan

5.3.8 On all earth moving sites other construction vehicles must be visible (equipped with a

2 metre flag poles) and not be parked near earthmoving machines. Unauthorised vehicles are

not allowed in the vicinity where earthworks are carried out or near pits and earthmoving

workshops. All speed limits must be obeyed.

5.3.9 On projects that are located away from the existing roads the Contractor will after liaising

with the Sun City/Security and Safety Department be responsible to set up the necessary

road signs and speed limits. Form part of the SH&E plan



5.3.10 Vehicle accidents that occurred on Sun City Resort must be reported immediately whereby a

security docket shall be open for investigation.

5.3.11 Were forklifts are used, such vehicles to be inspected on a scheduled basis.

5.4 BLASTING

5.4.1 Prior to blasting operations, a risk assessment will be conducted and a blasting procedure

must be compiled and approved by the approved blasting authority. During blasting sirens

should be sounded, warning flags shall be displayed at the entrance to the area of the blast

and guards will be placed at strategic points.

5.4.2 Should the Contractor/service provider be required to carry out blasting operations, he is to

acquaint himself fully with, and adhere to, the blasting and storing procedures and

legislation. Every blast must be cleared with the local authorities and Sun City before

charges are placed.

5.4.3 The Contractor/service provider will supply Sun City with the necessary documentation

regarding competency of the person responsible for the storage, handling (Explosives-Act)

and use (Blasting Certificate issued by the National Inspectorate) of explosives. Form part of

the SH&E plan

5.5 ELECTRICAL INSTALLATIONS

5.5.1 Prior to connection to any electrical supply, the Contractor/service provider shall assess the

electrical load and obtain written approval from Sun City. All electrical installations must be

checked and approved in writing by the Contractor’s/service provider representative

(Certified with the Electrical Contractors Board of South Africa).

5.5.2 Earth leakage protection must be provided by the Contractor/service provider and shall be

tested before use and on a scheduled basis by the Contractor/service provider, results of

which shall be registered in a logbook.

5.5.3 The Contractor/service provider shall have a designated, appointed and competent person to

inspect all temporary electrical installations on the site. A COC must be available for each



temporary building, store, office, etc. A copy of the COC must be posted at the installation

for easy reference. Form part of the SH&E plan

5.6 LOCK-OUT PROCEDURE

5.6.1 Lock-out systems consist of isolation of electrical, hydraulic, pneumatic and mechanical

systems and Contractors/service providers are advised to ensure that they have the latest

copies of Sun City Standards available and that personnel are trained. Were the

Contractor/service provider uses their own procedures, those procedures must be forwarded

to the Sun City for review.

5.6.2 A lock-out procedure shall be available at all Electrical Distributions Boards. The Contractor

/service provider and his employees shall be trained in accordance with this procedure and

declared competent to lock out electrical equipment. They shall at all times adhere to the

procedure’s requirements.

5.7 PERMIT TO WORK

5.7.1 A system shall be implemented to control identified high risk activities. The Contractor

/service provider shall ensure that the proper permit system is available as agreed upon and

authorised by an appointed competent person before commencing with the work. Form part

of the SH&E plan

5.7.2 Some of the activities may require a Sun City permit to work within a construction or project

areas are:

a. Hot works

b. Cold work in areas where operational plant or equipment can pose a threat

c. Radiographic works

d. Working in confined spaces

e. Excavation work (Cable clearance permit)

f. Demolition work

g. Blasting

h. Piling



i. Work being done within 50 metres of an overhead power line

j. Use of a hazardous substance, e.g. lead

5.7.3 Contractors/Service Providers are to ensure that all personnel who will be signing on work

permits within Sun City Resort are trained in the work permit procedures and declared

competent by the duly authorised by Sun City unit.

5.8 WORK ON ELEVATED POSITIONS

5.8.1 The Contractor/Service Provider will ensure that every supervisor on the site is in possession

of the latest updated version of the fall protection plan. Contractors/service providers will be

required to periodically review this plan as new information becomes available from changes

in legislation, incident investigations and client requirements

5.8.2 Whenever persons are required to work in elevated positions, a site specific fall protection

plan with credible scenario evaluations (floor openings) including reaction times will be

developed and implemented. All personnel who may work in elevated positions at any stage

of the project will be provided with effective training and application of this plan. Form part

of the SH&E plan

5.8.3 Working on elevated positions shall only be carried out under the supervision of a competent

person appointed in writing.

