sunshine coast regional district board ... › files › file › administration › agendas...scrd...

SUNSHINE COAST REGIONAL DISTRICT BOARD MEETING TO BE HELD

IN THE BOARDROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD,

SECHELT, B.C.

THURSDAY NOVEMBER 12, 2015 AGENDA

CALL TO ORDER 7:30 p.m.

AGENDA

1. Adoption of agenda

MINUTES

2. Regular Board meeting minutes of October 22, 2015 Annex APages 1-6

BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS PETITIONS AND DELEGATIONS

3. Anne Titcomb, Community Resource Centre Regarding the Progress Plan

Annex Bpp 7-8

COMMUNICATIONS REPORTS

4. Directors’ Reports

Verbal

5. Chief Administrative Officer’s Report

Annex Cpp 9-10

6. Corporate and Administrative Services Committee recommendation Nos. 1-12 of October 22, 2015 (recommendation No.13 previously adopted)

Annex Dpp 11-13

7. Special Corporate and Administrative Services Committee recommendation Nos. 1-12 of October 29, 2015

Annex Epp 14-18

8. Infrastructure Services Committee recommendation Nos. 1-10 of November 5, 2015

Annex Fpp 19-21

MOTIONS

SCRD BOARD AGENDA November 12, 2015 PAGE 2

BYLAWS

9. “Sunshine Coast Regional District Refuse Collection Service Amendment Bylaw No. 1021.2, 2015”- first, second and third readings

(Voting - All Directors – 1 vote each)

Annex Gpp 22-23

NEW BUSINESS

IN CAMERA

THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (c) of the Community Charter, “labour relations or other employee relations”.

UPCOMING MEETING DATES (TO DECEMBER 10, 2015) SCRD Board, Committee, and Advisory Committee Meetings

Other SCRD Meetings (Intergovernmental, Public Hearings, Information Sessions)

Please note: Meeting dates are current as of print date (November 6, 2015).

Planning and Development Committee November 12 at 1:30 p.m.Regular Board November 12 at 7:30 p.m.Natural Resources Advisory Committee November 18 at 7:00 p.m.Community Services Committee November 19 at 1:30 p.m.Recreation and Parks Service Advisory Committee (RPSAC)

November 19 at 5:00 p.m.

Agricultural Advisory Committee November 24 at 3:30 p.m.Area B Advisory Planning Commission (APC) November 24 at 7:00 p.m.Area F Advisory Planning Commission (APC) November 24 at 7:00 p.m.Area A Advisory Planning Commission (APC) November 25 at 7:00 p.m.Area E Advisory Planning Commission (APC) November 25 at 7:00 p.m.Corporate and Administrative Services Committee November 26 at 1:30 p.m.Regular Board November 26 at 7:30 p.m.Public Wharves Advisory Committee November 30 at 10:30 a.m.Area D Advisory Planning Commission (APC) November 30 at 7:00 p.m.Special Corporate and Administrative Services Committee

December 3 at 9:30 a.m.

Infrastructure Services Committee December 3 at 1:30 p.m.Planning and Development Committee December 10 at 1:30 p.m.Regular Board December 10 at 7:30 p.m.

SCRD and Skwxwú7mesh Nation Joint Meeting November 6 at 10:00 a.m.Regional Economic Development Steering Committee Meeting

November 18 at 9:00 a.m.

SUNSHINE COAST REGIONAL DISTRICT

October 22, 2015

MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair G. Nohr Directors M. Lebbell L. Lewis F. Mauro B. Milne I. Winn ALSO PRESENT: Chief Administrative Officer J. Loveys Manager, Legislative Services A. Legault Treasurer T. Perreault GM, Planning and Development S. Olmstead Alternate Director, District of Sechelt A. Lutes Deputy Corp. Officer/Recorder S. Reid Media 1 Public 0


AGENDA It was moved and seconded

408/15 THAT the agenda for the meeting be adopted as presented.

CARRIED

MINUTES

Minutes It was moved and seconded

409/15 THAT the Regular Board meeting minutes of October 8, 2015 be adopted as presented.

CARRIED

REPORTS

Directors’ Reports

Directors provided a verbal report of their activities.

A

1

Regular Board meeting Minutes of October 22, 2015 Page 2

Chief Administrative Officer’s Report

CAO Report It was moved and seconded

410/15 THAT the Chief Administrative Officer’s report be received.

CARRIED

Planning It was moved and seconded

411/15 THAT Planning and Development Committee recommendation Nos. 1-7 and 9-11 of October 8, 2015 be received, adopted and acted upon as follows:

Recommendation No. 1 Regional Economic Development Steering Committee Meeting of September 29, 2015

THAT the GM, Planning and Development report dated September 30, 2015 and titled “Regional Economic Development Steering Committee Meeting of September 29, 2015” be received;

AND THAT the Regional Economic Development Steering Committee Meeting Notes of September 29, 2015 be received.

Recommendation No. 2 Community Amenity Contribution Policy for Independent Power and Resource Projects

THAT the staff report dated October 1, 2015 and titled “Community Amenity Contribution Policy for Independent Power and Resource Projects” be received;

AND THAT the following amendments be made to the policy prior to adoption:

REASON FOR POLICY: To provide guidance for the Board, SCRD, staff and proponents regarding negotiating community amenity contributions.

