Superintendent’s ProposedPetersburg City Public Schools

FY2020-2021 BudgetMaria Pitre-Martin, Ph.D.Superintendent

John L. Mayo, Ed.D.Deputy Superintendent, Division Operations

Debbie HallowayDirector of Finance

March 4, 2020

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In this projected FY2021 Petersburg City Public Schools budget, we remain committed to providing a quality education for every student to help them succeed in school and in life. Providing a safe environment for teaching and learning is vital for the success of our students, our employees and our entire city.

Improving Petersburg schools requires a community willing to invest in public education, therefore we are asking for an increase of $1,000,000 from the City of Petersburg. The FY2020 City Transfer of $10,000,000 represents 23.18% of the operating budget, and the requested $11,000,000 in FY2021 represents 23.35% of the operating budget.

Nearly 100% of the revenue supporting the operating fund is derived from state and local sources, primarily state aid, sales tax and the city transfer.

State revenue for schools is based on Average Daily Membership (ADM) and the composite index (ability to pay) set by the state.

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Transfer from City History

Original  Revised  

Budget  Budget  Actual 

FY2010 11,050,000.00  11,627,000.00  9,874,740.59 

FY2011 9,945,000.00  9,945,000.00  8,642,867.24 

FY2012 9,945,000.00  10,295,000.00  7,931,372.51 

FY2013 10,445,000.00  10,445,000.00  10,368,390.17 

FY2014 10,802,512.00  10,842,912.00  9,767,356.55 

FY2015 11,662,512.00  11,662,512.00  11,662,510.92 

FY2016 11,662,512.00  11,662,512.00  10,588,972.99 

FY2017 11,895,762.00  8,474,762.00  8,254,729.87 

FY2018 8,474,762.00  8,474,762.00  8,474,762.00 

FY2019 9,745,976.00  9,745,976.00  9,745,976.00 

FY2020 10,000,000.00  10,000,000.00 

The 10 year history (FY2010 to FY2020) of the City transfer is listed below.

In FY17, the City’s transfer to the school division was reduced by $3,421,000 due to City budget constraints and reductions to all city services. As of this budget presentation, the City transfer of $11,000,000 that we are requesting is less than the transfer in FY2015.

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Local Cost Per Student

School Division FY2014  FY2015 FY2016 FY2017 FY2018

Petersburg 2,425 2,825 2,628 2,153 2,212

Colonial Heights 7,394 7,083 6,927 6,643 7,381

Hopewell 2,743 2,566 2,442 2,812 2,765

Dinwiddie 2,952 3,132 3,409 3,420 3,545

Prince George 2,402 1,958 2,650 2,740 2,890

State Average 5,823 5,949 6,084 6,249 6,461

FY19 data not available from DOE at time of this presentation

PCPS spends the least in local funds compared to surrounding localities and the state average

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September 30 membership(includes Pre-K)

0

1,000

2,000

3,000

4,000

5,000

6,0005,158

4,202 3,901

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March 31 Average Daily Membership

0

1,000

2,000

3,000

4,000

5,000

6,000

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020Proj.

2021Proj.

2022Proj.

2023Proj.

2024Proj.

3,594

30.75% decline over 20 years5,190

3,764

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Funding Factors

• March 31, 2020 ADM of 3,778

• March 31, 2021 ADM of 3,764

• Composite Index of .2442

• State revenue and state sales tax reflect the FY2021 budget as presented by the FY2020 Governor’s Introduced Budget

• VRS disability rate changed from .34% to .47%

• VRS rate increased from 15.68% to 16.62% 

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Revenues – All FundsFY20 Adopted FY21 Proposed Difference

OperatingLocal Fees 81,450 104,700 23,250Erate 350,000 274,000 (76,000)Sales Tax 4,767,200 4,966,366 199,166State 27,862,377 30,713,705 2,851,328Federal 70,000 47,000 (23,000)City Transfer 10,000,000 11,000,000 1,000,000

