sun link tucson streetcar project · ongoing; currently, they are working in very close proximity...

Sun Link Tucson Streetcar Project

September 20, 2012Tucson, Arizona

FTA Quarterly Review

1FTA Quarterly Review • September 2012

T able of Contents

Agenda ................................................................................................2

Project Organization Update ....................................................................4

Line Segment Construction ......................................................................5

Maintenance and Storage Facility (MSF) Construction ..................................7

Luis G. Gutierrez “Cushing Street” Bridge Rail Installation .............................8

Vehicle Production ..................................................................................9

Master Program Schedule Update ............................................................. 11

Project Budget ...................................................................................... 15

Other Updates ...................................................................................... 19

Rail Activation ...................................................................................... 22

Safety and Security ................................................................................ 23

Third Party Agreements .......................................................................... 25

QA/QC Program Plan and Implementation ................................................. 26

Public Involvement ................................................................................ 27

TPSS/Special Trackwork ......................................................................... 30

Appendix ............................................................................................. 32


Agenda

Grantee: City of Tucson

Project: Tucson Modern Streetcar Project

Subject: Quarterly Review Meeting No. 11

Date: September 20, 2012 8:00 am – 12:30 pm

Location: COT IT Building Conference Room, 481 W. Paseo Redondo, Tucson

Call in No: 1-866-994-6437 Passcode: 79113985

Participants: Federal Transit Administration (FTA) Project Management Oversight Contractor (PMOC), Atkins City of Tucson (COT) Regional Transportation Authority (RTA) Arizona Department of Transportation (ADOT) The University of Arizona (UA)

___________________________________________________________________________________________________

8:00 a.m. Tour of the Construction Sites

___________________________________________________________________________________________________

9:30 a.m. Introductions

Opening Remarks

n FTA .............................................................................Leslie Rogers

n City of Tucson ................................................................Andrew Quigley

n RTA .............................................................................Carlos de Leon

___________________________________________________________________________________________________

10:00 a.m. Project Status

n Project Organization Update .............................................Mike Barton • Organizational Charts

n Line Segment Construction...............................................Jesse Gutierrez • Scope, Schedule & Budget

• Issues


n Maintenance and Storage Facility (MSF) Construction ...........Bruce Woodruff • Scope, Schedule & Budget

• Issues

n LGM Bridge Rail Installation .............................................Jesse Gutierrez • Scope, Schedule & Budget

• Issues

n Vehicle Production ..........................................................Shellie Ginn • Scope, Schedule & Budget

• EF Update

n Master Program Schedule .................................................Nate Meddings • Issues

n Project Budget ...............................................................Jesse Gutierrez • SCC Cost Expenditures and Forecasted Schedule

n Other Updates • Procurement

• Right-of-Way • Art • Documents

n Rail Activation ...............................................................Mary McLain

n Safety and Security .........................................................Mary McLain • Certification/PHA and TVA/Construction Safety Plan

Implementation Status

n Third Party Coordination/Agreements ................................Mike Barton • UA Use Agreement

• UA Maintenance and Operation Agreement • ADOT SSOA Operating Agreement • Modification to Existing ADOT/COT IGA for O&M

n QA/QC Program Plan and Implementation ..........................Jesse Gutierrez

n Public Involvement ..........................................................Joan Beckim

___________________________________________________________________________________________________

Previous & New Action Items

___________________________________________________________________________________________________

12:30 p.m. Lunch will be served

___________________________________________________________________________________________________


Organization Update

➤ Updated organization charts are included in Appendices.

➤ Construction Administration organization chart identifies the new construction staff.

Project Organization Update


L ine Segment Construction

Status Report ➤ Line Segment Progress

Percent complete – 30%

n Segment No. 1

• Demolition of existing median islands on Granada Avenue.

• Underground utility work on Granada Avenue.

n Segment No. 2

• Underground utility work continuing between Stone and Church Avenue on Congress

• Place track guideway between 5th Avenue to just east of Stone

• OCS pole foundations construction to continue

n Segment No. 3

• Underground utility work will continue on University between 3rd Avenue and 4th Avenue

• Underground utility work continuing on 4th Avenue between 6th and 9th Streets. Track guideway construction will continue within this zone.

• High School Box Culvert reconstruction to continue.

• OCS pole foundation construction to continue.

• University Boulevard is open to traffic between Euclid and Park Avenues

n Segment No. 4

• Underground utility work continues on 2nd Street and Speedway Boulevard in anticipation of work beginning on the Warren Avenue Underpass

n Track guideway installation completed on:

• 4th Avenue between University and 6th Street

• 2nd Street just west of Mountain Avenue• 2nd Street between Highland Avenue

and Cherry Avenue• University Boulevard between Park

Avenue and 3rd Street

n Continue drilling and placing foundations for OCS poles throughout the above sections

Next Steps

➤ Line Segment Progress

• Contractor and City continue to meet weekly with UA representatives to discuss construction approach and schedule related to the UA campus.

• Weekly Construction progress meetings to continue each Wednesday at 7am.

n Segment No. 1• Reroute traffic on temporary detour on

Granada Avenue.• Underground utility work on Granada

Avenue.


n Segment No. 2

• Underground utility work continuing between Stone and Church Avenues on Congress Street

• Place track guideway between 5th Avenue and just east of Stone Avenue

• Finish grading between Stone and Church Avenues

• OCS pole foundations construction to continue

n Segment No. 3

• Finish subgrade and place AB on University Boulevard between 3rd Avenue and 4th Avenues

• Underground utility work continuing on 4th Avenue between 6th and 9th Streets. Track guideway construction will continue in this zone

• High School Box Culvert reconstruction to continue.

