superintendent’s report january 25, 2021 · 2021. 1. 26. · superintendent’s report january...

Superintendent’s Report January 25, 2021

The agenda and materials are posted online for public information. Posted agenda information is updated as needed. A date at the bottom of a page indicates revised information

A review copy of complete Board meeting materials is available in printed form at the Board meeting sign-in table. Abbreviated print copies of agenda materials are available at Board public meetings. Criteria for omitting pages from printed agenda materials: attachments of 10 pages or more, monthly financial

reports, confidential student information, salaries and items annotated in the agenda. Please visit the District website for a recap of this meeting. Official meeting minutes are available on the website

following their approval by the Board at a subsequent meeting. To receive email notification of District information, send an email to [email protected] The Board, at its discretion, may video record all or any portion of public Board meetings subject to the limitations

set forth in Policy 9313. Board meeting videos are aired on Verizon Cable Channel 20 and Comcast Cable Channel 14. See the website for a program schedule.

Report of the Superintendent and

Administrative Staff to the Tredyffrin/Easttown Board of School Directors

Richard Gusick, Superintendent of Schools Tredyffrin/Easttown School District

Tredyffrin/Easttown Administration Offices 940 West Valley Road, Suite 1700

Wayne, PA 19087

District Web Site: www.tesd.net

January 25, 2021 Regular Board Meeting

7:30 P.M. AGENDA

I. Call to Order and Salute to the Flag

II. Policy 9314

In order to comply with guidance from the Governor regarding public meetings, the Board has suspended Policy 9314 through the 2020-2021 school year to the extent that it limits the number of Board members who can participate remotely in a regular scheduled Board meeting. This suspension allows all members of the Board to participate remotely in this meeting.

III. Report from Student Representatives

IV. Report from Professional Staff - None

V. Students, Staff and Program Highlights

School Director Recognition Month

VI. Comments and/or Questions from Community Members Instructions for providing comment during tonight’s meeting will be shared. VII. Correspondence See Supplementary Correspondence List attached.

VIII. Priority Discussion /Action None.

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Superintendent’s Report January 25, 2021 IX. Committee and Ambassador Reports A. Intermediate Unit/Technical School – Stacy Stone B. Ad Hoc Legislative – Mary Garrett Itin C. Ad Hoc Public Information – Tina Whitlow D. Policy – Kyle Boyer

The next meeting will be held at 7:00 p.m. on February 2, 2021, Virtual. E. Diversity – Sue Tiede

The next meeting will be held at 7:00 p.m. on January 27, 2021, Virtual. F. Finance – Dr. Roberta Hotinski

The next meeting will be held at 7:00 p.m. on February 8, 2021, Virtual. G. Education – Tina Whitlow

The next meeting will be held at 7:00 p.m. on February 11, 2021, Virtual. H. Facilities – Todd Kantorczyk

The next meeting will be held at 7:00 p.m. on February 9, 2021, Virtual.

X. Consent Agenda

Although Board action is required, it is generally unnecessary to hold discussion on these items. With the consent of all members, they are therefore grouped, and approval is given in one motion. In the event a Board member wants to discuss any item, the Board President will move it to an appropriate place on the agenda. A Board member may vote nay or abstain with respect to a consent agenda item without the need for removing the item from the consent agenda.

A. Minutes of the January 4, 2021 Regular Board Meeting B. Receive Financial Reports

The Board will take action on payment of current invoices and payroll. A. Fund Balance G. Budget Transfers B. Investments H. Student Activity Funds C. Revenues Summary I. Capital Projects Fund D. Revenues J. Capital Projects Bonds Fund E. Appropriations Summary K. Cafeteria Fund F. Appropriations L. Check Register M. Trust Fund

FURTHER, that the Treasurer is authorized to pay current invoices and payroll from the General Fund not to exceed the amount of $17,700,000.00 for the month of February.

FURTHER, that the Treasurer was authorized and therefore did pay invoices and payroll from the General Fund in the actual amount of $14,882,720.44 for the month of December.

C. Personnel 1. Routine Personnel Actions

The Board will take action on routine resignations, releases, retirements, leaves, and appointments.

2. Non-Athletic Position Recommendations for the 2020-2021 School Year D. Curriculum and Instruction

1. Revised Athletics & Extra-Curricular Activities Health and Safety Plan E. Business Office 1. Request for Proposal for Asset Valuation Services 2. Change Orders

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Superintendent’s Report January 25, 2021 3. Acceptance of Gift 4. Advance Refunding of the 2015 Bond 5. Agreement to Purchase Property 6. Successful Bid F. Staff and Students

1. Educational Services Agreements 2. Agreement with Monroe Operations, d/b/a Center for Families 3. 2021 Extended School Year Program

G. Transportation None.

H. School Board 1. Policies Recommended for Second Reading

The Board will take action on adoption of the following policies as recommended by the Policy Committee.

• Revised Policy 1124: Distribution of Promotional Information • Revised Policy 1131: Parent Organizations • Revised Policy 7040: Use of District Facilities • Revised Policy 7041: Use of District Facilities – Teamer Field • Revised Policy 7042: Use of District Facilities – The Valley Forge Elementary School Tennis Courts

XI. Other Actions Under Consideration A. Policy for First Reading The following policy will be considered on a first reading basis as ready for adoption at the next regular Board meeting.

1. Revised Policy 9131: Nomination and Election Process for Officer First Reading 1. Questions from the Board 2. Comments and/or Questions from Community Members 3. Board Discussion/Deliberation/Action

B. Memorandum of Agreement with Chester County Health Department 1. Questions from the Board 2. Comments and/or Questions from Community Members

3. Board Discussion/Deliberation/Action C. Approval of Change Order

1. Questions from the Board 2. Comments and/or Questions from Community Members

3. Board Discussion/Deliberation/Action XII. Comments or Questions from Community Members The public comment period for non-agenda items is reserved for residents and taxpayers.

XIII. Information

A. School Board Meetings In accordance with Act 93 of 1998 (Sunshine Law), the Board of School Directors met on the following dates/times in executive session to discuss items in one or more of the following areas: personnel, litigation, legal matters, confidential information, labor relations, real estate or land acquisition.

January 25, 2021 at 6:30 p.m. Future School Board Meetings are scheduled for:

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Monday, February 22, 2021, Regular Board Meeting - 7:30 p.m., TBD

Monday, March 8, 2021 Budget Workshop I - 7:30 p.m., TBD

Monday, March 22, 2021, Regular Board Meeting - 7:30 p.m., TBD

B. 2021 Student Participation in Winter Sports XIV. General Announcements

XV. Adjournment

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Report of the Superintendent and Administrative Staff to the Tredyffrin/Easttown Board of School Directors

January 25, 2021

Regular Board Meeting 7:30 P.M.

AGENDA MATERIALS

Agenda V, Students, Staff and Program Highlights

During the month of January, the Tredyffrin/Easttown school community expresses appreciation to the members of the Board of School Directors for their dedication and hard work. T/E's nine Board members bring a variety of skills and interests to their responsibilities and invest these talents in directing goals, finances, policies and programs that provide exceptional opportunities for the T/E students, staff and community. Tonight, we recognize Michele Burger (President), Roberta Hotinski (Vice President), Kyle Boyer, Scott Dorsey, Mary Garrett Itin, Todd Kantorczyk, Stacy Stone, Sue Tiede and Tina Whitlow.

T/E Board members serve on standing Board committees, such as Policy, Education, Facilities and Finance, as well as on the Ad Hoc Public Information and Legislative Committees. Board members also serve as liaisons to District committees such as Safety, Curriculum, Diversity, Technology and the InterSchool Council, and individual Board members serve as ambassadors to T/E's eight schools. Board members represent the District in dialogue with local government and serve on the Chester County Intermediate Unit Board. T/E Board members take an active interest in the well-being of T/E students as well as the entire School District community.

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Supplementary Correspondence List Correspondence Distributed to School Board Members

December 2020 and January 2021

• Tom McCarey re: Reopening Schools – December 30, 2020 • Kate Barry re: Reopening Schools – January 3, 2021 & January 4, 2021 • Carli Younce re: Winter Sports – January 4, 2021 • Matt Altomare re: Reopening Schools - January 7, 2021 • Deane Mariotti re: January 6, 2021 Events in Washington, January 8, 2021 &

January 9, 2021 • Allison & Eion D’Anjou re: January 6, 2021 Events in Washington, January 8, 2021 • Nese Foster re: January 6, 2021 Events in Washington, January 8, 2021 • Muna Elshakhs re: Reopening Schools, January 10, 2021 • Kendra Corbett re: January 6, 2021 Events in Washington, January 10, 2021 • Carol McKittrick re: January 6, 2021 Events in Washington, January 11, 2021 • Meres Family re: Transportation, January 11, 2021, January 21, 2021 • Christine Puk re: 2021-2022 Preliminary School District Budget, January 11, 2021 • Molly Zangrilli re: January 6, 2021 Events in Washington, January 11, 2021 • Ivy Wang re: Reopening Schools, January 12, 2021 • Claire Gallagher re: Reopening Schools, January 13, 2021 • Logan Ranalli re: Reopening Schools, January 13, 2021 • Pam Maio re: Summer Reading Camp, January 14, 2021 • Dave Rantanen re: Middle School Sports, January 14, 2021 & January 18, 2021 • Liz Mercogliano, RN, Esq. re: 2021-2022 Preliminary School District Budget,

January 16, 2021 • Heather O’Conner re: 3rd Grad Read-Aloud at New Eagle Elementary School, January 19, 2021

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Report of the Superintendent and Administrative Staff to the Tredyffrin/Easttown Board of School Directors

January 25, 2021 Regular Board Meeting

7:30 P.M.

AGENDA MATERIALS

X, Consent Agenda

VIA: Richard Gusick, Superintendent of Schools

Action Under Consideration: That the Board of School Directors approves the following Recommended Actions under the Consent Agenda (X):

A. Minutes of the January 4, 2021 Regular Board Meeting B. Receive Financial Reports C1. Routine Personnel Actions C2. Non-Athletic Position Recommendations for the 2020-2021 School Year D1. Revised Athletics & Extra-Curricular Activities Health and Safety Plan E1. Request for Proposal for Asset Valuation Services E2. Change Orders E3. Acceptance of Gift E4. Advance Refunding of the 2015 Bond E5. Agreement to Purchase Property E6. Successful Bid F1. Educational Services Agreements F2. Agreement with Monroe Operations, d/b/a Center for Families F3. 2021 Extended School Year Program H1. Policies for Second Reading

Although Board action is required, it is generally unnecessary to hold discussion on these

items. With the consent of all members, they are therefore grouped, and approval is given in one motion. In the event a Board member wants to discuss any item, the Board President will move it to an appropriate place on the agenda. A Board member may vote no or abstain with respect to Consent Agenda items without the need for removing the item from the Consent Agenda.

Consent X, A: Minutes of the January 4, 2021 Regular Board Meeting

VIA: Arthur J. McDonnell, Business Manager/Board Secretary

Action Under Consideration: That the Board of School Directors approves the minutes of the January 4, 2021 Regular Board Meeting (see attachment):

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Tredyffrin/Easttown School District January 4, 2021

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DRAFT PENDING BOARD APPROVAL

The Tredyffrin/Easttown Board of School Directors met virtually in regular session on the above date.

Members present: Kyle Boyer, Michele Burger, Scott Dorsey, Roberta Hotinski, Mary Garrett Itin, Todd Kantorczyk, Stacy Stone, Sue Tiede and Tina Whitlow.

Others in virtual attendance: Dr. Richard Gusick, Superintendent; Arthur J. McDonnell, Business Manager/Board Secretary; Elizabeth Butch, Controller; Ken Roos, Solicitor; Jeanne Pocalyko, Director of Human Resources; Dr. Chris Groppe, Pandemic Coordinator; Dr. Wendy Towle, Director of Curriculum. Instruction. Staff Development and Planning; Mark Cataldi, Director of Assessment and Accountability; Dr. Mike Szymendera, Director of Technology; Dr. Oscar Torres, Director of State and Federal Programs/Curriculum Supervisor; Horace Rooney, Jr., Curriculum Supervisor; Shannon Downing, Curriculum Supervisor; Dr. Ellen Turk, School Safety Coordinator; Nicole Roy, Acting Director of Special Education; Jeanne Braun, Coordinator of Volunteer Services Michele Staves, Principal, Hillside Elementary; Dr. Patrick Gately, Principal, New Eagle Elementary; Dr. Andy Phillips, Principal, Tredyffrin/Easttown Middle; Dr. Amy Meisinger, Principal, Conestoga; Dr. Patrick Boyle, Assistant Principal, Conestoga; Kevin Pechin, Athletic Director

Call to Order and Salute to the Flag

Arthur J. McDonnell, Secretary to the Board of School Directors, took attendance of Board Members.

Policy 9314 In order to comply with guidance from the Governor regarding public meetings, the Board has suspended Policy 9314 through the 2020-2021 school year to the extent that it limits the number of Board members who can participate remotely in a regular scheduled Board meeting. This suspension allows all members of the Board to participate remotely in this meeting.

Comments/Questions from Community Members • None.

Priority Discussion/Action 2021-2022 Preliminary Budget Proposal The Board of School Directors for the Tredyffrin/Easttown School District adopted the following resolution which limits the tax increase for the 2021 – 2022 School Budget to 3.0% percent or less:

WHEREAS, the Board of School Directors of the Tredyffrin/Easttown School District (“the District”) has determined that there will be no increase in the rate of any tax for the support of its public schools for the 2021 – 2022 fiscal year by more than the Index established by the Department of Education (Department) for the district;

WHEREAS, the Index for the District is 3.0%;

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WHEREAS, the Board of Directors of the District does hereby certify that the District will comply with the procedures as set forth in Section 687 of the Public School Code as they relate to the annual budget for the adoption of its proposed and final budgets; WHEREAS, the Board of School Directors certifies that increasing any tax at a rate less than or equal to the established index will be sufficient to balance its final budget; WHEREAS, the Board of School Directors certifies that the District will submit information on a proposed increase in the rate of a tax levied for the support of the public schools to the Department on a uniform form prepared by the Department no later than five (5) days after the adoption of this resolution; WHEREAS, the Board of School Directors certifies that a copy of this resolution adopted pursuant to Section 311 of the Taxpayer Relief Act of Special Session No. 1 of 2006 will be sent to the Department no later than five (5) days after the adoption of this resolution;

WHEREAS, the Board of School Directors recognize that the District shall not be eligible to seek referendum exceptions under Section 333 (f) of the Taxpayer Relief Act; and,

WHEREAS, the Board of School Directors recognizes that the Department shall compare the

proposed percentage increase in the rate of the tax with the index; within ten (10) days of the receipt of the information as required, the Department shall inform the District whether the proposed tax rate increase is less than or equal to the index.

NOW, THEREFORE, BE IT RESOLVED, by the Board of School Directors as follows:

The Board of School Directors adopted this RESOLUTION on the 4th day of January 2021 indicating that it will not raise the rate of any tax for the support of its public schools for the 2021 – 2022 fiscal year by more than the index established by the Department for the District of 3.0%. Roberta Hotinski moved, then the motion was seconded, that the Board of School Directors approve the 2021-2022 Preliminary Budget Proposal. Board Discussion

• Todd Kantorczyk commented on the 2021 - 2022 Preliminary Budget. • Roberta Hotinski commented on the 2021 - 2022 Preliminary Budget. • Stacy Stone commented on the 2021 - 2022 Preliminary Budget. • Scott Dorsey commented on the 2021 - 2022 Preliminary Budget.

Comments/Questions from Community Members

• Deanna Wang commented on the 2021 - 2022 Preliminary Budget.

Board Discussion • Todd Kantorczyk commented on the 2021 - 2022 Preliminary Budget. • Kyle Boyer commented on the 2021 - 2022 Preliminary Budget. • Tina Whitlow commented on the 2021 - 2022 Preliminary Budget. • Sue Tiede commented on the 2021 - 2022 Preliminary Budget. • Scott Dorsey commented on the 2021 - 2022 Preliminary Budget. • Michele Burger commented on the 2021-2022 Preliminary Budget.

Art McDonnell called a roll call vote: Roll Call Vote Kyle Boyer – Yes Scott Dorsey – Yes Mart Garrett Itin – Yes

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Todd Kantorczyk – No Stacy Stone – No Sue Tiede – No Tina Whitlow – No Roberta Hotinski – Yes Michele Burger – Yes After the roll call vote, the motion passed 5-4. Committee and Ambassador Reports

A. Ad Hoc Public Information Committee – Tina Whitlow B. Intermediate Unit/Technical School – Stacy Stone C. Policy – Kyle Boyer D. Diversity – Sue Tiede E. Finance – Roberta Hotinski F. Education – Tina Whitlow G. Ad Hoc Legislative – Mary Garrett Itin H. Facilities – Todd Kantorczyk

Consent Agenda Minutes of the December 7, 2020 Reorganization/Regular School Board Meeting The Board of School Directors approved the minutes of the December 7, 2020 Reorganization/Regular School Board Meeting. Receive Financial Reports The Board of School Directors received and approved the following monthly reports (see attachments):

A. Fund Balance G. Budget Transfers B. Investments H. Student Activity Funds C. Revenues Summary I. Capital Projects Fund D. Revenues J. Capital Projects Bonds Fund E. Appropriations Summary K. Cafeteria Fund F. Appropriations L. Check Register M. Trust Fund

FURTHER, that the Treasurer is authorized to pay current invoices and payroll from the General Fund not to exceed the amount of $17,700,000.00 for the month of February. FURTHER, that the Treasurer was authorized and therefore did pay invoices and payroll from the General Fund in the actual amount of $13,298,457.28 for the month of November. Routine Personnel Actions Resignations/Releases/Retirements The Board of School Directors approved the following resignations/releases/retirements:

Parsha Alexander, substitute custodian, District, removal due to inactivity, effective 12/21/2020 Susan Guy, paraprofessional, Valley Forge Elementary, retirement, 1/4/2021 Tracy Przybylowski, substitute nurse, District, removal due to inactivity, effective 12/2/2020 Kathy Steiner, ½ year facilitator, Valley Forge Elementary, removed effective 12/22/2020 Susan Taylor, general kitchen worker, T/E Middle, removal due to inactivity, effective 12/18/2020

Leaves of Absence in Accordance with Policy 4200; 4220; 4600 and 4610 The Board of School Directors approved the following leaves of absence in accordance with policies 4200; 4220; 4600 and 4610 (absences and Leaves Due to Illness, Injury and Disability; Family and Medical Leaves of Absence; Sabbatical Leave for Restoration of Health):

Kelly Hess, teacher, Valley Forge Elementary, sabbatical leave 2nd semester of 2020-2021 school year

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Renee Jacobs, teacher, T/E Middle, sabbatical leave for 1 semester, effective 1/20/2021 Appointments The Board of School Directors approved the following appointments, changes in position and/or location:

Edward Brandt, teacher, Long Term Substitute Teacher Contract, Hillside Elementary, salary based and prorated on an annual salary of $53,425, effective 12/21/2020 to 4/7/2021*

Meghan Corbett, teacher, Long Term Substitute Teacher Contract, Conestoga High, salary based and prorated on an annual salary of $67,644, effective 12/10/2020 to 6/30/2021*

Anne Davis, counselor, Long Term Substitute Teacher Contract Extension, Conestoga High, salary based and prorated on an annual salary of $77,868, effective 1/1/2021 to 6/30/2021

Heather Kornfeld, teacher, Long Term Substitute Teacher Contract Extension, Valley Forge Elementary, salary based and prorated on an annual salary of $59,750, effective 1/1/2021 to 6/30/2021

Julie Masters, facilitator, Valley Forge Elementary, extended to full year, with a stipend of $4,555, effective 12/22/2020

Mary Ward, teacher, Long Term Substitute Teacher Contract Extension, T/E Middle, salary based and prorated on an annual salary of $57,956, effective 1/4/2021 to 6/30/2021

Ashley Wright, custodian, Conestoga High, hourly rate of $15.42, effective 12/15/2020* Wendy Young, accounting supervisor, TEAO, salary of $65,000 prorated for time of service, 1%

prorated bonus June 2021, effective 12/22/2020 * Employment contingent upon appropriate Personnel processing and State and Federal

requirements. Probationary Period Wage Adjustment The Board of School Directors approved the following wage adjustments consistent with the Collective Bargaining Agreement for the following employees who have completed the 90-day probationary period.

Olivia Hyduke, secretary, Conestoga High, effective 12/19/2020 Karen McCarty, secretary, TEAO, effective 12/8/2020 Leo Switucha, custodian, Devon Elementary, effective 12/8/2020 Rachel Wright, custodian, Hillside Elementary, effective 12/19/2020

Athletic Position Recommendations for the 2020-2021 School Year The Board of School Directors confirmed the administrative recommendations for the athletic positions for the 2020-2021 school year at the stipends set forth in the attached list:

Athletic EDR's School Coach Sport Employee Step Annual Stipend CHS Asst Basketball - Boys Bryce Manning 1 $2,916.00

Contracted Services for the 2020-2021School Year The Board of School Directors approved the following vendors to provide services during the 2020-2021 school year:

Contractor Description of Work Rates H. Bernard Hall Ph.D. Assistant Professor of Urban Education, Drexel University “Is It About

More Than Just Grit? A Virtual Learning Experience & Book Study” $500 per workshop

Laura Roy Provide three trainings in Spring 2021 for staff to increase ability to engage in anti-racist practices in the classroom, school and community

$5,000 for 3- 1 ½ hour sessions

2021-2022 Curriculum Offerings for Kindergarten through Grade 12 The Board of School Directors approved the listing of curriculum offerings in the elementary and middle schools, and for the high school, the course offerings listed in the Program of Studies for the 2021-2022 school year.

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Tredyffrin/Easttown School District

K-8 CURRICULUM OFFERINGS 2021-2022

ELEMENTARY SCHOOL (K-4)

ELD (English Language Development) HEALTH KINDERGARTEN PROGRAM LANGUAGE ARTS MATHEMATICS PATHS (Promoting Alternative Thinking Strategies) SCIENCE SOCIAL STUDIES SPECIAL AREAS (including Art, Library Skills, Music, Physical Education)

MIDDLE SCHOOL (5-8)

ELD (English Language Development) ENGLISH WORLD LANGUAGES (including Spanish and French [Grades 5-8]) MATHEMATICS READING SCIENCE SOCIAL STUDIES SPECIAL AREAS (including Art, Family & Consumer Sciences [Grades 7-8], Health, Music, Physical Education, Technology Education [Grades 7-8])

Agreements with the Chester County Intermediate Unit The Board of School Directors approved agreements between the Chester County Intermediate Unit (CCIU) and the Tredyffrin/Easttown School District for Title II & Title IV non-public schools services in the amount of $13,825.28. Proposal with Rothman Orthopaedics The Board of School Directors approved a two-year proposal between Rothman Orthopaedics and the Tredyffrin/Easttown School District for athletic training services. The amount for the 2021-2022 school year is not to exceed $102,015.18 and for the 2022-2023 school year $104,565.55. Also included in the proposal is the ImPact Testing Fee not to exceed $3,000 for the 2021-2022 and 2022-2023 school years. Acceptance of Gifts The Board of School Directors accepts with pleasure and appreciation the following donation:

4 IPEVO cameras and a magnetic easel donated by the Beaumont Home and School Association to the Beaumont Elementary School valued at $634.40.

