sunlanka private limited computer studies project

8/20/2019 Sunlanka Private Limited Computer Studies Project

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Part OrderingSystem

2009-

Name – Isuru Asiri Ranaweera

Center – Lyceum International School,Gam aha

Center No – L!0"2


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Part Ordering System Sun Lanka PVT/Ltd Analysis

Ac#nowle$%ment

• I li#e to than# all who hel e$ me to &nish this ro'ect ontime(

• I li#e to than# s ecially my teachers who encoura%e$

an$ a$)ise$ me to com lete this ro'ect(

Isuru Asiri Ranaweera

Analysis *a%e 2


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Part Ordering System Sun Lanka PVT/Ltd Analysis Contents

Section *a%e Num+er s Analysis

1( escri tion o. the ro+lem /-2( +'ecti)es 3( escri tion o. e4istin% solution 9-10"( 5)aluation o. e4istin% solution 10-11/( escri tion o. other ossi+le solutions 11-136( 5)aluation o. other ossi+le solutions 1"-1/

7usti&cation 1/

Design( *lan 1 -1( escri tion o. the metho$ o. solution(1 esi%n o. the ta+les 19-

20(2 esi%n o. the 8ueries 20(3 System low Chart 21(" Relationshi s 22(/ orm esi%n 2"-2(6 Re ort esi%n 2 -

29( Screen Na)i%ation 29( *seu$o co$e .or each mo$ule 30-33(9 :ar$ware 33-3"

(10 So.tware 3"

Implementation 9 ( ;etho$ o. Solution 36- 2 10( Accurate ;etho$ o. Solution 3

Testing/-93

Documentation12(1


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Part Ordering System Sun Lanka PVT/Ltd AnalysisLan#a(


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Part Ordering System Sun Lanka PVT/Ltd Analysis• Sun Lan#a *?< L< uses a manual in.ormation system, where all the

$etails o. the wor#ers are written in a er .ormat(• Ehen in.ormation a+out a articular wor#er is nee$e$ or nee$s to +e

u $ate$, he she nee$s to %o throu%h all the &les an$ ca+inets to &n$the inten$e$ $ata(


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Part Ordering System Sun Lanka PVT/Ltd Analysisem loyer to %i)e $irect answers to 8uestions( +'ecti)es

".1O%+ectives related to t e company

1( :a)in% an e cient system where less hysical s ace is nee$e$(2(


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Part Ordering System Sun Lanka PVT/Ltd Analysis6(


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Part Ordering System Sun Lanka PVT/Ltd Analysistem orarily store$(


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Part Ordering System Sun Lanka PVT/Ltd AnalysisProcess Recor$in% all the customer an$ or$er $etails(


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/>

escri tion o. other ossi+le solutions

Improving t e manual system

Analysis *a%e 11

A$)anta%es isa$)anta%es


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Part Ordering System Sun Lanka PVT/Ltd Analysis ten$s to +e )ery %oo$J the

ro%rams are well teste$ an$ are )ery chea (

Developing an in$ormation system

2.1 Description o$ t e proposed solution


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Part Ordering System Sun Lanka PVT/Ltd Analysis•


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*art $etails

Name, ta4 co$e Customer name, ay, or$er, totalta4

Name, ay, ta4

ata o. all customers

r$ere$ arts an$ transaction .orm

6> 5)aluation o. other ossi+le solutions

4.1 Advantages o$ ot er possi%le solutions -%y using anapplication so$tware pac!age

• ewer ro+lems are create$ when the wor# is $one usin% a so.twareac#a%e(

• Searchin% .or $ata is easier an$ 8uic#er(• S ace consum tion is minimi@e$ +y the use o. com uters(• *asswor$s rotectin% the &les ensure that only the authori@e$ eo le

can access it(Analysis *a%e 1"

Koo# or$er .orshi in%

Customer$ata

*rinttransaction summary

*rintstransaction.orm an$ ac#%oo$s .or customers

Accountsdepartment


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Part Ordering System Sun Lanka PVT/Ltd Analysis• es ite the a er &les +ein% arran%e$ in an or$er, it can still +e

$i cult to search .or $ata(• !ee in% +ac#u co ies is a )ery tirin% tas# +ecause e)erythin%

shoul$ +e han$written(

7usti&cation• Re%ar$in% the a+o)e .acts, I thin# that it is a correct $ecision to

com uteri@e the current system(


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Part Ordering System Sun Lanka PVT/Ltd Analysis5." Design o$ t e data%ase6 ,ueries