5.8.4 The Contractor/service provider shall stop persons working on the erection of steelwork

during inclement weather, e.g. rain, lighting, winds etc.

5.8.5 Safety belts are not allowed on site. Only “lanyard” safety harnesses, as fall arrest devices,

will be worn when working at an elevation of 1, 5 metres or more or where personnel are

working above or over hazardous equipment. This excludes work done within and on a

properly built and approved safe scaffold platform. All Safety Harnesses shall be SABS

Approved.

5.8.6 Where personnel will be working in elevations higher than 1,5 meters from any level the

length of the lanyard or the anchorage point should be positioned as such that if a fall occurs

the person is reasonable protected from hitting the level below.



5.8.7 All lifelines will be constructed as set out in the South African National Standards and will

be assessed on a daily basis by the person responsible for inspecting lifeline equipment and

installations in that area.

5.8.8 Provision must be made to prevent objects and/or material from falling from elevated areas

to protect persons working below. Warning signs are to be erected and areas where falling

equipment may cause a hazard will be properly barricaded and access to these areas

controlled. All loose materials will be contained in suitable containers or equipment belts.

5.8.9 Contractors/Service Providers are to ensure that all equipment and hand tools can be secured

to either the person or the structure with lanyards, bearing in mind that heavy objects should

never be tied down to a person as it may cause fall incidents. Only small hand tools are to be

tied down to users. When hand tools are not being used it must be tied down to the structure.

5.8.10 Where the Contractor/service provider will use hammers on any elevation where hammer

heads can cause injury, it will be ensured that the hammers’ grip is not a wooden grip, but a

rubber grip due to the risk of falling hammer heads when wooden handles break at heights.

5.8.11 Openings as described by the regulations are covered with a suitable guard which is highly

visible, designed with imposed loads factored and firmly affixed and not easily removable

over the opening hazard. The cover will be identified with signage to indicate the opening

hazard which the barricading and cover is protecting. It is further recommended that this

signage be A-4 sized and be in universally recognized “Danger” symbolise and colours,

5.8.12 Openings so contemplated shall also be guarded by a rigid, affixed barricade capable of

withstanding a lateral force of 50 Kilograms,

DANGER!

DO NOT REMOVE COVER

OPEN HOLE BELOW

INGGOZI !

UNGAVULI LAPA!

KUNE MGODI

WOKUPHONSEKA

NGAPHANSO!



5.8.13 All openings so defined shall be logged or otherwise registered to permit ongoing inspection

by an appointed person for integrity and to allow assurance of recognition by personnel

affected.

5.9 RADIOGRAPHY, ULTRASONIC, NDT

The Contractor/service provider carrying our radiography, ultrasonic or other non-

destructive testing (NDT) on Sun City Resort must comply with the requirements of the

relevant legislations, codes of practice and any specific Client procedures. Form part of the

SH&E plan.

In particular, the Contractor/service provider shall ensure that:

a. No radio active sources may be brought onto the site without the prior written consent

of the Agent.

b. All site radiography is supervised by a Radiation Protection Supervisor.

5.10 EXCAVATIONS

5.10.1 Digging or excavation operations by the Contractor/service provider may not commence

without a excavations method statement stating the soil classification and cable clearance

permit from the Electrical Engineer Department.

5.10.2 All excavations by the Contractor/service provider are positively barricaded to prevent

accidental access and the inspection register shall be placed on all barricading on site.

5.10.3 Solid barricading or netting and danger notices shall be used at areas where there is a fall

hazard present. Danger tape and warning boards may only be used to make the solid

barricading more visible and to prevent persons from coming close to the danger area.

5.11 LANGUAGE

Sun City requires of the Contractor/service provider that all regulations, instructions,

signage, etc., pertaining to the work is communicated in a language understood by the

workers, supervisors, etc.