• OCS pole foundation construction to continue

n Segment No. 4

• Underground utility work continues on Helen Street between Cherry and Warren Avenues

• Continue water tie-ins on Mountain Avenue

• Complete asphalt paving between Highland and Warren Avenues on 2nd Street and reopen to traffic

• Begin work on 2nd Street between Mountain and Highland Avenues


Status Report ➤ MSF Contract

n The Tucson Modern Streetcar Maintenance and Storage Facility is currently under construction.

n NTP was issued on April 30, 2012.

n Two Progress payments have been processed, and a third is in process.

n Milestone no. 1 for TPSS was reached two days early on August 14, 2012.

n High masonry walls topped out, masonry underway at Administration wing.

n Steel is 48% with approximately 35% placed, high steel and trusses flown week of September 10, 2012.

n Mezzanine floor deck in place, and poured September 7, 2012.

n TPSS A-3 delivered September 12, 2012. MSF 1 placed same day. TPSS S-1 scheduled for October 10, 2012.

n Line Segment contractor has installed curved rail into the yard from 8th Street. The rail was fully in place on September 10, 2012.

n Coordination between contractors is ongoing; currently, they are working in very close proximity to each other.

➤ Scope

n 23% complete

➤ Schedule

n MSF construction is currently on schedule

➤ Budget

n Approved Change Orders total $42,875.

n Contract amount: $7,869,000 with $1,816,896 completed and/or stored to date.

➤ Issues

n Access and coordination issues between Old Pueblo Trackworks (OPTW) and D.L.Withers (DLW) are ongoing and discussed on a weekly basis.

n “Buy America” requirements for Jack Stands, Re-railing Equipment and the Sanding Cart are being researched.

Next Steps ➤ MSF Contract

n Weekly MSF site meetings scheduled on Wednesdays 9:00 am.

n Coordination meetings between OPTW and DLW on Tuesdays at 2:00 pm.

➤ Schedule

n Continuing to advise contractor of acceptable schedule production practices.

Maintenance and Storage Facility (MSF) Construction


Status Report ➤ Luis G. Gutierrez “Cushing Street” Bridge

Status

n Final walkthrough on August 10, 2012

n Contractor Continuing to work on “punch list” items

n Artist completed installation of artwork on sidewalks (sandblasting images & legends) on September 10, 2012.

n Budget 98%

n Time 100%

Next Steps ➤ Final acceptance upon satisfactory

completion of “punch list” work

L uis G. Gutierrez “Cushing Street” Bridge Rail Installation


Vehicle Production

Status Report ➤ Vehicle

n Design is 98% complete

n Production is approximately 9% complete; this includes Tucson # 1 Car shell in stage 1 of production, with most components in stock. All 7 car shells are in various stages of production.

n Completed activities include:

• Complete fabrication on the body shell assembly for testing

• Structural testing for body shell

• Completion (design/manufacturing) of the body shell fixtures for production

• Release of the small brackets and supports for electrical components, hydraulics, trim and other small (non-structural) components

• HVAC air ducting design and installation completion

• Interior trim and exterior outfitting design

• New end shell design – Completed

• New roof design – Completed

• Roof drains redesigned -Completed

• Articulation air duct redesign – Completed

• Seating layout redesign – Completed

• Roof heat analysis – Completed

• Material delivery for Tucson Car shells - Completed

n Currently the main activities at OIW/USC are:

• Car body fabrication support

• COE responses

• CDRL’s submittals

• Exterior paint graphics - Completed

• Tucson trucks to Penn - 4 trucks at Penn

• Material orders: glass, windshields, exterior mirrors, flip seats, kydex panels

• Testing procedures - Leverage COP

• Technical and Training Manual support- 30% draft Complete

n Risks:

• Car Body Fabrication – Low Risks Vehicle #101: C-Car complete, A-Car

complete, B-Car completes Vehicle #102 in fabrication with

Subassemblies 98% complete s Pre-Fabrication of parts for all Tucson

vehicles – 99% Completes Subassemblies for all Tucson vehicles -

75% complete

• Schedule – Medium Risks Tucson #101 moved up in schedule and

now expected to be OIW’s 6th vehicle to complete final assembly

• Testing – Low Risks Portland Project Testing mitigating risk

with over 50% of procedures approveds Tucson testing procedures submitted in

August 2012s Testing schedule for first two vehicles

reviewed


• Technical and Training Manuals – Low Risks 30% Draft submitted July 19, 2012 and is

on schedules Review of status conducted on July 23,

2012

• RAMS Submittals – Low Risks PHA-Conditionally Approveds Vehicle Safety Program Plan-Conditionally

Approveds Fault Tree Analysis- Submitteds FMECA- Submitteds Fire Safety- Submitteds Reliability Demonstration Plan - Submitted

n Contract Activities:

• Evaluating any language changes to conformed specifications due to RFC and design review activities

• Project is still on schedule with four no cost change orders processed. No change orders are pending.

• Amendment was processed for one option vehicle bringing the total vehicle order to eight.

• Payment Milestones 1-7 complete, and Payment Milestone 8 is currently being finalized in order to allow OIW to submit for payment.

n Schedule

• Contract is still on schedule for delivery of vehicles to Tucson

n Budget

• Original Contract is still on budget with no cost changes to date.

• Amendment has been added for the addition of an eighth car, this is the only change in cost to the contract

➤ EF Update

n The TMS team submitted two Equivalent Facilitation requests on February 10, 2012. A formal response was received from the FTA’s Office of Civil Rights dated April 4, 2012. The response stated that the requests were disapproved and requested additional information and clarifications. In order to address these issues, the team is working with the Southern Arizona Association for the Visually Impaired (SAAVI) and the Pima County/City of Tucson Commission on Disability Issues (CODI) to develop responses. The TMS team has obtained tactile warning tiles with less than 50% of the truncated domes removed and is currently planning experimentation with the local community. The team will coordinate the testing at an actual stop location once the platform is constructed. Since our vehicles are equipped with bridge plates with side rails, experimentation regarding the side rails will be coordinated and completed with the arrival of Tucson Car #1 in the spring of 2013. The team has coordinated with City of Portland (Portland Streetcar) and Salt Lake’s UTA regarding similar experiments.