3inding in*uiry details $or a particular customer

Purpose 9


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5.0 :elations ips

1

%

&

Analysis *a%e 21

'pdating master(ile

)enerate $illsand reports

*illslips

+eports

Customersdetails

"ustomerno

,irstname

Lastname

Address

Telep oneno

Parts details

Partno

Part

Amount

#etails

&odelno.i( any

Price

0pected date

Customer order details

"ustomerno #ate o( in1uiry

Orderno &et od o( payment

Partno um$er o( order

Part


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Part Ordering System Sun Lanka PVT/Ltd Analysis &

5.2 3orm design

As soon as the system is loa$e$, a messa%e +o4 a ears to enter the asswor$( I. theuser enters the correct asswor$, the main menu will +e $is laye$( I. an incorrect

asswor$ is entere$ then an error messa%e will a ear, which can sto unauthori@e$access to the $ata+ase(

Main Menu

Analysis *a%e 22

Enter the password

Ok Cancel


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Sun Lan#a *?< Lt$

Comman$ +uttons

La+els

Comman$ +utton


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Sun Lan#a *?< Lt$

Customer etails

CustomerNo B

irstName B

LastName B

A$$ress B


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Customer or$er $etails

CustomerNo B

r$erNo B

*artNo B

*art B

ate .In8uiry B

;etho$ .*ayment B

No . r$ers 3

The previous form is used to maintain customer order details

,unctions o( t e command $uttons3

3irst record9 o ens the initial recor$ in the .orm an$ $is lays its$etails(Previous record9 o ens the rior recor$ an$ $is lays its $etails(7e&t record –o ens the su+se8uent recor$ an$ $is lays its $etails(

8ast record9 o ens the &nal recor$ an$ $is lays its $etails(Add record - a$$s new recor$s to the e4istin% .orm(

Delete record –eliminates recor$s .rom the .orm(Save record - sa)es the recor$ .or .uture re.erence(;ndo record – $isen%a%es the recor$s in the .orm(Main menu - o ens the main menu to switch to a $iDerent .orm or

re ort(

Analysis *a%e 2/

Te0t$o0es

"om$o$o0es

;ain;enu

Sa)erecor$

*re)iousrecor$

eleterecor$

A$$recor$

Lastrecor$

Ne4trecor$

irstrecor$

=n$orecor$


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Part Ordering System Sun Lanka PVT/Ltd Analysis• Parts Details

Sun Lan#a *?< Lt$

*arts $etails

*artNo B

*art B

Amount B

S eci&cations B

;o$elNo i. any> B

*rice B

ate .*artsArri)al 3

The previous form is used to maintain Parts details ,unctions o( t e command $uttons3

3irst record9 o ens an$ $is lays the $etails o. the initial

recor$(Previous record –o ens an$ $is lays the $etails the$etails o. the earlier recor$(7e&t record –o ens an$ $is lays the $etails o. the ne4trecor$(8ast record9 o ens an$ $is lays $etails o. the &nal recor$(Add record9 a$$s new recor$s to the e4istin% .orm(Delete record –eliminates recor$s .rom the .orm(

Save - sa)es the recor$ .or .uture re.erence(;ndo record – $isen%a%es the recor$s in the .orm(

Analysis *a%e 26

*ackgroundcolor3 lig t $lue

"ompanylogo

Te0t $o0es

;ainmenu

=n$orecor$

Sa)erecor$

eleterecor$

A$$recor$

Lastrecor$

Ne4trecor$

*re)iousrecor$

irstrecor$


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Main menu9 o ens the main menu to switch to a $iDerent.orm or re ort(

5.4 :eport design

Re ort menu

Re ort menu Comman$ +uttons

(6(1 Customer in.ormation re ortB contains all the ersonal $etails o.customers

Re ort hea$er

Analysis *a%e 2

Com any lo%o

Customer etails

Customer r$er etails

*arts etails

54it


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(6(3 *art $etailsB Contains all the $etails o. the arts or$ere$