6 PROCESS

6.1 RISK ASSESSMENTS

6.1.1 Contractor/Service Provider will be required to analyze his scope of work and work

allocation, by focusing on project potential impacts. This analyze shall include legal register,

environmental, traffic, health, safety, transportation and equipment etc, by listing and

defining all activities during the tender phase. For each potential impact, a risk assessment

will be required which defines systems and safe work procedures, planned task observations

that would be used in order to complete the activity safely before work is to be started. Risk

assessments shall be conducted by an appointed and competent person by using the

Contractors/service provider own approved format. The contractor/service provider

management shall ensure that all employees is informed and trained. Form part of the SH&E

plan and the Client shall review mitigation actions.

6.1.2 Preliminary hazard identification shall be conducted by the Contractor/service provider prior

to work on Sun City Resort. The identified hazards (see below) are listed in this SH&E

specification, in order to make potential Contractors/service provider aware of the hazards

that may be encountered on the project. It is however pointed out to the Contractor/service

provider that the list may not be totally comprehensive and it is the duty of each

Contractor/service provider to ensure that all the hazards in their scope of work are

identified, before and during the project, and the necessary risk assessments carried out.

These risk assessments will form part of the SH&E plan and must be issued to the client

Representative for review before the work is to be started. The SH&E Plan will include the

fall protection and managing actions of all the hazards / risks that have been identified.

6.1.3 Should the Client’s agent or his duly nominated alternative identify hazardous activities

performed by the Contractor/service provider on the site for which the Contractor/service

provider has not submitted a risk assessment, the Contractor/service provider will be

required to do so before continuing the work.

6.1.4 Some of identified potential hazards on typical project are:

a. Hazardous Environments:



i) Water

ii) Dust

iii) Fumes

iv) Noise (in excess of 85 DbA in certain areas)

v) Insufficient lighting

vi) Confined spaces

vii) Working at heights and on elevated structures above other persons (fall

protection plans required)

viii) Working in and around excavations or floor openings

ix) Working next to revolving equipment

x) Working next to moving plant

xi) Working with chemical products

xii) Working next to public roads / railway lines / bodies of water

xiii) Work that may have a impact on the public

xiv) Working within the vicinity of or in electrical installations or power lines

b. Hazardous Equipment:

i) Conveyor belts

ii) Cranes

iii) Earth moving equipment

iv) Excavators

v) Trucks

vi) Batch plants

vii) Ladders

viii) Lifting equipment

ix) Pressure vessels

x) Scaffolding

xi) Air compressors

xii) Chains and slings



c. Hazardous Operations:

i) Crane lifts (sometimes in windy conditions)

ii) DB Installations

iii) Excavations

iv) Concrete pouring

v) Piling

vi) Welding / Grinding / Cutting

vii) Concreting

viii) Erecting and dismantling scaffolding

ix) Erecting and demolishing structures

x) Erecting and dismantling support-work and formwork

d. Hazardous Tools:

i) Angle Grinders

ii) Explosive power tools

iii) Electric hand tools

iv) Circular saws

v) Welding units – arc and gas

e. Hazardous Substances:

i) Chemicals

ii) Liquid petroleum

iii) Diesel

iv) Solvents

6.2 SH&E INSPECTIONS

6.2.1 The Contractor/service provider shall be required to continually monitor all activities under

his control and to conduct formal SH&E inspections of all such activities on a regular basis,

or as indicated by legislation , or more frequently where it is considered necessary by the

Client. Following each inspection the Contractor/service provider shall produce a report



detailing the findings and mitigations of the inspection which shall be recorded and filed

accordingly.

6.2.2 All deviations revealed during the inspections shall be noted and rectified as soon as possible

and records shall be filed in the “Safety File”. Trends analysis shall be drafted and

reoccurrences addressed by issuing a formal non-conformance report, the Client shall

officially be informed of all Non-conformance report issued. Form part of the SH&E plan

6.2.3 The Client will also conduct formal inspections during the project, and deviations that are

revealed must also be rectified within the required timeframes.

6.3 ACCIDENT AND INCIDENT REPORTING

6.3.1 Before establishment of a first aid facility on site the Contractor/service provider shall

negotiate and agree with the Sun City site medical Officer and Client on minimum standards

in order clarify the type of treatment and injuries classifications. The Sun City Injury

classifications shall be used as a guide line. The Sun City medical and Safety officials may at

any time audit such first aid facility.