A thank you note will be sent to the above by the Secretary to the Board. Educational Services Agreements The Board of School Directors approved an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for educational services for the 2020-2021 and 2021-2022 school years at a total cost not to exceed $37,226. The Board of School Directors approved an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for legitimate educational expenses incurred by September 21, 2020 at a total cost not to exceed $742.50. Proposal with Houghton Mifflin Harcourt The Board of School Directors approved a proposal between Houghton Mifflin Harcourt and the Tredyffrin/Easttown School District to implement the Reading Inventory Program which is an online

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instructional tool that will be used with District special education students for an amount not to exceed $695. This agreement is subject to District’s Solicitor approval. Tina Whitlow moved, then the motion was seconded, that the Board of School Directors approve the Consent Agenda. The motion passed 9-0. Public Comment

• None. Other Actions Under Consideration Revised Athletics & Extra-Curricular Activities Health and Safety Plan The Board of School Directors authorized the Superintendent or his designee to take any other actions the Superintendent deems appropriate, without further Board approval, to ensure the safety of participating students to the extent authorized by law and irrespective of any policies that may be to the contrary, including minor revisions to the Health and Safety Plans and Athletic Activities. The Superintendent may also act to revise the Health and Safety Plan for Athletics based on changes enacted by the Pennsylvania Interscholastic Athletic Association, Athletic Leagues or Districts, or a Public Health Agency. Any action taken by the Superintendent or his designee in accordance with this authorization shall be deemed to be the action of this Board. Such action shall be confirmed by the Board no later than at its next regular Board meeting. Scott Dorsey moved, then the motion was seconded, that the Board of School Directors approve the Revised Athletics & Extra-Curricular Activities Health and Safety Plan. Dr. Gusick, Dr. Groppe and Kevin Pechin presented details and background on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan. Board Questions/Comments

• Stacy Stone commented on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan.

• Roberta Hotinski commented on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan.

• Mary Garrett Itin commented on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan.

• Scott Dorsey commented on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan.

• Michele Burger commented on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan.

Public Comment

• Mitchell Baker commented on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan.

• Deanna Wang commented on the Revised Athletics & Extra-Curricular Activities Health and Safety Plan.

Board Discussion/Action

• None. Roll Call Vote Todd Kantorczyk – Yes Sue Tiede – Yes Kyle Boyer – Yes Stacy Stone – Yes Tina Whitlow – Yes

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Mary Garrett Itin – Yes Scott Dorsey – Yes Roberta Hotinski – Yes Michele Burger – Yes The motion passed 9-0. Public Comment

• Cindy Verguldi commented on 2021-2022 Preliminary Budget.

Information School Board Meetings Ken Roos, Solicitor, stated that there was one executive session since the last Board meeting for the following reason: January 4, 2021 at 6:00 pm – Collective Bargaining and Real Estate Updates Future School Board Meetings Monday, January 25, 2021, Regular School Board Meeting -7:30 pm, Virtual Monday, February 22, 2021, Regular School Board Meeting - 7:30 pm, Virtual Monday, March 8, 2021 Budget Workshop I - 7:30 pm, Virtual Announcements

• Michele Burger commented on resources and supports. Scott Dorsey moved, then the motion was seconded to adjourn the meeting. The motion passed 9-0. The meeting adjourned at 10:30 pm. Submitted by, Arthur J. McDonnell Board Secretary (minutes prepared by M. Durante)

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Consent X, B: Receive Financial Reports


Action Under Consideration: That the Board of School Directors receives and approves the following monthly reports (see attachments): A. Fund Balance G. Budget Transfers B. Investments H. Student Activity Funds C. Revenues Summary I. Capital Projects Fund D. Revenues J. Capital Projects Bonds Fund E. Appropriations Summary K. Cafeteria Fund F. Appropriations L. Check Register M. Trust Fund FURTHER, that the Treasurer is authorized to pay current invoices and payroll from the General Fund not to exceed the amount of $17,700,000.00 for the month of February. FURTHER, that the Treasurer was authorized and therefore did pay invoices and payroll from the General Fund in the actual amount of $14,882,720.44 for the month of December.

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SCHEDULES

A. FUND BALANCE

B. INVESTMENTS

C. REVENUES SUMMARY

D. REVENUES

E. APPROPRIATIONS SUMMARY

F. APPROPRIATIONS

G. BUDGET TRANSFERS

H. STUDENT ACTIVITY FUNDS

I. CAPITAL PROJECTS FUND

J. CAPITAL PROJECTS BONDS FUND

K. CAFETERIA FUND

L. CHECK REGISTER

M. TRUST FUND

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTTREASURER'S REPORT

December 2020

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A B C = B - A D = C / A E F G = F - E H = G / EBudget Year-To-Date Budget % of Budget Year-To-Date Budget % of 2020-21 Income Variance Variance 2019-2020 Income Variance Variance

Local Inc 6111 Real Estate Taxes 117,777,648.00 115,835,197.70 (1,942,450.30) -1.65% 115,497,102.00 115,216,977.56 (280,124.44) -0.24%6112 Interim R E Taxes 777,336.00 219,234.99 (558,101.01) -71.80% 668,587.00 383,536.83 (285,050.17) -42.63%6113 Public Utility 111,785.00 113,063.99 1,278.99 1.14% 112,983.00 102,231.36 (10,751.64) -9.52%6153 R.E. Transfer - 511 3,255,265.00 1,539,819.21 (1,715,445.79) -52.70% 3,425,003.00 3,206,273.32 (218,729.68) -6.39%6154 Amusement Tax 28,843.00 10,903.90 (17,939.10) -62.20% 27,532.00 18,821.08 (8,710.92) -31.64%6400 Delinquent Tax 1,033,599.00 308,787.01 (724,811.99) -70.13% 965,513.00 591,862.84 (373,650.16) -38.70%6510 Investment Income 981,321.00 114,533.16 (866,787.84) -88.33% 1,364,085.00 554,897.21 (809,187.79) -59.32%6700 Parking Revenue 54,000.00 - (54,000.00) -100.00% 54,000.00 54,000.00 - 0.00%6700 Student Activities Revenue 178,291.00 85,072.00 (93,219.00) -52.28% 173,996.00 162,194.60 (11,801.40) -6.78%6837 County CARES Act - 343,514.18 343,514.18 0.00% - - - 0.00%6800 Revenue from the IU 819,755.00 124,738.85 (695,016.15) -84.78% 802,881.00 174,518.00 (628,363.00) -78.26%6910 Rentals 600,751.00 1,567.00 (599,184.00) -99.74% 636,308.00 251,346.50 (384,961.50) -60.50%6911 Teamer Field Rental - - - 0.00% - - - 0.00%6920 Donations - 1,387.01 1,387.01 0.00% - - - 0.00%6990 Miscellaneous Revenue 216,256.00 170,906.89 (45,349.11) -20.97% 204,361.00 308,955.85 104,594.85 51.18%6990 Advertising Revenue - - - 0.00% - 7,931.74 7,931.74 0.00%

Total Local Income 125,834,850.00 118,868,725.89 (6,966,124.11) -5.54% 123,932,351.00 121,033,546.89 (2,898,804.11) -2.34%State Inc 7110 Basic Subsidy 3,627,993.00 980,268.00 (2,647,725.00) -72.98% 3,627,993.00 1,550,450.67 (2,077,542.33) -57.26%7160 Tuition for Orphans - - - 0.00% - - - 0.00%7271 Special Education 2,280,805.00 1,570,803.68 (710,001.32) -31.13% 2,280,805.00 1,048,287.00 (1,232,518.00) -54.04%7310 Transportation 1,569,667.00 759,264.00 (810,403.00) -51.63% 1,569,667.00 748,498.00 (821,169.00) -52.31%7320 Rentals and Sinking Fund - 1,811.94 1,811.94 0.00% 318,000.00 0.53 (317,999.47) -100.00%7330 Health Services 155,135.00 - (155,135.00) -100.00% 155,135.00 - (155,135.00) -100.00%7340 State Property Tax Reduction 2,100,045.00 2,100,044.65 (0.35) 0.00% 2,099,869.00 2,099,793.02 (75.98) 0.00%7361 Safety Grant 260,973.00 - (260,973.00) -100.00% 199,614.00 - (199,614.00) -100.00%7501 PA Accountability Grants 199,438.35 - (199,438.35) -100.00% - 199,614.00 199,614.00 0.00%7506 PA Smart Grants - 9,722.20 9,722.20 0.00% - - - 0.00%7599 Other State Rev - - - 0.00% - - - 0.00%7810 Social Security 2,390,461.00 1,366,449.31 (1,024,011.69) -42.84% 2,270,439.00 364,275.89 (1,906,163.11) -83.96%7820 Retirement 10,421,523.00 5,321,075.43 (5,100,447.57) -48.94% 10,307,496.00 5,028,203.22 (5,279,292.78) -51.22%

Total State Income 23,006,040.35 12,109,439.21 (10,896,601.14) -47.36% 22,829,018.00 11,039,122.33 (11,789,895.67) -51.64%

8000 Federal Projects 690,449.00 593,776.21 (96,672.79) -14.00% 690,449.00 246,577.05 (443,871.95) -64.29%9000 Other Fin. Sources - - - 0.00% - - - 0.00%

TOTAL INCOME 149,531,339.35 131,571,941.31 (17,959,398.04) -12.01% 147,451,818.00 132,319,246.27 (15,132,571.73) -10.26%

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTINCOME REPORT

DECEMBER2020-21

17

A B C = A - B D = B / A E F G = E - F H = F / E 2020-21 2019-2020

Year-to-Date Year-to-DateExpenditures and Remaining % of Expenditures and Remaining % of

Budget Encumbrances Budget Budget Budget Encumbrances Budget BudgetINSTRUCTION:

1100 Regular Programs 66,815,467.00 60,206,373.59 6,609,093.41 90.11% 66,817,378.00 54,837,511.48 11,979,866.52 82.07%1200 Special Programs 28,405,571.00 24,073,062.17 4,332,508.83 84.75% 26,732,092.00 20,874,668.63 5,857,423.37 78.09%1300 Vocational Ed. 700,000.00 632,281.00 67,719.00 90.33% 880,000.00 643,503.00 236,497.00 73.13%1400 Other Instr. Prog. 95,636.00 85,651.11 9,984.89 89.56% 89,308.00 39,138.67 50,169.33 43.82%

Sub-total 96,016,674.00 84,997,367.87 11,019,306.13 88.52% 94,518,778.00 76,394,821.78 18,123,956.22 80.83%

SUPPORTING SERVICES:

2100 Pupil Personnel 5,519,169.00 5,732,775.88 (213,606.88) 103.87% 5,494,141.00 4,929,687.61 564,453.39 89.73%2200 Instructional 4,045,797.00 4,261,431.89 (215,634.89) 105.33% 3,848,688.00 3,702,330.64 146,357.36 96.20%2300 Administration 8,698,610.00 7,772,413.54 926,196.46 89.35% 7,982,537.00 7,227,498.98 755,038.02 90.54%2400 Pupil Health 1,515,508.00 1,630,840.28 (115,332.28) 107.61% 1,349,707.00 1,257,728.80 91,978.20 93.19%2500 Business 1,384,128.00 1,339,195.03 44,932.97 96.75% 1,549,175.00 1,343,304.20 205,870.80 86.71%2600 Oper/Main. of Plt 12,860,463.00 10,981,149.38 1,879,313.62 85.39% 11,915,491.00 10,256,246.44 1,659,244.56 86.07%2700 Student Transportation 8,268,812.00 7,912,809.92 356,002.08 95.69% 8,132,775.00 6,342,716.50 1,790,058.50 77.99%2800 Support Services 4,459,860.00 3,134,782.85 1,325,077.15 70.29% 5,073,525.00 2,830,038.18 2,243,486.82 55.78%2900 Other Support Svcs 465,500.00 481,111.19 (15,611.19) 103.35% 1,021,992.00 461,206.99 560,785.01 45.13%

Sub-total 47,217,847.00 43,246,509.96 3,971,337.04 91.59% 46,368,031.00 38,350,758.34 8,017,272.66 82.71%

NON-INSTRUCTIONAL PROGRAMS:

3200 Student Activities 392,073.00 334,410.85 57,662.15 85.29% 401,574.00 373,803.98 27,770.02 93.08%3300 Community Service 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00%

Sub-total 392,073.00 334,410.85 57,662.15 85.29% 401,574.00 373,803.98 27,770.02 93.08%

OTHER SERVICES:

5100 Debt Service 6,602,876.00 1,423,884.54 5,178,991.46 21.56% 6,770,064.00 1,695,740.99 5,074,323.01 25.05%5200 Fund Transfers 2,725,294.00 0.00 2,725,294.00 0.00% 2,800,000.00 0.00 2,800,000.00 0.00%5900 Budgetary Reserve 4,500,000.00 0.00 4,500,000.00 0.00% 2,800,000.00 0.00 2,800,000.00 0.00%

Sub-total 13,828,170.00 1,423,884.54 12,404,285.46 10.30% 12,370,064.00 1,695,740.99 10,674,323.01 13.71%

TOTAL 157,454,764.00 130,002,173.22 27,452,590.78 82.56% 153,658,447.00 116,815,125.09 36,843,321.91 76.02%

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTEXPENDITURE REPORT

DECEMBER2020-21

18

2020-21FUND BALANCE:

AS OF July 1, 2020 $31,903,752.00

ADD Y-T-D REVENUES $131,571,941.31

DEDUCT Y-T-D EXPENDITURES ($60,889,556.02)

AS OF December, 2020 $102,586,137.29

CASH BANK BALANCE $105,983,545.52

INVESTMENTS $8,996,932.00

DUE FROM/(TO) $8,578,638.48

AVAILABLE CASH BALANCE, December, 2020 $123,559,116.00

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTTREASURER'S REPORT

General FundDecember 2020

19

BANK DESCRIPTION PURCHASE DATE MATURITY DATE RATE AMOUNTPSDLAF US Treasury 9/17/2020 1/21/2021 0.05% 1,999,654.00PSDLAF US Treasury 9/17/2020 2/11/2021 0.05% 999,798.00PSDLAF US Treasury 9/17/2020 3/18/2021 0.05% 999,750.00PSDLAF US Treasury 9/17/2020 4/22/2021 0.05% 2,999,100.00PSDLAF US Treasury 9/17/2020 9/9/2021 0.07% 1,998,630.00PSDLAF MAX Not Applicable Not Applicable 0.01% 3,718,659.32PSDLAF Full Flex 10/31/2020 11/30/2020 0.01% 0.00PLGIT PLGIT/Prime Not Applicable Not Applicable 0.08% 56,888,549.28PLGIT PLGIT/Reserve Not Applicable Not Applicable 0.02% 9,111,105.62PLGIT Checking Accounts Not Applicable Not Applicable 0.01% 14,509,539.86Fulton Bank General Fund Checking Not Applicable Not Applicable 0.10% 21,755,691.44

TOTAL - GENERAL FUND INVESTMENTS 114,980,477.52

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTCash and Investments Schedule

GENERAL FUNDas of December 31, 2020

20


BANK DESCRIPTION PURCHASE DATE MATURITY DATE RATE AMOUNTPLGIT PLGIT Class Not Applicable Not Applicable 0.01% 5,879,925.91PLGIT PLGIT/Reserve Class Not Applicable Not Applicable 0.02% 81,522.13PSDLAF MAX Not Applicable Not Applicable 0.01% 16,783,303.68

TOTAL - CAPITAL RESERVE INVESTMENTS 22,744,751.72


BANK DESCRIPTION PURCHASE DATE MATURITY DATE RATE AMOUNT

PLGIT PLGIT ARM Not Applicable Not Applicable 0.02% 1,326,384.94PLGIT PLGIT Escrow CHS Proj Not Applicable Not Applicable 0.02% 1,995,109.04

TOTAL - CAPITAL PROJECTS INVESTMENTS 3,321,493.98

CAPITAL PROJECTS FUNDas of December 31, 2020

2019 CAPITAL PROJECTS BOND FUNDas of December 31, 2020

21

TREDYFFRIN/EASTTOWN SCHOOL DISTRICT

BANK DESCRIPTION PURCHASE DATE MATURITY DATE RATE AMOUNTPLGIT PLGIT Class Not Applicable Not Applicable 0.01% 399,986.49PLGIT PLGIT/Reserve Class Not Applicable Not Applicable 0.02% 53,829.93Fulton Checking Not Applicable Not Applicable 0.10% 442,360.51

TOTAL - CAFETERIA FUND 896,176.93

as of December 31, 2020

Cash and Investments ScheduleCafeteria Fund

22

2020-21 MTD YTD PERCENTCODE DESCRIPTION APPROPRIATION RECEIVED RECEIVED BALANCE RECEIVED

60006111 REAL ESTATE TAXES 117,777,648.00 2,454,431.67 115,835,197.70 1,942,450.30 98.35%6112 INTERIM R/E TAX 777,336.00 45,751.98 219,234.99 558,101.01 28.20%6113 PURTA 111,785.00 0.00 113,063.99 -1,278.99 101.14%6153 R/E TRANSFER TAX 3,255,265.00 219,230.25 1,539,819.21 1,715,445.79 47.30%6154 AMUSEMENT TAX 28,843.00 0.00 10,903.90 17,939.10 37.80%6411 DELINQUENT TAX 1,033,599.00 0.00 308,787.01 724,811.99 29.87%6412 INTERIM DELINQ TAX 0.00 0.00 0.00 0.00 0.00%6510 ERNG ON INVSMT 981,321.00 6,073.07 114,533.16 866,787.84 11.67%6740 PARKING REVENUE 54,000.00 0.00 0.00 54,000.00 0.00%6740 STUDENT ACTIVITIES REVENUE 178,291.00 -900.00 85,072.00 93,219.00 47.72%6837 COUNTY CARES ACT 0.00 343,514.18 343,514.18 -343,514.18 0.00%6890 REV FROM IU 819,755.00 0.00 124,738.85 695,016.15 15.22%6910 RENTALS 600,751.00 0.00 1,567.00 599,184.00 0.26%6920 CONT & DONATNS PRIV SOURC 0.00 100.00 1,387.01 -1,387.01 0.00%6944 TUITION FROM OTHER LEA'S 0.00 0.00 0.00 0.00 0.00%6990 MISC REVENUE 216,256.00 3,531.00 143,839.98 72,416.02 66.51%6990 ADVERTISING REVENUE 0.00 0.00 0.00 0.00 0.00%6991 REFUND OF PRIOR YEAR EXPENDITURES 0.00 22,077.31 27,066.91 -27,066.91 0.00%

125,834,850.00 3,093,809.46 118,868,725.89 6,966,124.11 94.46%

7000

7110 BASIC INSTL SUBSIDY 3,627,993.00 0.00 980,268.00 2,647,725.00 27.02%7160 STATE SECT 1305 & 1306 0.00 0.00 0.00 0.00 0.00%

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTESTIMATED REVENUES AND OTHER FINANCING SOURCES

FISCAL YEAR ENDED JUNE 30, 2021December 2020

23

2020-21 MTD YTD PERCENTCODE DESCRIPTION APPROPRIATION RECEIVED RECEIVED BALANCE RECEIVED

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTESTIMATED REVENUES AND OTHER FINANCING SOURCES

FISCAL YEAR ENDED JUNE 30, 2021December 2020

7271 SPEC ED-SPEC PROG 2,280,805.00 490,134.00 1,570,803.68 710,001.32 68.87%7310 TRANSP SUBSIDY 1,569,667.00 437,625.00 759,264.00 810,403.00 48.37%7320 RENTALS & SINKING FD PYMTS 0.00 0.00 1,811.94 -1,811.94 0.00%7330 MED & DENTAL SVCS 155,135.00 0.00 0.00 155,135.00 0.00%7340 STATE PRO TAX REDUCT ALLO 2,100,045.00 676,343.09 2,100,044.65 0.35 100.00%7361 SAFETY GRANT 260,973.00 0.00 0.00 260,973.007505 PA ACCOUNTIBILITY GRANTS 199,438.35 0.00 0.00 199,438.35 0.00%7506 PASMART GRANTS 0.00 1,944.44 9,722.20 -9,722.20 0.00%7599 OTHER STATE REVENUE 0.00 0.00 0.00 0.00 0.00%7810 SOCIAL SEC SUBSIDY 2,390,461.00 187,369.18 1,366,449.31 1,024,011.69 57.16%7820 RETIREMENT SUBSIDY 10,421,523.00 1,734,287.10 5,321,075.43 5,100,447.57 51.06%

8000 23,006,040.35 3,527,702.81 12,109,439.21 10,896,601.14 52.64%

8514 TITLE I IMPRVG BASIC PROG 222,649.00 14,389.14 43,167.42 179,481.58 19.39%8515 TITLE II IMPRVG TEACH PRO 71,921.00 6,756.64 20,269.92 51,651.08 28.18%8516 TITLE III LEP 0.00 2,517.64 7,552.92 -7,552.92 0.00%8517 TITLE IV STUDENT SUPPORT 0.00 1,283.79 11,304.24 -11,304.24 0.00%8749 CARES ACT 0.00 0.00 295,628.36 -295,628.36 0.00%8810 MED ASST REIMB 350,000.00 0.00 0.00 350,000.00 0.00%8820 MED ASST REIMB 45,879.00 0.00 215,853.35 -169,974.35 470.48%

690,449.00 24,947.21 593,776.21 96,672.79 86.00%TOTAL ESTIMATED REVENUES & OTHER FINANCING SOURCES

149,531,339.35 6,646,459.48 131,571,941.31 17,959,398.04 87.99%

24

2020-2021 MTD YTD PERCENTDESCRIPTION APPROPRIATION RECEIVED RECEIVED BALANCE RECEIVED

ESTIMATED BEGINNING FUND BALANCE AVAILABLEFOR APPROPRIATION

Estimated Reserve for Encumbrances 0.00 0.00 0.00 0.00 0.00%Estimated Unreserved Fund Balance (Deficit) 27,264,643.00 0.00 31,903,752.00 (4,639,109.00) 117.02%Allocation for Admin. Budget (I.U. Only) 0.00 0.00 0.00 0.00 0.00%

TOTAL ESTIMATE BEGINNING FUND BALANCE 27,264,643.00 0.00 31,903,752.00 (4,639,109.00) 117.02%AVAILABLE FOR APPROPRIATION

SUMMARY OF ESTIMATED GENERAL FUNDREVENUES AND OTHER FINANCING SOURCES

6000 Revenue from Local Sources 125,834,850.00 3,093,809.46 118,868,725.89 6,966,124.11 94.46%7000 Revenue from State Sources 23,006,040.35 3,527,702.81 12,109,439.21 10,896,601.14 52.64%8000 Revenue from Federal Sources 690,449.00 24,947.21 593,776.21 96,672.79 86.00%9000 Other Financing Sources 0.00 0.00 0.00 0.00 0.00%