Master Program Schedule Update

Status Report

➤ Baseline Revision n Plan Modifications

• Incorporation of defined contractual interface milestones for on-going tracking of adjacent program activity

• Addition of detailed interim systems integration testing activities based on draft testing plan

n Program Activity Incorporations, i.e. activity managed by master schedule representing the plans submitted by external contractors, for example, manufacturers of owner-procured materials and adjacent construction contracts

• Incorporation of special track deliveries

• Incorporation of TPSS deliveries

• Incorporation of streetcar vehicle deliveries

n External Contribution Incorporations, i.e. schedules provided by contracted parties and integrated into master schedule

• Incorporation of Luis G. Gutierrez “Cushing Street” Bridge construction sequencing

• Incorporation of Civil, Line Section & Systems construction sequencing

• Incorporation of MSF construction sequencing

n Status: This revision was submitted on August 10, 2012 with the acceptance and formal incorporation of the construction contractors’ respective detailed Baseline Schedules. The CLSS baseline has been accepted as of May 30, 2012 and the MSF baseline as of July 19, 2012.

Next Steps

➤ Monthly Updates

n Baseline Rev 2 2012

Submitted August 2012

n July Update 2012

Submitted September 2012

n August 2012

Anticipated Completion: Upon receipt of schedule updates


Major Project Milestone Targets

☑ Approval to Enter into Final Design September 24, 2009

☑ FTA/PMOC Approves Entry into Final Design September 30, 2009

☑ COT Issues Notice of Award to OIW for Vehicle Manufacture June 4, 2010

☑ COT Receives ACE 404 Permit November 14, 2010

☑ TIGER Grant Awarded December 27, 2010

☑ FTA Signs Revised FONSI January 25, 2011

☑ COT Issues TPSS Contract IFB February 1, 2011

☑ COT Issues Special Trackwork RFP February 11, 2011

☑ COT Special Trackwork Award July 11, 2011

☑ COT Issues NTP for TPSS Manufacture July 12, 2011

☐ Car #1 Arrives in COT February 1, 2013

☐ Car #7 Arrives in COT August 29, 2013

☐ Integrated Testing March 29, 2013

☐ Revenue Service Simulation July 5, 2013

☐ Revenue Operations Date October 23, 2013


Major Design Milestone Targets

☑ LTK Submits 100% TPSS Specs and Plans January 3, 2011

☑ URS Completes Special Trackwork Drawings January 10, 2011

☑ MSF Track, Utility Layouts and Rough Grading Finalized January 14, 2011

☑ MSF - GLHN Submit DD Architecture Documents February 24, 2011

☑ URS Submits LS Civil Construction PS & E September 15, 2011

☑ MSF – GLHN Civil Design PS & E October 11, 2011

☑ Station Stop Design HDR Architecture PS&E October 14, 2011

☑ Systems – LTK Submit PS & E October 15, 2011


Major Construction Milestone Targets

☑ Early Water Line Relocation Issue NTP January 14, 2011

☑ Early Water Line Relocation Construction Begins February 7, 2011

☑ Early Water Line Relocation Complete May 16, 2011

☑ Cushing Street Bridge NTP June 20, 2011

☑ 8th Street Drainage NOI August 31, 2011

☑ Line Segment Civil Construction IFB December 21, 2011

☑ Maintenance Storage Facility Issues IFB March 1, 2012

☑ Line Segment Civil Construction NTP March 20, 2012

☑ Maintenance Storage Facility Issues NTP April 30, 2012

☑ Luis G. Gutierrez (Cushing Street) Bridge Complete July 4, 2012

☐ MSF Substantial Completion February 9, 2013

☐ Systems – MSF Install and Testing February 15, 2013

☐ Systems – Line Segment Install and Testing March 14, 2013

Project Critical Path

➤ The Critical Path to Project Completion and Revenue Operations date is dependent on the completion of the civil and systems construction followed by site acceptance and integrated testing, which is forecasted for late 2013. The critical path also runs through Streetcar Vehicle Delivery and Testing, which includes the completion of construction for Line Segment 3 to be used as a test track.


Project Budget

Status Report

➤ Comparison of Construction Bid Item Values – EE & Bidders

n Comparison of each individual line item within each bid as they relate to the average, engineer’s estimate and other submitted bids’ line item values. This identifies any outliers, or specific areas of concern or risk, as they are indicated on the project plans for the Line Segment Civil Construction.

n Each specific line item was assigned a contingency value, derived from the analysis of each individual line item, to incorporate as a summation into a contingency value for the project.

Next Steps

➤ SCC Cost Expenditures and Forecasted Schedule

n Program Control Budget by SCC will be updated to reflect the accepted cost trend reporting format used by the Program Control Budget by WBS. Bid items tracked for variance against their associated SCC codes and reported in similar format.

n Each line item will be updated to reflect any corresponding change order, potential or executed, to the associated cost category.

n Data will be analyzed and input into cost trend reporting.