6.3.2 The following accidents and incidents mentioned below shall be reported immediately to the

Client Representative: Annexure 1. Only injuries which are classified as project related shall

be accepted and recorded for statistical purposes.

a. Any occupational injuries and illnesses on site (Fatal Cases, Lost Work Day Cases,

Restricted Work Cases, Medical Treatment Cases, First-aid Cases)

b. All visits from Department of Labour, any condition that may endanger the adjacent

and surrounding plants and any condition that may endanger the construction or

project activities must be reported to the Sun City Safety Department.

c. All reportable incidents as required by legislations. (Flying or falling objects,

machinery out of control, failure of safety or alarm systems, dangerous substance

spilled or uncontrolled release of substance under pressure).

d. Any occupational diseases

e. Any damage caused to the property or environment.



6.3.3 If a Contractor/service provider has approval to use his own Medical or an external facility

he shall ensure that all injuries are reported to client for confirmation of classification of all

injuries treated outside these facilities.

6.4 ACCIDENT / INCIDENT INVESTIGATION

6.4.1 All reportable incidents as well as recordable cases, serious environmental incidents, shall be

jointly investigated by the Contractor/service provider and Sun City Safety Department and

recorded by the Contractor/service provider as required by legislation.

6.4.2 The Contractor/service provider shall compile a notification and investigation report in an

agreed upon format which shall be submitted first to Sun City Safety Department. Notify

immediately and investigation within two (2) working days.

6.4.3 The Contractor/service provider needs to ensure that the preventative actions recommended

in the report is implemented on the site.

6.4.4 Personnel appointed to do investigations shall been trained in Incident investigation

Techniques with a recognised institution.

6.4.5 Reporting of all incidents is encouraged to determine trends and identifying root causes and

by rectification prevent major incidents. The Contractor/service provider will be required to

have in place a system for identifying these trends and implementing preventative actions.

Form part of the SH&E plan.

6.5 COMMUNICATION

6.5.1 All project progress control meetings are to have SH&E as a standing item on the agenda

and dealt with accordingly.

6.5.2 A monthly Safety Advisory Committee meeting shall be held (depending the duration of the

project) that comprises of Contractors/Service provider SH&E Officers / Supervisors and

Chairpersons of the Health and Safety Committees from all Contractors/service provider on

the site as well as the client Representatives. Matters that are discussed as a minimum:

a. Work look ahead



b. Accident / Safety incidents and incident trends analysis

c. Accident investigations

d. Hazardous materials / substances

e. Work procedures

f. Protective clothing / equipment

g. Housekeeping

h. Work permits

i. Non-conformances

j. Emergency preparedness

k. Traffic control

l. Medicals

m. Training

n. Forthcoming High hazard activities

o. General health and safety issues

p. SH&E Plan compliance

q. Matters arising from Contractor’s/service provider SH&E meetings

6.5.3 The terms of reference of the Monthly Safety Advisory Committee meeting shall be as

follows:

a. To co-ordinate the health and safety effort of all Contractors/service provider on the

site with regard to the interaction between the different Contractors/service providers

b. To function as a forum where the individual Contractors/service providers are able to

have input to the improvement of the health and safety standards set for the site.

c. To co-ordinate the different needs of the different Contractors/service providers with

regard to health and safety training on the site and to further develop the project

induction-training programme to suit changing needs.

d. To review the incidents on the project and act as an overall steering committee with

regard to the performance of the individual health and safety committees.

6.6 PERSONAL PROTECTIVE EQUIPMENT (PPE)



6.6.1 No person is allowed to enter the site without the Sun City Unit approved (SABS-Approved)

required PPE. The contractor/service provider shall ensure that he consider all PPE

requirements during the tender phase and the allocation of the cost. Form part of the SH&E

plan.

6.6.2 This issue, training and discussed at the weekly safety toolbox talks must be enforced by all

Contractors/service providers on site.

6.6.3 All Contractors/service providers are required to keep an updated register of all PPE issued.

6.6.4 Strict non-compliance measures must be administered to any employees not complying with

the use of PPE.

6.6.5 The contractor/service provider must ensure that his company logo (name) is clearly

displayed (overalls) in order to identify his personnel.

6.6.6 Spark containment screening shall be provided to protect onlookers and passers-by.

6.6.7 Welders and bracers’ welding helmets are fitted to hardhats and they wear suitable

respirators where applicable.