2.4 The policy applies to projects regardless of whether a formal environmental assessment is required.

2.5 The policy applies to projects regardless of whether an amendment to SCRD Official Community Plans and/or zoning bylaws is required.

5.1 The Director(s) representing the area(s) where the project is proposed will take the lead to facilitate discussions in determining the disbursement of the contribution.

AND FURTHER THAT the “Sunshine Coast Regional District Community Amenity Contribution Policy for Independent Power and Resource Projects” be adopted as amended.

2


411/15 cont. Recommendation No. 3 History of BCTS-SCRD Recommendations and Correspondence

THAT the staff report dated September 23, 2015 and titled “History of BCTS-SCRD Recommendations and Correspondence” be received.

Recommendation No. 4 Development Permit with a Variance No. D-137 (Mullock for Schober)

THAT the staff report dated September 28, 2015 and titled “Development Permit with a Variance No. D-137 (Mullock for Schober)” be received;

AND THAT a decision regarding Development Permit with a Variance Application No. D-137 (Mullock for Schober) be deferred until the Area D Advisory Planning Commission has had more time to review the site plan and variance request.

Recommendation No. 5 Agricultural Land Reserve Application # D-59 (Green for 1312 Lands Inc.)

THAT the staff report dated October 1, 2015 and titled “Agricultural Land Reserve Application # D-59 (Green for 1312 Lands Inc.) for Subdivision within the ALR at District Lot 1312, Roberts Creek (Area D)” be received;

AND THAT the Board supports ALR # D-59 as currently proposed with a voluntary community amenity contribution of $75,000 to be used to support agriculture on the Sunshine Coast;

AND THAT the proponent be advised to submit a rezoning application to amend the zoning designation from Rural Four (Rural Forest) to a more appropriate zoning designation;

AND FURTHER THAT the Board resolution be forwarded to the Agricultural Land Commission and the applicant.

Recommendation No. 6 Planning and Development Division Monthly Report – Sept. 2015

THAT the report titled “Planning and Development Division Monthly Report September 2015” be received.

Recommendation No. 7 Agricultural Advisory Committee Minutes – September 22, 2015

THAT the Agricultural Advisory Committee Minutes of September 22, 2015 be received.

Recommendation No. 9 Natural Resources Advisory Committee Minutes – Sept. 16, 2015

THAT the Natural Resources Advisory Committee Minutes of September 16, 2015 be received;

3


411/15 cont. AND THAT Recommendation Nos. 4, 5, and 7 from the Natural Resources Advisory Committee Minutes of September 16, 2015 be adopted and acted upon as follows:

Recommendation No. 4 Agency Referral of Bylaw 310.165 – Narrows Inlet Hydro Project

THAT the SCRD carry forward with Option 1: Bylaw 310.165 receives First Reading and Engagement Commences.

Recommendation No. 5 Agency Referral of Bylaw 310.165 – Narrows Inlet Hydro Project

THAT the SCRD recommends BluEarth Renewables Inc. provide Ramona Creek landowners with an information package and offer direct avenues for Ramona Creek owners to come forward with questions and concerns.

Recommendation No. 7 Proposed Recovery Strategy for Red Knot and Proposed Management Plans for Old growth Speckleberry Lichen, Bandtailed Pigeon and Pacific Great Blue Heron, Species at Risk

THAT the SCRD explore methods to improve public education about species at risk in the district.

Recommendation No. 10 Roberts Creek (Area D) APC Minutes – September 28, 2015

THAT the Roberts Creek (Area D) APC Minutes of September 28, 2015 be received.

Recommendation No. 11 Halfmoon Bay – Chatelech Community School Association Information and Referral Centre Project Progress Report and Economic Development Funding Request

THAT the correspondence from Wendy Pearson, Coordinator, Halfmoon Bay – Chatelech Community School Association and Halfmoon Bay Information and Referral Centre dated September 30, 2015 regarding Project Progress report and Economic Development funding request be received;

AND THAT the Halfmoon Bay – Chatelech Community School Association be funded $3,000 for the Halfmoon Bay Information and Referral Project from Area B Economic Development [532].

CARRIED

BEN Ticketing It was moved and seconded

412/15 THAT the Bylaw Notice Enforcement System be referred to the rural area Advisory Planning Commissions and Roberts Creek OCP Committee for comment;

4


412/15 cont. AND THAT consideration of recommendation No. 8 from the October 8, 2015 Planning and Development Committee be postponed to the December 10th Board meeting.

Director Milne opposed

CARRIED

Corporate It was moved and seconded

413/15 THAT Corporate and Administrative Services Committee recommendation No. 13 of October 22, 2015 be received, adopted and acted upon as follows:

Recommendation No. 13 2016 Asset Management Planning Program

THAT the report titled “2016 Asset Management Planning Program” be received;

AND THAT the Board approve the following grant applications to the 2016 Asset Management Planning Program:

$4,200 grant / $4,200 SCRD – Community hall facility audits and condition assessments [650];

$2,800 grant / $2,800 SCRD – Mason Road Transit and Utilities buildings facility audits and condition assessments [312 and 370];

$9,000 grant / $9,000 SCRD – Gibsons and District Aquatic Facility and Sunshine Coast Arena structural condition assessment [616 and 620];

AND FURTHER THAT the budget proposals be brought forward to the 2016 budget process for the SCRD funding portion of the asset management grants.