TOTAL ESTIMATED REVENUES & OTHER 149,531,339.35 6,646,459.48 131,571,941.31 17,959,398.04 87.99%FINANCING SOURCES

TOTAL ESTIMATED FUND BALANCE, REVENUES &OTHER FINANCING SOURCES AVAILABLE FOR 176,795,982.35 6,646,459.48 163,475,693.31 13,320,289.04 92.47%APPROPRIATIONS

December 2020

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTSUMMARY OF ESTIMATED REVENUES AND OTHER FINANCING SOURCES

FISCAL YEAR ENDED JUNE 30, 2021

25

Function Description Budget Rev. Budget Transfer Rev. Budget Encumbrances MTD YTD Balance % Expended

July 1, 2020 Beginning of Month To From End of Month Expenditures Expenditures (Encumbrance + YTD)

1100 Regular Programs - Elem./Secdy. 66,815,467.00 66,812,274.71 0.00 0.00 66,812,274.71 32,902,801.21 7,381,423.43 27,303,572.38 6,605,901.12 90.11%

1200 Special Programs - Elem./Secdy. 28,405,571.00 28,405,577.45 0.00 0.00 28,405,577.45 14,615,850.28 1,695,941.48 9,457,211.89 4,332,515.28 84.75%

1300 Vocational Education Programs 700,000.00 700,000.00 0.00 0.00 700,000.00 158,070.25 158,070.25 474,210.75 67,719.00 90.33%

1400 Other Instru. Prg. Elem./Secdy. 95,636.00 95,634.93 0.00 0.00 95,634.93 48,396.52 10,545.51 37,254.59 9,983.82 89.56%

Total 1000 Instruction 96,016,674.00 96,013,487.09 0.00 0.00 96,013,487.09 47,725,118.26 9,245,980.67 37,272,249.61 11,016,119.22 88.53%

2100 Support Serv. - Pupil Personnel 5,519,169.00 5,519,164.78 0.00 0.00 5,519,164.78 3,154,901.12 665,833.72 2,577,874.76 (213,611.10) 103.87%

2200 Support Serv. - Instruction 4,045,797.00 4,045,795.71 0.00 0.00 4,045,795.71 1,612,801.57 418,378.15 2,648,630.32 (215,636.18) 105.33%

2300 Support Serv. - Administration 8,698,610.00 8,698,608.53 0.00 0.00 8,698,608.53 3,399,710.80 869,127.37 4,372,702.74 926,194.99 89.35%

2400 Support Serv. - Pupil Health 1,515,508.00 1,515,509.16 0.00 0.00 1,515,509.16 832,530.31 175,383.35 798,309.97 (115,331.12) 107.61%

2500 Support Serv. - Business 1,384,128.00 1,384,128.39 0.00 0.00 1,384,128.39 598,474.54 148,087.80 740,720.49 44,933.36 96.75%

2600 Operation & Maint. Plant Serv. 12,860,463.00 12,860,464.77 0.00 0.00 12,860,464.77 4,739,936.20 1,101,223.90 6,241,213.18 1,879,315.39 85.39%

2700 Student Transportation Services 8,268,812.00 8,268,812.05 0.00 0.00 8,268,812.05 5,537,825.42 810,575.59 2,374,984.50 356,002.13 95.69%

2800 Support Services - Central 4,459,860.00 4,459,860.56 0.00 0.00 4,459,860.56 1,071,672.36 331,289.83 2,063,110.49 1,325,077.71 70.29%

2900 Other Support Services 465,500.00 465,500.00 0.00 0.00 465,500.00 261,791.13 111,493.63 219,320.06 (15,611.19) 103.35%

Total 2000 Support Services 47,217,847.00 47,217,843.95 0.00 0.00 47,217,843.95 21,209,643.45 4,631,393.34 22,036,866.51 3,971,333.99 91.59%

3200 Student Activities 392,073.00 395,265.00 0.00 0.00 395,265.00 177,855.49 49,641.92 156,555.36 60,854.15 84.60%

3300 Community Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00%

Total 3000 Operational Noninstructional Se 392,073.00 395,265.00 0.00 0.00 395,265.00 177,855.49 49,641.92 156,555.36 60,854.15 84.60%

5100 Debt Service 6,602,876.00 6,602,876.09 0.00 0.00 6,602,876.09 0.00 0.00 1,423,884.54 5,178,991.55 21.56%

5200 Fund Transfers 2,725,294.00 2,725,291.87 0.00 0.00 2,725,291.87 0.00 0.00 0.00 2,725,291.87 0.00%

5900 Budgetary Reserve 4,500,000.00 4,500,000.00 0.00 0.00 4,500,000.00 0.00 0.00 0.00 4,500,000.00 0.00%

Total 5000 Other Financing Uses 13,828,170.00 13,828,167.96 0.00 0.00 13,828,167.96 0.00 0.00 1,423,884.54 12,404,283.42 10.30%

Totals for General Fund: 157,454,764.00 157,454,764.00 0.00 0.00 157,454,764.00 69,112,617.20 13,927,015.93 60,889,556.02 27,452,590.78 82.56%Estimated Ending Committed Fd Bal 27,264,643.00Estimated Ending Assigned Fd Bal 0.00Estimated Unassigned Fd Bal 0.00

184,719,407.00

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTBoard Report Summary

General FundDecember 2020

26

TESD Board Report - General FundDecember 2020

Function MajorFunctionDesc MajorAccount MajorAccountDesc Original Budget Revised Bud Beg of Month

TransferTo TransferFrom Revised Bud EOM Encumbrance MTD Expense YTD Expense Balance % Expended

1100 Regular Programs - Elem./Secdy

100 Personnel Services - Salaries

$37,924,715.42 $37,924,715.42 $0.00 $0.00 $37,924,715.42 $22,436,257.77 4,259,561.42 $14,477,932.47 $1,010,525.18 38.18%

200 Personnel Services -

Benefits

$22,459,173.23 $22,459,173.23 $0.00 $0.00 $22,459,173.23 $9,385,110.73 2,829,998.36 $9,429,751.96 $3,644,310.54 41.99%

300 Purchased Prof & Tech Services

$1,934,754.23 $1,934,754.23 $0.00 $0.00 $1,934,754.23 $13,799.95 86,079.51 $458,394.22 $1,462,560.06 23.69%

400 Purchased Property Services

$535,909.63 $535,909.63 $0.00 $0.00 $535,909.63 $30,032.15 6,230.88 $547,195.31 ($41,317.83) 102.11%

500 Other Purchased Services

$873,300.00 $852,023.87 $0.00 $0.00 $852,023.87 $16,937.23 103,145.32 $551,088.89 $283,997.75 64.68%

600 Supplies $2,094,813.55 $2,108,592.16 $0.00 $0.00 $2,108,592.16 $1,003,497.03 80,345.31 $1,122,164.49 ($17,069.36) 53.22%

700 Property $946,800.50 $951,106.17 $0.00 $0.00 $951,106.17 $16,716.35 15,646.13 $706,425.62 $227,964.20 74.27%

800 Other Objects $46,000.00 $46,000.00 $0.00 $0.00 $46,000.00 $450.00 416.5 $10,619.42 $34,930.58 23.09%

1100 $66,815,466.56 $66,812,274.71 $0.00 $0.00 $66,812,274.71 $32,902,801.21 7,381,423.43 $27,303,572.38 $6,605,901.12 40.87%

1200 Special Programs - Elem.Secdy


$6,930,954.14 $6,930,954.14 $0.00 $0.00 $6,930,954.14 $3,894,891.68 749,351.15 $2,659,283.67 $376,778.79 38.37%


Benefits

$4,026,442.71 $4,026,442.71 $0.00 $0.00 $4,026,442.71 $1,646,366.82 493,956.7 $1,688,501.91 $691,573.98 41.94%


$13,451,322.60 $13,451,322.60 $0.00 $0.00 $13,451,322.60 $7,950,909.43 309,668.45 $2,937,014.91 $2,563,398.26 21.83%


$3,890,300.00 $3,890,300.00 $0.00 $0.00 $3,890,300.00 $1,101,999.09 117,888.89 $2,020,886.43 $767,414.48 51.95%

600 Supplies $106,558.00 $106,558.00 $0.00 $0.00 $106,558.00 $14,187.26 24,677.29 $94,125.97 ($1,755.23) 88.33%

700 Property $0.00 $0.00 $0.00 $0.00 $0.00 $7,496.00 399 $57,399.00 ($64,895.00) 0.00%

800 Other Objects $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

1200 $28,405,577.45 $28,405,577.45 $0.00 $0.00 $28,405,577.45 $14,615,850.28 1,695,941.48 $9,457,211.89 $4,332,515.28 33.29%

1300 Vocational Eduaction Prg


$700,000.00 $700,000.00 $0.00 $0.00 $700,000.00 $158,070.25 158,070.25 $474,210.75 $67,719.00 67.74%

1300 $700,000.00 $700,000.00 $0.00 $0.00 $700,000.00 $158,070.25 158,070.25 $474,210.75 $67,719.00 67.74%

1400 Other Instru. Prg. Elem./Secdy


$70,860.50 $70,860.50 $0.00 $0.00 $70,860.50 $34,043.70 6,383.19 $23,092.30 $13,724.50 32.59%


Benefits

$19,774.43 $19,774.43 $0.00 $0.00 $19,774.43 $14,352.82 4,162.32 $14,162.29 ($8,740.68) 71.62%


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%


$5,000.00 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 0 $0.00 $5,000.00 0.00%

600 Supplies $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

700 Property $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

1400 $95,634.93 $95,634.93 $0.00 $0.00 $95,634.93 $48,396.52 10,545.51 $37,254.59 $9,983.82 38.96%

Total 1000 $96,016,678.94 $96,013,487.09 $0.00 $0.00 $96,013,487.09 $47,725,118.26 9,245,980.67 $37,272,249.61 $11,016,119.22 38.82%

2100 Support Serv.- Pupil Personnel


$3,476,291.09 $3,476,291.09 $0.00 $0.00 $3,476,291.09 $2,226,687.08 410,554.43 $1,584,415.63 ($334,811.62) 45.58%

27




2100 Support Serv.- Pupil Personnel


Benefits

$1,941,187.69 $1,941,187.69 $0.00 $0.00 $1,941,187.69 $888,933.73 252,526.51 $936,133.37 $116,120.59 48.22%


$27,000.00 $27,000.00 $0.00 $0.00 $27,000.00 $3,933.10 723.21 $3,366.90 $19,700.00 12.47%


$5,000.00 $5,000.00 $0.00 $0.00 $5,000.00 $1,440.00 180 $720.00 $2,840.00 14.40%


$29,000.00 $29,000.00 $0.00 $0.00 $29,000.00 $715.03 210.99 $4,881.56 $23,403.41 16.83%

600 Supplies $39,786.00 $39,786.00 $0.00 $0.00 $39,786.00 $33,192.18 1,064.86 $47,333.58 ($40,739.76) 118.97%

700 Property $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 573.72 $573.72 ($573.72) 0.00%

800 Other Objects $900.00 $900.00 $0.00 $0.00 $900.00 $0.00 0 $450.00 $450.00 50.00%

2100 $5,519,164.78 $5,519,164.78 $0.00 $0.00 $5,519,164.78 $3,154,901.12 665,833.72 $2,577,874.76 ($213,611.10) 46.71%

2200 Support Serv.-Instruction


$2,347,630.46 $2,347,630.46 $0.00 $0.00 $2,347,630.46 $1,106,809.32 259,890.39 $1,636,520.35 ($395,699.21) 69.71%


Benefits

$1,393,427.26 $1,393,427.26 $0.00 $0.00 $1,393,427.26 $475,765.55 146,469.1 $849,839.44 $67,822.27 60.99%


$20,600.00 $20,600.00 $0.00 $0.00 $20,600.00 $0.00 1,836 $17,668.00 $2,932.00 85.77%


$6,400.00 $6,643.75 $0.00 $0.00 $6,643.75 $0.00 0 $1,443.75 $5,200.00 21.73%


$20,075.00 $20,075.00 $0.00 $0.00 $20,075.00 $6,447.85 2,018 $2,452.15 $11,175.00 12.21%

600 Supplies $206,869.00 $206,625.25 $0.00 $0.00 $206,625.25 $23,529.85 7,915.66 $113,526.51 $69,568.89 54.94%

700 Property $35,298.99 $35,298.99 $0.00 $0.00 $35,298.99 $0.00 0 $13,369.12 $21,929.87 37.87%

800 Other Objects $15,495.00 $15,495.00 $0.00 $0.00 $15,495.00 $249.00 249 $13,811.00 $1,435.00 89.13%

2200 $4,045,795.71 $4,045,795.71 $0.00 $0.00 $4,045,795.71 $1,612,801.57 418,378.15 $2,648,630.32 ($215,636.18) 65.47%

2300 Support Serv.-Administration


$4,839,350.23 $4,839,350.23 $0.00 $0.00 $4,839,350.23 $2,101,665.65 510,017.87 $2,502,775.36 $234,909.22 51.72%


Benefits

$2,454,037.54 $2,454,037.54 $0.00 $0.00 $2,454,037.54 $909,094.28 263,316.61 $1,277,407.88 $267,535.38 52.05%


$688,400.70 $688,400.70 $0.00 $0.00 $688,400.70 $285,182.43 79,714.68 $168,627.57 $234,590.70 24.50%


$40,300.00 $41,641.00 $0.00 $0.00 $41,641.00 $31,797.60 3,870.03 $12,422.27 ($2,578.87) 29.83%


$521,870.00 $524,670.00 $0.00 $0.00 $524,670.00 $61,273.13 6,807.66 $354,737.71 $108,659.16 67.61%

600 Supplies $83,490.28 $85,690.28 $0.00 $0.00 $85,690.28 $9,648.71 5,265.52 $41,076.56 $34,965.01 47.94%

700 Property $49,550.00 $43,209.00 $0.00 $0.00 $43,209.00 $0.00 0 $0.00 $43,209.00 0.00%

800 Other Objects $21,609.78 $21,609.78 $0.00 $0.00 $21,609.78 $1,049.00 135 $15,655.39 $4,905.39 72.45%

2300 $8,698,608.53 $8,698,608.53 $0.00 $0.00 $8,698,608.53 $3,399,710.80 869,127.37 $4,372,702.74 $926,194.99 50.27%

2400 Support Serv.-Pupil Health


$671,440.40 $671,440.40 $0.00 $0.00 $671,440.40 $445,642.96 90,775.26 $284,247.93 ($58,450.49) 42.33%


Benefits

$416,834.76 $416,834.76 $0.00 $0.00 $416,834.76 $188,972.75 65,399.19 $196,424.72 $31,437.29 47.12%

28




2400 Support Serv.-Pupil Health


$326,000.00 $326,000.00 $0.00 $0.00 $326,000.00 $192,535.51 15,326.75 $72,028.25 $61,436.24 22.09%


$1,100.00 $1,100.00 $0.00 $0.00 $1,100.00 $0.00 0 $0.00 $1,100.00 0.00%


$200.00 $200.00 $0.00 $0.00 $200.00 $0.00 0 $0.00 $200.00 0.00%

600 Supplies $49,934.00 $49,934.00 $0.00 $0.00 $49,934.00 $5,379.09 3,882.15 $245,609.07 ($201,054.16) 491.87%

700 Property $50,000.00 $50,000.00 $0.00 $0.00 $50,000.00 $0.00 0 $0.00 $50,000.00 0.00%

2400 $1,515,509.16 $1,515,509.16 $0.00 $0.00 $1,515,509.16 $832,530.31 175,383.35 $798,309.97 ($115,331.12) 52.68%

2500 Support Serv.-Business


$694,698.88 $694,698.88 $0.00 $0.00 $694,698.88 $371,267.43 81,630.28 $383,799.46 ($60,368.01) 55.25%


Benefits

$502,009.51 $502,009.51 $0.00 $0.00 $502,009.51 $173,439.04 63,480.06 $281,614.95 $46,955.52 56.10%


$75,200.00 $75,200.00 $0.00 $0.00 $75,200.00 $21,150.00 500 $30,985.00 $23,065.00 41.20%


$640.00 $640.00 $0.00 $0.00 $640.00 $0.00 0 $432.00 $208.00 67.50%


$7,750.00 $7,750.00 $0.00 $0.00 $7,750.00 $0.00 0 $308.20 $7,441.80 3.98%

600 Supplies $56,380.00 $56,380.00 $0.00 $0.00 $56,380.00 $32,618.07 57.6 $20,614.44 $3,147.49 36.56%

700 Property $9,200.00 $9,200.00 $0.00 $0.00 $9,200.00 $0.00 0 $0.00 $9,200.00 0.00%

800 Other Objects $38,250.00 $38,250.00 $0.00 $0.00 $38,250.00 $0.00 2,419.86 $22,966.44 $15,283.56 60.04%

2500 $1,384,128.39 $1,384,128.39 $0.00 $0.00 $1,384,128.39 $598,474.54 148,087.8 $740,720.49 $44,933.36 53.52%

2600 Operation & Maint. Plant Serv.


$5,037,653.78 $5,037,653.78 $0.00 $0.00 $5,037,653.78 $2,099,109.52 523,725.99 $2,493,883.97 $444,660.29 49.50%


Benefits

$3,055,810.99 $3,055,810.99 $0.00 $0.00 $3,055,810.99 $876,197.71 356,923.7 $1,621,563.48 $558,049.80 53.06%


$196,800.00 $196,800.00 $0.00 $0.00 $196,800.00 $39,355.95 1,879.1 $29,828.85 $127,615.20 15.16%


$2,612,450.00 $2,612,450.00 $0.00 $0.00 $2,612,450.00 $940,080.24 145,270.03 $1,199,093.62 $473,276.14 45.90%


$320,050.00 $320,050.00 $0.00 $0.00 $320,050.00 $146,046.12 8,803.81 $233,109.61 ($59,105.73) 72.84%

600 Supplies $1,411,650.00 $1,411,650.00 $0.00 $0.00 $1,411,650.00 $490,750.21 19,426.5 $591,651.24 $329,248.55 41.91%

700 Property $216,050.00 $216,050.00 $0.00 $0.00 $216,050.00 $48,070.45 2,074.77 $22,493.43 $145,486.12 10.41%

800 Other Objects $10,000.00 $10,000.00 $0.00 $0.00 $10,000.00 $100,326.00 43,120 $49,588.98 ($139,914.98) 495.89%

2600 $12,860,464.77 $12,860,464.77 $0.00 $0.00 $12,860,464.77 $4,739,936.20 1,101,223.9 $6,241,213.18 $1,879,315.39 48.53%

2700 Student Transportaion

Service


$244,392.05 $244,392.05 $0.00 $0.00 $244,392.05 $125,223.03 28,917.13 $128,727.79 ($9,558.77) 52.67%


Benefits

$155,020.00 $155,020.00 $0.00 $0.00 $155,020.00 $54,865.09 18,475.07 $80,750.38 $19,404.53 52.09%


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%


$10,500.00 $10,500.00 $0.00 $0.00 $10,500.00 $0.00 0 $9,000.00 $1,500.00 85.71%

29




2700 Student Transportaion

Service


$7,310,600.00 $7,310,600.00 $0.00 $0.00 $7,310,600.00 $4,900,172.60 743,647.2 $2,088,137.08 $322,290.32 28.56%

600 Supplies $542,800.00 $542,800.00 $0.00 $0.00 $542,800.00 $457,564.70 19,536.19 $67,922.21 $17,313.09 12.51%

700 Property $5,000.00 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 0 $0.00 $5,000.00 0.00%

800 Other Objects $500.00 $500.00 $0.00 $0.00 $500.00 $0.00 0 $447.04 $52.96 89.41%

2700 $8,268,812.05 $8,268,812.05 $0.00 $0.00 $8,268,812.05 $5,537,825.42 810,575.59 $2,374,984.50 $356,002.13 28.72%

2800 Support Services - Central


$1,410,304.12 $1,410,304.12 $0.00 $0.00 $1,410,304.12 $669,971.34 166,836.6 $757,252.52 ($16,919.74) 53.69%


Benefits

$855,795.44 $855,795.44 $0.00 $0.00 $855,795.44 $284,954.61 96,800.33 $458,500.14 $112,340.69 53.58%


$1,248,500.00 $1,248,500.00 $0.00 $0.00 $1,248,500.00 $14,714.73 36,328.45 $268,587.65 $965,197.62 21.51%


$382,581.00 $382,581.00 $0.00 $0.00 $382,581.00 $71,898.08 17,410.99 $136,429.19 $174,253.73 35.66%


$37,400.00 $37,400.00 $0.00 $0.00 $37,400.00 $0.00 59.57 $26,716.68 $10,683.32 71.43%

600 Supplies $459,280.00 $459,280.00 $0.00 $0.00 $459,280.00 $30,133.60 13,623.89 $173,166.83 $255,979.57 37.70%

700 Property $65,000.00 $65,000.00 $0.00 $0.00 $65,000.00 $0.00 0 $242,227.48 ($177,227.48) 372.66%

800 Other Objects $1,000.00 $1,000.00 $0.00 $0.00 $1,000.00 $0.00 230 $230.00 $770.00 23.00%

2800 $4,459,860.56 $4,459,860.56 $0.00 $0.00 $4,459,860.56 $1,071,672.36 331,289.83 $2,063,110.49 $1,325,077.71 46.26%

2900 Other Support Services


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1,666.68 $2,166.68 ($2,166.68) 0.00%


Benefits

$352,000.00 $352,000.00 $0.00 $0.00 $352,000.00 $241,180.13 36,242.15 $133,138.24 ($22,318.37) 37.82%


$38,500.00 $38,500.00 $0.00 $0.00 $38,500.00 $20,611.00 958.66 $11,389.00 $6,500.00 29.58%


$75,000.00 $75,000.00 $0.00 $0.00 $75,000.00 $0.00 72,626.14 $72,626.14 $2,373.86 96.83%

700 Property $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

2900 $465,500.00 $465,500.00 $0.00 $0.00 $465,500.00 $261,791.13 111,493.63 $219,320.06 ($15,611.19) 47.11%

Total 2000 $47,217,843.95 $47,217,843.95 $0.00 $0.00 $47,217,843.95 $21,209,643.45 4,631,393.34 $22,036,866.51 $3,971,333.99 46.67%

3200 Student Activities 100 Personnel Services - Salaries

$360,073.15 $360,073.15 $0.00 $0.00 $360,073.15 $124,500.60 35,223.61 $83,003.53 $152,569.02 23.05%


Benefits

$0.00 $0.00 $0.00 $0.00 $0.00 $53,354.89 14,418.31 $35,863.98 ($89,218.87) 0.00%


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%


$32,000.00 $32,000.00 $0.00 $0.00 $32,000.00 $0.00 0 $34,496.00 ($2,496.00) 107.80%

600 Supplies $0.00 $3,191.85 $0.00 $0.00 $3,191.85 $0.00 0 $3,191.85 $0.00 100.00%

3200 $392,073.15 $395,265.00 $0.00 $0.00 $395,265.00 $177,855.49 49,641.92 $156,555.36 $60,854.15 39.61%

3300 Community Services


$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

30




3300 Community Services


Benefits

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

600 Supplies $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

3300 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

Total 3000 $392,073.15 $395,265.00 $0.00 $0.00 $395,265.00 $177,855.49 49,641.92 $156,555.36 $60,854.15 39.61%