6.6.8 Welders, bracers and cutters wear suitable double eye protection (Face shield and Safety

Glasses), gloves, apron and spats. Suitable spark containment screening shall be provided to

protect onlookers and passers-by.

6.6.9 Employees working in the vicinity of earth moving construction vehicles shall wear

reflective colour blazers for visibility.

6.6.10 Ear protection shall be worn in any designated noise zone and where noise generating

equipment and tools are being used. The contractor/service provider shall conduct a survey

on db levels and implement protection accordingly.

6.6.11 A contractor/service provider shall ensure action is taken against an employee who

continuously fails to comply. Should a Contractor/service provider fail to implement

appropriate actions in order to control his employees action shall be taken against this

company?



6.6.12 PPE minimum requirement notice boards shall be placed at all entrances (see example

below).

6.7 OCCUPATIONAL HEALTH AND HYGIENE ISSUES

6.7.1 Pre-medicals and exit medicals are required for all employees that work on Sun City Resort

construction/project site the costs of which will be borne by the Contractor/service provider.

The contractor/service provider shall make available an employee medical fit work profile.

Record of such attendance must be kept on site.

6.7.2 Any person who is on Sun City Resort for more than one year will be required to go for a re-

evaluation medical annually upon expiry of the 12 month period.

6.7.3 Any person normally working on Sun City Resort and subsequently away from Sun City

Resort for more than one year shall be required to undergo another pre-medical.

6.7.4 The Contractor/service provider shall identify and budget according to his project scope the

welfare facilities. A plot plan indicating site facilities shall be reflected in the SH&E Plan.



6.7.5 Water for drinking shall be drawn only from taps in messing areas and ablution blocks and at

points on site marked “drinking water”.

6.7.6 No equipment or system shall be connected to the drinking water system without prior

approval of the Maintenance Department. The Principal Contractor/service provider must

ensure before installation of any utilities such as electricity, water and sewerage that the

Maintenance Department Unit must approve the installation or provision thereof with clear

indications and collar codes on.

6.8 SAFETY ORIENTATION, INDUCTION AND TRAINING

6.8.1 The Contractor/service provider shall ensure that all his employees is adequately orientated,

inducted and trained to perform the tasks. The training costs and requirements shall be

reflected in the project tender document. A training matrix shall be available and adhered to;

attendance register shall be available on site. Form part of the SH&E plan.

6.8.2 The Principal Contractor/service provider shall identify all training needs and incorporate the

Sun City Resort Safety induction training into the construction/project SH&E plan or attend

the plant specific training before entering in an operational unit.

6.8.3 This training and training materials will be presented /available on site and personnel shall

be certified competent.

6.8.4 Tool Box Talks

a. The Contractor/service provider is expected to have safety “tool box” talks. These

talks shall be in accordance with the risks and trends associated with the project.

.Proof of these talks shall be kept on site.

b. A spokesman who is proficient in a language that is commonly understood by all

personnel would give the presentation or translate the presentation if so required by

the group.

6.8.5 Safety Induction

Safety induction is to comprise of the following:

a. General Safety Induction



All employees and visitors are required to attend an induction course. This course

must be completed before anyone is allowed to work on Sun City Resort. The

Contractor/service provider must allow time for each of his employees spending time

on the induction course and other formalities required to enable the employee to

comply fully with site rules, work permits, safety, security, medical and I.R.

requirements as per contractual agreement.

b. General Construction/project Site Induction

General construction/project site induction shall be drafted and carried out by the

Contractor/service provider.

The Contractor/service provider shall ensure that all his employees undergo a site

induction with regard to the general hazards prevalent on the construction/project site,

construction/project risk assessment, rules and regulations, and other related aspects.

All employees and visitors on site shall carry the proof of induction training. Form

part of the SH&E plan.

Behaviour Base Safety systems may be implemented on the site and as such all

persons are to give their full commitment and cooperation to this initiative should it

roll-out on site. Form part of the SH&E plan.

The Contractor/service provider shall maintain comprehensive records of personnel

under his control attending induction training. Acknowledgement of receiving and

understanding the induction must be signed by all persons receiving the induction

accordingly.

