Sunday, January 11 t h , 2015

Sl ides most l y s to len f rom: Danie l KronovetSpec ia l guest appearance f rom: T im Clark

UKSHA Board Member Roles & Responsibilities Training

•LIL’ BIT OF THEORY•DUTIES OF THE BOARD

•DUTIES OF THE DIRECTORS•BOARD PROCESSES

•FACILITATION•BOARD TRAINING

Agenda

NONPROFITS CREATE A PUBLIC GOOD

•EDUCATION•LOW COST HOUSING

•ETC.

THIS IS WHY NONPROFITS RECEIVE SPECIAL TAX STATUS

Board Theory

PUBLIC GOOD IS DEFINED BY OUR MISSION STATEMENT

DO YOU KNOW OUR MISSION STATEMENT?

Board Theory

UKSHA MISSION STATEMENT AS DEFINED BY STATE (IN CHARTER):

“THE BASIC OBJECT FOR WHICH THIS CORPORATION IS ORGANIZED IS TO

ACQUIRE SUITABLE HOUSES BY PURCHASE, LEASE, OR OTHERWISE

TO BE USED AS HOUSING COOPERATIVES FOR UNIVERSITY OF

KANSAS STUDENTS.”

Board Theory

THE BOARD IS THE ENTITY IN CHARGE OF MAKING SURE THE MISSION IS

UPHELD

REPRESENTATIVES FROM THE COMMUNITY

TO STEER THE VEHICLE OF THE NONPROFIT

TO CREATE PUBLIC GOODFOR THE COMMUNITY

Board Theory: Purpose of the Board

Duties of the Board

Staff (day to day)

Board (long term)

Members (enjoy!)

C0-op

Duties of the Board

They are:Setting good policiesMaking long-range

strategic plansFinancial planning

and oversightHiring good staffBeing responsible

They are not:Telling staff what to

do every dayDealing with every

problem that comes up

Deciding how to spend every dollar

BOARD V. STAFF DIRECTION V. OPERATION

DIRECTION SETTING V. TASK DOING

WE WILL PAINT X NUMBER OF SHEDS THIS YEAR V. WE WILL PAINT THIS

SHED THIS COLOR

Duties of the Board

Duties of the Directors

DUTY OF CARE

Knowledge By-laws, policy, history State and local lawsPreparation Know the current issues Understand the proposalsParticipation Attend meetings Participate in discussion Ask questions, challenge

DUTY OF LOYALTY

Uphold the mission statement Justification for your

actionsOrganization’s interests first No benefiting yourself Be conscious of conflicts of

interestSupport the Board publically Even if you personally

disagree

BOARD PROCESSES

COMMITTEE PROCESSES

PROPOSALS

So How Do We Get Things Done?

Board has a d i scuss ion

Board Process

Board decides it needs something

Pick or create a committee to work on it

Committee develops a proposal

Committee sends proposal to board

Committee Process

Review work done since last meeting

Coordinate, discuss, develop proposals

Figure out what else needs to be done

Assign tasks to be done before next meeting

Work between meetings

WHAT GOES IN TO A PROPOSAL?

•AUTHOR, DATE , AND T I TLE•BACKGROUND AND HISTORY

•PROPOSAL•COMPARISON OF PROPOSAL TO STATUS QUO

•POSSI BLE OPTI ONS/VARIATIONS•COST

•ANY OTHER CONSI DERATI ONS

Proposal Process

•GETTING THE BEST DECISION OUT OF THE GROUP!

•EVERYONE HAS A PIECE OF THE ANSWER, GO GET IT!

•THE EXTRACTION OF TRUTH FROM COLLECTIVE WISDOM!

•!

The Purposes of Facilitation:

•M A K I N G S U R E E V E RY O N E U N D E R S TA N D S ( C H E C K I N R E G U L A R LY, S U M M A R I Z E O F T E N )

•M A K I N G S U R E E V E RY O N E F E E L S C O M F O R TA B L E S P E A K I N G ( S O L I C I T N E W O P I N I O N S, E N C O U R A G E

A L L T Y P E S O F Q U E S T I O N S )

• M A K I N G S U R E N O B O D Y D O M I N AT E S T H E C O N V E R S AT I O N ( E N C O U R A G E P E O P L E T O S T E P

U P / S T E P B A C K )

•K E E P I N G T H E C O N V E R S AT I O N O N T R A C K ( R E M I N D G R O U P O F D I S C U S S I O N G O A L S , P L A C E T H I N G S A S I D E

F O R L AT E R )

•B E I N G T I M E E F F I C I E N T ( C O N S E N T A G E N D A , T I M E L I M I T S )

Facilitation ( )

CHALLENGES

•LOTS OF TURNOVER•VARIOUS LEVELS OF

KNOWLEDGE/EXPERIENCE•VARIOUS LEVELS OF COMMITMENT

Board Training

Aspects of Training New Board Members

1. Big picture stuff History, Structure,

strategic plan2. Legal

responsibilities Duty of care, duty of

loyalty3. Roles and

responsibilities Board v. staff v.

members

4. Budget and finances

Annual budget5. Organizational

policiesBy-laws, policies 6. Facilitation and

procedurePractice board

meeting