16FTA

Quarterly R

eview • Septem

ber 2012

Rev. 8/14/12Version 1

Cost Per Major Contract PackageAll Budgeted Dollar Values Based on Month Ending July 31, 2012Work in Progress

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000= Expenditure to Date= Budget Remaining

Project Budget – $196,531,000

Totals $25,460,732$38,221,032$54,394,728 $1,626,681 $10,723,133 $3,555,203 $850,000$12,599,110$11,895,108 $35,582,473$1,622,800

= Major Contract Package Completed

$18,876,580

$35,518,148

Line SegmentsConstructionand Design

$6,417,230

CushingStreetBridge

$5,477,878

$1,626,681

$0

H2O

Mai

nRe

loca

tion

$845,019

$9,878,114

MSF

$389,679

$3,165,524

StreetcarStops

$347,254

$1,275,546

Spec

ial R

ail

Proc

urem

ent

$1,861,844 $511,972 $214,389

VehiclesEngineering

$25,854,328

$11,880,621

EngineeringServicesProject

ManagementConsultant

AllocatedContingency;

FinanceCharge

Communication Systems:

TPSS,Overhead

$35,368,084

$10,737,266

$12,366,704 PublicArt

$13,580,111

$338,028

17FTA Quarterly Review • September 2012Rev. 8/14/12Version 1

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

$180,000,000

$200,000,000

$23,089,000 – Local$3,000,000Local TIP(Secured)

$8,379,000 – Tucson Water

$14,984,000 – Cushing Street Bridge

$5,980,000 – FTA

$63,000,000 – FTA TIGER Grant

$75,000,000 – RTA

$190,000Pima Sewer

$3,200,000 – Gadsden Contribution

$28,995,748 – RTA

$3,478,557 – TW$2,342,226 – Local TIP

Local

Local (Secured)

COT Water

Pima Sewer

Gadsden Contribution

Cushing Street Bridge

FTA

FTA TIGER Grant

RTA

Original Funding Amount Expenditures to Date

$17,780,708 – FTA TIGER

$2,215,548 – Local

$5,980,000 – FTA$6,417,390 – Cushing

Funding Sources vs. Expenditures to DateSource document FTA-Approved Finance Plan as of July 31, 2012Work in Progress

18FTA

Quarterly R

eview • Septem

ber 2012

Cash Flow ProjectionAll Budgeted Dollar Values Based on Month Ending July 31, 2012Work in Progress

Rev. 8/14/12Version 1

$0

$50,000,000

$100,000,000

$150,000,000

$200,000,000

$250,000,000

= Local= RTA

January 2013July 2012 April 2013April 2012 October 2013October 2012

= ARRA

July 2013

= Funding Maxes out at this point

December2012

March2013

$42,447,637$43,568,886

$56,405,866$57,037,463


Other Updates

Status Report ➤ Procurement

n The City of Tucson advertised a Request for proposal (RFP) for the Management, Operations, and Maintenance Services for the Modern Streetcar.

• The RFP was advertised on August 15, 2012

• Pre-proposal conference on August 29, 2012 (3 vendors)

• Proposal Due Date is September 17, 2012

n The City of Tucson intends to have a contractor on board in the Fall 2012.

➤ Right-of-Way

n The partial acquisitions of the properties to be acquired are near completion. The City of Tucson is in the process of closing on the last parcel which is anticipated in September 2012. During this negotiation process, the City of Tucson has an agreement with the property owner for a Temporary Construction License and Right of Entry agreement.

➤ Art

n Approximately 20% percent complete.

n Additional electrical information was provided by Simon Donovan and Ben Olmstead; and Joe O’Connell and Blessing Hancock.

n Cristina Cardenas and Xochitl Gil continue to work with Gadsden Development to discuss updates to art placement and location.

n Ongoing stop design parameters, circulation and clearance review, utility clearance check, and canopy design coordination with all artists.

n Susan Wink has transferred embed plates to construction administration team for installation during stop platform and ramp concrete pour in the near future.

➤ Documents

n PMP and Sub Plans

• PMP was updated with new Construction Administration personnel and addressed comments provided by the PMOC. The updated PMP was submitted to the PMOC on January 31, 2012. Revised Organization Charts were added as an interim update. The next major update is anticipated in the Fall of 2012, that will include detailed development of the system startup, testing, and operational plans.

n Resident Engineer’s Manual

• Updates incorporated in July. Additional chapter added for vertical construction with forms and signature block for RE Manual approval.

• Material turnover procedures incorporated.


n Project Controls Manual and Progress Reporting

• Unchanged Sectionss Risk Management Plans Concurrent Non-Project Activities

(CNPA) Plans Invoice Review & Processing Proceduress Change Order Control Processs Schedule Management Plans Issues Management Plan

• Incorporation of Existing Program Documentss Document Control Plan –

Status: In Progress (pending review of required modifications, if necessary)s Resident Engineering Manual –

Status: In Progress (pending coordination with the Manual authors’ upon completion)

n Real Estate Acquisition and Management Plan

• Team has been providing monthly acquisition updates. In addition, the team updated the RAMP to include changes in right-of-way requirements and submitted the revised document to the PMOC on January 31, 2012. The plan was updated to remove the acquisition of TPSS Site 2, which has been relocated to a City owned parcel.

n Construction Safety and Security Plan

• Version 4 dated May 2012 was submitted with minor revisions as a result of the PMOC review. The PMOC determined the manual to be acceptable.

n Quality Assurance Program Plan

• QAM continues to perform audits.

• Material turnover procedure incorporated into QA plan.

Next Steps ➤ Procurement

n Evaluation of the proposals for the Management, Operations, and Maintenance Services for the Modern Streetcar.

➤ Right-of-Way

n Closing on the last parcel, which is anticipated in September 2012. This will finalize all partial acquisitions required for the Tucson Modern Streetcar project.

➤ Art

n Continue to hold artwork coordination meetings with the artists for all stops.

n Incorporating artwork location references, placement, and possible conduit connections into the stop architecture drawings will need to be carefully coordinated between the contractor and public artists during the construction phase to avoid conflicts with budget and schedule.