CARRIED

Islands Trust It was moved and seconded

414/15 THAT the SCRD and Islands Trust staff discuss the development of a letter of understanding on bylaw enforcement;

AND THAT a report on the potential letter of understanding be brought to the SCRD Board and Gambier Island Local Trust Council for consideration.

CARRIED

5


Islands Trust It was moved and seconded

415/15 THAT a working group be created within two months to consider a trail strategy for the Islands and to collaborate with the stakeholders from the SCRD and Islands Trust.

CARRIED

NEW BUSINESS

Letter of Support It was moved and seconded

416/15 THAT the letter of support for the Promote the Coast grant application to Island Coastal Economic Trust be approved.

CARRIED

The Board moved In Camera at 7:58 p.m.

IN CAMERA It was moved and seconded

417/15 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (e), (i) and (k) of the Community Charter, “the acquisition, disposition or expropriation of land or improvements…”, “the receipt of advice that is subject to solicitor-client privilege…”, and “negotiations and related discussions respecting the proposed provision of a municipal service…”;

AND THAT Alice Lutes, Alternate Director, District of Sechelt be authorized to be in attendance for the In Camera Board meeting.

CARRIED

The Board moved out of In Camera at 8:00 p.m.

ADJOURNMENT It was moved and seconded

418/15 THAT the Regular Board meeting be adjourned.

CARRIED

The meeting adjourned at 8:00 p.m.

Certified correct ___________________________________________

Corporate Officer

Confirmed this ____________ day of ____________________________

__________________________________________

Chair

6

SCRD STAFF REPORT

DATE: November 5, 2015

TO: Regular Board – November 12, 2015

FROM: Janette Loveys – Chief Administrative Officer

RE: CHIEF ADMINISTRATIVE OFFICER’S REPORT

RECOMMENDATION

THAT the Chief Administrative Officer’s report be received for information. This report provides information on the activities of the CAO.

Sunshine Coast Hiring Fair: Human Resources staff will be participating in the upcoming Hiring Fair set for Friday November 20th, from noon to 5 p.m., at the Gibsons and Area Community Centre. This initiative is linked to the recent layoffs at the Howe Sound Pulp and Paper.

Sunshine Coast Fire Department Critical Incident Stress Management Team: A CISM team is being developed to build capacity to provide interventions to Sunshine Coast Fire Departments in a timely and effective manner. Currently, there are 14 carefully vetted members from 5 departments ready to proceed with team implementation.

SCRD Software Update: Staff from various departments continue to work on two major software initiatives, namely Aggresso (financial) and Tempest (land management), which are proving to use a significant amount of staff’s time and energy.

SCRD Staff Engagement: Long Service Awards for SCRD staff was held on Thursday, November 5th. There were 20 staff from across the organization who received recognition and appreciation for their many years of dedicated service. “On the Go with the CAO” series is schedule to start on Monday, November 16 and concludes on Friday, November 27. Eight sessions are planned at the various SCRD work locations throughout the region.

Administration: Recently, staff have identified a number of internal administration processes which require improvements. To assist in addressing the key priorities, staff plan to implement a team charter structured process (cross functional teams) which will focus the work in a timely, efficient and work flow manner.

C

9

CAO Capacity Building The following are specific capacity building opportunities staff have identified and will assist in skill development: Indigenous Peoples cultural sensitivity training with Skwxwú7mesh Nation and shíshálh

Nation. Strengthening elected official and staff relationships webinar on Tuesday, December 2. Canadian Administrators Association membership and enrolled in their mentorship

program with experienced CAO’s from across Canada. Attended:

Regional Economic Development Steering Committee on Wednesday, October 21. Howe Sound Pulp and Paper Transition Conference Call on Wednesday, October 21. Policing Committee on Monday, November 2. Transportation Advisory Committee on Monday, November 2.

Upcoming External Activities:

Office of the Fire Commission meeting (impacts to legislation to Regional Districts) on Friday, November 20.

Cabinet Minister’s Breakfast at Pebbles Restaurant on Monday, November 9. Sunshine Coast Tourism Annual General Meeting on Tuesday, November 10. Remembrance Day event at Royal Canadian Legion on Wednesday, November 11. Sunshine Coast Hospice Society's Gala Fundraiser on Saturday, November 14. Gibson’s Fire Department Volunteer Event on Saturday, November 14. Recreation and Parks Services Advisory Committee on Thursday, November 19.

10


CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE

October 22, 2015

RECOMMENDATIONS FROM THE CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE REGIONAL DISTRICT OFFICE AT 1975 FIELD ROAD, SECHELT, BC

PRESENT: Chair F. Mauro

Directors G. Nohr I. Winn S. White A. Lutes (Alt.) L. Lewis M. Lebbell

ALSO PRESENT: Chief Administrative Officer J. Loveys Manager, Legislative Services A. Legault Treasurer T. Perreault Manager, Financial Services J. Day General Manager, Infrastructure Services B. Shoji (partial) General Manager, Planning and Development S. Olmstead (partial) Director, District of Sechelt B. Milne (partial) Recording Secretary T. Crosby Media 1 Public 1


AGENDA The agenda was adopted as presented.