5100 Debt Service 800 Other Objects $2,727,876.09 $2,727,876.09 $0.00 $0.00 $2,727,876.09 $0.00 0 $1,423,884.54 $1,303,991.55 52.20%

900 Other Financing Uses

$3,875,000.00 $3,875,000.00 $0.00 $0.00 $3,875,000.00 $0.00 0 $0.00 $3,875,000.00 0.00%

5100 $6,602,876.09 $6,602,876.09 $0.00 $0.00 $6,602,876.09 $0.00 0 $1,423,884.54 $5,178,991.55 21.56%

5200 Fund Transfers 900 Other Financing Uses

$2,725,294.40 $2,725,294.40 $0.00 $0.00 $2,725,294.40 $0.00 0 $0.00 $2,725,294.40 0.00%

5200 $2,725,294.40 $2,725,294.40 $0.00 $0.00 $2,725,294.40 $0.00 0 $0.00 $2,725,294.40 0.00%

5500 300 Purchased Prof & Tech Services

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

5500 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 0.00%

5900 Budgetary Reserve 800 Other Objects $4,500,000.00 $4,500,000.00 $0.00 $0.00 $4,500,000.00 $0.00 0 $0.00 $4,500,000.00 0.00%

5900 $4,500,000.00 $4,500,000.00 $0.00 $0.00 $4,500,000.00 $0.00 0 $0.00 $4,500,000.00 0.00%

Total 5000 $13,828,170.49 $13,828,170.49 $0.00 $0.00 $13,828,170.49 $0.00 0 $1,423,884.54 $12,404,285.95 10.30%

Totals for General Fund: $157,454,766.53 $157,454,766.53 $0.00 $0.00 $157,454,766.53 $69,112,617.20 13,927,015.93 $60,889,556.02 $27,452,593.31 38.67%

31

Period Budget Unit Account Amount Reason Owner(From)/To

06 2932503020BCC000 340 (2,000.00) - ONLINE SUBSCRIPTION MEISINGER06 2932503020BCC000 610 (2,000.00) - ONLINE SUBSCRIPTION MEISINGER06 2932503020ACC000 648 4,000.00 - ONLINE SUBSCRIPTION MEISINGER06 2932503020BCC000 340 (5,000.00) - COVER FURNITURE MEISINGER06 2932503020BCC000 610 (3,000.00) - COVER FURNITURE MEISINGER06 2932503020CCC000 513 (2,000.00) - COVER FURNITURE MEISINGER06 2932503020BCC000 513 (1,000.00) - COVER FURNITURE MEISINGER06 2932503020DCC000 300 (1,000.00) - COVER FURNITURE MEISINGER06 2932503020DCC000 513 (1,000.00) - COVER FURNITURE MEISINGER06 2932503020DCC000 610 (1,000.00) - COVER FURNITURE MEISINGER06 2932503020ACC000 610 14,000.00 - COVER FURNITURE MEISINGER06 10110010010FF000 610 (60.20) - TRANSFERRING FUNDS WILLS06 10110010090FF000 610 (783.26) - TRANSFERRING FUNDS WILLS06 10110010090FF000 640 843.46 - TRANSFERRING FUNDS WILLS06 10110010300FF000 750 (1,761.00) - TRANSFERRING FUNDS WILLS06 10110010100FF000 432 1,761.00 - TRANSFERRING FUNDS WILLS06 10110010300FF000 750 (243.78) - TRANSFEERING FUNDS WILLS06 10212010800FF000 610 (577.20) - TRANSFEERING FUNDS WILLS06 1012411017AFF000 640 820.98 - TRANSFEERING FUNDS WILLS06 10110010360FF000 610 (1,309.64) - TRANSFEERING FUNDS WILLS06 10110010350FF000 610 1,309.64 - TRANSFEERING FUNDS WILLS06 10110010350FF000 640 646.32 - TRANSFEERING FUNDS WILLS06 10110010360FF000 610 (646.32) - TRANSFEERING FUNDS WILLS06 10110010360FF000 610 (278.58) - TRANSFEERING FUNDS WILLS06 10110010360FF000 618 278.58 - TRANSFEERING FUNDS WILLS06 10110010360FF000 610 (2,211.39) - TRANSFEERING FUNDS WILLS06 10110010360FF000 640 2,211.39 - TRANSFEERING FUNDS WILLS06 1012251017BFF000 640 (83.66) - TRANSFEERING FUNDS WILLS06 1012251017BFF000 610 83.66 - TRANSFEERING FUNDS WILLS06 1012411017AFF000 610 (1,971.48) - TRANSFEERING FUNDS WILLS06 1012411017AFF000 648 1,971.48 - TRANSFEERING FUNDS WILLS06 10225010190FF000 640 (1,292.24) - TRANSFERRING FUNDS WILLS06 10225010190FF000 648 1,292.24 - TRANSFERRING FUNDS WILLS06 10110000120EI000 618 (57,342.56) - BUDGET TRANSFER CARES ACT SZYMENDERA06 10110000120EI986 618 57,342.56 - BUDGET TRANSFER CARES ACT SZYMENDERA06 10110010300BB000 750 (3,650.85) - BUDGET TRANSFER CARES ACT DEMMING06 10110010300BB986 750 3,650.85 - BUDGET TRANSFER CARES ACT DEMMING06 10110010300DD000 750 (15,501.15) - BUDGET TRANSFER CARES ACT PARKER06 10110010300DD986 750 15,501.15 - BUDGET TRANSFER CARES ACT PARKER06 10110010300FF000 760 (13,167.00) - BUDGET TRANSFER CARES ACT WILLS06 10110010300FF986 760 13,167.00 - BUDGET TRANSFER CARES ACT WILLS06 10110010300HH000 760 (4,249.35) - BUDGET TRANSFER CARES ACT STAVES06 10110010300HH986 760 4,249.35 - BUDGET TRANSFER CARES ACT STAVES06 10110010300NN000 750 (4,249.35) - BUDGET TRANSFER CARES ACT GATELY06 10110010300NN986 750 4,249.35 - BUDGET TRANSFER CARES ACT GATELY06 10110010350BB000 640 (241.40) - BUDGET TRANSFER CARES ACT DEMMING06 10110010350BB986 640 241.40 - BUDGET TRANSFER CARES ACT DEMMING06 1012430017GSG000 610 (579.00) - Budget Transfer GATELY06 1012430017GSG000 640 579.00 - Budget Transfer GATELY06 10110010360NN000 610 (173.52) Budget Transfer GATELY06 10110010300NN000 640 173.52 Budget Transfer GATELY06 10212010800NN000 610 (400.00) Budget Transfer GATELY06 10110010300NN000 340 400.00 Budget Transfer GATELY

I CERTIFY THAT I HAVE REVIEWED ALL TRANSFERSAS PRESENTED ON THIS REPORT

Arthur J. McDonnell, Business Manager Date

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTBUDGET TRANSFERS

December 2020

32

CASH 22,744,753.45

INVESTMENTS -

DUE FROM/(TO) OTHER FUNDS -

ACCOUNTS PAYABLE 82,797.80

TOTAL ASSETS 22,827,551.25

BEGINNING FUND BALANCE 22,678,264.25

REVENUE 149,287.00

EXPENDITURES -

ENCUMBRANCES -

AS OF December 2020 22,827,551.25

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTCAPITAL PROJECTS FUNDS

December 2020

43

CASH 1,326,384.94

ESCROW 1,995,109.04

INVESTMENTS -

DUE FROM/(TO) OTHER FUNDS (8,578,638.48)

ACCOUNTS PAYABLE -

TOTAL ASSETS (5,257,144.50)

BEGINNING FUND BALANCE 11,666,020.61

REVENUE 6,190.37

EXPENDITURES (16,929,355.48)

ENCUMBRANCES

AS OF November 2020 (5,257,144.50)

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTCAPITAL PROJECTS BONDS FUNDS

December 2020

44

Dec-20 YTD Prior Yr

YTD YTD Budget

Operating Revenues: Catering Revenue $0 $ 12,821 $ 13,484 Vending Commissions $0 $ 450 $ - Other Revenue $ 570 Lunch/Breakfast $342 $1,060,198 $ 1,018,081

TOTAL OPERATING REVENUE $342 $1,073,469 $ 1,032,135

Non-Operating Revenues: Interest/Bank Supplies $ 43 $313 $ 10,517 $ 9,816 State Subsidy: School Lunch Program 3,527$ $7,857 $ 16,510 $ 13,316 Social Security Subsidy 2,522$ $11,792 $ 16,292 $ 16,782 Retirement Subsidy 11,182$ $52,206 $ 73,345 $ 59,163 Federal Aid: School Lunch Program 80,398$ $172,950 $ 113,703 $ 87,083 Donated Commodities 3,601$ $7,714 $ 30,174 $ 22,947

TOTAL NON-OPERATING REVENUE 101,273$ $252,831 260,541$ 209,107$

TOTAL REVENUE $101,273 $253,173 $1,334,010 $ 1,241,241

Operating Expenses: Salaries 81,502$ $331,374 $ 458,188 $ 459,560 Benefits 53,620$ $253,700 $ 361,021 $ 363,019 Food Costs 73,288$ $181,073 $ 435,438 $ 420,192 Supplies (Paper, Cleaning, Uniforms, etc) 7,868$ $23,744 $ 45,330 $ 35,700 Depreciation 4,264$ $17,056 $ 15,628 $ 28,288 Repairs and Maintenance 2,073$ $9,036 $ 19,550 $ 27,698

TOTAL OPERATING EXPENSES 222,615$ $815,983 1,335,154$ 1,334,457$

OPERATING PROFIT/(LOSS) ($121,342) ($562,810) (1,145)$ (93,216)$

Operating Transfers In/Out -$ -$ -$ -$

CHANGE IN NET ASSETS ($121,342) ($562,810) (1,145)$ (93,216)$

Net Assets Invested in Capital Assets 271,290$

Unrestricted (3,043,449)$ TOTAL NET ASSETS (2,772,159)$

TREDYFFRIN-EASTTOWN SCHOOL DISTRICTStatement of Revenues, Expenses and

Changes in Fund Net AssetsFood and Nutrition Services (FNS)

Proprietary Fund12/31/2020

45

TREDYFFRIN EASTTOWN SCHOOL DISTRICTCHECK REGISTER

FROM 12/1/20 TO 12/31/20

Check Number Check Date Vendor Name

Transaction Amount

136072 12/04/2020 95 PERCENT GROUP, INC $202.40136073 12/04/2020 A/CAPA $230.00136074 12/04/2020 ANTOINETTE DRILL $415.00136075 12/04/2020 ARBEN SEVA $7,340.60136076 12/04/2020 BAIRD & RUDOLPH TIRE CO INC $1,723.80136077 12/04/2020 BENEFIT ALLOCATION SYSTEMS $4,090.47136078 12/04/2020 BENEFIT ALLOCATION SYSTEMS $6,564.72136079 12/04/2020 CAMCOR, INC. $300.00136080 12/04/2020 CARLA & MICHAEL MORRONE $12,000.00136081 12/04/2020 CAROL D GIBSON $185.00136082 12/04/2020 CATHERINE CARR $50.00136083 12/04/2020 CCRES $2,416.53136084 12/04/2020 CDW COMPUTERS CENTERS INC $23.25136085 12/04/2020 CHESTER COUNTY I U $43,540.35136086 12/04/2020 CIOCCO, ALICE (PETTY CASH) $892.80136087 12/04/2020 CLIFTON A HOGUE $84.99136088 12/04/2020 COMCAST $36.90136089 12/04/2020 COTTAGE SEVEN EDUCATION SYSTEMS LLC $3,600.00136090 12/04/2020 DAVID KILPATRICK, INC. $200.00136091 12/04/2020 DELL MARKETING LP $419.88136092 12/04/2020 DR. HOLLY HEDRICK $35.00136093 12/04/2020 EARLE OSBORNE $185.00136094 12/04/2020 EBSCO SUBSCRIPTION SERVICES $1,320.83136095 12/04/2020 EDUCATORS PUBLISHING SERVICE $462.78136096 12/04/2020 EDWARD J. MELONEY, INC. $89,375.05136097 12/04/2020 EPLUS TECHNOLOGY OF PA, INC $573.72136098 12/04/2020 ERIN PFEIFFER $125.00136099 12/04/2020 ETA HAND2MIND $229.47136100 12/04/2020 FLITE $120.64136101 12/04/2020 FOLLETT SCHOOL SOLUTIONS, INC. $838.99136102 12/04/2020 FOOD SAFETY SOLUTIONS, INC $1,813.36136103 12/04/2020 FRANK & SAMANTHA ANGELINI $2,317.50136104 12/04/2020 FSI INDUSTRIES $8,974.27136105 12/04/2020 GENERAL BINDING CORP $554.51136106 12/04/2020 GENERAL HEALTHCARE RESOURCES, INC. $14,674.00136107 12/04/2020 GEORGE KRAPF & SONS INC $445.95136108 12/04/2020 GOOSE SQUAD, LLC $700.00136109 12/04/2020 HECKENDORN SHILES ARCHITECTS $66,308.46136110 12/04/2020 HILLYARD - DELAWARE VALLEY $803.00136111 12/04/2020 HMH SUPPLEMENTAL $3,023.93136112 12/04/2020 I MILLER PRECISION $4,830.00136114 12/04/2020 IMPERIAL DADE $10,264.00136115 12/04/2020 IPEVO INC $215.33136116 12/04/2020 J W PEPPER & SON INC $585.14136117 12/04/2020 JOANN J LADDEN $185.00136118 12/04/2020 JULIE MORGAN AND MATTHEW MORGAN $15,582.00136119 12/04/2020 KARINA DETURCK $125.00136120 12/04/2020 KERSHINSKI DEBORAH $194.61136121 12/04/2020 KEVIN LOPEZ $125.00

46


FROM 12/1/20 TO 12/31/20


Transaction Amount

136122 12/04/2020 KURTZ BROS $35.38136123 12/04/2020 LAKESHORE LEARNING MATERIALS $323.68136124 12/04/2020 LITTLEWOOD, PATRICIA $231.00136125 12/04/2020 MACKIN EDUCATIONAL RESOURCES $1,500.00136126 12/04/2020 MAKE MUSIC $2,320.00136127 12/04/2020 MASTERPIECE MULTIMEDIA $4,254.32136128 12/04/2020 MCGRAW-HILL SCHOOL EDU HOLDINGS LLC $6,085.31136129 12/04/2020 MICHAEL E MCMONAGLE $125.00136130 12/04/2020 MICHAEL H MCFADDEN $197.00136131 12/04/2020 MORABITO BAKING COMPANY $506.13136132 12/04/2020 OFFICE BASICS INC $431.00136133 12/04/2020 OFFICE DEPOT $6,056.85136134 12/04/2020 ON THE GO KIDS, INC. $203,564.22136135 12/04/2020 PA DEPT OF LABOR & INDUSTRY - B $456.00136136 12/04/2020 PEDIATRIC THERAPUTIC SERVICES, INC. $7,049.03136137 12/04/2020 PERSONAL HEALTH CARE INC $1,016.75136138 12/04/2020 PRINCETON HEALTH PRESS $3,025.00136139 12/04/2020 PYRAMID SCHOOL PRODUCTS $92.09136140 12/04/2020 RICOH USA INC $9,621.99136141 12/04/2020 S A N E $305.00136142 12/04/2020 SARAH RODGERS $125.00136143 12/04/2020 SCHOOL SPECIALTY, INC. $2,281.59136144 12/04/2020 SHEARON ENVIRONMENTAL DESIGN CO INC $1,195.00136145 12/04/2020 STEPHANIE CAMPITELLI $660.00136146 12/04/2020 T.E.E.A. $24,733.82136147 12/04/2020 T.E.E.A.-P.A.C.E. $367.15136148 12/04/2020 T.E.N.I.G. $811.92136149 12/04/2020 TIEDE SUSAN $433.35136150 12/04/2020 TOBIN THOMAS $371.00136151 12/04/2020 TOWN SUPPLY CO INC $162.47136152 12/04/2020 TREDYFFRIN TOWNSHIP $354.00136153 12/04/2020 TRI-M $9,510.08136154 12/04/2020 U S FOODSERVICE INC $18,544.66136155 12/04/2020 VIDELOCK JOYCE $103.00136156 12/04/2020 WATERS, DANIEL $75.96136157 12/04/2020 WAWA INC $7,539.59136158 12/04/2020 WILLIAM B BRYANT III $185.00136159 12/04/2020 WRIGHT, ELAINE $103.00136160 12/04/2020 WYATT ELEVATOR COMPANY $2,165.00136161 12/11/2020 ABHIJIT AND HARSHA JAWALE $6,957.50136162 12/11/2020 APPLIED VIDEO TECHNOLOGY INC $6,430.00136163 12/11/2020 AQUA PENNSYLVANIA, INC. $9,329.82136164 12/11/2020 ARBEN SEVA $2,793.42136165 12/11/2020 BARNES & NOBLE BOOKSTORES INC $126.96136166 12/11/2020 BIKESPORT $1,773.54136167 12/11/2020 BORO DEVELOPERS, INC $207,823.50136168 12/11/2020 CASCADE SCHOOL SUPPLIES $90.64136169 12/11/2020 CCRES $537.03136170 12/11/2020 CHESTER COUNTY I U $158,184.90

47


FROM 12/1/20 TO 12/31/20


Transaction Amount

136171 12/11/2020 CHRISTOPHER JOHNSON $1,836.00136172 12/11/2020 CIOCCO, ALICE $153.92136173 12/11/2020 CITY OF PHILDELPHIA $6,907.48136174 12/11/2020 CONSTANT CONTACT $857.12136175 12/11/2020 CRITICARE HOME HEALTH & NURSING $12,546.50136176 12/11/2020 DELTA-T GROUP $24,686.64136177 12/11/2020 EBSCO PUBLISHING $290.43136178 12/11/2020 FAIRMOUNT BEHAVIOR HEALTH SYSTEM $560.00136179 12/11/2020 FERRELL MYKEAL $188.35136180 12/11/2020 FOLLETT SCHOOL SOLUTIONS, INC. $408.37136181 12/11/2020 FOUNDATIONS BEHAVIORAL HEALTH $15,168.00136182 12/11/2020 FRANK & SAMANTHA ANGELINI $3,362.50136183 12/11/2020 FRANKLIN CLEANING EQUIP. & SUPPLY $339.49136184 12/11/2020 FRONTLINE EDUCATION $16,725.85136185 12/11/2020 GAZZARA MARIANNA $2,132.00136186 12/11/2020 GENERAL HEALTHCARE RESOURCES, INC. $2,783.00136187 12/11/2020 HAMPTON, JEREMY $2,292.00136188 12/11/2020 HEALTH MATS CO $1,205.24136189 12/11/2020 IRON MOUNTAIN $723.21136190 12/11/2020 LAKESHORE LEARNING MATERIALS $465.65136191 12/11/2020 LANGUAGE SERVICES ASSOCIATES $336.16136192 12/11/2020 MCGRAW-HILL SCHOOL EDU HOLDINGS LLC $35.00136193 12/11/2020 MIDWEST TECHNOLOGY PRODUCTS $113.05136194 12/11/2020 MJF ELECTRICAL CONTRACTING, INC. $86,421.00136195 12/11/2020 MR. MICHAEL WIEMUTH/MS. LILIANE MIN $5,053.30136196 12/11/2020 MUSIC & ARTS CENTER $1,352.01136197 12/11/2020 OFFICE BASICS INC $211.68136198 12/11/2020 OFFICE DEPOT $2,728.32136199 12/11/2020 PALOS SPORTS INC $807.38136200 12/11/2020 PERROTTO BUILDERS LTD $1,424,562.58136201 12/11/2020 PITNEY BOWES GLOBAL FINANCIAL SERV. $2,030.46136202 12/11/2020 POWERSCHOOL GROUP, LLC $1,680.00136203 12/11/2020 PROFESSIONAL EDUCATION SOLUTIONS $375.00136204 12/11/2020 PROSHRED SECURITY $460.00136205 12/11/2020 REALLY GOOD STUFF, LLC $55.48136206 12/11/2020 RICOH USA INC $180.00136207 12/11/2020 RORIE, ROCHELLE $194.61136208 12/11/2020 ROTHWELL DOCUMENTS SOLUTIONS INC $508.80136209 12/11/2020 SAFETY SOLUTIONS INC $57.60136210 12/11/2020 SCHOLASTIC INC $65.45136211 12/11/2020 SCHOOL DISTRICT OF SPRINGFIELD $3,943.40136212 12/11/2020 SCHOOL HEALTH CORP $207.84136213 12/11/2020 SCHOOL PAPER EXPRESS $1,714.00136214 12/11/2020 SPOK, INC. $16.40136215 12/11/2020 STEPHANIE CAMPITELLI $990.00136216 12/11/2020 STROUSE, ASHLEY $1,238.40136217 12/11/2020 SUSAN MEYER $220.00136218 12/11/2020 TELEMEDICINE MANAGEMENT, INC. $2,084.58136219 12/11/2020 T & E CARES $88.00

48


FROM 12/1/20 TO 12/31/20


Transaction Amount

136220 12/11/2020 TAONA ZHOU $12,919.20136221 12/11/2020 TREDYFFRIN TOWNSHIP $5,796.00136222 12/11/2020 UNITED PARCEL SERVICE $62.00136223 12/11/2020 UPPER MAIN LINE Y M C A $0.00136224 12/11/2020 US MEDICAL STAFFING INC $5,658.50136225 12/11/2020 W B MASON COMPANY, INC $712.81136226 12/11/2020 WASTE MANAGEMENT OF PENNA $629.93136227 12/11/2020 WEX BANK $4,562.12136228 12/11/2020 WINDSTREAM HOLDINGS, INC. $1,516.14136229 12/11/2020 WM LAMPTRACKER, INC $139.00136230 12/11/2020 YAEGER, HEATHER $20.99136231 12/18/2020 21ST CENTURY MEDIA $199.51136232 12/18/2020 3B SERVICES, INC. $3,451.50136233 12/18/2020 A. DUIE PYLE $1,969.10136234 12/18/2020 ADORAMA $15.95136235 12/18/2020 ANIXTER INC $1,198.95136236 12/18/2020 APPLE INC $5,133.00136237 12/18/2020 ARBEN SEVA $6,308.48136238 12/18/2020 AUSTILL'S REHABILITATION SERVICES $55,386.35136239 12/18/2020 B & H PHOTO VIDEO INC $4,388.39136240 12/18/2020 BARNES & NOBLE BOOKSTORES INC $719.70136241 12/18/2020 BENEFIT ALLOCATION SYSTEMS $4,090.47136242 12/18/2020 BENEFIT ALLOCATION SYSTEMS $6,564.72136243 12/18/2020 BERWYN FIRE CO $1,200.00136244 12/18/2020 BFI WASTE SERVICES OF PA, LLC $1,054.17136245 12/18/2020 BLICK ART MATERIALS LLC $459.30136246 12/18/2020 BRADLEY-SCIOCCHETTI, INC $840.13136247 12/18/2020 BSN SPORTS LLC $6,343.67136248 12/18/2020 C & M REFRIGERATION $516.83136249 12/18/2020 CAMCOR, INC. $140.64136250 12/18/2020 CDW COMPUTERS CENTERS INC $9,017.63136251 12/18/2020 CHESTER COUNTY I U $72,562.50136252 12/18/2020 CHILD GUIDANCE RESOURCE CENTERS $2,795.00136253 12/18/2020 CLEMENS UNIFORM $366.65136254 12/18/2020 COLLEGE SUPPORTS FOR LEARNING $399.00136255 12/18/2020 COMCAST $99.06136256 12/18/2020 CRITICARE HOME HEALTH & NURSING $1,313.50136257 12/18/2020 D & D FLOORING SPECIALIST, LLC $6,230.00136258 12/18/2020 DAVID BLACKMORE & ASSOC $12,845.50136259 12/18/2020 DEBRA MOLINARO $649.91136260 12/18/2020 DELTA-T GROUP $8,289.16136261 12/18/2020 DEMMING, STEPHANIE $195.93136262 12/18/2020 DOCUSIGN INC $20,142.00136263 12/18/2020 DUNLEAVY, CHRISTINE $50.00136264 12/18/2020 EASTTOWN TOWNSHIP SEWER RENTAL $646.21136265 12/18/2020 FLINN SCIENTIFIC INC $10,535.50136266 12/18/2020 FLITE $120.64136267 12/18/2020 FOUNDATIONS BEHAVIORAL HEALTH $89.25136268 12/18/2020 FOX ROTHCHILD, LLP $500.00