➤ Documents

n PMP and Sub Plans

• The PMC will address comments derived from the QA audit. The next major update is anticipated in Fall 2012, and will include detailed development of the system startup, testing, and operational plans.

n Resident Engineer’s Manual

• Provide updates to Manual as required.


n Project Controls Manual and Progress Reporting

• Unchanged Sectionss Monitor program for required changes,

and submit revisions when necessary

• Incorporation of Existing Program Documentss Monitor program for required changes,

and submit revisions when necessary

• Incorporation of References to Program Documents Under Developments Review accepted Resident Engineer

Manual and incorporate references accordingly

n Real Estate Acquisition and Management Plan

• The plan will be updated to reflect the closing of all partial acquisitions required for the project.

n Construction Safety and Security Plan

• The Construction Safety and Security Plan is a dynamic document. Revisions will be included and reflected should updates be necessary.

n Quality Assurance Program Plan

• Updates include org chart revisions.

• Continue to review QA procedures and perform audits.


Rail Activation

Status Report

➤ Rail Activation and Operations Committee (RAOC)

n The RAOC meets monthly and addresses activation plans, startup schedules, systems integrated test plans and procedures.

➤ Rail Activation Documents

n The Rail Activation Plan Revision 2 was submitted to PMOC on August 6, 2012.

n The Operations and Maintenance Plan, Revision 4, was submitted to PMOC on June 29, 2012.

➤ Systems Integrated Testing Plan

n The draft Systems Integrated Test Plan was submitted for PMOC review.

n The PMOC provided comments and requested more detailed test procedures to be submitted.

n The Integrated Systems Test Schedule was submitted to the PMOC in July 2012.

n Version 1, with detailed test procedures, was developed in August 2012 and is in final review by the RAOC.

Next Steps ➤ Integrated Systems Testing Plan

n The revised Systems Integrated Test Program and Procedures will be submitted to PMOC in early September 2012.

➤ Rail Activation Plan

n The Rail Activation Plan is a living document. Revisions will be included and reflected should updates be necessary pursuant to PMOC review.

n The Operations and Maintenance Plan is a dynamic document. Revisions will be included and reflected should updates be necessary pursuant to PMOC review.

➤ Other Activation Activities

n Activation activities and schedules continue to be developed by the RAOC.

n Close coordination is in place with the RAOC members, manufacturers and construction contractors so that activation activities and start-up plans are responsive to the project’s schedule status.


Safety and Security

Status Report

➤ Safety and Security Certification

n Overall design certification completion achieved through this quarter is 90%, with 913 items completed out of the 1009 item list. Design certification was completed for the Luis G. Gutierrez “Cushing Street” Bridge, Track, Stops, Maintenance Facility, Systems, and Plaza Centro stop.

n The construction certification checklist for the Luis G. Gutierrez “Cushing Street” Bridge element is 96% complete with 132 items completed.

n Certifiable Items List has been completed for the Alignment construction and the MSF construction. An additional Certifiable Items List for the Operations Control Center, to be located within the MSF was completed.

➤ PHA Status

n 13 Design Elements completed and reviewed by the SSRC and management

n 14 of the Open Items previously referred back to the SSRC were addressed and closed in July 2012.

n United Streetcar submitted Revision C Vehicle PHA document, which was accepted by the project’s technical consultant subsequent to review by the SSRC.

➤ Threat Vulnerability Assessment

n TVA continually reviewed to ensure that all vehicle security elements are included

n The TVA Rev 2 was submitted which addressed previous PMOC comments.

➤ Construction Safety and Security Implementation

n The Revised Construction Safety and Security Plan was determined by the PMOC to be acceptable.

n Contractor Safety and Security Plans were accepted.

n Construction safety audits were initiated.

n Construction certification for the alignment and MSF are underway.

n Construction safety and security reports are reviewed monthly.

➤ Vehicle Safety Documents

n The first draft of the Vehicle FMECA was submitted and reviewed for informational purposes.

n A revised Vehicle Safety Plan was received, reviewed and accepted by the project technical consultant.

n The Vehicle Fault Tree Analysis Revision A was received, reviewed and conditionally accepted by the project technical consultant.


Next Steps ➤ PHA Status

n The PHA is a dynamic document and continues to be reviewed, with mitigations being tracked and updates and additions to be undertaken as they develop.

➤ Threat Vulnerability Assessment

n The TVA is a dynamic document and continues to be reviewed, with mitigations being tracked and updates and additions to be undertaken as they develop.

➤ Construction Safety and Security Implementation

n Construction Safety Activities will continue until construction is complete for all elements. Construction certification will continue until complete. Ongoing participation in construction meetings, construction safety and security sessions, audits and inspections will continue.


T hird Party Agreements

University of Arizona

➤ Use Agreement

n Final draft approved by the UA and was approved at the June 26, 2012 Tucson Mayor and Council meeting.

➤ Operations and Maintenance

n First draft is in development and will be submitted to the UA in September 2012.

n Scheduled completion late 2012.

Arizona Department of Transportation

➤ ADOT SSOA Operations Agreement

n The City of Tucson and ADOT have met several times to review drafts of the SSOA agreement. Currently the latest draft is being reviewed by ADOT. Additionally, because of changes in funding responsibilities related to State Safety Oversight contained in the Moving Ahead for Progress in the 21st Century

(MAP-21), changes in the draft IGA are required to accommodate the new requirements. Both the City of Tucson and ADOT are working diligently to finalize this agreement.

➤ Modifications to Existing ADOT/COT IGA for Maintenance and Operations

n This activity will commence once construction permitting is complete, which is anticipated in September 2012.


QA/QC Program Plan and Implementation

Status Report

➤ QAPP Plan Review

n David Chase, QAM, continues to provide oversight of the QA program.

n QAM developed Audit Plans for each audit.

n QAM developed Corrective Action Request Log (CAR) for each audit performed.

n QAM also completed audits of the following:• Program Management Consultant

(HDR) on Project Management Plan• Construction

Administration Team (AECOM) on RE Manual

• Construction Administration Team (City of Tucson – MSF) on RE Manual

➤ Status of COT/PMC quality action schedule

n QAM distributed Corrective Action Request (CAR) with each audit.

n QAM will continue to monitor QA processes and schedule future audits.