5.< Screen navigation

;ain menu

54it

Analysis *a%e 29

Customer r$er Customer

orm ;enu

*art *art

Customer r$erCustomer

r$erCos

Re ort ;enu

r$erCos In8uiry aIn8uireCus r$Muery ;enu

Sun Lan#a *?< Lt$

*art etails

Part7o Part Amount Details Modelno-i$ anyPrice E&pectedDate

449999 4444 9 4444444 999944999999 $$ mm yyyy

449999 4444 9 4444444 999944999999 $$ mm yyyy

449999 4444 9 4444444 999944999999 $$ mm yyyy

449999 4444 9 4444444 999944999999 $$ mm yyyy


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5.5 Pseudo code $or eac module ;aintainin% customer or$ers1. =o to #rst record

K5GINen the ta+le

*osition current ositionE:IL5 not +e%in o. &le

*osition *osition -1Rea$ a recor$5N E:IL5

is lay $etailsClose the ta+le5N (

". =o to previous recordK5GIN

en the ta+leSet osition current ositionE:IL5 not +e%in o. &le

*osition *osition -1Rea$ a recor$

is lay $etails5N E:IL5

Set the osition to the &rst recor$Close the ta+le5N (

/. =o to ne&t record

K5GINen the ta+le

Set osition current ositionE:IL5 not en$ o. &le

*osition *osition O1Rea$ a recor$

is lay $etails5N E:IL5 Setthe *osition to the last recor$Close the ta+le 5N (

Analysis *a%e 30


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Part Ordering System Sun Lanka PVT/Ltd Analysis 0. =o to last record

K5GINen the ta+le

*osition current osition E:IL5not en$ o. &le *osition

*osition O1 Rea$ arecor$ 5N E:IL5

is lay $etails Close the ta+le

5N (

2. Add record

K5GINen the &le

No num+er o. recor$s*osition current ositionE:IL5 not en$ o. &le I. *osition No thenA$$ a +lan# recor$5lse*osition *osition O15N E:IL5 5N (

4. Save record

K5GINen customer ta+le

R5*5A<5nter customer num+erI customer name null


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Part Ordering System Sun Lanka PVT/Ltd Analysis 5. Delete record

K5GINen the &le

Go to the recor$ to +e $elete$elete the recor$

Close the &le5N (

;aintainin% Customer r$er etails

>. =o to #rst record -re$er page /?1?. =o to previous record -re$er page /?11. =o to ne&t record -re$er page /?

1". =o to last record -re$er page /11/. Add record -re$er page /110. Delete record -re$er pages /"

12. Save recordK5GIN

en Customer r$er etails ta+leR5*5A<5nter r$erNoI. r$erNo len%thPthree characters>


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Part Ordering System Sun Lanka PVT/Ltd AnalysisHardware device Technical specification Reasons for choosing the device

;onitor LC colore$>, 1 inches •


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5.1? So$tware

Analysis *a%e 3"

*art r $erin%

System

Software Technical specification Reason for selecting thesoftware.

Ein$ows ?ista eratin% system •


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9> ;etho$ o. Solution

Creatin% the $ata+ase to store Customer etails, Customer r$er etails an$ *artetails (

>.1 Customer Details Ta%le

i%ure 9(1(i> Customer7o i%ure 9(1(ii> 3irst7ame

Telep one7o

i%ure

9(1(ii> Analysis *a%e 3/

Primary 4ey- "ustomer oValidation rule- ot Like

Primary 4ey-"ustomer o

,ield ame-Telep one o Input&ask-


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Part Ordering System Sun Lanka PVT/Ltd Analysis >." Customer Order Details 9 Customer7o

i%ure 9(2(i>

Order7o

i%ure 9(2(ii>

Analysis *a%e 36

Primary 4ey-"ustomer o andOrder o

Primary 4ey-"ustomer o andOrder o


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DateO$In*uiry

i%ure

9(2(iii>

Met odO$Payment

Analysis *a%e 3

,ield name-#ateO(In1uiry

,ield name-&et odO(Payment#isplay control- "om$o


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i%ure 9(2(i)>

7oO$Orders

i%ure 9(2()>

>./ Parts Details9 Amount

i%ure 9(3(i> E&pectedDateAnalysis *a%e 3

,ield name-oO(Orders

#isplay control- "om$o

,ield name-Amount


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i%ure 9(3(ii>

Price

i%ure 9(3(iii>

Analysis *a%e 39

,ield name-0pected#ate

,ield name-Price


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Part Ordering System Sun Lanka PVT/Ltd Analysis>.0 :elations ips