49


FROM 12/1/20 TO 12/31/20


Transaction Amount

136269 12/18/2020 FRANK & SAMANTHA ANGELINI $670.00136270 12/18/2020 GENERAL HEALTHCARE RESOURCES, INC. $12,604.00136271 12/18/2020 HEALTH MATS CO $1,702.34136272 12/18/2020 HEINEMANN $160.60136273 12/18/2020 HOME DEPOT $302.97136274 12/18/2020 HORACE ROONEY $250.00136275 12/18/2020 IMMACULATA UNIVERSITY $2,865.00136276 12/18/2020 IN COMMUNITY MAGAZINE $1,500.00136277 12/18/2020 INSTITUTE FOR MULTI-SENSORY $1,100.00136278 12/18/2020 J W PEPPER & SON INC $43.00136279 12/18/2020 JANA GOLBORO $90.00136280 12/18/2020 JOHNSON CONTROLS FIRE PROTECTION LP $5,362.75136281 12/18/2020 JULIE MORGAN AND MATTHEW MORGAN $16,260.00136282 12/18/2020 LEARN WELL SERVICES $1,075.35136283 12/18/2020 LINDROS ABA CONSULTATION, LLC $53,788.75136284 12/18/2020 MAIN LINE REHABILITATION ASSOCIATES $1,925.00136285 12/18/2020 MELMARK INC $11,160.00136286 12/18/2020 MICHELE ROBINS, PH.D. $4,400.00136287 12/18/2020 MR & MRS GEORGE MAJOR $17,094.80136288 12/18/2020 NATIONAL COUNCIL TEACHERS OF MATH $470.00136289 12/18/2020 NICOLE SHORT $99.00136290 12/18/2020 OFFICE BASICS INC $5.28136291 12/18/2020 OFFICE DEPOT $139.23136292 12/18/2020 OLIVER KAITLYN $50.00136293 12/18/2020 OPTIV SECURITY INC. $4,625.78136294 12/18/2020 ORIENTAL TRADING COMPANY INC $381.16136295 12/18/2020 ORKIN PEST CONTROL $550.00136296 12/18/2020 OXFORD UNIVERSITY PRESS USA $51.79136297 12/18/2020 PATRIOT PEST SOLUTIONS $116.56136298 12/18/2020 PENNA ASSOC OF SCH BUS OFF $75.00136299 12/18/2020 PERKIOMEN PERFORMANCE, INC $365.11136300 12/18/2020 PITNEY BOWES GLOBAL FINANCIAL SERV. $2,217.81136301 12/18/2020 POWERSCHOOL GROUP, LLC $34,648.45136302 12/18/2020 PROASYS $1,662.50136303 12/18/2020 PYRAMID SCHOOL PRODUCTS $126.90136304 12/18/2020 RADIUS SYSTEMS LLC $83,190.00136305 12/18/2020 RICOH USA INC $479.44136306 12/18/2020 ROTHERA JACQUELYN HICKEY $349.00136307 12/18/2020 SALZBERG, MELISSA $50.00136308 12/18/2020 SCHOOL DISTRICT OF SPRINGFIELD $4,070.64136309 12/18/2020 SCHOOL SPECIALTY, INC. $538.56136310 12/18/2020 SHUGHART NATHAN $1,716.00136311 12/18/2020 SINGER EQUIPMENT COMPANY INC $233.00136312 12/18/2020 STEPHANIE CAMPITELLI $1,100.00136313 12/18/2020 STROHMETZ JOTHI $127.30136314 12/18/2020 SUNDANCE ASSOCIATES $8,500.00136315 12/18/2020 SUSAN MEYER $137.50136316 12/18/2020 T & E CARES $356.00136317 12/18/2020 T.E.E.A. $24,684.49

50


FROM 12/1/20 TO 12/31/20


Transaction Amount

136318 12/18/2020 T.E.E.A.-P.A.C.E. $367.15136319 12/18/2020 T.E.N.I.G. $811.92136320 12/18/2020 TIM ACADEMY $1,732.50136321 12/18/2020 TOWN SUPPLY CO INC $1,185.00136322 12/18/2020 TREDYFFRIN TOWNSHIP $19,828.73136323 12/18/2020 US MEDICAL STAFFING INC $875.00136324 12/18/2020 VERIZON $254.34136325 12/18/2020 VERIZON WIRELESS $7,436.62136326 12/18/2020 WEGMANS $364.83136327 12/23/2020 AMERIHEALTH INC $593.40136328 12/23/2020 BENEFIT ALLOCATION SYSTEMS $958.66136329 12/23/2020 BILINGUAL DICTIONARIES $41.90136330 12/23/2020 BLICK ART MATERIALS LLC $882.00136331 12/23/2020 CCRES $707.95136332 12/23/2020 CIOCCO, ALICE (PETTY CASH) $487.38136333 12/23/2020 CM REGENT, LLC $23,778.54136334 12/23/2020 DELL FINANCIAL SERVICES, LLC $1,875.00136335 12/23/2020 EDWARD J. MELONEY, INC. $13,756.00136336 12/23/2020 FELS SUPPLY COMPANY $365.00136337 12/23/2020 FIVE STAR INC $8,775.00136338 12/23/2020 FRANKLIN CLEANING EQUIP. & SUPPLY $193.00136339 12/23/2020 GENERAL BINDING CORP $556.40136340 12/23/2020 GEORGE KRAPF & SONS INC $10,774.91136341 12/23/2020 GEORGE KRAPF JR & SONS $485,839.72136342 12/23/2020 GRAY BROTHERS $870.00136343 12/23/2020 HECKENDORN SHILES ARCHITECTS $82,167.26136344 12/23/2020 HUDL $3,000.00136345 12/23/2020 INSTITUTE FOR MULTI-SENSORY $136.58136346 12/23/2020 JAN SACHS $7.55136347 12/23/2020 JAY R REYNOLDS INC $173,169.05136348 12/23/2020 K-LOG $7,777.21136349 12/23/2020 LISA MARIE MAGARGAL $1,783.20136350 12/23/2020 MAKE MUSIC $7,000.00136351 12/23/2020 MATTHEW AND ANNE KINSELLA $2,154.71136352 12/23/2020 MJF ELECTRICAL CONTRACTING, INC. $54,650.00136353 12/23/2020 OFFICE BASICS INC $34.32136354 12/23/2020 OFFICE DEPOT $596.32136355 12/23/2020 ON THE GO KIDS, INC. $120,869.26136356 12/23/2020 OPTIV SECURITY INC. $8,018.00136357 12/23/2020 OXFORD UNIVERSITY PRESS USA $426.61136358 12/23/2020 PA MATHEMATICS LEAGUE $189.85136359 12/23/2020 PECO ENERGY COMPANY $34,809.82136360 12/23/2020 PERROTTO BUILDERS LTD $1,920,971.66136361 12/23/2020 PETROLEUM TRADERS CORPORATION $499.45136362 12/23/2020 PHILADELPHIA MUSEUM OF ART $135.00136363 12/23/2020 POWEL, HEIDI $1,238.40136364 12/23/2020 PROGRESS SOFTWARE CORPORATION $2,340.00136365 12/23/2020 PROSHRED SECURITY $42.00136366 12/23/2020 RECONSTRUCTIVE ORTHOPEDIC $46,263.50

51


FROM 12/1/20 TO 12/31/20


Transaction Amount

136367 12/23/2020 RICOH USA INC $3,077.68136368 12/23/2020 RICOH USA INC $119.50136369 12/23/2020 ROGERS MECHANICAL COMPANY $22,094.75136370 12/23/2020 S A N E $369.85136371 12/23/2020 SAFEGUARD BUSINESS SYSTEM $1,647.53136372 12/23/2020 STEWART, ELIZABETH $59.57136373 12/23/2020 STOGA GRAPHICS $1,235.00136374 12/23/2020 TRI-M $2,920.39136375 12/23/2020 UNITED PARCEL SERVICE $62.00136376 12/23/2020 WAYNE MOVING & STORAGE CO $42,664.00136377 12/23/2020 WISLER PEARLSTINE, LLP $79,169.68136378 12/23/2020 ZOOM DRAIN & SEWER CLEANING $629.10136379 12/28/2020 BENEFIT ALLOCATION SYSTEMS $4,090.47136380 12/28/2020 BENEFIT ALLOCATION SYSTEMS $6,564.72136381 12/28/2020 FLITE $120.64136382 12/28/2020 T.E.E.A. $24,586.81136383 12/28/2020 T.E.E.A.-P.A.C.E. $361.15136384 12/28/2020 T.E.N.I.G. $837.00

SUBTOTAL $6,476,147.72

Wire Procurement Card $55,664.67Wire Reschini $189,834.18Wire Reschini $223,662.01Wire Reschini $195,994.55Wire Reschini $167,252.29

TOTAL $7,308,555.42

I CERTIFY THAT I HAVE REVIEWED ALL PAYMENTS AS PRESENTED ON THIS REPORT.

______________________________________________Arthur McDonnell, Business Manager Date

52

TREDYFFRIN EASTTOWN SCHOOL DISTRICTPROCUREMENT CARD DETAIL

Vendor Name Wire Amount

Gulf Oil 91430818 62.30 Duff Company 624.96 Matthews Paoli Ford 651.20 Matthews Paoli Ford 997.98 The Home Depot #4188 19.80 Colonial Electric Supply 385.00 Colonial Electric Supply 770.00 Giant Fuel 6291 78.08 Duff Company 308.72 Gulf Oil 91430818 58.00 Gulf Oil 91430818 82.65 Kenco Hydraulics Inc 567.52 Hillyard Delaware Valley 248.45 Hillyard Delaware Valley 673.00 Amzn Mktp Us 197.99 Amzn Mktp Us 494.25 The Home Depot #4188 39.56 The Home Depot #4188 42.75 Gulf Oil 91430818 61.00 Sunoco 0004800904 65.01 The Hardware Center 25.61 Gulf Oil 91430818 31.72 Gulf Oil 91430818 58.83 Gulf Oil 91430818 100.00 Valley Forge Security 18.00 Grainger 261.20 Animal Traps & Supplies 332.57 Grainger 953.76 Homedepot.Com 2.98 Cprnationalcpr 224.25 Amzn Mktp Us 395.60 Main Line Mower 35.96 Gulf Oil 91430818 49.49 Colliflower Inc Hq 140.00 Gulf Oil 91430818 62.00 Grainger 62.13 The Home Depot 4188 82.91 Homedepot.Com 563.78 The Home Depot 2705 79.98 The Home Depot 2705 13.26 The Home Depot 2705 53.82 The Hardware Center 26.75 Woodcraft 537 180.75

53



Duff Company 240.80 Hillyard Delaware Valley 60.76 Hillyard Delaware Valley 1,346.00 Gulf Oil 91430818 26.45 Gulf Oil 91430818 58.90 Amazon.Com*288te9011 Amzn 494.55 Gulf Oil 91430818 67.99 Gulf Oil 91430818 84.85 Amzn Mktp Us 369.00 The Home Depot #4188 130.06 Gulf Oil 91430818 20.06 Gulf Oil 91430818 61.00 Gulf Oil 91430818 23.61 The Hardware Center 49.90 Sherwin Williams 703747 6.75 The Home Depot 4145 82.88 The Home Depot #4188 53.24 Gulf Oil 91430818 44.30 Gulf Oil 91430818 57.00 The Hardware Center 2.12 Sherwin Williams 703759 6.08 Napa Store 8033136 114.16 Gulf Oil 91430818 65.00 Gulf Oil 91430818 17.50 Gulf Oil 91430818 52.41 Vector Security Inc 160.00 The Home Depot #4188 79.62 Homedepot.Com 499.00 The Hardware Center 59.28 Amzn Mktp Us (494.25) Rockler 126.97 Tague Lumber Of Phoenixv 192.00 Littles-Downingtown 81.69 Gulf Oil 91430818 61.35 Amzn Mktp Us (395.60) Sherwin Williams 703759 10.18 Sherwin Williams 703747 10.18 Sunoco 0004800904 61.98 The Home Depot #4188 (129.00) Hillyard Delaware Valley 1,009.50 Matthews Paoli Ford 487.70 Gulf Oil 91430818 52.00 Sherwin Williams 703759 67.19

54



Gulf Oil 91430818 61.00 Amzn Mktp Us (15.00) Parts People Com Inc 1,576.35 Sherwin Williams 703759 276.05 Gulf Oil 91430818 94.25 Gulf Oil 91430818 61.00 Gulf Oil 91430818 16.46 Sunoco 0004800904 41.50 Sunoco 0004800904 69.98 Grainger 748.00 Colonial Electric Supply 119.50 Gulf Oil 91430818 66.00 Grainger 84.50 Grainger 215.00 Bp#9821075devon Bp Amoco 81.94 Amzn Mktp Us 799.60 The Home Depot #4188 26.48 The Home Depot #4145 72.20 Gulf Oil 91430818 67.60 Duff Company 107.10 Matthews Paoli Ford 806.83 Grainger 53.16 The Home Depot #4188 51.79 Gulf Oil 91430818 80.07 Tom Doors Liberty 69.82 Gulf Oil 91430818 68.31 Duff Company 78.00 Grainger 267.30 Hillyard Delaware Valley 419.00 Hillyard Delaware Valley 496.90 Grainger 592.00 United Refrig Br #7 325.80 Gulf Oil 91430818 44.00 Grainger 474.60 The Hardware Center 10.17 Gulf Oil 91430818 71.66 Sunoco 0004800904 58.82 United Refrig Br #7 102.42 Gulf Oil 91430818 69.38 Gulf Oil 91430818 62.44 Grainger 247.29 Matthews Paoli Ford 1,609.56 Amazon.Com*202zl9jl2 Amzn 494.55

55



The Home Depot #4188 16.56 The Home Depot #4188 61.92 The Home Depot #4188 66.39 Gulf Oil 91430818 84.19 Amazon.Com*sn70k5rr3 99.99 Amazon.Com*n67to6jj3 296.73 Sherwin Williams 703759 29.84 Gulf Oil 91430818 84.30 Napa Store 8033136 131.28 Gulf Oil 91430818 61.00 Gulf Oil 91430818 55.53 Grainger 97.36 Grainger 433.80 The Home Depot #4188 70.91 The Home Depot #4188 5.94 United Refrig Br #7 231.75 Gulf Oil 91430818 25.00 Grainger 114.00 In *aaron Solutions Co. 297.00 In *knight Bros., Inc. 7,493.00 The Home Depot 4188 89.65 Elect. Motor Repair Co 1,185.28 Tom Doors Liberty 63.50 Gas Works Inc Frazer 35.00 Siteone Landscape Supply, 59.93 The Hardware Center 17.82 Hillyard Delaware Valley 803.00 The Home Depot 4188 87.73 Littles-Downingtown 80.48 Capp Usa 266.49 Deckman Electric 7,001.35 Gulf Oil 91430818 84.00 Gulf Oil 91430818 55.35 Amazon.Com*bx5eo4ea3 169.20 Valley Forge Security 1,136.00 Hillyard Delaware Valley 496.90 Grainger 770.57 Hillyard Delaware Valley 2,355.50 Matthews Paoli Ford 1,864.18 Gulf Oil 91430818 25.00 Gas Works Inc Frazer 22.50 Valley Forge Security 26.15 The Home Depot #4188 99.00

56



Homedepot.Com 134.19 Homedepot.Com 134.19 Grainger 1,729.00 Sunoco 0467131900 76.73 Valley Forge Security 14.00 Gulf Oil 91430818 63.00 Fastenal Company 01pabrd 27.81 Sunoco 0004800904 31.64 Sunoco 0004800904 52.22 Gih*globalindustrialeq 68.71

TOTAL 55,664.67

57

BEGINNING FUND BALANCE 41,391.97

DEPOSITS 0.45

DISBURSEMENTS

ENDING BALANCE 41,392.42

TREDYFFRIN/EASTTOWN SCHOOL DISTRICTTRUST FUNDDecember 2020

58


Consent X, C, 1: Routine Personnel Actions

VIA: Jeanne Pocalyko, Director of Human Resources

1. Resignations/Releases/Retirements

Action Under Consideration: That the Board of School Directors approves the following resignations/releases/retirements:

Larisa Leon, aide, Devon Elementary, resignation, effective 1/12/2021

Christine O’Connell, school nurse, Conestoga High, resignation, effective pending release date up to 3/5/2021

2. ULeave of Absence in Accordance with Policies 4200; 4220; 4600 and 4610

Action Under Consideration: That the Board of School Directors approves the following leave of absence in accordance with policies 4200; 4220; 4600 and 4610:

Rose Havard, general kitchen worker, Valley Forge Middle, unpaid leave for twelve weeks (1/28/2021 to 4/22/2021)

3. Appointments

Action Under Consideration: That the Board of School Directors approves the following appointments, changes in position and/or location:

Fortunata Colbert, substitute custodian, District, at an hourly rate of $11.78, effective 12/21/2020

Sarah Domenick, teacher, Long Term Substitute Teacher Contract, Beaumont Elementary, salary based and prorated on an annual salary of $53,425, effective 1/25/2021 to 4/11/2021*

Ben McGinnis, teacher, Long Term Substitute Teacher Contract, T/E Middle, salary based and prorated on an annual salary of $56,521, effective 12/14/2020 to 6/30/2021*

Jennifer Moore, teacher, Long Term Substitute Teacher Contract, New Eagle Elementary, salary based and prorated on an annual salary of $53,425, effective 1/4/2021 to 4/7/2021*

* Employment contingent upon appropriate Personnel processing and State and Federal requirements.

4. Probationary Period Wage Adjustment

Action Under Consideration: That the Board of School Directors approves the following wage adjustments consistent with the Collective Bargaining Agreement for the following employees who have completed the 90-day probationary period:

Timothy Barrar, security, Conestoga High, effective 1/3/2021

Vincent DelGrosso, custodian, Maintenance, effective 1/11/2021

59


Consent X, C, 2: Non-Athletic Position Recommendations for the 2020-2021 School Year

VIA: Jeanne Pocalyko, Director of Human Resources

Action Under Consideration: That the Board of School Directors confirms the administrative recommendations for non-athletic positions for the 2020-2021 school year at the stipends set forth in the attached list:

School Activity Name Step Stipend CHS Freshman Class Advisor John Jones 2 $2,000.00

Consent X, D, 2: Revised Athletics & Extra-Curricular Activities Health and Safety Plan

VIA: Richard Gusick, Superintendent of Schools and Chris Groppe, Pandemic Coordinator

Action Under Consideration: That the Board of School Directors authorizes the Superintendent or his designee to take any other actions the Superintendent deems appropriate, without further Board approval, to ensure the safety of participating students to the extent authorized by law and irrespective of any policies that may be to the contrary, including minor revisions to the Health and Safety Plans and Athletic Activities. The Superintendent may also act to revise the Health and Safety Plan for Athletics based on changes enacted by the Pennsylvania Interscholastic Athletic Association, Athletic Leagues or Districts, or a Public Health Agency. Any action taken by the Superintendent or his designee in accordance with this authorization shall be deemed to be the action of this Board. Such action shall be confirmed by the Board no later than at its next regular Board meeting.

60

Original Plan approved June 29, 2020 Revision: October 26, 2020 Updated: JULY 24, 2020 Revision: November 23, 2020 Revision: August 24, 2020 Revision: December 7, 2020 Revision: September 29, 2020 Revision: January 4, 2021

Revision: January 25, 2021

1

Tredyffrin/Easttown School District PK-12 Athletics & Extra-Curricular Activities:

Off-Season, Pre-Season, and Competition Health and Safety Plan

This Health and Safety Plan is designed to address the needs of PK-12 Athletics and Related Activities to encompass off-season, pre-season, and related student activities, such as band camp or group activities that do not fall under individual in-person visits or the regular school year re-opening plan. This plan includes provisions for a return to competition.

On June 29, 2020 the School Board approved the initial Athletic Health & Safety Plan. Since then the Board has approved updated Athletic Health & Safety Plans reflecting updated guidance from health authorities on July 24, 2020, August 24, 2020, September 29, 2020, October 26, 2020, November 23, 2020, December 7, 2020, and January 4, 2021. On January 25, 2021, the Board will take action on these proposed revisions.

Update of January 25, 2021

All winter sports resumed on Saturday, January 9, 2021. On Saturday, January 16, 2021 the wrestling team was permitted to conduct partner drills and regular practice while wearing masks. Wrestling room capacity was capped at 14 people, including coach(es). Competitions will adhere to a strict masking requirement for both Home and Away events. Conestoga teams will only compete with teams who also require masking of their athletes during competition regardless of venue. No in-person spectators will be permitted at any winter sports competitions. The Athletic Director’s office has information for online viewing of events.

Update of January 4, 2021

The date for resumption of winter sports practices is to be determined, pending anticipated information from the Governor or Pennsylvania Department of Health. The School Board will review all available information at the January 4, 2021 School Board meeting. Winter sports were approved to resume on Saturday, January 9, 2021, with wrestling being permitted to only engage in individual conditioning.

Update of December 7, 2020

The plan has been updated to reflect the following:

61



2

1. Pennsylvania Department of Health Recommendations for Pre-K to 12 Schools FollowingIdentification of a Case(s) of COVID-19.This updated guidance identifies when a school building shall be closed based on (1) enrollmentsize of those attending in-person, (2) level of community transmission in the county, and, (3)number of COVID-19 cases within a rolling 14-day period. If a student athlete is considered aCOVID-19 case and has been on District property they will count towards this 14-day period.

2. Chester County Health Department guidance of December 2, 2020This updated guidance incorporates the updated Pennsylvania Department of Healthrequirements regarding out of state travel.

3. PIAA Return to Competition guidelines.The PIAA identified sport specific guidance for winter sports, including categorization of risk level(High, Moderate, Low). Competitive cheer will abide by mitigation strategies to enable participantsto be in the Moderate level. Sports in the High (wrestling) level will engage only in conditioningand practices at this time.