➤ Status of Corrective Action Reports

n Corrective Action Log distributed for each audit. Corrective actions will be reviewed for acceptability and implementation.

➤ Construction Implementation

n Training for CA members is an on-going process. As new employees are added to the team, QAM will facilitate training.


Public Involvement

Status Report ➤ Prepared materials and PowerPoint

presentations for monthly Regional Transportation Authority (RTA) board meetings.

➤ Distribution of a threefold insert about the project in the July utilities statement which goes to 260,000 customers in the region.

➤ Scripted, organized, and helped to produce two television public service announcements: one encouraging people to support businesses along the route during construction, and the other promoting jobs and the economic benefits of Sun Link.

➤ Developed business support webpage for website to coincide with July utilities statement insert and public service announcements (http://www.tucsonstreetcar.com/business.htm).

➤ Worked in conjunction with The University of Arizona (UA) to develop communications strategy and “look ahead” documents for the start of the school year. The “look ahead” documents were distributed to incoming students, faculty and staff.

➤ Worked in conjunction with the UA to plan, organize, and host a special Sun Link Campus Open House on August 29, 2012.

➤ Coordination with UA Parking and Transportation Services and local City and County representatives to develop Streetcar and Bicycle Awareness and Safety brochure for UA Campus.

➤ Scheduled and prepared materials for Speaker Bureau presentations by streetcar team members to the following groups:

n Tucson Leading Women in Business, June 5, 2012

n Tucson Association of Realtors, Council of Residential Specialists, June 6, 2012

n Downtown Tucson Merchants Association, July 17, 2012

n Coldwell Banker, July 24, 2012

n UA Office of Admissions, July 26, 2012

n Coldwell Banker, August 7, 2012

➤ Coordinated display materials and set up information booths at:

n American Public Works Association, Southern Arizona Chapter Luncheon, April 25, 2012

n University of Arizona Greek Students Board Meeting, May 1, 2012

n Trinity Presbyterian Church, May 2, 2012

n University of Arizona Greek House Directors, May 3, 2012


n Bicycle Advisory Committee, May 9, 2012

n Pima County Environmental Quality Advisory Committee, May 16, 2012

n Tucson Association of Realtors’, Council of Residential Specialists Annual Meeting, June 6, 2012

➤ Coordinated display materials and set up information booths at:

n Tucson Electric Power Annual Employee Barbeque (attended by more than 1,500 employees), June 21, 2012

n UA New Student Orientation, June 8 and 21, 2012, and August 10 and 14, 2012

➤ Attended weekly construction meetings and weekly University of Arizona construction briefings to gather construction-related information to disseminate to the public in a timely manner.

➤ Emailed construction update e-blast to approximately 2392 contacts, including the Community Liaison Group, public officials, the media, and other interested parties on a weekly basis to provide information regarding detours, road closures, and other construction related activities.

➤ Added 194 new Facebook “fans,” and 114 new Twitter “followers” during the months of June, July and August.

➤ Coordinated extensive on-going outreach via one on one contact, informational materials, and e-blasts to area stakeholders, residents and merchants as construction related activities continue.

➤ Revised communication plan as it relates to line segment construction.

➤ Participated in on-going Communications Subcommittee meetings to coordinate messaging with the RTA, the City of Tucson, Sun Tran, City of Tucson Business Outreach and the RTA MainStreet program.

➤ Coordinated construction information related to advance utility work and relocation, line segment construction, Maintenance and Storage Facility and Cushing Street Bridge construction.

➤ Extensive redesign and overhaul of project website.

➤ Coordinated revisions to overall project schedule and funding graphics for the media.

➤ Ongoing coordination with representatives from the UA and Arizona Health Sciences Center to update students and faculty as line segment construction continues.

➤ Ongoing coordination with the Tucson Mayor and City Council members to provide project updates and information.

➤ Posted social media content to Twitter and Facebook Group pages to provide project updates and construction alerts. Continued development of on line ‘photo albums’ for the general public to view on Facebook Group page.

Next Steps ➤ Construction Awareness Outreach

n Develop construction outreach materials: detour maps, posters, flyers, on-site signage, and online content. Hold open houses. Schedule tours, and one-on-one meetings with property owners, tenants, businesses, and residents to explain ‘what’s next’.


n Continue collaboration with the RTA MainStreet Business Assistance Program and City of Tucson Business Outreach to provide support as needed, and to align tactics, materials and messaging for a complete construction awareness campaign.

n Deliver timely construction information and alerts via press releases, electronic e-blasts and social media.

➤ Public Education

n Develop traditional and ‘non-traditional’ collateral project materials to reach a diverse audience.

n Develop a visual campaign, customized to our community’s multi-cultural audiences: brochures, fact sheets, project updates, maps/displays, YouTube/streaming videos, Facebook Group page and Twitter posts, simulations, tours, and Public Service Announcements.

➤ Advocacy and Grassroots Outreach

n Continue to coordinate with the Community Liaison Group, project advocates and area stakeholders to build community “buzz” about the streetcar.

➤ Media Communications

n Media coordination to support milestone events, open houses, and construction groundbreakings.

➤ Safety Campaign

n Develop materials to address ADA, pedestrian, vehicular, bicycle and streetcar interaction: such as streetcar boarding and exiting, track safety, overhead lines etc.


T PSS/Special Trackwork

Status Report ➤ Special Trackwork Status

n On-site Nortrak inspections conducted at Birmingham, Alabama facility.

n Special Track Unit 305 WB (1 of 3) delivered. Next inspection scheduled for September 27, 2012 at Birmingham facility.

n Fabrication and delivery of planned units on schedule.

n Drainage system for earth boxes under review by designer.