i%ure 9("(i>>.2 ,ueries>.2.1 ,uery menu - i%ure 9(/(i>

>.2." 3inding in*uiry details $or a particular customer

Analysis *a%e "0

T isscreens ots o s t erelations ip$et een t eta$lesdesignedand ic

are linkedto eacot er6


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i%ure 9(/(ii>

Result o. the a+o)e 8uery .or customer no 112B

Analysis *a%e "1

,ield - "ustomer o"riteria- 7 nter t e

,ield -oO(Orders


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Part Ordering System Sun Lanka PVT/Ltd Analysis>.2./ Sorted In*uiry dates

i%ure 9(/(iii>

Result o. the a+o)e 8ueryB

Analysis *a%e "2

,ield -#ateO(In1uiry


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Part Ordering System Sun Lanka PVT/Ltd Analysis>.2.0 Calculating t e #nal order cost $or customers

i%ure 9(/(i)>

Result o. a+o)e 8uery .or customer no 116B

>.4 Design view o$ data entry $orms

Analysis *a%e "3

,ormula to calculateorder cost - "ost

,ield - "ustomer o"riteria- 7 nter t e


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Part Ordering System Sun Lanka PVT/Ltd Analysis>.4.1 Main Menu - i%ure 9(6(i>

>.4." 3orm Menu

i%ure 9(6(ii>

>.4./ Customer Detailsi%ure 9(6(iii>

Analysis *a%e ""


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Part Ordering System Sun Lanka PVT/Ltd Analysis >.4.0 Customer Order Details

i%ure 9(6(i)>

>.4.2 Parts Details

i%ure 9(6( )>

>.< Design view o$ reports

>.

Analysis *a%e "/


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>.


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i%ure 9( (iii>

>.

>.


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i%ure 9( ()>>.5 T e screen s ots>.5.1 System security i%ure

9( (i>

Analysis *a%e "


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Part Ordering System Sun Lanka PVT/Ltd AnalysisKy $ou+le clic#in% on the icon on the system, a asswor$ messa%e+o4 will a ear(

>.5."Main Menu

After typing the valid password, the main menu willappear. The user can double-click any item and

choose an option.

Analysis *a%e "9

If an invalid password istyped then anerror messa e


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i%ure 9( (iii>

>.5./ a T e algorit m $or maintaining Customer Details

Select orm ;enuH .rom ;ain ;enu

Select Customer etailsH .rom orm ;enuClic# A$$ recor$H +utton to a$$ customer in.ormation5m ty .orm is $is laye$ automatically or each customer 5nter CustomerNo

I. 3PCustomerNoP3>is lay error messa%e

Re-enter CustomerNo

#I,

5nter irstName, LastName, A$$ress,


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Part Ordering System Sun Lanka PVT/Ltd Analysis5lse5rror messa%e is $is laye$

Clic#H *re)ious Recor$H +utton to )iew the re)ious recor$ I. not +e%in o. &le then is lay all the $etails

5lse

5rrormessa%e is $is laye$Clic#H irst Recor$H +utton to )iew the &rst recor$

Clic#H Last Recor$H +utton to )iew the last recor$Clic# the =n$o Recor$H +utton to un$o recor$

>.5./ % Maintaining Customer Details

Analysis *a%e /1


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i%ure 9( ()>

Normal

T e$ollowing

are t e$unctions

o$ t ecommand%uttons6

Add record6A recordcan %emade andsaved as

%elow

Analysis *a%e /2


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i%ure 9( ()ii>

A.ter a$$in%the $ata, the user has to sa)e the $ata(

Analysis *a%e /3

T e add record9

T e sa!e record9


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Part Ordering System Sun Lanka PVT/Ltd Analysis Delete record6 It deletes t e speci#c record w en t e user

clic!s on t is %utton

i%ure 9( (i4>

is not to +e seen in the list o.recor$s in the Customer etails ta+leB

i%ure1( (4>

i%ure 9( (4>

7e&t record6 It displays t e details o$ t e ne&t record

Analysis *a%e /"

#elete record9


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i%ure9( (4i>

• T e previous record6 It displays t e details o$ t e previousrecord

Analysis *a%e //

e0t

record9


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i%ure 9( (4iii>

Analysis *a%e /6

:Pre!ious record;