REPORTS

Recommendation No. 1 Budget Project Status Report – October 2015

The Corporate and Administrative Services Committee recommended that the report titled “Budget Project Status Report – October 2015” be received.

Recommendation No. 2 3rd Quarter Variance – Corporate General Ledger

The Corporate and Administrative Services Committee recommended that the report titled “Corporate General Ledger Budget Variance Report for Period Ending September 30, 2015” be received.

D

11

Corporate and Administrative Services Committee – October 22, 2015 Page 2 of 3

Recommendation No. 3 3rd Quarter Variance – Regional Solid Waste [350-353}

The Corporate and Administrative Services Committee recommended that the report titled “Regional Solid Waste [350-353] – 3rd Quarter Variance Reporting” be received.

Recommendation No. 4 3rd Quarter Variance – Recreation Facilities [616, 617, 620, 621]

The Corporate and Administrative Services Committee recommended that the report titled “Recreation Facilities [616, 617, 620, 621] – 3rd Quarter Variance Report” be received.

Recommendation No. 5 3rd Quarter Variance – Building Inspection [520]

The Corporate and Administrative Services Committee recommended that the report titled “Building Inspection [520] – 3rd Quarter Variance Reporting” be received.

Recommendation No. 6 3rd Quarter Variance – Public Transit [310]

The Corporate and Administrative Services Committee recommended that the report titled “Public Transit [310] – 3rd Quarter Variance Reporting” be received.

Recommendation No. 7 Corporate Software Status and Update

The Corporate and Administrative Services Committee recommended the report titled “Corporate Software Status and Update” be received;

AND THAT approval be granted to proceed with the retendering for an Enterprise Asset / Work Order Management system for up to $150,000;

AND FURTHER THAT the 2015 Financial Plan be amended to include the project and to be funded from reserves.

Recommendation No. 8 2016-2020 Financial Plan Overview

The Corporate and Administrative Services Committee recommended that the report titled “2016-2020 Financial Plan Overview” be received.

The Committee recessed at 2:35 p.m. and reconvened at 2:55 p.m.

Recommendation No. 9 Legislative Services – 3rd Quarter Activity

The Corporate and Administrative Services Committee recommended that the report titled “Legislative Services – Third Quarter Activity Report” be received.

Recommendation No. 10 Contracts Between $20,000 and $100,000

The Corporate and Administrative Services Committee recommended that the report titled “Contracts Between $20,000 and $100,000 – to October 4, 2015” be received.

Recommendation No. 11 Investments and Reserves

The Corporate and Administrative Services Committee recommended that the report titled “Investments and Reserves as at September 30, 2015” be received.

12

Corporate and Administrative Services Committee – October 22, 2015 Page 3 of 3

Recommendation No. 12 Gas Tax Community Works Funding

The Corporate and Administrative Services Committee recommended that the report titled “Gas Tax Community Works Funding” be received.

Recommendation No. 13 2016 Asset Management Planning Program

The Corporate and Administrative Services Committee recommended that the report titled “2016 Asset Management Planning Program” be received;

AND THAT the Board approve the following grant applications to the 2016 Asset Management Planning Program:

$4,200 grant / $4,200 SCRD – Community hall facility audits and condition assessments [650];

$2,800 grant / $2,800 SCRD – Mason Road Transit and Utilities buildings facility audits and condition assessments [312 and 370];

$9,000 grant / $9,000 SCRD – Gibsons and District Aquatic Facility and Sunshine Coast Arena structural condition assessment [616 and 620];

AND THAT the budget proposals be brought forward to the 2016 budget process for the SCRD funding portion of the asset management grants;

AND FURTHER THAT this recommendation be forwarded to the October 22, 2015 Regular Board meeting for adoption.

IN CAMERA

The Committee moved In-Camera at 3:11 p.m.

THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (c) of the Community Charter – “labour relations or other employee relations”;

AND THAT Director, District of Sechelt, Bruce Milne be authorized to be in attendance for the In-Camera Corporate and Administrative Services Committee meeting.

The Committee moved out of In Camera at 3:17 p.m.

ADJOURNMENT 3:17 p.m.

13


CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE

October 29, 2015

RECOMMENDATIONS FROM THE SPECIAL (PRE-BUDGET) CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE REGIONAL DISTRICT OFFICE AT 1975 FIELD ROAD, SECHELT, BC

PRESENT: Chair F. Mauro

Directors I. Winn S. White B. Milne (partial) A. Lutes (Alt. - partial) G. Nohr M. Lebbell L. Lewis

ALSO PRESENT: Chief Administrative Officer J. Loveys Treasurer T. Perreault Manager, Legislative Services A. Legault (partial) Manager, Recreation Services B. Bauman (partial) Manager, Parks Services C. Mortensen (partial) Manager, Utility Services D. Crosby (partial) Operations Support Technician B. Rebner (partial) General Manager, Infrastructure Services B. Shoji (partial) Manager, Transit and Fleet G. Dykstra (partial)

Manager, Waste Reduction and Recovery R. Cooper (partial) Recording Secretary T. Crosby Media 1 Public 0

CALL TO ORDER 9:30 a.m.

AGENDA The agenda was adopted as presented.