➤ TPSS Equipment Status

n Design is 99% complete for the shop station and 95% for the mainline. All design submittals have been approved for A3, and mainline station design only requires closing out final documentation.

n Production of A3 is 100% complete, A4 is 90% complete, A1 is 70% complete and A2 is 50% complete.

n Schedule Status and Updates• Factory Acceptance Testing was

conducted on A3 the week of August 20, 2012 without issue. The substation was prepped for shipment the week of September 3, 2012 and left BBRI September 6, 2012.

• A3 arrived in Tucson on September 12, 2012.

• A4 pre-test was completed by BBRI September 3, 2012.

• Factory Acceptance Testing began September 10, 2012.

• The switchgear was shipped September 7, 2012, and arrived in Tucson on September 12, 2012.

n Submittals / Reviews• The A4 FAT Test procedure was

submitted the week of September 10, 2012.

• The A3 FAT report is being prepared will be submitted in the next several weeks.

• LTK has provided a list of milestone submittals that are still due. BBRI is working on them.

n RFIs• No RFI’s in Process

n Manufacturing Progress • All TPSS switchgear has been

fabricated and pre-wired.• A4 has all of the equipment installed

and wired.• A1 floor has been poured and tested.

Equipment installation began the week of September 10, 2012.

• A5 is at BBRI. The floor was poured and tested the week of September 10, 2012.

• All TPSS HVAC units have been repainted to match the building color.


n Risks• Custom CT’s will be required for the

power meter. They will not arrive at BBRI before A3 ships. The agreement is that BBRI will field install and test them.

• The R2G is being programmed based on the latest reviews with LTK. It will also need to be field installed and tested on A3 and A4.

• All Factory Acceptance Testing will be moved out one week, because of issues with A4 building not being ready, S1 shipment will be tentatively moved to the end of October.

n Contract Activities • One no cost change order has been

approved. This change order changed the color of the stations at the University of Arizona to sage green and extended the schedule 30 days to reflect the delivery of station A3. This was due to an error in the schedule that did not reflect the actual award date. BBRI is currently reviewing documents.

• Contract schedule will be adjusted to reflect coordination of installation contractor schedule

• A wireless SCADA system is under discussion/development with COT.

Next Steps ➤ TPSS Equipment Status

n Continue coordination with installation contractor to insure delivery, installation and commissioning

➤ Special Trackwork

n Continue with fabrication. Provide inspections on site as scheduled.


Appendix

Route Map

Organization Charts

Master Schedule


TUCSON MODERN STREETCARRoute with Stops

Broadway

Eucl

id A

ve.

Park

Ave

.

Cam

pbel

l Ave

.

Downtown

4th AvenueBusiness District

The University of Arizona

Arizona Health Sciences

Center

Main GateSquare

Congress St.Congress St.

Broadway Blvd.

Ave

nida

del

Conv

ento

Linda Ave.

9th St.

7th St.

5th St.

2nd St.

University Blvd.

Helen St.

Chur

ch A

ve.

Ston

e Ave

.6t

h Av

e.

War

ren

Ave

.

▲

N▲

Mercado

Cushing St.

▲

210

10

University Blvd.

6th St.

Speedway Blvd.

6th

Ave.

4th

Ave.

Ston

e Av

e.

Sant

a Cr

uz R

iver

5th

Ave.

8th St.

6th St.

4th St.

MAP LEGENDSun Link Streetcar Route

Stop

Maintenance & Storage Facility

Luis G. Gutierrez Bridge


L

Tina GoodacreAdministration

Support

Shellie GinnProgram Manager

Mike BartonPMC Project Manager

See Safetyand Security

Organization Chart

Joann WilliamsControls Manager

Nate MeddingsCost Control

Victoria CortinasMatt Hausman

Design &Construction

Marcheta GillespieDeputy Director

Maximiliano “Max”Torres

Business OutreachCoordinator

Britton DornquastRTA MainStreet

Media & Community

RelationsSafety and

Security Procurement

Ricardo PargasDeputy Project

Manager

Matthew TauntonEnvironmental

Manager

Frank PiersonSystems

Laura JestingsVictoria Cortinas

Vehicle & Commodity

Program ControlsFTA Coordination& Environmental

Monitoring

Joan BeckimPublic Involvement

Joshua WeaverPublic Involvement

Tucson Modern StreetcarExecutive Management Team

Carlos de Leon – RTAAndrew Quigley – COT

Tony Paez – TDOT

Jesse GutierrezConstruction

Manager

Bob BartonDavis BaconCompliance

Lianna PerezDirector

Rachel SchmidDocument Control

Glen CarterSchedule Control

Rich FoitikTDOT/Admin Support

Roy CuaronTDOT Finance

Manager

Financial/ContractAdministration

Blanca EspinoContract

Administration

Tim MurphyReal Estate Manager

Hector MartinezDirector

Real Estate

Gina MacchiarolliEngineering

Jim RossiReal Estate Manager

Paul LoomisRTA

Mo El-AliEngineering Manager

Design Oversight

Rob GarciaUtilities

Terry NashEngineering

Manager

Paul LoomisRTA

Kevin FaulknerContract

Representative

Vehicle Oversight

Werner UttingerOversight

Sabro TakedaOversight

See ConstructionOrganization Chart

Construction Administration

DESIGN CONSULTANTS

URS (Civil/Track)AMEC (Cushing Street Bridge)

LTK (Systems)GLHN (MSF)