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3irst record6 It displays t e details o$ t e #rst record

i%ure 9( (4)>

8ast record6 It displays t e details o$ t e last record

Analysis *a%e /

,irst record9


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i%ure 9( (4)ii>

• ;ndo record6 It unma!es c anges made to new or e&istingrecords

Analysis *a%e /

Last record9


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i%ure9( (4i4>


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i%ure9( (44i>

Analysis *a%e 60

&ain menu9


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Part Ordering System Sun Lanka PVT/Ltd Analysis >.> Maintaining Customer Order Details

i%ure 9(9(i>

Recor$s in the Customer r$er etails ta+leB

Normal i%ure 9(9(ii>

Analysis *a%e 61


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Part Ordering System Sun Lanka PVT/Ltd Analysis T e $ollowing are t e $unctions o$ t e command %uttons6

Add record6 A record can %e made and saved as %elow

i%ure 9(9(iii>

A.ter the user has entere$ the $etails the user has to sa)e the $ata+y clic#in% the sa)e recor$H +utton

Analysis *a%e 62

T e add record9

T e sa!e record9


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i%ure9(9()i>

Delete record6 It deletes t e speci#c record w en t e userclic!s t is %utton

i%ure 9(9()ii>

is not to +e seen in the listo. recor$s in the Customer r$er etails ta+le(

Analysis *a%e 63

T e customer usest e "om$o $o0 toselect t e num$er

T e #elete record9


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i%ure9(9()iii>

7e&t:ecord6 It displays t e details o$ t e ne&t record

i%ure

9(9(i4>

Analysis *a%e 6"

T e e0t record9e e0t record9


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Previous record6 It displays t e details o$ t e previous record

Analysis *a%e 6/


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i%ure 9(9(4i>

Analysis *a%e 66

T e Pre!ious record9

e Pre!ious record9

T e ,irst record9


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i%ure 9(9(4)>

Analysis *a%e 6

T e Last record9


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Main Menu6 It displays t e main menu to allow t e user toc oose a di erent $orm or report

i%ure

9(9(4)ii>

Analysis *a%e 6

T e &ain menu9


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Part Ordering System Sun Lanka PVT/Ltd Analysis Normal i%ure 9(10(ii>

Add record6 A new empty $orm is s own as %elow w ent e user clic!s t is %utton

i%ure 9(10(iii>

A.ter a$$in% the recor$, the user has to clic# the sa)e recor$H +utton

Analysis *a%e 0

T e Add record9

T e sa!e record9e Sa!e record9


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Delete record6 It deletes t e speci#c record w en t e userclic!s on t e Bdelete record %utton

i%ure 9(10()>


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Part Ordering System Sun Lanka PVT/Ltd Analysis i%ure 9(10()i>

7e&t record6 It displays t e details o$ t e ne&t record

i%ure 9(10()ii>

Analysis *a%e 2

T e ne0t record9


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Previous record6 It displays t e details o$ t e previous record

i%ure 9(10(i4>


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Part Ordering System Sun Lanka PVT/Ltd Analysis i%ure 9(10(4>

3irst record6 It displays t e details o$ t e #rst record

i%ure 9(10(4i>

Analysis *a%e "

T e (irst record9


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i%ure 9(10(4iii>

Analysis *a%e /

T e last record9


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Part Ordering System Sun Lanka PVT/Ltd AnalysisMain menu6 It displays t e main menu to let t e user c ooseanot er $orm or report

i%ure 9(10(4)>

Analysis *a%e 6

T e main menu9


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Part Ordering System Sun Lanka PVT/Ltd Analysis>.11 :eport Menu


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Part Ordering System Sun Lanka PVT/Ltd Analysis>.1" Customer Details i%ure 9(12(i>

>.1/ Customer Order Details

Analysis *a%e


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i%ure

9(13(i>

Analysis *a%e 9


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>.10 Parts Details

i%ure 9(1"(i>

Analysis *a%e 0


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Part Ordering System Sun Lanka PVT/Ltd Analysis >.12 Order Cost

i%ure 9(1/(i>

i%ure9(1/(ii>

10> Accurate ;etho$ o. SolutionAnalysis *a%e 1

nter t enter t enter t e


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Analysis *a%e 3


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11>


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Customer Order Details

Customer Order DetailsCustome

r7oOrder

7oPart7

oPart DateO$In

*uiryMet odO$Pay

ment7oO$Or

ders

111 002 < 291

-:ea$ li%ht

9 1" 2009 che8ue 1

11" 003 ?2

91

Nissan Camry-

Rear li%hts

12 2009 cash 2

11/ 00" E 39/

;itsu+ishiLancer- Rear54haust *um

11 2009 cre$it car$ 1

110 00/ SS"3

;a@$a RQ- -Gear +o4

10 1/ 2009

cash 1

112 006 A//" Au$i A3- Alloywheels

9 13 2009 che8ue 1

114 00 GK "21

;erce$es Ken@5class 200 >-Air &lter

1 2009 cre$it car$ 2

11< 00 NK/""