Total Operating 43,131,027 47,105,771 3,974,744

Food Service 2,799,350 2,993,100 193,750

Grant Funds 7,301,200 8,431,075 1,129,875

Total All Funds $53,231,577 $58,529,946 $5,298,3698

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Operating

Salaries Benefits Services

Other Supplies Capital

Food Service

Salaries Benefits Services

Other Food

Grants

Salaries Benefits Services

Other Supplies Capital

Operating FundSalaries 62.42%     Benefits 25.18%     Services 5.0%     Other 3.4%      Supplies 3%            Capital 1%

Food Service FundSalaries  25.74%    Benefits 8.51%      Services 1.1%      Other 4.9%      Food and Supplies 59.75%  

Grants FundSalaries   49.53%   Benefits  18.16%   Services 14.59%  Other 1.56%    Supplies 11.69%   Capital 4.4% 

Expenditures by Fund 

Revenues – All Funds

Local Fees$81,450.15%

Erate$350,000

.66% Sales Tax$4,767,2008.96%

State$27,862,377

52.34%

Federal$70,000.13%

City Transfer$10,000,000

18.79%

Food Service$2,799,350

5.26%

Grants$7,301,200

13.71%

FY2020 FY2021$53,231,577 $58,529,946

Local Fees$104,700

.18%

Erate$274,000

.47% Sales Tax$4,966,366

8.49%

State$30,713,705

52.48%

Federal$47,000.08%

City Transfer$11,000,000

18.79%

Food Service$2,993,100

5.11%

Grants$8,431,075

14.40%

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Operating Fund Expenditures

Instruction$31,763,030

73.64%

Administration$2,234,177

5.18%

Attendance & Health

$1,094,7192.54%

Transportation$1,952,670

4.53%Operations & Maintenance$4,803,849

11.14%

Technology$1,282,582

2.97%

FY2020

$43,131,027

Instruction$34,793,992

73.86%

Administration$2,155,957

4.58%

Attendance & Health

$1,136,1542.41%

Transportation$2,204,060

4.68%

Operations & Maintenance$5,131,132

10.89%

Technology$1,684,476

3.58%

FY2021

$47,105,771

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Operating Fund Expenditures

• FY21 Proposed Revenue Available $47,105,771

Required Expenditures

• 579.4 Positions – FT and PT w/benefits 36,872,918(not including new positions listed separately)

• Additional School Counselors (SOQ) (5.5 FTE)                    381,762

• Department and School Operating 6,960,469

• Health Insurance projected increase 446,147

• Enrollment Based Staffing (6.0 FTE) 351,190

$45,012,486

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Operating Fund Expenditures(Initiatives)

• 2% COLA Increase 679,062

• 1.5% Step Increase for all employee 509,202

• Vernon Johns Grade Level Teaming (4.0 FTE)                              254,611

• SPED Compliance Officer (1.0 FTE) 82,000

• Prof Development for Front line support staff                    14,300

• Increase paraprofessionals (hourly rate to $13.00 min)   17,253

• Technology Ransomware Protection 79,400

• Technology Desk Top Technician (1.0 FTE) 57,811

• Technology Data Analyst (1.0 FTE) 62,677

• Blandford 2.0 Initiative (3.5 FTE) 216,969

• Bus Drivers – Elementary  (7.0 FTE) 120,000

$2,093,28513

• Lapsed salaries are budgeted at 1% compared to 3% in FY20.

• The 20% department and school reduction made in FY2020 has been continued to FY2021.

• General Assembly Crossover was Tuesday, February 11, 2020.  Sine Die is scheduled for Saturday, March 7, 2020.  Changes, if any, will be sent to the School Board as soon as data is available from the Department of Education.

• The School Board is scheduled to hold a public hearing on March 18, with approval on that date.

Operating Fund Expenditures

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Questions?

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