4. Conestoga High School sports may begin practice when students return to in-person instruction,currently scheduled for December 14, 2020. The Central League has announced that nocompetition may occur until after January 2, 2020. Conestoga reserves the ability to only competeagainst schools that abide by the Universal Face Covering order. If a school has been closed dueto the number of cases or similar reasons, Conestoga will not compete against that school while itis closed. Additional rules regarding competition such as those involving spectators are notdetermined at this time, but will be provided prior to the start of any competition. The informationdescribing spectators below dated October 26, 2020 is only in reference to Fall competition anddoes not apply to winter sports.

5. Conestoga Club sports (crew, ice hockey, rugby, squash) are also obligated to abide by thisHealth & Safety Plan.

6. Middle school winter interscholastic sports will not occur at this time.

Update of November 23, 2020

This plan will comply with the Pennsylvania Department of Health Orders of November 17, 2020: 1. Face coverings order updated regarding alternative face covering and sustained physical

distance2. Travel order regarding travel to and from other states

This plan reserves the right of the District to identify the extent to which winter sports teams engage in conditioning, practices, and competitions with other schools. The District will consider the degree of risk for each sport as identified in the PIAA Winter Guidance and the rate of community transmission within league schools.

Update of October 26, 2020

62

https://www.education.pa.gov/Schools/safeschools/emergencyplanning/COVID-19/SchoolReopeningGuidance/ReopeningPreKto12/PublicHealthGuidance/Pages/SchoolClosureRecommentations.aspx

https://www.education.pa.gov/Schools/safeschools/emergencyplanning/COVID-19/SchoolReopeningGuidance/ReopeningPreKto12/PublicHealthGuidance/Pages/SchoolClosureRecommentations.aspx

https://www.chesco.org/DocumentCenter/View/59143/School-Guidance-?bidId=

http://www.piaa.org/assets/web/documents/Return_to_Competition_Winter.pdf

https://www.governor.pa.gov/wp-content/uploads/2020/11/20201117-SOH-Universal-Face-Coverings-Order-Update.pdf

https://www.governor.pa.gov/wp-content/uploads/2020/11/20201117-SOH-Universal-Face-Coverings-Order-Update.pdf

https://www.governor.pa.gov/wp-content/uploads/2020/11/20201117-SOH-Travel-Mitigation-Order.pdf



3

The updated Health & Safety Plan of October 26, 2020 is updated to include provisions for spectators based upon the guidance issued since September 29, 2020, including from the Governor of Pennsylvania, PIAA, PIAA District 1, the Central Athletic League, and the Chester County Health Department. Each student-participant will be given two Central Athletic League passes from their coaches for parents/guardians to view the game in-person. Spectator rules for Away games are at the discretion of the home team. If permitted, Conestoga senior athletes will be permitted to have two parent/guardians attend Away contests. Visiting teams’ senior athletes may bring two parents/guardians to Conestoga games. All spectators affirm through their attendance that they are symptom-free of Covid-19, and will engage in wearing a mask, maintain social distancing, and abide by all other District directives. Failure to do so may result in individual dismissals or the overall discontinuation of spectator participation. Sport-specific plans for competitions are available through the Conestoga Athletic office.

Update of August 24, 2020

This Health & Safety Plan is updated to encompass a plan to return to competition, following the updated guidance issued since August 24, 2020 by the Chester County Health Department, the PIAA, and the Central League.

The District will continue to monitor requirements, guidance, and recommendations from health authorities and athletic leagues and other relevant organizations.

The decision to resume sports-related activities, including conditioning, practices and games, is within the discretion of a school entity’s governing body. Each school entity must develop and adopt an Athletics Health and Safety Plan aligning to the PDE Preliminary Guidance for Phased Reopening of Pre-K to 12 Schools prior to conducting sports-related activities with students. The plan must include the provisions of this guidance, be approved by the local governing body of the school entity and be posted on the school entity’s publicly available website. School entities should also consider whether the implementation of the plan requires the adoption of a new policy or revision of an existing policy.

Each school entity should continue to monitor its Athletics Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.

63

Original Plan approved June 29, 2020 Revision: October 26, 2020 Updated: JULY 24, 2020 Revision: November 23, 2020 Revision: August 24, 2020 Revision: December 7, 2020 Revision: September 29, 2020 Revision: January 4, 2021 Revision: January 25, 2021

4

Table of Contents

Athletics Health and Safety Plan ............................................................................................................... 5

Resuming PK-12 Sports-Related Activities ............................................................................................... 6

Primary Point of Contact ........................................................................................................................... 7

Key Strategies, Policies, and Procedures ................................................................................................. 7

Cleaning, Sanitizing, Disinfecting and Ventilation ................................................................................. 8

Social Distancing and Other Safety Protocols .................................................................................... 11

Monitoring Student Athletes and Staff Health ..................................................................................... 18

Other Considerations for Student Athletes and Staff .......................................................................... 24

Athletic Health and Safety Plan Professional Development ................................................................... 27

Athletic Health and Safety Plan Communications .................................................................................. 28

Athletics Health and Safety Plan Summary ............................................................................................ 29

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation .................................................................... 29

Social Distancing and Other Safety Protocols ........................................................................................ 30

Monitoring Student Athletes and Staff Health ......................................................................................... 33

Other Considerations for Student Athletes and Staff .............................................................................. 36

Athletics Health and Safety Plan Governing Body Affirmation Statement ......................................... 38

64



5

Athletics & Other Student Activities Health and Safety Plan: Tredyffrin/Easttown School District

All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:

• Red Phase: Schools remain closed for in-person instruction and no sports are allowed in counties designated as being in the Red Phase.• Yellow Phase and Green Phase: Schools may resume sports-related activities after developing a written Athletics Health and Safety Plan,

to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.

Use this template to document your LEA’s plan to bring back student athletes and coaching staff, how you will communicate the type with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school sports-related activity operations and potential adjustments throughout the school year.

Your school entity should account for changing conditions in your local Athletics Health and Safety Plan to ensure seamless transition from more to less restrictive conditions in each of the phase requirements as needed. Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen.

65

https://www.governor.pa.gov/process-to-reopen-pennsylvania/


6

Resuming PK-12 Sports-Related & Other Student Activities

Key Questions

• How do you plan to bring students, athletes and staff back to physical school buildings, particularly if social distancing is still required? • How did you engage stakeholders in the decision to resume sports-related and other activities, including try-outs, conditioning, practices,

games, rehearsals and other activities? • How will you communicate your plan to your local sports and school communities? • Once you resume sports-related and other activities, what will the decision-making process look like to prompt a school closure or other

significant modification to sports and other activities?

Summary of Responses to Key Questions:

• This plan is for pre-season and competition for sports, and only if the county is in the Yellow or Green phase. • Students who must self-isolate or quarantine for reasons related to COVID-19 may not participate in athletics or in-person activities for the

duration of the isolation period. In the event that the high school building is temporarily closed for in-person instruction due to a local outbreak of COVID-19, all sports and activities will be suspended during the closure. An exception may be granted by the Superintendent or designee for an entire team that has opted to remain out of school in a virtual learning model. TESD teams will also not play scrimmages or competitions with other schools closed due to a local outbreak. An outbreak on a team will result in a suspension of all team activities.

• If, after October 12, TESD returns to or remains in a virtual learning model due to the pandemic, the Superintendent or designee will consult with the Chester County Health Department regarding the continuation of athletics and in-person activities and will communicate any modifications to the plan that result from the new conditions.

• This plan will also be implemented for any other student activities involving larger numbers of students that may occur before the first day of school, including Conestoga Band Camp and other co-curricular activities.

• The plan will be shared during a public meeting, and then posted on the District website. Information will be shared with participants and their families via District approved communication methods including email.

• Any modifications to these activities will be in response to evolving guidance from all applicable federal, state, and local authorities, including the Pennsylvania Department of Education, the Pennsylvania Department of Health, and Chester County Health Department.

Anticipated launch date for sports related & other activities: July 1, 2020

66



7

Primary Point of Contact

Each school entity must designate a primary point of contact with defined roles and responsibilities for health and safety preparedness and response planning for sports-related activities. The point of contact will be responsible for responding to all questions related to COVID-19. All parents, student athletes, officials, and coaches must be provided the person’s contact information.

Point of Contact Name Position of Point of Contact Contact Information

Dr. Chris Groppe Covid-19 Administrator [email protected] 610-240-1919

Key Strategies, Policies, and Procedures

Use the action plan templates on the following pages to create a thorough plan for each of the requirements outlined in the Pennsylvania Guidance for All Sports Permitted to Operate During the COVID-19 Disaster Emergency.

For each domain of the Athletics Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. Use the key questions to guide your domain summaries.

For each requirement within each domain, document the following:

• Action Steps under Yellow and Green Phase: Identify the discrete action steps required to prepare for and implement the requirementunder the guidelines outlined for counties in yellow or green. List the discrete action steps for each requirement in sequential order.

• Lead Individual(s) and Position(s): List each person responsible for ensuring the action steps are fully planned and the system isprepared for effective implementation.

• Materials, Resources, and/or Supports Needed: List any materials, resources, or supports required to implement the requirement.• Professional Development (PD) Required: Identify the training or professional development that will be provided to staff, students,

families, and other stakeholders to implement each requirement effectively.

67

mailto:[email protected]

https://www.governor.pa.gov/covid-19/sports-guidance/

https://www.governor.pa.gov/covid-19/sports-guidance/



8

In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the extent possible.

Cleaning, Sanitizing, Disinfecting, and Ventilation

Key Questions

• How will you ensure the athletic facilities and other areas are cleaned and ready to safely welcome students, athletes, and staff?• How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain staff, student, and athlete

safety?• What protocols will you put in place to clean and disinfect throughout the day?• Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the training be

provided? How will preparedness to implement as a result of the training be measured?


• All facilities used by athletes and students will be cleaned in accordance with the current board approved District Health & Safety Plan.• Locker rooms will not be available for visiting teams.• Participants should provide their own transportation to and from practice, and to and from games to the fullest extent feasible. Carpooling

is not permitted.• Other cleaning protocols will be in place for use on equipment and materials involved in the activities.• These activities will only occur if we are in the Yellow or Green phase.

68



9

Requirements Action Steps under Yellow and Green Phase

Lead Individual and Position

Materials, Resources, and or Supports Needed

PD Required (Y/N)

* Cleaning, sanitizing,disinfecting, andventilating spaces,surfaces, and any otherareas used by students& athletes and sportingactivities (i.e., restrooms,drinking fountains,locker rooms andtransportation)

• School buses will be cleaned by the buscompanies providing this service. Cleaningstandards and requirements for materials willbe shared with these vendors. This includesdisinfecting buses after each run.

• Frequently touched surfaces and objects inthe practice space will be cleaned at leastdaily.

• Restrooms will be cleaned frequentlythroughout the day.

• In addition to the cleaning conducted bycustodial staff, cleaning materials will beavailable for other staff to use throughout theschool day.

• Sharing of equipment will be limited to fullestextent feasible. Users will clean their handsbefore and after using any sharedequipment. Shared equipment should becleaned before and after use.

• Students should not be present whendisinfectants are used. Students should notbe required to participate in disinfecting ofschool furniture or equipment.

• Drinking fountains will not be available foruse. Students and staff may bring inreusable bottles or bottled water.

Business Manager & Building Administrator

Cleaning supplies that meet the identified requirements.

N

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Other cleaning, sanitizing, disinfecting, and ventilation practices

• All cleaning and disinfectant products used will comply with relevant CDC, EPA and OSHA requirements.

• Custodial staff have been trained in proper cleaning protocols and provide regular refresher training.

• District HVAC systems have been balanced to meet American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) and International Mechanical Code (IMC) requirements for the exchange of outside air and ventilation.

• Unless otherwise designated, windows should remain closed to ensure efficiency of this process. There may be situations in which windows will be opened, i.e., if directed by the health authorities.

• The District will monitor operational guidance and adjust practices as needed in cleaning, sanitizing, disinfecting, and ventilation.

• Hand sanitizer will be available in areas where sinks are not available.

• If someone in the building develops Covid-19 symptoms, or tests positive for Covid-19:

o the building does not need to be evacuated

o If an entire class/cohort is sent home, close off the room/area and wait as long as possible to clean and disinfect. Wait at least 24 hours before cleaning and disinfecting. If not feasible, wait as long as possible. If seven days have passed since the individual was in the

Business Manager N/A Y

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PD Required (Y/N)

affected area, cleaning is not needed.

• If entire team is not sent home, clean spaceimmediately, and follow up with disinfectionat the end of the day.

Social Distancing and Other Safety Protocols

Key Questions

• How will conditioning, practice, and game spaces be organized and scheduled to mitigate spread?• How will you group student athletes with coaches to limit the number of individuals who come into contact with one another throughout the

conditioning, practices, meetings, team meals, games, etc.?• What policies and procedures will govern use of other communal spaces (locker rooms, restrooms)?• How will you utilize outdoor space to meet social distancing requirements?• What hygiene routines will be implemented?• How will you adjust student transportation to meet social distancing requirements?• How will social distancing and other safety protocols vary based on age ranges?• Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be provided?


• Conditioning, practices, and games will be organized and scheduled following the guidance of the Central Athletic League, District 1, andPIAA for return to competition. Outdoor spaces will be used for all practices and games to the fullest extent feasible, while ensuringcompliance with existing PIAA regulations for competition.

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• All coaches, student-athletes, and officials/event workers will wear face coverings in accordance with the most recent recommendations ofthe Department of Health Facial Coverings Order & PIAA Press Release re: Facial Coverings.

• All coaches, student-athletes, and officials/event workers shall maintain social distancing to the fullest extent feasible.• All coaches, student-athletes, and officials/event workers shall be informed of the current definition of ‘close contact’ to mitigate risk. (A

close contact is currently defined as being closer than 6 feet for 15 or more minutes.)• Transportation to practice will be the responsibility of the student-athlete. Carpooling is not permitted.• When feasible, transportation to competitions by the student-athlete’s family is encouraged. Carpooling is not permitted.• Transportation will be available. Buses will be cleaned in accordance with the District’s Health & Safety Protocol. Riders will be required to

wear a face covering, maintain social distancing, and refrain from eating and drinking on the bus.• Teams will abide by guidance from the Central League, District One, PIAA, and hosting teams regarding the use of other facilities and

spaces for competition.• Spectators are not permitted at practices.

• Other co-curricular and extra-curricular activities may occur during the Yellow or Green phase. Advisors will be required to submit a Health& Safety Protocol specific to their activity for review and approval by the building administration and Pandemic Team designee(s) beforethe activity may begin.

• Theatrical and musical activities will follow best available guidance on social distancing and face coverings for practices, rehearsals, andperformances.

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https://www.health.pa.gov/topics/disease/coronavirus/Pages/Guidance/Universal-Masking-FAQ.aspx

http://www.piaa.org/assets/web/documents/Press%20release%20-%20Friday%20July%203%202020%20-%20Masks.pdf



13




PD Required (Y/N)

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* Protocols for social distancing students and athletes and staff throughout all activities, to the maximum extent feasible

During practices and conditioning, participants will practice social distancing to the maximum extent feasible. This includes stretching, warmups, cooldowns, and huddles. If not a traditional outdoor sport, teams should conduct practices, conditioning, and scrimmages outdoors whenever feasible. Workouts should continue to occur in pods of 10 or fewer whenever possible. Team meetings should take place virtually whenever possible rather than face to face. If face to face, participants should maintain social distancing. All participants shall follow the current PA Department of Health Universal Order on Face Coverings. Coaches should limit game day squad sizes. Sport specific health and safety protocols described in the PIAA Return to Competition guidance should be followed. No unnecessary physical contact including handshaking, fist bumps, or high-fives. Activities that increase the risk of exposure to saliva will not be permitted, including chewing gum, spitting, licking fingers, and eating sunflower seeds. Band camp and other activities will follow the same protocols described above as relevant, including the

Athletic Director, Assistant Principal for Student Activities

N/A N

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PD Required (Y/N)

wearing of face coverings, and group meetings. Social distancing and masking, including the use of coverings for instruments for the band will follow best available guidance.

* Procedures forserving food atevents

Students will bring their own water and snacks. Bottled water will be available if needed.


Bottled water N

* Hygiene practicesfor students andathletes and staffwhich include themanner andfrequency ofhand-washing andother bestpractices

Adequate restrooms are available for use by athletes and coaches for proper hygiene and hand washing. The restrooms will be cleaned regularly.

Hand sanitizer will be available at all practices and games.


Cleaning supplies N

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PD Required (Y/N)

* Posting signs, in highly visible locations, that promote everyday protective measures, and how to stop the spread of germs

Communicating the key components of the plan to mitigate the spread of Covid-19 will be done in different formats at frequent intervals to all members of the school community. Communication will stress social distancing, face coverings, symptom screening, hygiene practices, and the obligation to stay home if ill. Signage has been posted in highly visible locations such as restrooms, entrances and other locations. Signs will be in multiple languages. The primary source of the signs will be from CDC.


Signs N

* Identifying and restricting non-essential visitors and volunteers

There will be no spectators or visitors during practices or scrimmages. Parents who wish to be on site should remain in their vehicle during the activity. Spectators will not be permitted during practices or conditioning.


N/A N

Limiting the sharing of materials and equipment among students and athletes

All activities will minimize the use of shared equipment, and follow relevant cleaning protocols. Any shared equipment should be cleaned after every use. Participants should clean individual equipment (both person and school-issued) and clothing after each use.


Cleaning supplies N

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PD Required (Y/N)

Staggering the use of communal spaces (i.e., locker rooms, weight rooms, band room, etc.)

Locker rooms will not be used by anyone. Participants should minimize the use of communal spaces to fullest extent feasible, and engage in social distancing and wear a face covering in those settings.


N/A N

Adjusting transportation schedules and practices to create social distance

Participants will provide their own transportation for practices. Participants will provide their own transportation for competitions whenever possible. Carpooling is not permitted. Participants on district transportation will wear a face covering and social distance to fullest extent feasible while on the vehicle.


N/A N

Limiting the number of individuals in student and athletic activity spaces, and interactions between groups of students and athletes

Activities will be scheduled and structured to reduce the number of people using practice spaces, both indoors and outdoors.


Other social distancing and safety practices

N/A Athletic Director, Assistant Principal for Student Activities

N/A N

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Monitoring Students, Athletes and Staff Health

Key Questions

• How will you monitor student students, athletes, coaches, and others who interact with each other to ensure they are healthy and not exhibiting signs of illness?

• Who will be responsible for monitoring? • Where will the monitoring take place? • When and how frequently will the monitoring take place? • What is the policy for quarantine or isolation if a coach, student athlete, or other member of the school community becomes ill or has been

exposed to an individual confirmed positive for COVID-19? What conditions will a coach or student athlete confirmed to have COVID-19 need to meet to safely return to sports activities? Which staff will be responsible for making decisions regarding quarantine or isolation requirements of coaches or student athletes?

• When and how will families be notified of confirmed coach or student athlete illness or exposure and resulting changes to the local Athletics Health and Safety Plan?

• Which stakeholders will be trained on protocols for monitoring student athlete and staff health? When and how will the training be provided?


• Anyone entering the building must be considered free of any symptoms as outlined in the then current guidance provided by the Chester County Health Department. Staff and students must daily complete an affirmation that they are symptom free. Supervisors will monitor daily reporting for staff. Principals will monitor daily student reporting. Those who are not symptom free will not be permitted on campus. Staff and students must wear a mask and practice social distancing, diligent hygiene, and any other directives in the then current guidance provided by the Chester County Health Department.

• Individuals who become ill or who have been exposed to an individual confirmed positive for COVID-19 will be isolated or quarantined as per the guidance from the Chester County Health Department.

• The District will follow the guidance of the Chester County Health Department when determining quarantine or isolation of students and staff. The Pandemic Coordinator will be responsible for making decisions regarding quarantine or isolation for students, and the Director of

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Human Resources will be responsible for making decisions regarding quarantine or isolation for staff. All information will be submitted to the Chester County Health Department as needed so that contact tracing may occur.

• Staff and students confirmed to have had COVID-19 must submit a doctor’s note indicating that they have met the CDC criteria fordiscontinuing home isolation and returning to work/school.

• Each school building will designate an isolation room/area, and a quarantine room/area. These are spaces separate from the existingnurse’s office. The isolation room/area is for students exhibiting Covid-19-like symptoms while they await travel home or to a healthcareprovider. The quarantine room/area is for anyone exposed to person with Covid-19-like symptoms, to be used while they await travelhome or to a healthcare provider.

• Officials, event workers, members of the media will also be required to conduct symptom screening no sooner than two hours prior toarrival on the premises for competitions.

• Visiting teams will be contacted prior to arrival and asked to confirm all participants are symptom free according to current CCHDguidance.

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PD Required (Y/N)

* Monitoringstudents andathletes and stafffor symptoms andhistory ofexposure

Staff and students will be required to self-monitor daily prior to coming to work/school. The criteria will be in compliance with the PA Department of Health and Chester County Health Department guidance.

All staff will sign in daily affirming they are symptom-free. A contact-less thermometer is available in each building if needed.

Students/parents will submit a daily affirmation that the child entering school is symptom free. A contact-less thermometer is available in each building if needed.

If a staff member has symptoms, they will need to stay or go home and contact their health care provider and their supervisor. The supervisor will contact the Director of Human Resources who will contact the employee, the Chester County Department of Health as needed, and institute any necessary precautionary measures.

If a student has symptoms, the parent should contact their school nurse to inform them and follow up with their healthcare provider. If necessary, school nurses will work with the school mental health specialist to provide a resource list to families who may not have ready access to a healthcare provider.


Online survey tool Y

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* Isolating orquarantiningstudents andathletes, coachingstaff, or visitors ifthey become sickor demonstrate ahistory ofexposure

Each facility will designate an isolation room/area, and a quarantine room/area. These are spaces separate from the existing nurse’s office.

The isolation room/area is for students exhibiting Covid-19-like symptoms while they await travel home or to ahealthcare provider. The isolation room should bepositioned near an exit that is separate from the mainentrance/exit for ease of leaving the school. Isolationroom doors should remain shut at all time. Anyindividual supporting the isolation room/area shouldenter with full Covid-19 PPE, to include eye protection,gloves, gowns; upon exiting the room, the PPE shouldbe taken off.

The quarantine room/area is for anyone exposed to person with Covid-19-like symptoms, to be used while they await travel home or to a healthcare provider. Any individual supporting the quarantine room/area should be required to wear a face covering while in the room. If an entire classroom needs the quarantine room/area, the class should remain in the regular classroom as a temporary quarantine room.

Any probable or confirmed cases will be reported to the Chester County Health Department.

The school will maintain adequate personal protective equipment for use when individuals become ill, including gowns, masks, eye protection, and gloves.

The area(s) used by the sick person will be closed off immediately, and not used until it can be cleaned and disinfected as follows:


PPE Y

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PD Required (Y/N)

If someone in the building develops Covid-19 symptoms, or tests positive for Covid-19: the building does not need to be evacuated. The person will be provided with guidance for self-isolation at home and the guidelines for returning to school, as directed by the Chester County Health Department.