6.9 EMERGENCY PREPAREDNESS

6.9.1 The Client Sun City will develop (based on credible scenarios) a specific emergency

procedure focusing on Sun City Units and implement an emergency plan based on the

business Units guidelines for that site in collaboration with Contractors/service providers

SH&E Official and the Evacuation Marshals on site. The Principal Contractor/service

provider shall ensure that the emergency procedure is approved in writing by the Emergency

Management Department. Form part of the SH&E plan.



6.9.2 Specific requirements for first-aid and medical as well as fire and rescue will be addressed.

The Contractor/service provider is to ensure that the necessary fire fighting equipment is in

place in the respective areas. This will be approved by the Sun City Emergency Department.

6.9.3 Fire hydrants shall not to be used as a source of pressure testing water etc. without prior

permission from Sun City Emergency Management.

6.9.4 Flammable liquids store facilities must comply with legislation and be approve by Sun City

Emergency Department.

6.9.5 All employees and emergency coordinators must be trained in emergency procedure and

routine mock emergencies implemented. Emergency telephone and ambulance numbers

must be available at all telephones and displayed on the project Site.

6.10 ENVIRONMENTAL MANAGEMENT

6.10.1 Principal Contractor/service provider shall have an Environmental Management Plan (EMP)

for the Site. It must include all requirements reflected in the Environmental Impact

Assessment (EIA) and Record of Decision (ROD) where applicable. These documents must

be obtained from the Client / project manager. Employees must be trained in the application

of the Environmental Waste Management Plan.

6.10.2 All waste from servicing must be disposed of in accordance with the environmental

legislation. The client reserves the right to request the contractor/service provider to produce

a certificate of disposal for all waste or contaminated soil generated from these activities.

6.10.3 Spills of diesel, oil and other hazardous chemicals should be prevented at all times. All

equipment that has the potential for spillages or leakages shall be equipped with drip trays.

In the event of a spill the source of the spill must identified and addressed. The spill must be

cleaned immediately and any contaminated soil must be removed and disposed of through a

recognised waste disposal method with the approval of the Client representative.



6.10.4 All vehicle fuelling and servicing areas shall have a concrete floor and a concrete kerb to

contain any spills of fuel oils or other liquids. Where major spills are likely, a spill kit must

be made available and personnel trained in its use. Where refuelling is done on site from a

portable container, proper refuelling procedures should be implemented to prevent spillages.

No oil shall be drained into the ground. All filling facilities will be approved by the client

after assessment by the Emergency Management Department.

6.10.5 No open or unattended fires are allowed within the Construction/project site. The burning of

waste is prohibited and fire fighting equipment must be supplied at combustible waste areas.

6.11 ADMINISTRATION

6.11.1 It is realised that proper and effective administration is important for proper execution and

control of SH&E matters.

6.11.2 It is therefore required on sites that all Contractors/service providers keep an up-to-date

SH&E filing system which would have all the necessary documentation required for

legislative needs as well for proof and control purposes some of the elements that shall be

included in the SH&E filing system are:

a. SH&E Specification (Client / Agent / Own)

b. SH&E plan

c. Notification of work to authorities

d. Appointments

e. Competency records of appointments

f. Inspection records and equipment registers

g. Non-conformances records

h. Audits

i. Risk assessments

j. Incident reports

k. Incidents investigations

l. Records of notification to authorities of incidents



m. First-aid training

n. Health and safety rep training

o. Induction training

p. Load tests results

q. SH&E meeting minutes

r. Electrical connection certificates

s. Maintenance schedules and results

t. Fall protection plans

u. PPE registers

v. Medical records

w. Crane lifts riggers studies

x. Method statements

y. Emergency evacuation plans

z. Traffic demarcation plans

aa. Authorisation information

bb. Waste minimisation and management plans

6.11.3 The Principal Contractors/Service providers SH&E Official will evaluate all

Contractors/service providers filing systems and provide instructions on improvements or

changes.