?ol#swa%enKeetle 200 >-

ront +ra#ea$

9 1 2009 cre$it car$ 2

115 009 :="91

010 7 6"1

;erce$es Ken@Aclass- Si$emirrors

1 12 2010 che8ue 1

1"? 011 : 1/6

-

ront +o$y

2 1/ 2010 cash 1

Analysis *a%e /


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Part Ordering System Sun Lanka PVT/Ltd Analysis Parts Details

Analysis *a%e 6


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Analysis *a%e

Part7o

Part Amount

Details Model7o-i$

any

Price E&pectedDate

DSS50/

;a@$a RQ-- Gear

+o4

1 / s ee$manual %ear+o4

N A Rs( /,000(00

12 29 2009

D "<

>1

Nissan

Camry-Rear li%hts

1 L5 li%hts 9"9 6

1

Rs(13,// (

00

1 20 2010

3A2205

Au$i A3-Alloywheels

" Li%ht wei%ht 913" Rs(23,"9/(00

1 13 2010

= 50"1

;erce$esKen@5class 200 >- Air&lter

1 2 yearwarranty

1 9 Rs(12,3"/(00

" 2009

@;05>1


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Part Ordering System Sun Lanka PVT/Ltd Analysis11./ Test Plan $or 3orms

Analysis *a%e


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Analysis *a%e 9

Test7o

Module Data Item Data Type E&pectedresults

1 Lo% n *asswor$ 9 "619

2

Normal

A+normal

Acce te$(;ain menua ears

5rrormessa%e is$is laye$

2 ;ain ;enu orm ;enu +utton

Re ort ;enu

+utton

Muery ;enu +utton

Normal

Normal

Normal

Acce te$(orm menu

o ens(

Acce te$(Re ort

menuo ens(

Acce te$(Muerymenuo ens(

3 ;aintenanceo. Customer

etails

CustomerNo

irstName

A$$ recor$ +utton

elete recor$+utton

Ne4t *re)ious

irst Last Sa)e =n$o

111

/

;alith

99999

112

112Customer

No>

Normal

A+normal

Normal

A+normal

Normal

Normal

Acce te$

Acce te$(

Acce te$

Re'ecte$

Acce te$(

Acce te$(

Acce te$(

" ;aintenanceo. Customer

r$er etails

CustomerNo

;etho$ .*ayment

No . r$ers

A$$ recor$ +utton

elete recor$+utton

Ne4t *re)ious

irst Last Sa)e =n$o

;ain ;enu +utton

111

1

Com+o+o4

Com+o+o4

121

121

Normal

A+normal

Normal

Normal

Normal

Normal

Normal

Acce te$(

Re'ecte$(5rror;essa%e

Acce te$

Acce te$

Acce te$

Acce te$

Acce te$

/ ;aintenanceo. *arts

etails

A$$ recor$

elete recor$

Ne4t *re)ious

"6

19"

Normal

Normal

Normal

Acce te$

Acce te$

Acce te$

"as"redit"ard" e1ue

%2


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Part Ordering System Sun Lanka PVT/Ltd Analysis11.0 Test plan $or *ueries and reports

Test7o

:eport name ,ueryHta%lename

Parametervalues

E&pectedresults

6 Customer etails - - efere%pectedcontents in

page 79 .

r$er Cost r$er Cost(efer !gure

(9.5.iv) in page 44 ofimplementation

5nter theCustomerNo as116

efere%pectedcontent in

page 82 .

Customer r$eretails

In8uireCus r$er(efer

!gure (9.5.ii) in page 42 of

mplementation

In8uiry ate(efer !gure

(9.5.iii) in page 43 ofimplementation

5nter theCustomerNo

as 112

-

efere%pectedcontent in

page 8' ofimplementation

9 *arts etails - - efere%pectedcontent in

page 8$.