If an individual requires transportation by ambulance, the District will alert the ambulance and hospital staff that the person may have Covid-19.

The building administrator will inform the district pandemic coordinator if anyone becomes sick while at school, and the Director of Human Resources as applicable.

* Returning isolated or quarantined coaches, staff, students or athletes, to school and/or athletics

Before returning for participation, the student must meet the requirements for return as described in the current Chester County Health Department’s guidance. The District will follow the most current “Exclusion From and Return to School Requirements” published by the Chester County Health Department.


N/A Y

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PD Required (Y/N)

Notifying coaches, staff, families, and the public of cancellation of sports-related activities, school closures and other changes in safety protocols

Communication to staff, families, and the public has been and will continue to be ongoing. Any necessary school closures or within school year changes in safety protocols will be communicated via multiple methods including the district email blast, website, all-call telephone system, PTO newsletters, and other tools.

Any communication will be done in alignment with relevant privacy rules and in coordination with relevant health authorities.


N/A N

Other monitoring and screening practices

Monitor guidance from relevant health authorities and update monitoring and screening practices as necessary.

Pandemic Coordinator

N/A N

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Other Considerations for Student Athletes and Staff

Key Questions

• How will you determine which coaches and other athletic staff are willing/able to return? How will you accommodate staff who are unable or unwilling to return?

• How will you determine which student athletes are willing/able to return? How will you accommodate student athletes who are unable or unwilling return?

• What is the local policy/procedure regarding face coverings for all coaches and athletic staff? What is the policy/procedure for student athletes?

• What special protocols will you implement to protect student athletes and staff at higher risk for severe illness? • How will you address coaches and other athletic staff who are ill, or who have family members who have become ill? • How will you manage teams in the event of coaching staff illness? Do you have substitute coaches available? • Which stakeholders will be trained on these protocols? When and how will the training be provided?


• Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, August 17, 2020, and September 2, 2020 anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.

• Families of students at higher risk should contact the school nurse to discuss the development of an Individual Health Plan. The school may also follow the protocol for 504 Plan Eligibility and special education eligibility. Staff who are at higher risk should contact the Director of Human Resources so their specific circumstances can be reviewed. Additional safety equipment, safety protocols, and other accommodations may be provided depending upon the circumstances.

• This plan will also be implemented for any other student activities that may occur before the first day of school, including Conestoga Band. • The plan will be shared during a public meeting, and then posted on the District website. Information will be shared with participants and

their families via District approved communication methods including email. • Any modifications to these activities will be in response to evolving guidance from all applicable federal, state, and local authorities,

including the Pennsylvania Department of Education, the Pennsylvania Department of Health, and Chester County Health Department. • All students on the premises are participating voluntarily.

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• Social distancing will be observed. Band participants will follow best available guidance on social distancing when using musical instruments.

• Schedules will be staggered to the extent possible to mitigate contact with others. • Participants will receive training on the requirements of this plan prior to any activities occurring.


Lead Individual

and Position


PD Required (Y/N)

* Protecting student athletes and coaching staff at higher risk for severe illness

Families of students at higher risk should contact the school nurse to discuss the development of an Individual Health Plan. The school will also follow the protocol for 504 Plan Eligibility and special education eligibility. Staff who are higher risk should contact their Human Resources office to discuss their specific circumstances.


N N

* Use of face coverings by all coaches and athletic staff

Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.


Face coverings Y

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Lead Individual

and Position


PD Required (Y/N)

* Use of facecoverings by allstudents


Sport specific guidance from PIAA and Central League identifying how face coverings may be worn or not worn during play will be followed.


Face coverings Y

Unique safety protocols for students and athletes with complex needs or other vulnerable individuals

Students with complex needs will be supported and their IEP or 504 Plan updated to ensure access to instruction. The District may request medical documentation and other information be provided by the child’s treating physician(s).

Staff with complex needs should contact the Director of Human Resources to discuss their specific circumstances.

Athletic Director, Director of Human Resources

N/A N

Management of Coaches and Athletic Staff

Coaches and athletic staff who are ill should not attend. Athletic Director

N/A N

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Athletics Health and Safety Plan Professional Development

The success of your plan for resuming sports-related activities safely requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires staff training, document the following components of your professional learning plan.

• Topic: List the content on which the professional development will focus.• Audience: List the stakeholder group(s) who will participate in the learning activity.• Lead Person and Position: List the person or organization that will provide the professional learning.• Session Format: List the strategy/format that will be utilized to facilitate professional learning.• Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the requirement.• Start Date: Enter the date on which the first professional learning activity for the topic will be offered.• Completion Date: Enter the date on which the last professional learning activity for the topic will be offered.

Topic Audience Lead Person and Position

Session Format

Materials, Resources, and or Supports

Needed Start Date Completion

Date Review of the Health & Safety Plan

Coaches, trainers Kevin Pechin Virtual meeting MS Teams platform June 30,

2020 June 30, 2020

Review of the Health & Safety Plan

Staff and student participants

Chandra Singh, Chris Groppe, Ellen Turk Virtual meeting MS Teams platform August 20,

2020 August 20, 2020

Review of the Health & Safety Plan

Staff and student participants

Kevin Pechin, Chris Groppe, Ellen Turk Virtual meeting MS Teams platform September

30, 2020 October 5, 2020

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Athletics Health and Safety Plan Communications

Timely and effective family and caregiver communication about sports-related health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, school entities should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Person and Position Mode of Communication Start Date Completion

Date

Review of athletic plan Athletes, parents Kevin Pechin Virtual meeting June 30,

2020 June 30, 2020

Review of the Health & Safety Plan Staff and student participants

Chandra Singh, Chris Groppe, Ellen Turk

Virtual meeting August 20, 2020

August 20, 2020

Review of the Health & Safety Plan Athletes and parents

Kevin Pechin, Chris Groppe, Ellen Turk Virtual meeting September

30, 2020 October 5, 2020

Review of Spectator rules Parents and athletes

Chris Groppe, Pandemic Coordinator, Kevin Pechin

Email messages October 2, 2020 Ongoing

Review of Health & Safety Plan – winter sports

Athletes, Parents

Kevin Pechin, Ellen Turk Virtual meeting January 7,

2021 January 7, 2021

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Athletics Health and Safety Plan Summary: Tredyffrin/Easttown School District

Anticipated Launch Date: July 1, 2020

Use these summary tables to provide your local education community with a detailed overview of your Athletics Health and Safety Plan. School entities are required to post this summary on their website. To complete the summary, copy and paste the domain summaries from the Athletics Health and Safety Plan tables above.

Facilities Cleaning, Sanitizing, Disinfecting, and Ventilation

Requirement(s) Strategies, Policies and Procedures * Cleaning, sanitizing, disinfecting, and ventilating learning

spaces, surfaces, and any other areas used by students (i.e.,restrooms, drinking fountains, locker rooms, andtransportation)

• School buses will be cleaned by the bus companies providing thisservice. Cleaning standards and requirements for materials will beshared with these vendors. This includes disinfecting buses aftereach run.

• Frequently touched surfaces and objects in the practice space willbe cleaned at least daily.

• Restrooms will be cleaned frequently throughout the day.• In addition to the cleaning conducted by custodial staff, cleaning

materials will be available for other staff to use throughout theschool day.

• Sharing of equipment will be limited to fullest extent feasible. Userswill clean their hands before and after using any shared equipment.Shared equipment should be cleaned before and after use.

• Students should not be present when disinfectants are used.Students should not be required to participate in disinfecting ofschool furniture or equipment.

• Drinking fountains will not be available for use. Students and staffmay bring in reusable bottles or bottled water.

• All cleaning and disinfectant products used will comply with relevantCDC, EPA and OSHA requirements.

• Custodial staff have been trained in proper cleaning protocols andprovide regular refresher training.

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Requirement(s) Strategies, Policies and Procedures • District HVAC systems have been balanced to meet American

Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) and International Mechanical Code (IMC) requirements for the exchange of outside air and ventilation.

• Unless otherwise designated, windows should remain closed to ensure efficiency of this process. There may be situations in which windows will be opened, i.e., if directed by the health authorities.

• The District will monitor operational guidance and adjust practices as needed in cleaning, sanitizing, disinfecting, and ventilation.

• Hand sanitizer will be available in areas where sinks are not available.

• If someone in the building develops Covid-19 symptoms, or tests positive for Covid-19:

o the building does not need to be evacuated o If an entire class/cohort is sent home, close off the

room/area and wait as long as possible to clean and disinfect. Wait at least 24 hours before cleaning and disinfecting. If not feasible, wait as long as possible. If seven days have passed since the individual was in the affected area, cleaning is not needed.

If entire team is not sent home, clean space immediately, and follow up with disinfection at the end of the day.

Social Distancing and Other Safety Protocols

Requirement(s) Strategies, Policies and Procedures * Protocols for social distancing student athletes and staff

throughout all activities, to the maximum extent feasible * Procedures for serving food at events including team meetings

and meals

During practices and conditioning, participants will practice social distancing to the maximum extent feasible. This includes stretching, warmups, cooldowns, and huddles. If not a traditional outdoor sport, teams should conduct practices, conditioning, and scrimmages

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Requirement(s) Strategies, Policies and Procedures * Hygiene practices for student athletes and staff including the

manner and frequency of hand-washing and other best practices * Posting signs, in highly visible locations, that promote everyday

protective measures, and how to stop the spread of germs Identifying and restricting non-essential visitors and volunteers Limiting the sharing of materials and equipment among student athletes Staggering the use of communal spaces (i.e., locker rooms, weight rooms, etc.) Adjusting transportation schedules and practices to create social distance between students Limiting the number of individuals in athletic activity spaces and interactions between groups of student athletes Other social distancing and safety practices

outdoors whenever feasible. Workouts should continue to occur in pods of 10 or fewer whenever possible. Team meetings should take place virtually whenever possible rather than face to face. If face to face, participants should maintain social distancing. All participants shall follow the current PA Department of Health Universal Order on Face Coverings. Coaches should limit game day squad sizes. Sport specific health and safety protocols described in the PIAA Return to Competition guidance should be followed. No unnecessary physical contact including handshaking, fist bumps, or high-fives. Activities that increase the risk of exposure to saliva will not be permitted, including chewing gum, spitting, licking fingers, and eating sunflower seeds. Band camp and other activities will follow the same protocols described above as relevant, including the wearing of face coverings, and group meetings. Social distancing and masking, including the use of coverings for instruments for the band will follow best available guidance. Students will bring their own water and snacks. Bottled water will be available if needed.

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Requirement(s) Strategies, Policies and Procedures

Adequate restrooms are available for use by athletes and coaches for proper hygiene and hand washing. The restrooms will be cleaned regularly.

Hand sanitizer will be available at all practices and games.

Communicating the key components of the plan to mitigate the spread of Covid-19 will be done in different formats at frequent intervals to all members of the school community.

Communication will stress social distancing, face coverings, symptom screening, hygiene practices, and the obligation to stay home if ill.

Signage has been posted in highly visible locations such as restrooms, entrances and other locations. Signs will be in multiple languages. The primary source of the signs will be from CDC. There will be no spectators or visitors during practices or scrimmages. Parents who wish to be on site should remain in their vehicle during the activity.

Spectators will not be permitted during practices and conditioning.

All activities will minimize the use of shared equipment, and follow relevant cleaning protocols. Any shared equipment should be cleaned after every use. Participants should clean individual equipment (both person and school-issued) and clothing after each use.

Locker rooms will not be used by anyone. Participants should minimize the use of communal spaces to fullest extent feasible,and engage in social distancing and wear a face covering in those settings.

Participants will provide their own transportation for practices.

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Requirement(s) Strategies, Policies and Procedures Participants will provide their own transportation for competitions whenever possible. Carpooling is not permitted. Participants on district transportation will wear a face covering and social distance to fullest extent feasible while on the vehicle.

Activities will be scheduled and structured to reduce the number of people using practice spaces, both indoors and outdoors.

Monitoring Student Athletes and Staff Health

Requirement(s) Strategies, Policies and Procedures * Monitoring student athletes and staff for symptoms and history

of exposure

* Isolating or quarantining student athletes, coaching staff, orvisitors if they become sick or demonstrate a history ofexposure

* Returning isolated or quarantined coaching staff, studentathletes, or visitors to school

Notifying coaching staff, families, and the public of cancellation of sports-related activities, school closures and other changes in safety protocols

Staff and students will be required to self-monitor daily prior to coming to work/school. The criteria will be in compliance with the PA Department of Health and Chester County Health Department guidance.

All staff will sign in daily affirming they are symptom-free. A contact-less thermometer is available in each building if needed.

Students/parents will submit a daily affirmation that the child entering school is symptom free. A contact-less thermometer is available in each building if needed.

If a staff member has symptoms, they will need to stay or go home and contact their health care provider and their supervisor. The supervisor will contact the Director of Human Resources who will contact the employee, the Chester County Department of Health as needed, and institute any necessary precautionary measures.

If a student has symptoms, the parent should contact their school nurse to inform them and follow up with their healthcare provider. If necessary, school nurses will work with the school mental health

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Requirement(s) Strategies, Policies and Procedures specialist to provide a resource list to families who may not have ready access to a healthcare provider.

Each facility will designate an isolation room/area, and a quarantine room/area. These are spaces separate from the existing nurse’s office.

The isolation room/area is for students exhibiting Covid-19-like symptoms while they await travel home or to a healthcare provider. The isolation room should be positioned near an exit that is separate from the main entrance/exit for ease of leaving the school. Isolation room doors should remain shut at all time. Any individual supporting the isolation room/area should enter with full Covid-19 PPE, to include eye protection, gloves, gowns; upon exiting the room, the PPE should be taken off.

The quarantine room/area is for anyone exposed to person with Covid-19-like symptoms, to be used while they await travel home or to a healthcare provider. Any individual supporting the quarantine room/area should be required to wear a face covering while in the room. If an entire classroom needs the quarantine room/area, the class should remain in the regular classroom as a temporary quarantine room.

Any probable or confirmed cases will be reported to the Chester County Health Department.

The school will maintain adequate personal protective equipment for use when individuals become ill, including gowns, masks, eye protection, and gloves.

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Requirement(s) Strategies, Policies and Procedures The area(s) used by the sick person will be closed off immediately, and not used until it can be cleaned and disinfected as follows:

If someone in the building develops Covid-19 symptoms, or tests positive for Covid-19: the building does not need to be evacuated.

The person will be provided with guidance for self-isolation at home and the guidelines for returning to school, as directed by the Chester County Health Department.

If an individual requires transportation by ambulance, the District will alert the ambulance and hospital staff that the person may have Covid-19.

The building administrator will inform the district pandemic coordinator if anyone becomes sick while at school, and the Director of Human Resources as applicable.

Before returning for participation, the student must meet the requirements for return as described in the current Chester County Health Department’s guidance.

The District will follow the most current “Exclusion From and Return to School Requirements” published by the Chester County Health Department.

Communication to staff, families, and the public have and will continue to be ongoing. Any necessary school closures or within school year changes in safety protocols will be communicated via multiple methods including the district email blast, website, all-call telephone system, PTO newsletters, and other tools.

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Requirement(s) Strategies, Policies and Procedures Any communication will be done in alignment with relevant privacy rules and in coordination with relevant health authorities.

Monitor guidance from relevant health authorities and update monitoring and screening practices as necessary.

Other Considerations for Student Athletes and Staff


* Protecting student athletes and coaching staff at higher risk forsevere illness

* Use of face coverings by all coaches and athletic staff

* Use of face coverings by all student athletes

Unique safety protocols for student athletes with complex needs or other vulnerable individuals

Management of Coaches and Athletic Staff

Families of students at higher risk should contact the school nurse to discuss the development of an Individual Health Plan. The school will also follow the protocol for 504 Plan Eligibility and special education eligibility.

Staff who are higher risk should contact their Human Resources office to discuss their specific circumstances.



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Sport specific guidance from PIAA and Central League identifying how face coverings may be worn or not worn during play will be followed.

Students with complex needs will be supported and their IEP or 504 Plan updated to ensure access to instruction. The District may request medical documentation and other information be provided by the child’s treating physician(s).

Staff with complex needs should contact the Director of Human Resources to discuss their specific circumstances. Coaches and athletic staff who are ill should not attend.

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38

Athletics Health and Safety Plan Governing Body Affirmation Statement

The Board of Directors/Trustees for T/E School Board reviewed and approved the Athletics Health and Safety Plan on January 25, 2021

The plan was approved by a vote of:

Yes

No

Affirmed on: January 25, 2021

By:

(Signature of Board President)

(Print Name of Board President)

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Consent X, E, 1: Request for Proposal for Asset Valuation Services


Action Under Consideration: That the Board of School Directors appoints the professional services of Asset Control Solutions to inventory, evaluate and report on the buildings, moveable assets and site improvements of the District for an annual fee of $14,900.

The Finance Committee met on Monday, January 11, 2021 and discussed the Request for Proposal.

Consent X, E, 2: Change Orders


Action Under Consideration: That the Board of School Directors approves the following change orders:

Conestoga High School Additions and Renovations: GC-6 Perrotto Builders $ 47,590.20 GC-7 Perrotto Builders $ 5,224.88 GC-8 Perrotto Builders $ 3,198.95 GC-9 Perrotto Builders $ 1,049.37 GC-10 Perrotto Builders $ 58,419.81

District-wide MitelVoIP Unified Communications Solution

CO-1 Sage Technology Solutions, Inc. Credit ($7.582.00)

The Facilities Committee met on Tuesday, December 14, 2020 and January 12, 2021 reviewed the above change orders and recommends same to the full Board for approval.

Consent X, E, 3: Acceptance of Gift


Action Under Consideration: That the Board of School Directors accepts with pleasure and appreciation the following donation:

$100 donated by Kerry and Trinity Anderson to the Valley Forge Elementary School.

A thank you note will be sent to the above by the Secretary to the Board.

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Consent X, E, 4: Advance Refunding of the 2015 Bond


Action Under Consideration: That the Board of School Directors approves the Advance Refunding of the 2015 Bond.

The Finance Committee met on Monday, January 11, 2021 and reviewed the Advance Refunding

of the 2015 Bond and recommends same to the full Board for approval.

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37952206.2 01/15/2021

TREDYFFRIN-EASTTOWN SCHOOL DISTRICT Chester County, Pennsylvania

RESOLUTION

WHEREAS, the Tredyffrin-Easttown School District (the “School District”) has previously issued its General Obligation Bonds, Series of 2015 in the original aggregate principal amount of $22,435,000, of which $22,315,000 principal amount (non-electoral debt) is currently outstanding (the “2015 Bonds”); and

WHEREAS, the School District, based on advice from its financial advisors, has determined that it may be financially advantageous to advance refund all or a portion of its outstanding 2015 Bonds in order to achieve interest cost savings (the “Refunding Program”); and

WHEREAS, in order to finance the Refunding Program, the School District desires to issue its General Obligation Bonds, Series of 2021 (Federally Taxable) (the “2021 Bonds”); and

WHEREAS, it is necessary and desirable that the School District now engage its professional advisors to assist with the development and structuring of the financing of the Refunding Program; and authorize various actions necessary to effectuate the issuance of the 2021 Bonds for the Refunding Program.

NOW, THEREFORE, BE IT RESOLVED by the Board of School Directors (the “Board”) of the Tredyffrin-Easttown School District and IT IS HEREBY RESOLVED, as follows:

1. In conjunction with its Financial Advisor (PFM Financial Advisors LLC), theSchool District has determined to pursue the Refunding Program via a private, negotiated sale, and hereby selects Boenning & Scattergood, Inc. to serve as Underwriter for the 2021 Bonds.

2. The School District hereby authorizes its staff, Financial Advisor, Underwriter,and Bond Counsel (Saul Ewing Arnstein & Lehr LLP), to proceed with the planning, preparation and structuring of the financing of the Refunding Program including, but not limited to: (a) the establishment of a financing timetable for the 2021 Bonds; (b) the preparation of materials utilized in a negotiated sale to purchase the 2021 Bonds; (c) the preparation of a Preliminary Official Statement and appropriate disclosure materials; and (d) other matters with respect to the authorization and issuance of the 2021 Bonds.

3. The School District’s Financial Advisor and Underwriter are hereby authorizedand directed to proceed with a negotiated sale to purchase the 2021 Bonds and to present to the School District at a future meeting of the Board the specific bond purchase proposal which, among other things, reflects the lowest net interest cost to the School District.

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4. It is understood that the School District will incur no obligation to compensate its professional advisors for their services unless the financing is implemented, and a closing occurs on the 2021 Bonds. ADOPTED, this 25th day of January 2021.

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TREDYFFRIN-EASTTOWN SCHOOL DISTRICT

Chester County, Pennsylvania

Secretary’s Certificate I hereby certify that the foregoing is a true and correct copy of a resolution adopted by a majority vote of the Board of Directors of the Tredyffrin-Easttown School District at a meeting of said Board of Directors duly and regularly called and held on January 25, 2021; that public notice of said meeting was given in the manner provided by law; that said resolution has been duly recorded upon the minutes of the Board of Directors, has not been amended or rescinded and is in full force and effect on the date of this Certificate. (SCHOOL DISTRICT SEAL) Secretary of the Board of Directors Dated: January ___, 2021

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Consent X, E, 5: Agreement to Purchase Property


Action Under Consideration: That the Board of School Directors approves an agreement between Mary A. Westervelt and the Tredyffrin/Easttown School District for the purchase of the property located at 978 Old Lancaster Road, Berwyn, Pa. per the attached agreement.

This action under consideration results in a mutual agreement with the seller.

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Consent X, E, 6: Successful Bid VIA: Arthur J. McDonnell, Business Manager/Board Secretary

Action Under Consideration: That the Board of School Directors awards a contract to the following successful bidder(s) for: General Fund 2020-2021 and 2021-2022: As Needed Additions to Existing Structured Cabling Systems -- Kane Communications made in accordance with the analysis prepared by the District and made a part of this agenda. *This award is contingent upon approved budget(s).

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DATE OF BOARD MEETING: January 25, 2021

DATE OF BID OPENING: January 12, 2021

NUMBER OF INVITATIONS: 20

REVIEWED BY: Brian Reed and Fred Gordon

PART I. BIDS RECEIVED

Unit Pricing - Overtime TOTAL UNIT PRICES TOTAL UNIT PRICES

FOR CABLE RUNS REGULAR TIME TOTAL UNIT PRICES GRAND TOTAL COST PLUSVENDOR AND PATCH PANELS HOURLY RATES FOR CABLE RUNS UNIT PRICES PERCENTAGE

1. Kane Communications $1,354.00 $335.00 $1,404.00 $3,093.00 15%

2. Battaglia $1,505.00 $345.00 $1,800.00 $3,650.00 10%

3. Atlantic Coast Communications $1,393.80 $335.05 $2,022.65 $3,751.50 1.225%

4. Assurance Media* $5,110.75 $205.00 $0.00 $5,315.75 20%

5. Tri M Group $1,815.00 $269.00 $3,870.00 $5,954.00 20%

PART II. RECOMMENDED AWARD TO LOW BIDDER

Kane Communications $1,354.00 $335.00 $1,404.00 $3,093.00 15%

* Assurance Media did not include a bid on Overtime rate for cable runs.

NOTE: Bid includes extension option with no increases.