REPORTS

Recommendation No. 1 2016 Budget Presentation

The Corporate and Administrative Services Committee recommended that the additional presentation titled “2016 Budget” be received.

Recommendation No. 2 2016 Proposed Initiatives

The Corporate and Administrative Services Committee recommended that the report titled “2016 Proposed Initiatives” be received.

E

14

Special Corporate and Administrative Services Committee October 29, 2015 Page 2 of 5

Recommendation No. 3 Line Items from 2015 Carry-Forward List

The Corporate and Administrative Services Committee recommended that consideration of removing line items #83 Collective Bargaining Consultant – Contingency Plan and #84 Exempt Compensation Review be deferred pending a staff report to Round 1 Budget Special Corporate and Administrative Services Committee meeting regarding the relevance of these projects.

Recommendation No. 4 2015 Project Carry-Forward Requests

The Corporate and Administrative Services Committee recommended that the report titled “2015 Project Carry-Forward Requests” be received;

AND THAT the 2015 projects and associated funding, as appropriate, be included in the 2016-2020 Financial Plan;

AND FURTHER THAT staff be authorized to proceed with these projects prior to adoption of the 2016-2020 Financial Plan.

Recommendation No. 3 Transit [310]

The Corporate and Administrative Services Committee recommended that the report regarding Transit [310] – 2016 Proposed Initiatives be received.

Recommendation No. 4 Ports [345]

The Corporate and Administrative Services Committee recommended that the report regarding Ports [345] – 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present a budget proposal for the Ports Major Capital Maintenance project listed on the Ports [345] – 2016 Proposed Initiatives.

Recommendation No. 5 North Pender Harbour Water [365]

The Corporate and Administrative Services Committee recommended that the report regarding North Pender Harbour Water [365] – 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on North Pender Harbour Water [365] – 2016 Proposed Initiatives:

Potts Lane Waterline Replacement (Mandatory); Pool Road Waterline Replacement (Mandatory); Water Rates Study; Water Meter Installations Program.

Recommendation No. 6 South Pender Harbour Water [366]

The Corporate and Administrative Services Committee recommended that the report regarding South Pender Harbour Water [366] – 2016 Proposed Initiatives be received;

15


AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on South Pender Harbour Water [366] – 2016 Proposed Initiatives:

Air Release Automation System; Water Rates Study; Water Meter Installations Program.

Recommendation No. 7 Regional Water [370-379]

The Corporate and Administrative Services Committee recommended that the report regarding Regional Water [370-379] - 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on Regional Water [370-379] – 2016 Proposed Initiatives:

Well Protection Planning (Mandatory); Chapman Lake Syphon; Chapman Lake Access Expansion; Universal Metering Phase 2 – Rural Areas; Pump Station Energy Optimization Upgrades;

AND FURTHER THAT prior to deferring the Groundwater Test Drilling Program to the 2017 Financial Plan, staff report to the December 2015 Infrastructure Services Committee Meeting regarding the feasibility of moving this project into the 2016 Budget with options of scope expansion and including required budget and capacity.

The Committee recessed at 11:01 a.m. and reconvened at 11:11 a.m.

Director Milne left the meeting at 11:01 a.m.

Alternate Director Lutes joined the meeting at 11:11 a.m.

Director White left the meeting at 11:11 a.m. and returned to the meeting at 11:17 a.m.

Recommendation No. 8 Regional Solid Waste [350-353]

The Corporate and Administrative Services Committee recommended that the report regarding Regional Solid Waste [350-353] - 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on Regional Solid Waste [350-353] – 2016 Proposed Initiatives:

Post-Closure Maintenance – Pender Harbour Landfill (Mandatory); Halfmoon Bay and Gibsons Landfills Water Sampling Analysis (Mandatory); Waste Reduction Initiatives Program; Gibsons and Area Green Waste Drop-Off Facility – New Contract Impacts; Pender Harbour Transfer Station – New Operations Contract Impacts; Islands Clean-up Contract Increases; Drainage and Erosion Control – Sechelt Landfill; Stormwater and Leachate Management – Sechelt Landfill; Landfill Scale Software; WildSafe BC; Residential Household Hazardous Waste Round-up Event or Program;

16


AND THAT the project for Construction and Demolition (C&D) waste be deferred to the 2019 Financial Plan;

AND FURTHER THAT the Backyard Composting Campaign be deferred to the 2017 Financial Plan.

Recommendation No. 9 Recreation Facilities [616-621]

The Corporate and Administrative Services Committee recommended that the report regarding Recreation Facilities [616-621] – 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on Recreation Facilities [616-621] – 2016 Proposed Initiatives:

Gibsons and Area Community Centre Lighting Retrofit; Gibsons and District Aquatic Facility Hot Tub Replacement; Gibsons and District Aquatic Facility Extended Closure (due to hot tub

replacement) (reduction).

Recommendation No. 10 Community Parks [650]

The Corporate and Administrative Services Committee recommended that the report regarding Community Parks [650] – 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on Community Parks [650] – 2016 Proposed Initiatives:

All Playground Surface Replacements (Mandatory); Goodwin House Repairs (Mandatory); Coopers Green Park and Hall – Action Items; Granthams Hall Renovation; Suncoaster Trail Planning; Park Furniture Replacement (Katherine Lake Campground, Dan Bosch Park, Cliff

Gilker Park); Hall Furniture and Appliance Replacement (Chaster Hall, Eric Cardinall, Frank

West).