11.2 Test plan $or ta%les

Analysis *a%e 90


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11.4 Test :esults

Test 7o6 1• Re.er fgure (9.8.i) in page 50 .or the screenshot .or the Normal $ata( Re.er

fgure (9.8.ii) in page 50 .or a+normal $ata(


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Part Ordering System Sun Lanka PVT/Ltd AnalysisA user can er.orm a tas# +y 'ust clic#in% a comman$ +utton or menu o tion( *re-$e&ne$ )alues can +e selecte$ .rom a com+o +o4( is

A+normal $ataCustomer

Num+er> is

A+normal $ataCustomer

Num+er> is

Normal $ataCustomer

Num+er> is


93/105

Part Ordering System Sun Lanka PVT/Ltd AnalysisRe.er fgure (9.9.i) on page 63 .or the screen-shot o. the Customer r$er

etails .orm(

Re.er fgure (9.9.v) in page 64 .or the screenshot o. the list o. metho$s o.ayments shown in a com+o +o4(

Re.er fgure (9.9.vi) in page 64 .or the screenshot o. the list o. num+er o.or$ers shown in a com+o +o4(

Re.er fgures (9.9.iii) and (9.9.iv) in page 63 .or the screenshot o. a newrecor$ +ein% a$$e$(

Re.er fgures (9.9.vii) and (9.9.viii) in page 65 .or the screenshot o.$eletin% a recor$(

Re.er a%es 44 to


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95/105


Analysis *a%e 9/


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12> ocumentation 1".1 Tec nical Documentation

Title Automo+ile arts or$erin% system

Purpose 1 *rinter – Laser rinter

!ey+oar$ - stan$ar$ ;ouse - o tical mouse

efer page 33 and 34 of the design section for the detailed speci!cation of thehardware needed for the system.

So$tware used6;icroso.t ?ista;S Access 200;S Eor$ 200!as ers#y Internet Security

• Ta%le speci#cation6 efer pages 19 and 20 in design section.

• 3ormulas or e*uations used6• Calculatin% the &nal r$er Cost

7oO$OrdersJPrice

System 3low C art6 efer page 21 in design section.

3orm design6 efer page 45, 46 and 47 in implementation section.

:eport design6 efer 47, 48 and 49 in implementation section.

,uery design6 efer page 41, 42, 43 and 44 in implementation section.

Analysis *a%e 96

efer page 34 of thedesign section for thedetailed speci!cation ofthe software needed for


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1"." ;ser Documentation

@ow to access my system -Sun 8an!a P TH8td .In the $es#to , there woul$ +e an icon name$ Sun Lan#aH, which the user shoul$

$ou+le clic#, an$ automatically the system woul$ o en where the user shoul$&rst enter a asswor$ into a $ialo%ue +o4(

•

@ow to enter( edit and save data.a Maintaining Customer Details• A$$in% sa)in% customer $etailsB

1( Ehen a new recor$ is to +e a$$e$, &rst clic# this +utton-2(


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Part Ordering System Sun Lanka PVT/Ltd Analysis"( Select a recor$ which is to +e e$ite$ +y clic#in% an$

/( the e4istin% $ata in that that articular recor$an$ sa)e it(

efer page 55, 56, 57, 58 and 59 for the pertinent data.

• =n$oin% o. chan%es to customer $etailsB1(


99/105

Part Ordering System Sun Lanka PVT/Ltd Analysis3( A.ter a$$in% the recor$, clic# this +utton- to sa)e the

$ata(

efer page 72 fgures (9.10.iii) and (9.10.iv) for the pertinent data.

•

5$itin% arts $etailsB$.


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• @ow to go to a report1( Go to the main menu an$ clic# re ort menu2( Go to the $esire$ re ort +y clic#in% on the comman$ +uttons to )iew the re ort(

• @ow to view t e #nal order cost $or a particular customer1( Go to the main menu(2(


101/105

Part Ordering System Sun Lanka PVT/Ltd Analysis2( Loa$ the rinter with a er(3( en re ort menu .rom the main menu("( Go to &le an$ select T*rint (/( Select the rinter an$ choose the num+er o. co ies you want(6( Select *rintH(