6.11.4 During and after completion of the construction/project the Principal Contractor/service

provider will provide the client with copies of the following documents. These documents

shall be endorsed by the Principal Contractor/service provider manager before handing it

over to the Client.

a. All transfer of Responsibilities - Section 37(2) agreements.

b. A copy of all SH&E Contractors/Service providers agreement

c. All construction/project Risk Assessments

d. Approved SH&E Plan updated

e. Notification to Department of Labour (Stamped copy)



f. List of all Contractors/service provider, their details and work scope

g. All Contractors/service providers letters of good standing (COID Act)

h. Legal appointment Letters

i. A register of all Accidents / Incidents

j. Investigation reports all section 24 incidents. (All corrective actions completed)

k. Proof of all accidents / incidents reported to the Department of Labour under Section

24 of the OHS-Act.

l. Client / Principal Contractor / Service Provider management SH&E audits. (Site

establishment, legal compliance, in-house, external and site audits)

m. Copies of all non-conformance reports received / issued. (Including recovery plans)

n. A comprehensive S&HE-Report (Statistics, recognitions, achievements, lessons learnt,

SH&E program summary, Project Manager / Site manager review, Contractors/service

provider performance review, for the project). Form part of the SH&E plan.

6.12 ASSESSMENT, NON CONFORMANCES AND MONITORING

6.12.1 The Client SH&E performance auditor shall conduct a full assessment on the SH&E

performance of Principal Contractors or service providers during the execution phase, early

warnings and assessment check lists shall be made available. The auditor’s findings shall be

discussed with the contractor/service provider.

6.12.2 Client Audit - The Sun City Operational SH&E Officer shall carry out at least weekly site

visits on all Principal Contractors or service providers on site. The Principal Contractors or

service providers shall thereafter produce a report of the results and findings, recommending

remedial actions and time frames which shall be supplied to the Contractors/service

providers in question. Sun City Operational SH&E Officer on the project shall also follow-

up with the Contractor/service provider on the serious findings and rectifications of the

deviations identified.

The Contractor/service provider shall co-operate with the Client and provide all necessary

assistance and information of these reports on the site construction/project safety file. A copy

of these reports are to be sent to the Client Project Manger and Operational SH&E Officer.



6.12.3 Principal Contractors/service providers Audit - As part of the Principal Contractors/service

providers SH&E Plan, corporate audits shall be conducted regularly and a copy shall be

forwarded to the Client. The Principal Contractor/service provider is to carry out on site

establishment evaluation of their Contractors/service providers SH&E performance. This is

to take the form of a weekly/ monthly SH&E audit of the Contractor/service provider SH&E

programmes, systems and performance on the project (both in the Contractor/service

provider site/project establishment and on the project). The Principal Contractor/service

provider must submit a copy of this audit together with recommended remedial actions, time

frames, and an indication of the status of rectification of deviations identified in previous

audits.

6.13 NON CONFORMANCE PROCESS (FATAL BEHAVIOURS)

6.13.1 The Client Sun City deals with these SH&E non-conformances or fatal behaviours in a

serious light and no excuses will be entertained. Non-conformance may have a negative

impact on future contract awards.

6.13.2 The Client Sun City has the authority to issue a non-conformance report to any

Contractor/service provider after discussing it with the Unit manager for not complying to

the SH&E requirements on the site, with the necessary required rectification action required

within a specific timeframe. Actions requiring a “Recovery Plan” shall be presented to the

Agent.

6.13.3 It is also noted to the Contractors/Service provider that any expenses incurred due to non-

conformances shall be for the account of the Contractor/Service provider in question.

6.13.4 SH&E Officers and other personnel have the authority to stop work if there is a life

threatening situation and / or the danger of substantial material loss / damage and direct

immediate remedial action under the supervision of the Contractors/Service providers and /

or Site Manager is required. The Agents Project Manager to be informed immediately.

6.13.5 Any “Stop work order” shall be followed up; the Contractor’s/Service provider Site Manager

shall present a written recovery report including remedial actions to avoid re-occurrence and

the subject will be discussed at the next Project and Safety Meeting.



6.13.6 Non-conformances must be addressed according to the contractor/service provider own

disciplinary codes and procedures



ACCESS CONTROL

6.13.7 The Principal Contractor/Service provider in collaboration with the Client representative will

ensure that proper access control is in place and functional at all times onto and off the

construction/project site. All persons entering the site shall be in position of an identification

card indicating his/her construction/project site safety Induction attendance.

6.13.8 All security requirements shall be highlighted at the induction given by the Client. All

Contractors/Service providers are to strictly adhere to all security requirements on Sun City

premises.

6.13.9 The Site area allocated to the Principal Contractor/Service provider by the Client shall be

properly enclosed with a suitable security fence approved by the Client and provided with

access gates which can be securely locked. The costs of enclosing the area with suitable

security fence shall be for the account of the Principal Contractor/Service provider. Legal

required notices and signs to be placed at all gates to the Construction/project Site.