Recommendation No. 11 Bicycle / Walking Paths [665]

The Corporate and Administrative Services Committee recommended that the report regarding Bicycle / Walking Paths [665] – 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on Bicycle / Walking Paths [665] – 2016 Proposed Initiatives:

Roberts Creek Village to Pier – Construction; Redrooffs Road – Welcome Beach East – Planning; Pratt Road Phase 2 – Planning;

AND FURTHER THAT the project for Marine Drive Phase 3 – Construction be deferred to the 2017 Financial Plan.

17


Recommendation No. 12 Area A Bicycle / Walking Paths [667]

The Corporate and Administrative Services Committee recommended that the report regarding Area A Bicycle / Walking Paths [667] – 2016 Proposed Initiatives be received;

AND THAT, for 2016 Round 1 Budget discussions, staff present budget proposals for the following projects listed on Area A Bicycle / Walking Paths [667] – 2016 Proposed Initiatives:

Walking path for Egmont Road (from Waugh Lake past Skookumchuck Park and into Egmont) – Construction;

Walking path for Garden Bay Road (John Henry’s Marina to Garden Bay Lake 250m) - Phase 1 Construction;

AND FURTHER THAT the project for Francis Peninsula Road (Tyner Park to Lagoon Road) – Planning and Design be deferred to the 2017 Financial Plan.


18

SUNSHINE COAST REGIONAL DISTRICT INFRASTRUCTURE SERVICES COMMITTEE

November 5, 2015

RECOMMENDATIONS FROM THE MEETING OF THE INFRASTRUCTURE SERVICES COMMITTEE HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, BC. PRESENT: Chair B. Milne Directors M. Lebbell L. Lewis F. Mauro G. Nohr S. White I. Winn ALSO PRESENT: Alternate Director, Sechelt A. Lutes Chief Administrative Officer J. Loveys General Manager Infrastructure Services B. Shoji Manager Waste Reduction and Recovery R. Cooper Recording Secretary T. Hincks Staff 3 Media 1 Public 4 CALL TO ORDER 1:30 p.m.

AGENDA The Agenda was adopted as presented.

INTRODUCTION

Andrew Bridle, Zero Waste Coordinator, was introduced to and welcomed by the Committee.

REPORTS

Recommendation No. 1 2015 Summer Water Conservation Summary The Infrastructure Services Committee recommended that the Water Conservation Assistant’s report dated October 19, 2015 titled “2015 Summer Water Conservation Summary” be received for information. Recommendation No. 2 Rainwater Harvesting Incentive Program The Infrastructure Services Committee recommended that the Sustainability and Education Coordinator’s report dated October 15, 2015 titled “Potential for Rainwater Harvesting Incentive Program” be received for information.

F

19

Infrastructure Services Committee Meeting Minutes of November 5, 2015 Page 2

Recommendation No. 3 Bylaw 1021 Amendment The Infrastructure Services Committee recommended that the Manager Waste Reduction and Recovery’s report dated October 9, 2015 titled “Bylaw 1021 Amendment – Residential Refuse Collection Service Area Map” be received for information;

AND THAT the SCRD Residential Refuse Collection Service Amendment Bylaw No. 1021.2, 2015 be forwarded to the November 12, 2015 Regular Board meeting in order to receive first, second and third readings.

Recommendation No. 4 PMAC Resignation

The Infrastructure Services Committee recommended that the Manager Waste Reduction and Recovery’s report dated October 19, 2015 titled “Resignation from the Solid Waste Management Plan Monitoring Advisory Committee (PMAC)” be received; AND THAT the resignation of PMAC Chair Brian Sadler be accepted; AND THAT staff prepare a letter thanking Mr. Sadler for his participation on PMAC and for his leadership as Chair. Recommendation No. 5 Plan Monitoring Advisory Committee Minutes (PMAC) The Infrastructure Services Committee recommended that the Plan Monitoring Advisory Committee meeting minutes of September 29, 2015 be received for information. Recommendation No. 6 Advisory Committee Review The Infrastructure Services Committee recommended that the review of SCRD Advisory Committees be referred to the Corporate and Administrative Services Committee for discussion. Recommendation No. 7 Monthly Report for October 2015 The Infrastructure Services Committee recommended that the Administrative Assistant’s report titled “Monthly Report for October 2015” be received for information. COMMUNICATIONS Recommendation No. 8 Beach Debris Clean Up The Infrastructure Services Committee recommended that the correspondence from Transport Canada dated September 21, 2015 regarding Beach Debris Clean Up be received for information. Recommendation No. 9 Custom Transit Registration Process The Infrastructure Services Committee recommended that the correspondence from BC Transit dated September 28, 2015 regarding Custom Registration Process and proposed considerations for expansion and implementation timing be received for information.

20

Infrastructure Services Committee Meeting Minutes of November 5, 2015 Page 3

Recommendation No. 10 Transit Funding Update

The Infrastructure Services Committee recommended that the correspondence from the Ministry of Transportation and Infrastructure dated October 22, 2015 regarding Transit Funding Update be received for information;

AND THAT the Manager of Transit and Fleet’s report from the March 27, 2014 Corporate and Administrative Services Committee titled “Local Fuel Tax to help fund Regional Transit Service” be referred to next Infrastructure Services Committee meeting for discussion.