@ow pro%lems mig t %e avoided6

Pro%lem Solution

• Kac#uIn ut ut ut error

• Chec# whether the $is# is inserte$(• Chec# whether the $is# is a C -RE

Com act is# Rewrita+le>• *asswor$ is not

acce te$• Chec# whether the asswor$ is in the

u er case or lower case(• Chec# with system a$ministrator(

• *ro+lem inwin$ows

• I. you ha)e a $ou+t or ro+lems a+outEin$ows or i. you come across

ro+lems when wor#in% in Ein$ows,lease re.er to Ein$ows hel or

Ein$ows


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13> System 5)aluation an$ e)elo ments1/.1 EvaluationIn or$er to ro)i$e a clear e)aluation o. the whole system, each o. the wea#nesses

showe$ u in the manual system, the o+'ecti)es were e)aluate$ to con&rm whetherthe com uter +ase$ art or$erin% system which was im lemente$ an$ was a+le to

Analysis *a%e 102


103/105

Part Ordering System Sun Lanka PVT/Ltd Analysissol)e the ro+lems to a certain e4tent(

1/.1.1 Evaluation o$ t e implemented system against t epro%lems and t e o%+ectives stated in t e analysis section

Having more physical spaceT roug t e computeri>ed system< t is pro$lem is sol!ed (ully according to mykno ledge< as all t e in(ormation is stored in t e computer6 Practically< since acomputer ill only consume a small amount o( space6 T ere(ore it isunnecessary to create large amounts o( space in !ain ic can $e used (orot er purposes6

• Restricting access to database for unauthorized personalT e personal in(ormation o( orkers and sta(( are sa(ely stored in t e data$ase

it t e use o( pass ords6 T is is a !ery important procedure as t e data$aseneeds to $e protected (rom unaut ori>ed personal accessing t e data in it6 Onlyt e people it legal permission and rig ts can access and alter t e data in t edata$ase6

Delay in searching detailsSince t e data is ell organi>ed and sorted in t e implemented system< t eretrie!al o( data ill $e easy and e((icient6

Recovering lost data after a system failure?it t e ne system in place< lost data due to system (ailures< cras es or ot ertypes o( mis aps can $e easily reco!ered $y using a $ackup copy o( t edata$ase6 It is a !ery use(ul and important to create a $ackup copy o( t edata$ase in case i( needed in t e (uture6

Calculating the final order cost accuratelyT e order cost can $e easily calculated it t e ne system $y using !alidationrules and (ormulas6 T e (inal order cost (or any particular customer is calculatedautomatically $y using t e (ormulas and !alidation rules6 Accurate calculations

can $e made on order costs t ere$y minimi>ing errors ic leads to customerincon!eninance6

• 3re*uent orders caused di)culty in providing ordered products on timeand order details to overseas companies.


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Having an organized database and accessing it uic!ly and efficientlyT e entire data$ase as a grap ical user inter(ace ic makes it easier (or t euser to na!igate (rom one page to anot er6 Various command $uttons ena$le t euser to go to di((erent (orms and reports it t e click o( a $utton6

1/." Advantages and disadvantages o$ present solution 1/.".1 Advantages

• ata is arran%e$ in an or$er in a $ata+ase so that there is no trou+le whensearchin% .or them(

• nly a small s ace is consume$ .or $ata stora%e(•

Security chec#s ensure that only the authori@e$ ersonals enter the $ata+ase(• A lar%e amount o. $ata can +e store$(• CustomerHs or$ers can +e 8uic#ly recor$e$ $own an$ the or$er $etails can +e

sent to the o)erseas com anies )ia internet(• r$er $etails an$ art $etails are store$ in the $ata+ase such that it is easy to

retrie)e them whene)er nee$e$(

1/.".1 Disadvantages

• A +rea#$own in the resent system can +rin% %reat $i culties .or the

com any as well as .or the customers(• StaD nee$s to +e traine$ to use the system(• *ersonal $etails o. em loyees can +e misuse$(• Can +e e4 ensi)e to set u the system(

1/./ Developments

Gide Area 7etwor!6ne way o. im ro)in% this com uteri@e$ art or$erin% system is to use a Ei$e

Area Networ# so that the o)erseas com anies can +e lin#e$ with the localcom any( Communication +etween the com anies is im ro)e$ there.ore thecustomer or$ers can +e sent 8uic#ly an$ e ciently to the o)erseascom anies without any $elay(


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1/.0 :easons $or c oice o$ colors

• T e particular company logo as c osen $ecause t e company as dealingit import o( goods (rom !arious countries6

• T e $ack colors o( purple and lig t purple ere c osen $ecause it seemed tomatc it t e company la$el6

1/.2 8imitations

sunlanka private limited computer studies project

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