HDR Architecture (Stops)See Design Org Chart

John ZukasTransit Services

Manager

Rail Activation

Mary McLainRail Activation

Committee Manager

Jorge SalgadoDBE Compliance

Jeri WardARRA Reporting

Michele JosephSun Tran Marketing

Dave JosephRTA Marketing

Ricardo PargasDeputy Project Manager

Bobby LallQA Auditor

Mary McLainSafety & Security

O�cer

Rene BonnConstruction Safety

Compliance

O�ce ofEqual Opportunity

Programs

Jonathan MabryHistorical

Preservation O�cer

Mike GrahamPublic Information

O�cer

L E G E N D

COT Sta�RTA Sta�PMC Sta�Consultant

Rail Activation CommitteeGeorge Caria – Deputy Director TDOT

Shellie Ginn – City of Tucson DOTCarlos de Leon – PAG/RTA

John Zukas – City of Tucson DOTKevin Faulkner – Sun Tran

Mike Barton – HDR/PMC

Daryl Cole – TDOT

TUCSON MODERN STREETCARProgram Project Organization Chart

September 2012Project Organization Update


L E G E N D

COT Sta�Consultant Sta�

Michael GrahamKaneen

COT Public Relations


Mike Lessard (PSOMAS)

Dick Trombley (AECOM)Electrical

David Hokanson(Kleinfelder)

WeldingBhoopendra Dube

(WONG)Special Track

Inspector

Daniel HinojosO�ce Engineer

(DEH)

Manuel TapiaLuis G. Gutierrez

(Cushing St.) BridgeResident Engineer

(AECOM)

Doaa Aboul-HosnLS 1-4

Resident Engineer(SGI)

Joe FosterEngineer Associate

(DEH)

Shawn DonahoAssistant Resident Engineer Systems

(WONG)

James Daly (WONG)Brian Osmundson

(AECOM)Special Inspector Systems/Traction

Johnny KaneLead Inspector

(URS)Garrett Lane

Inspector(DEH)



Tony Paez – TDOTDaryl Cole – TDOT

Jesse GutierrezConstruction

Manager


(HDR)

Glenn CarterNathaniel Meddings

Schedule Review/Cost Control

(HDR)

Rich FoitikTina Goodacre

Sally SalicaConstruction

Administration

Project Support

John RuggSurvey Monitor

Art VillegasMSF Construction

Coordinator

Bruce WoodruffMSF Resident

Architect

Maria RuedingerArchitecture

Construction Support(GLHN)

Javier Ibarra (AECOM)Jesse Espinosa

(SGI)Rob Garcia

(HDR)Jeff Lurkins(PSOMAS)

Civil InspectorsGreg Orsini (AECOM)

Tra�c Control Inspector

Sam Graham (SGI)Manuel Tapia

(AECOM)Assistant Resident

EngineerRafael HernandezSpecial Inspector

Building (Stormwater)

Mike LooDeputy Construction

Manager (HDR);Daniel Hinojos

Project Coordinator

Mary McLainSafety and Security

O�cer

Rene BonnConstruction Safety

Compliance

Bobby LallQA Auditor

(Horrocks Engineers)

Design SupportLS 1-4URSLTKKHA

StantecHDR Architecture

Design SupportMSF

GLHNURS

Design SupportLuis G. Gutierrez

(Cushing St.) BridgeAMEC

Structural Grace Dave ChaseQA/QC Manager

(AECOM)

Donald Manspeaker(AECOM)

Garrett Lane(DEH)

Materials Coordinator

Materials Lab

Project Support

Bhoopendra DubeSpecial Inspector Systems/Traction

(WONG)



Administration





(HDR)


Dave Smith (AECOM)Lorenzo Hernandez

(PSOMAS)Lead Inspector

Project Support



Administration



Hollis Goldtooth(PSOMAS)

Tobin Bennett-Gold(SGI)

Admin Support



(HDR)


Santiago LozanoCivil Inspector (COT)

Santiago LozanoCivil Inspector (COT)

TUCSON MODERN STREETCARLS 1-4 & Systems Organization Chart

September 2012


L E G E N D

COT Sta�PMC Sta�ADOT Sta�Sun Tran Sta�

Gilbert GhernaDirector of

Risk Management

Mary McLainSafety & Security

O�cer

Laura Baker - Tucson Fire Dept.Michael Barton - HDR/PMCJoan Beckim - Kaneen/PMC

Herman Bernal - ADOTJeff Davis - FTA

Carlos de Leon - PAG/RTABritton Dornquast - RTA/MainStreet

Kevin Faulkner - Sun TranGilbert Gherna - Sun Tran

Shellie Ginn - City of Tucson DOTTony Paez - City of Tucson DOT

Jesse Gutierrez - City of Tucson DOTKevin Haywood - UA Police Dept.

Dave Heineking - UAMichael Hicks - City of Tucson DOT

Jen Howell - Tucson Police Dept.Jim Critchely - Tucson Fire Dept.Jim Kress - Tucson Police Dept.Tom Kuimjian - PMOC/ATKINS



Tony Paez – TDOTDaryl Cole – TDOT

Steve BobergQuality &

EnvironmentalSystems Manager

Dave KnackSafety Manager

Rene BonnConstruction

Safety Compliance

John ZukasTDOT Oversight

Jesse GutierrezConstruction Manager



Herman BernalArizona State SafetyOversight Manager

Santiago LozanoSafety & Security

Specialist

Safety & Security Review CommitteePaul Loomis - RTA

Tom Luglio - PMOC/ATKINS/TRAJohn Mason - HDR/PMC

Robert Mcguire - Dept. Homeland SecurityMary McLain - Sun TranTerry Nash - HDR/PMC

Daniel Nelson - HDR/PMCDavid Neri - Tucson Police Dept.

Steve Pageau - URSChuck Pedri - URS

Joel Peterson - City of Tucson DOTPat Quinn - Tucson Fire Dept.Jim Schneden - City of Tucson

John Stamatopoulos - Tucson Police Dept.Diahn Swartz - City of Tucson DOT

Sabro Takeda - LTK EngineeringGabe Thum - PAG

Herbert Wagner, Jr. - UA

TUCSON MODERN STREETCARTechnical/Safety/Security

Organization ChartSeptember 2012