21


BYLAW NO. 1021.2

A bylaw to amend Sunshine Coast Regional District Refuse Collection Local Service Bylaw No. 1021

WHEREAS the Board of the Sunshine Coast Regional District established a local service for the purpose of refuse collection in the Electoral Areas of B, D, E and F by adoption of Sunshine Coast Regional District Refuse Collection Local Service Bylaw No. 1021, 1994; AND WHEREAS the Board of the Sunshine Coast Regional District wishes to amend said bylaw to add additional properties to the service area; AND WHEREAS the Directors of Electoral Areas B, D, E and F have consented to the adoption of this bylaw in accordance with Section 802(1)(b) of the Local Government Act; NOW THEREFORE the Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This bylaw may be cited as the "Sunshine Coast Regional District Refuse Collection

Service Amendment Bylaw No. 1021.2, 2015”. 2. Sunshine Coast Regional District Refuse Collection Local Service Bylaw No. 1021,

1994, is hereby amended as follows:

a) Delete Schedule A in its entirety and replace with the revised Schedule A attached hereto.

READ A FIRST TIME this 12th day of November, 2015 READ A SECOND TIME this 12th day of November, 2015 READ A THIRD TIME this 12th day of November, 2015 APPROVED BY INSPECTOR OF MUNICIPALITIES this day of ADOPTED this day of

________________________________ CORPORATE OFFICER

________________________________ CHAIR

G

22

627

k

CRUCIL

BAY

o

r

i

595

b

Sechelt

S

d

P

k

908

n

e

O

D

S

b

o

e

W

S

L

P

s

T

r

G

k

c

E

C

R

e

a

g

P

238

l

Lake

)