Construction/project Site standard identification and SHE performance notices boards to be

used.

6.14 CONTRACTORS/SERVICE PROVIDERS (SELECTION)

6.14.1 The Principal Contractor/Service provider must ensure he has a selection and appointing

methodology and must ensure that potential Contractors/Service provider submitting tenders

are pre-approved by Sun City Safety Department. All the Client requirements and

specifications shall form part of any tender phase and SH&E plan.

6.14.2 In the event that the Principal Contractor/Service provider needs to introduce a

Contractor/service provider, the contractor/service provider shall made provision for the cost

of health and safety measures in order to carry out their work prior and during the

construction/project process, especially the usage of crane services, the Contractor/service

provider must inform the Client representative and obtain approval. All appointed

contractors/service providers shall, in every respect, meet the Client SH&E requirements.

6.15 HOURS OF WORK



6.15.1 Permission to exceed these hours is granted under exceptional circumstance by the

Department of Labour (DoL) and should be routed through the Principal Contractor/Service

provider to the Agent and supported by the Union. Record of decision regarding these

matters must be displayed and filed in an easily accessible area.

6.15.2 Principal Contractors and Service provider are to ensure that where personnel might be

expected to work overtime at nigh time, proper provision is made for the health and safety of

such personnel e.g. lighting, food and amenities.

6.16 LIQUOR AND DRUGS

Intoxicating liquor and narcotic drugs are not permitted on site nor will anyone under the

influence of either be permitted on site. Random testing is performed and any person found

with these substances or under the influence of alcohol / drugs may be handed over to the

Local Police and in addition, black-listed from site. Personnel who are under medical

treatment must report it to their management immediately.

7 PROJECT SPECIFIC REQUIREMENTS

7.1 NTRACTOR/SERVICE PROVIDER WILL BE FORMALLY INFORMED

ACCORDANTLY.

7.2 CONTRACTORS/SERVICE PROVIDER WILL OBSERVE AND MAINTAIN THESE

PROJECT SPECIFIC SPECIFICATIONS AS INDICATED BY THE AGENT’S

REPRESENTATIVE. PROJECT ADDITIONAL SPECIFIC REQUIREMENTS WILL BE

ATTACHED TO THIS DOCUMENT FOR THE PROJECT WHERE SUCH SPECIFIC

REQUIREMENTS HAVE BEEN IDENTIFIED BEFORE PROJECT EXECUTION AND

AVAILABLE ON SITE.



8 MEASUREMENTS AND REVIEW OF SH&E PERFORMANCE

8.1 The weekly/monthly measuring and monitoring of the following SH&E Performance

indicators are mandatory for all Contractors/Service provider. (Reflected on Annexure 2:)

generated reflecting the following rates and information as

8.2 All Contractors/Service provider are to measure and monitor trends found in the SH&E

statistics and provide the Principal Contractor/Service provider SH&E Official with this

information on a weekly/ monthly basis.

8.3 The Principal Contractor/Service provider SH&E Official would thereafter collate this

information from the various Contractors/Service provider, put together a comprehensive

report trend analysis, recovery plan of the statistics and submit it to the Agent.

8.4 The Agent and the Principal Contractor/Service provider SH&E Official would review the

data and provide suggestions to improve on the SH&E performance.

8.5 All Contractors/Service providers are to also display their respective statistics accordingly

within their site office.

ANNEXURE 1 INCIDENT / ACCIDENT NOTIFICATION

Flash notification of an injury Sun City Resort Projects

Accident classification and

number No.

Company / Contractor Date of distribution

Department (working for) Division (injured at)

Date of incident Time

Name of person involved Control No

Occupation Agent

involved

Body Part Affected and Type of

Injury

Supervisor

Description of Accident

Facts gained at

In-Loco Investigation and

Direct Cause

Actions Taken at Site

Department of Labour notified Yes No

Note to all :

(Fatal, Lost workday, Restricted ,Medical treatment cases to be reported immediately (Client) following the incident)

(First aid and other incidents to be reported within 3 hours following the incident)

This is only a flash notification – the full notification will follow as soon as the investigation has been completed

sun city resort construction / service provider...

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