u

Point

386

r

W

A

Pirate

s

v

E

D

P

S

C

k

150

c

o

P

T

HILL

C

Lake

Point

a

P

L

North

T

e

e

N

e

o

k

604

B

37

R

a

k

r

e

m

o

T

C

m

g

P

e

MT

r

I

W

y

a

Crowston

l

u

739

n

a

23

I

e

n

e

H

T H O R M A N B Y

L

r

Carlson

r

u

I

R

e

e

Point

G

o

232

e

STEEP

E

e

r

k

148

O

L

g

Y

i

34

E

L

R

g

VAUCROFT

e

t

r

E

C

M

-

T H O R M A N B Y

S E C H E L T

H

C

e

1659

e

e

v

SORT

K

I

S

c

k

CREEKS

i

o

l

N

57

Lemberg

O

s

Island

I

d

M

Islets

k

e

S

L

O

302

C

Point

k

t

k

391

r

P

D

o a

T

994

n

r

r

G

i

P

K

t

e

u

C

B

A

n

C

R

N

r

e

C

Redroofs

r

v

e

e

G

G

S

c

Point

Island

n

Soames

e

I

S

A

S

Tuwanek

E

175

715

s

I

a

B

s

l

o

378

l

H A L F M O O N

E

A

s

C

a

e

e

l

247

802

B

C

k

L

CHURCH

U

N

n

L

Mile

a

n

Isle

r

Point

o

r

C

R

s

828

BAY

M

a

I

s

k

S

r

37

O

925

t

A

o

I

M

L

H

s

L

E

W

r

e

a

South

D

C

s

e

C

A

Rock

u

G

i

e

Reception

s

C

r

625

Mariners

m

A

E

C

E

E

LANDING

Tolmie

u

295

C

n

o

s

Lake

Point

o

H

v

HOPKINS

119

S

a

N

C

t

883

e

e

o

R

e

O

M

t

h

C

I

e

F

f

a

D

e

e

e

Tuwanek

H

e

r

D

N

s

s

l

N

e

L

E

c

o

B A Y

r

P

a

Lake

118

E

45

d

l

WILLIAMSONS

a

Point

o

L

E

E

a

O

COVE

e

Bay

e

c

442

102

A

a

a

C

B

o

C

695

E C

P

L

Island

E

Point

f

S

n

Lake

s

s

52

PIT

s

Redroofs

L

l

B

b

CAMPGROUND

a

C

l

A

e

696

156

o

C

Point

n

W

p

193

h

r

C

i

c

MT

n

s

Island

o

a

n

Island

M

l

n

a

n

Grant

R

e

I

C

e

h

B

Thormanby

[

E

(

C

O

a

53

E

Richardson

T

Dennis

r

Point

y

I

i

v

Langdale

r

e

N

633

I

K

59

r

O

A

L

C

e

e

266

Edwards

Island

l

t

C

m

O

t

u

L WELCOME

M A L A S P I N A

e

n

584

o

83

O F

e

C

H

S

126

B

k

o

l

787

H

S

R

s

e

e

P

C

I

e

S

k

PIT

t

D

L

A

C

N

a

n

FISH

l

I

594

I

t

e

O

n

E

Carlson

r

n

R

u

e

C

S

T

Thormanby

H

S G

Water

e

d

e

S

A

k

P

e

64

o

e

o

e

T

DUM P

S

a

Lake

Frenchmans

e

c

e

RICHARDSON

C

C

k

i

324

o

C

e

87

r

C

e

C A R E N 885

C

s

k

f

PILES

r

L

Egerton

e

254

t

n

e

y

R

O

k

v

e

n

t

n

k

C

h

I S L A N D

Jeddah

Park

R

A

A

H

o a

e

o

l

e

P E N I N S U L A

BEACH

r

e

e

W

Inlet

E

i

s

I S L A N D S

S

s

N

BLUFF

Islets

743

C

A

P

k

e

R

GRANTHAMS

e

S

N

C

k

E

a

e

r

R

M

H

A

BEACH

S T R A I T

k I

102

C

S

S E C H E L T

u

E

G E O R G I A

C

Chapman

r

e

France

r

832

MT

E

o

m

CONVEYOR

a

377

N

S

t

HATCHERY

n

b

s

n

i

r

a

c

P

Derby

k

103

T

a

A

N

E

Point

o

v

r

S

A

Tannis

P

O

Shelter

I

E

n

a

S

O

North

Point

k

e

d

T

Island

Point

E

E

Snake

T

t

c

HALFMOON

C

k

L

Y

c

r

H

K

516

63

h

k

R

o

h

LOG SORT

Four

l

s

CHURCH

470

l

SOAMES

k

k

t

S

B

42

R A N G E

e

655

238

y

n

t

F

t

e

Capri

C

PILE

Rock

t

e

S

N

d

a

C

n

e

C

o

Point

r

N

y

k

C

s

h

n

Grassy

r

Fraser

R

E

e

e

H

r

m

I

i

E

E

242

o

a

l

m

o

T

n

265

Piper

i

421

k

e

w

n

I

Sechelt Peninsula

e

E

e

k

o

H

997

T

E

S

n

l

o

I

r

k

A

S

LANDING

T

r

p

W

m

O

a

G

l

e

O

O

533

e

Observatory

K

T

o

e

R

L

A

r

e

McNeill

41

S

I

B

Rock

R

LANDING

r

t

L

S

o

n

r

s

C

h

K

o

467

Y

374

BUCCANEER219

C

a

o

a

R

A

T

w

v

C

L

n

y

C

t

Lake

e

82

309

e

A

654

e

s

96

r

o

i

A

C

e

n

SEAFIELD

B

H

e

PIT

r

I

S O U T H

TRAIL

C

N

m

A

K

n

a

r

k

N

133

e

a

a

Wilbraham

111

R

r

d

N

H

d

Lake

W

43

o

a

C

T

r

k

G

r

e

i

S

e

d

S

S

K

r

e

i

H

219

L

r

E

s

S

s

53

Plumper

s

k

e

F

A

r

G

e

S T R A I T

r

v

U

e

y

r

367

E

R

R

884

e

s

s

N

T

r

B

C

a

i

A

V

G

C

o

P

E

p

O

k

i

m

A

E e

L

g

PILE

Oaks

Merry

n

G

e

o ]

n

A

'

C

e

V

n

B

122

e

154

S

C

E

r

207

165

r

u

E

I

a

Bay

54

R

388

R

a

k

PIT

e

E

e

r

r

E

33

e

R

i

I

H

y

Wolf

E

s

N

i

e

B

S

k

311

l

e

PIT

l

ISLANDS

F

B

759

r

d

e

a

r

L

94

e

I

Cove

I

r

530

C

u

E

122

s

R

l

50

l

Lamb

P

s

B

B

w

k

r

s

E

P

e

k

s

I

f

s

n

I

Jack

n

Smuggler

L

e

Turnagain

I

Cove

E

i

i

Y

S

E

R

H

W

r

Batchelor

L

o

N

A

E

E

P E N I N S U L A

h

512

e

o

MT

l

e

SECRET

Tillicum

k

Witherby

k

C

e

Islet

ELPHINSTONE

C

e

832

b

S I

i

t

n

249

k

C

O

O

I

I

t

Y

s

37

D

k

W

L

C

k

Skaiakos

C

48

r

Point

r

e

i

l

e

B

k

S

k

23

h

N

y

o

Lake

C

407

B

m

G

SPYGLASSThormanby

638

B

Wood

o

o

Franklin

t

MARINA

A

S

L

a

Bay

S

M

n

E

h

H

e

l

a

e

S

216

J

a

E

i

478

d

t

HILL

Y

N

C

a q Island

e

C

C

a

Bertha

B

k

Trout

T

O

a

a

e

l

P

C

o

LOG

I

n

L

k

d

L

Point

S

o

K

McNaughton

o

A

i

P

Island

e

u

64

Lake

e

305

R

A

T

d

k

Head

59

l

TWIN

m

L

I

t

T

T

e

e

r

e

Sechelt In

let

Residential Refuse Collection Service Area 1021.2

:

0 2 41 Kilometers

Electoral Area B

Electoral Area A

Electoral Area D

Electoral Area E

Electoral Area FSIGD

Sechelt

Gibsons

SCHEDULE A

BYLAW 1021.2, 2015

Residential Refuse Collection Service Area

Sunshine CoastRegional District

Legend

Refuse Collection Service Area

Electoral Areas

Parcel Boundaries

Date: 27/10/2015Corporate Officer

Chair

23

sunshine coast regional district board ... › files › file › administration › agendas...scrd...

Documents