Unit Pricing - Regular Time

AS NEEDED ADDITIONS TO EXISTING STRUCTURED CABLING SYSTEMSBID ANALYSIS FOR THE 2020-2021 AND 2021-2022 SCHOOL YEARS

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Consent X, F, 1: Educational Services Agreements VIA: Nicole Roy, Acting Director of Special Education

Action Under Consideration: That the Board of School Directors approves an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for educational services for the 2020-2021 and 2021-2022 school years at a total cost not to exceed $40,000.

The District has offered an appropriate placement for this student. The District and family have agreed to the terms in this Educational Services Agreement. The agreement reimburses the family for student placement in lieu of an offer of a Free Appropriate Public Education (FAPE) and includes a release of prior special education claims up to the end date of the agreement. The agreement has been reviewed and recommended by the District’s Solicitor.

Action Under Consideration: That the Board of School Directors approves an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for educational services for the 2020-2021 and 2021-2022 school years at a total cost not to exceed $83,637.50.

The District has offered an appropriate placement for this student. The District and family have agreed to the terms in this Educational Services Agreement. The agreement reimburses the family for student placement in lieu of an offer of a Free Appropriate Public Education (FAPE) and includes a release of prior special education claims up to the end date of the agreement. The agreement has been reviewed and recommended by the District’s Solicitor.

Consent X, F, 2: Agreement with Monroe Operations, d/b/a Center for Families VIA: Nicole Roy, Acting Director of Special Education

Action Under Consideration: That the Board of School Directors approves the attached agreement between the Tredyffrin/Easttown School District and Monroe Operations, d/b/a Center for Families to provide educational and related services to District students.

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Consent X, F, 3: 2021 Extended School Year Program VIA: Nicole Roy, Acting Director of Special Education

Action Under Consideration: That the Board of School Directors approves the District-sponsored 2021 Extended School Year Program for approximately 250 IEP eligible District students at an approximate cost to the District of $318,000 pending final budget approval. This is an increase from last year’s budget due to the cost of contracted services for related service providers and increased enrollment of students with intensive needs.

The District’s 2021 Extended School Year Program (ESY) will be held at New Eagle

Elementary School for IEP eligible elementary level students and at Valley Forge Middle School for eligible secondary level students. The dates of the regular ESY program will be July 6, 2021 through July 29, 2021 from 8:30 to 12:00 noon, Monday through Thursday. For IEP eligible students requiring intensive instruction, the intensive ESY program will be held from June 28, 2021 through July 29, 2021(excluding July 5, 2021) from 8:30 to 12:00 noon, Monday through Thursday. Eligibility and programming for Extended School Year are IEP based and determined by state mandated 7 eligibility criteria. Consent X, H, 1; Policies Recommended for Second Reading

VIA: Mark Cataldi, Director of Assessment and Accountability

Action under Consideration: That the Board of School Directors adopts the following revised policies: • Revised Policy 1124: Distribution of Promotional Information • Revised Policy 1131: Parent Organizations • Revised Policy 7040: Use of District Facilities • Revised Policy 7041: Use of District Facilities- Teamer Field • Revised Policy 7042: Use of District Facilities- The Valley Forge Elementary

School Tennis Courts

These policies were approved by the Board on a first reading basis at the November 23, 2020 Regular School Board meeting. They are now presented for adoption. Any revisions with new wording are underlined. Any revisions with deleted wording are indicated by strikethrough.

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Distribution of Promotional or Other Types of Information

This Policy establishes:

A. the restrictions on the types of organizations which may communicate through District media; and

B. the restrictions on the nature and content of District-approved distribution of written or electronically-transmitted information by these organizations.

A. Rules for Organizations and Groups Covered by this Policy

Class A (Student Organizations and School-Sponsored Activities)

These organizations are all officially recognized student organizations, including clubs and athletic teams, and school-sponsored activities.

1) Upon prior approval by the Superintendent or designee based on compliance with this Policy and its accompanying Administrative Regulation, Class A Groups may distribute promotional materials subject to reasonable time, place and manner restrictions as determined by the building principal.

2) When Class A Groups distribute promotional information on behalf of other organizations, the rules and restrictions pertaining to that organization shall apply.

Class B (District and School-Related ParentPartner Organizations)

These organizations are District and school-related parentpartner organizations pursuant to Policy 1131 “Partner Organizations.”.

1) Upon prior approval by the Superintendent or designee based on compliance with this Policy and its accompanying Administrative Regulation, Class B Groups may distribute promotional materials subject to reasonable time, place and manner restrictions as determined by the building principal. The only method for communicating such information shall be through routine announcements and incorporating the material in regular communications. Each building principal shall determine the mode, length and frequency of communication.

2) The schools may cooperate in publicizing and promoting the activities of Class B Groups provided the particular activity is consistent with the goals and mission of the Districtparallel in nature, function, and purpose to the philosophy and educational program of the District as described in Policy 6121 “Philosophy of Education” or other applicable policies, and provided the time involved does not infringe on the school program or diminish the amount of time devoted to the school program.

3) Information about goods, services, performances, and activities produced or conducted by Class B Groups, the names of such groups, and the persons connected with such groups may be brought to the attention of students or parents/guardians, but only when the information would clearly be of interest or value to the students 148

Policy 1124

- 2 - Tredyffrin/Easttown School District

themselves.

4) When Class B Groups distribute promotional information on behalf of other organizations, the rules and restrictions pertaining to that organization shall apply.

Communications from Class B Groups regarding promoting, sponsoring or advertising a commercial product or service must include the disclaimer described in the accompanying Administrative Regulation.

Class C (Community Non-Profit Groups)

These organizations are those groups whose primary function is to enhance the community by providing service to Tredyffrin/Easttown youth and adults. The participants in activities sponsored by these organizations should predominantly reside in the T/E District and/or actively support the students’ educational program.

1) Upon prior approval by the Superintendent or designee based on compliance with this Policy and its accompanying Administrative Regulation, Class C Groups may distribute promotional materials subject to reasonable time, place and manner restrictions as determined by the building principal. The only method for communicating such information shall be through posting on physical or electronic bulletin boards. Each building principal shall determine the mode, length and frequency of communication.

2) The schools may cooperate in publicizing and promoting the activities of Class C Groups provided the particular activity is consistent with the goals and mission of the District parallel in nature, function, and purpose to the philosophy and educational program of the District as described in Policy 6121 “Philosophy of Education” or other applicable policies, and provided the time involved does not infringe on the school program or diminish the amount of time devoted to the school program.

3) Information about goods, services, performances, and activities produced or conducted by Class C Groups, the names of such groups, and the persons connected with such groups may be brought to the attention of students or parents, but only when the information would clearly be of interest or value to the students themselves.

4) Communications from Class C Groups regarding promoting, sponsoring or advertising a commercial product or service must include the disclaimer described in the accompanying Administrative Regulation.

Class D (TESD residents, current/former TESD employees, and Conestoga High School Graduates)

This classification pertains to TESD residents, current/former TESD employees and Conestoga High School graduates. This classification also covers Conestoga High School graduates who request our facilities for reunion/class-related events.

1) Upon prior approval by the Superintendent or designee based on compliance with this Policy and its accompanying Administrative Regulation, Class D Groups may

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distribute promotional materials subject to reasonable time, place and manner restrictions as determined by the building principal. The only method for communicating such information shall be through posting on physical or electronic bulletin boards. Each building principal shall determine the mode, length and frequency of communication.

2) The schools may cooperate in publicizing and promoting the activities of Class D Groups provided the particular activity is consistent with the mission and goals of the District, parallel in nature, function, and purpose to the philosophy and educational program of the District as described in Policy 6121 “Philosophy of Education” or other applicable policies, and provided the time involved does not infringe on the school program or diminish the amount of time devoted to the school program.

3) Information about goods, services, performances, and activities produced or conducted by Class D Groups, the names of such groups, and the persons connected with such groups may be brought to the attention of students or parents/guardians, but only when the information would clearly be of interest or value to the students themselves.

4) Communications from Class D Groups regarding promoting, sponsoring or advertising a commercial product or service must include the disclaimer described in the accompanying Administrative Regulation.

Class DD (TESD Employee-Run Programs)

This classification pertains to TESD employee-run programs and camps that primarily benefit T/EDistrict students or residents, regardless of whether or not an admission fee or tuition is charged.

1) Upon prior approval by the Superintendent or designee based on compliance with this Policy and its accompanying Administrative Regulation, Class DD Groups may distribute promotional materials subject to reasonable time, place and manner restrictions as determined by the building principal. The only method for communicating such information shall be through posting on electronic bulletin boards. Each building principal shall determine the mode, length and frequency of communication.

2) The schools may cooperate in publicizing and promoting the activities of Class DD Groups provided the particular activity is consistent with the goals and mission of the District, parallel in nature, function, and purpose to the philosophy and educational program of the District as described in Policy 6121 “Philosophy of Education” or other applicable policies and provided the time involved does not infringe on the school program or diminish the amount of time devoted to the school program.

3) Information about goods, services, performances, and activities produced or conducted by Class DD Groups, the names of such groups, and the persons connected with such groups may be brought to the attention of students or parents/guardians, but only when the information would clearly be of interest or value to the students themselves.

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4) Communications from Class DD Groups regarding promoting, sponsoring or advertising a commercial product or service must include the disclaimer described in the accompanying Administrative Regulation.

Class E (Youth Education Programs)

These are organizations that provide youth (generally under 19 years of age) education programs that are available to and provide benefit for TESD District residents.

1) The District does not distribute information on behalf of for-profit entities.

2) Class E Groups may not distribute information except through the District or a sponsoring Class A Group (Student Organizations and School-Sponsored Activities) or Class B Group (District and School-Related ParentPartner Organizations).

3) In that regard, goods, services, performances, and activities produced or conducted for private gain or other purposes, and the names of organizations and persons connected with Class E Groups, may be brought to the attention of students and parents/guardians by either the District, Class A Groups (Student Organizations and School-Sponsored Activities) or Class B Groups (District and School-Related ParentPartner Organizations); when they

a. are directly related to the educational or recreational program, or

b. appear in instructional material as the simple identification of the name of the organization and not as a dominant theme.

4) Communications from Class E Groups regarding promoting, sponsoring or advertising a commercial product or service must include the disclaimer described in the accompanying Administrative Regulation.

Class EE (Adult Education Programs)

These are organizations that provide adult education programs that are available to and provide benefit for TESD residents.

1) The District does not distribute information on behalf of for-profit entities.

2) Class EE Groups may not distribute information except through the District or a sponsoring Class A Group (Student Organizations and School-Sponsored Activities) or Class B Group (District and School-Related ParentPartner Organizations).

3) In that regard, goods, services, performances, and activities produced or conducted for private gain or other purposes, and the names of organizations and persons connected with Class EE Groups, may be brought to the attention of students and parents/guardians by either the District, Class A Groups (Student Organizations and School-Sponsored Activities) or Class B Groups (District and School-Related ParentPartner Organizations); when they

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4) Communications from Class EE Groups regarding promoting, sponsoring or advertising a commercial product or service must include the disclaimer described in the accompanying Administrative Regulation.

Class G (Local For-Profit and Other Organizations)

These organizations or groups include private enterprise groups, business and local for-profit organizations.

1) The District does not distribute information on behalf of for-profit entities for their private gain.

2) Class G Groups may not distribute information except through the District or a sponsoring Class A Group (Student Organizations and School-Sponsored Activities) or Class B Group (District and School-Related ParentPartner Organizations).

3) In that regard, goods, services, performances, and activities produced or conducted for private gain or other purposes, and the names of organizations and persons connected with Class G Groups, may be brought to the attention of students and parents/guardians by either the District, Class A Groups (Student Organizations and School-Sponsored Activities) or Class B Groups (District and School-Related ParentPartner Organizations); when they



B. Restrictions on Nature and Content of Information

Type of Media

This Policy applies to information distributed through any District communication medium, including but not limited to:

1. items sent home with students,

2. intraschool and interschool mail,

3. bulletin boards, whether physical or electronic,

4. District produced cable television,

5. the District website,

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6. publications produced by the District on behalf of school-sponsored student organizations, such as the student newspaper, and

7. District internet and network,

8. electronic communications, and

7.9. posting signs on District property.

Approval Criteria

Only information about the school system or a particular program that is consistent with the goals and mission of the District parallel in nature, function and purpose to the philosophy and curricular program of the School District as described in Policy 6121 “Philosophy of Education” or other applicable policies may be distributed to or through students and staff members.

Content Limitations

In addition to the other limitations set forth elsewhere in this Policy, organizations and other groups covered by this Policy may only be permitted to distribute information that:

1. Does not convey political partisanship, with the intent to advocate for a particular candidate or party rather than to instruct, except at designated polling places on election day or except by Class A Groups (Student Organizations and School-Sponsored Activities);

2. Does not promote or denigrate a particular religion or religious practice in a manner that suggests that the District is endorsing a particular set of religious beliefs;

3. Does not incite discrimination against any group or person based upon actual or perceived race, color, age, creed, religion, sex, gender, sexual orientation, gender identity, gender expression, ancestry, national origin/ethnicity, veteran status, marital status, handicap/disability, or membership in any other protected classrace, color, national origin/ethnicity, gender, age, disability, sexual orientation or religion of the group or person;

4. Does not promote or encourage hostility, disorder, violence, or disregard for violation of legal obligations;

5. Does not primarily promote commercial enterprises, except for approved advertising which otherwise complies with this Policy’s content limitations and contains the required dislaimersdisclaimers, if applicable;

6. Does not libel an individual or group, or interfere with or advocate interference with the rights of any individual or the operation of the schools;

7. Does not promote use of tobacco products, alcoholic beverages, illegal substances or paraphernalia;

8. Does not conflict with prevailing standards of decency;

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9. Does not violate applicable copyrights, trademarks and other protected interests;

10. Does not run counter to the best interests of the students, staff or schools, in the opinion of the Superintendent or designee upon consultation with the Solicitor or other District legal counsel in order to ensure legality.

Additional Conditions for Items Sent Home with Students

Only Class A and B Groups may distribute materials through students.

All other organizations and groups, including the Boy Scouts of America and Girl Scouts will have access to bulletin boards as a means to distribute information as opposed to sending items home with students.

Additional Conditions for Cable Television

Programs must be suitable for family viewing and cannot contain objectionable or questionable material or language

The TE/TV channel will be used primarily to:

1. Keep students, parents/guardians and the community informed of important information and events pertaining to the District.

2. Further the community’s knowledge of and participation in the current mission and goals of the District

3. Promote District programs, activities, and functions.

4. Showcase student activities and accomplishments.

5. Provide Class A (Student Organizations and School-Sponsored Activities) and Class B (District and School-Related ParentPartner Organizations) Organizations with access, so that they may communicate their social, charitable, cultural, and artistic activities. No other class of organization may access TE/TV for this purpose.

6. District staff members and students may be identified by name and image in TE/TV programs unless they or, in the case of students under the age of 18, their parents or guardians, specify their objection in writing to the Superintendent on a yearly basis.

7. The Superintendent shall make the final determination as to the merit of a program to be aired

on TE/TV.

Delegation of AuthorityResponsibility

The Superintendent or Superintendent’s designee shall be responsible for developing procedures regulations to implement this Policy. Those regulations shall include, but not

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{02211799 }Adopted: May 11, 1970 Revised: November 23, 1998 Revised: June 12, 2006 Revised: February 26, 2009 Revised: May 11, 2009 Revised: February 25, 2013 Revised: October 27, 2014 Reviewed: January 21, 2016 - 8 - Tredyffrin Easttown School District

be limited to:

1. Procedures for obtaining advance approval of District-approved distribution of information;

2. Requirements for disclaimers on information (particularly those transmitted electronically) to be distributed, to avoid confusion to the intended recipients;

3. Criteria determining whether, and to what extent, information from Class B (District and School-Related ParentPartner Organizations) may be linked to the District website or have access to District controlled cable television; andProvisions for orientation of Class A (Student Organizations and School-Sponsored Activities) and Class B (District and School Related Parent Organizations) to this Policy and its accompanying administrative regulation, to ensure compliance and to ensure that these groups do not exceed the scope of their authorization

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{02215951 } Tredyffrin/Easttown School District

Parent Partner Organizations

The Board recognizes and appreciates the cooperation and support given by partner organizations to various athletic, extracurricular, and student club activities of the District.

The Board, the administration and all other personnel of the District shall each endeavor to foster a positive and productive relationship with partner organizations and shall also support these organizations when they operate to serve the basic educational goals of the District and otherwise support the District’s mission. Such support may include special considerations with respect to distribution of literature and access to District facilities.

Definition: For purposes of this Policy and the accompanying Administrative Regulation, partner organizations are officially recognized, independent groups of parents/guardians of District students and other community members organized to support and benefit District students in connection with District-related activities. Partner organizations could include, but are not necessarily limited to, officially recognized parent/teacher organizations, home and school associations, booster clubs, and educational and cultural groups.

Partner organizations could include, but are not necessarily limited to, officially recognized parent/teacher organizations, home and school associations, booster clubs, and educational and cultural groups.

In the event that a partner organization is granted official recognition status, the recognition shall apply only to that specific organization. Any subsidiary, ancillary, or third party groups of the partner organization that wish to seek official recognition status shall be required to independently seek official recognition status by following all requirements outlined in this Board Policy and the accompanying Regulation.

Partner organizations are independent organizations of the District, and as such, tThe District assumes no liability for their operations or finances of partner organizations. The District may, however, from time to time elect to designate pre-approved activities of partner organizations as “District-sponsored."

Failure to comply with the provisions of this or any other applicable Board Policy, Regulation, or applicable law on the part of the partner organization may result in termination of the partner organization’s official recognition as such.

The Superintendent or designee shall be responsible for maintaining an up-to-date list of organizations that have been granted official recognition as a partner organization of the District.

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{02215951 }Adopted: February 26, 1973 Revised: November 25, 1996 Revised: November 23, 1998 Revised: January 22, 2001 Revised: May 22, 2006 Revised: October 26, 2009 Draft: March 20, 2012 - 2 - Tredyffrin/Easttown School District

The Superintendent or designee shall further be responsible for developing regulations to implement this Policy. Those regulations shall include, but need not be limited to:

1. Standards for recognition and continued recognition as a partner organization.

2. A list of approved partner organizations. 3. Criteria for determining whether and to what extent information from partner

organizations may be linked to the District website. 4. Provisions for orientation of the leaders of partner organizations to this Policy and

its accompanying Administrative Regulation to ensure compliance and to ensure that these groups do not exceed the scope of their authorization.

5. Other requirements of partner organizations deemed appropriate by the

Superintendent or designee. Cross References: Policy and Regulation 7040 (Use of Facilities) Policy and Regulation 1350 (Campaigning for Public Office on District Property by Non-Students) Policy and Regulation 1124 (Distribution of Promotional Information)

General Parent Organizations are groups of parents or guardians of District students organized to support and benefit District students in connection with District-related activities. This category includes, but is not limited to, parent/teacher organizations, home and school associations, booster clubs, and educational and cultural groups. Parent Organizations shall be recognized as independent organizations and, as such, the District assumes no liability for their operations or finances. The District may, however, elect to designate pre-approved activities of Parent Organizations as "School District- sponsored," as referenced in Board policies applicable to activities held on or off school premises. Parent Organizations are required to enact by-laws to be available upon request to the District. Parent Organizations must adhere to all Board and District policies, regulations, procedures, and rules as well as any applicable state or federal laws and regulations. Failure to do so may result in the change of the Parent Organization’s status and right to utilize or access school facilities as a Parent Organization.

Restrictions on Imposition of Fees and Limiting Access to the Activity.

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{02215951 }

1. Parent organizations shall not charge fees for services which are already available forfree to District students.

2. Parent Organizations are prohibited from imposing conditions of membership whichmay exclude students from participation in District or school events, StudentOrganizations, School-Sponsored Activities, or any other opportunities offered tostudents by the District or its schools. Such conditions include, but are not limited to,the following:

a. requiring students and/or their parents/guardians to remit payments, fees, duesor monies of any kind as a prerequisite to student membership and/orparticipation in District or school events, Student Organizations, School-Sponsored Activities, or any other opportunities offered to students by theDistrict or its schools; and

b. requiring parents/guardians to join a particular Parent Organization and/or anyother group before their children may become entitled to membership and/orparticipation in District or school events, Student Organizations, School-Sponsored Activities, or any other opportunities offered to students by theDistrict or its schools.

3. Parent Organizations also may not request financial contributions from parents and/orstudents prior to the members of the team/activity being determined.

Use of Logos

1. Parent Organizations are not permitted to use the District’s name or logo without alicense or express permission granted in writing by the Superintendent.

If an organization desires to use a logo other than the designated District logo for use by the club or organization on merchandise or for any other reason, such use must be approved in writing by the Superintendent. Designated District logos shall be established in the Administrative Regulation accompanying this Policy.

Delegation of Responsibility

The Superintendent is authorized to impose any requirements necessary to ensure compliance with applicable law and Board policy. Furthermore, the Board of School Directors, the Superintendent, and/or the Building Principal shall have the authority to void or cancel any and all fund raising activities or purchases that are not necessary, appropriate, or in the best interest of the District and its students. The Superintendent is authorized to establish criteria for recognition and other compliance requirements for Parent Organizations.

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Use of District Facilities

The Board of School Directors recognizes the needs of parent partner and community groups to utilize District facilities for educational, cultural, recreational, civic, or social purposes when they are not scheduled for District programs or maintenance. District facilities are intended for use primarily by residents and community groups which are located within the Tredyffrin/Easttown School District (“TESD” or “the District”) boundaries.

District facilities that may be made available under this Policy include, but are not limited to, buildings, fields, parking lots and, in certain instances, equipment.

Facilities shall be made available according to the following priority: TESD school-sponsored activities or student organizations TESD school-related parent Partner Oorganizations pursuant to Policy 1131 “Partner

Organizations” Community non-profit organizations TESD residents, current/former TESD employees and Conestoga High School

graduates TESD employee-run programs Youth Education groups Adult Education groups Local for- profit groups Other groups

Classifications Users of the District facilities must be groups that do not discriminate in violation of county, state, and federal statutes and regulations or other Board Ppolicies.

All users of District facilities will fall into one of the following classifications:

Class A (School-Sponsored Activities and Student Organizations)

These organizations are all student organizations, including clubs and athletic teams, and school-sponsored activities. If admission for any event is charged, the proceeds should exclusively benefit the sponsoring Class A organization or the District, otherwise fees will be charged according to Class G specifications.

Class B (District and School-Related Parent Partner Organizations) These organizations are District and school-related parent organizations thatestablished pursuant to Policy 1131 “Partner Organizations” who receive Class B status when they seek to use District facilities to provide services for students and parents and for the students’ activities. If a fee is collected for any event, the majority of the gross receipts must be given to and retained by the sponsoring Class B organization or the District, otherwise the fee

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schedule of the most appropriate organization classification (as determined by the Business Manager) will be charged.

Class C (Community Non-Profit Groups) These organizations are those groups whose primary function is to enhance the community by providing service to Tredyffrin/Easttown youth and adults. The participants in activities sponsored by these organizations should predominantly reside in the TESD and/or actively support the students’ educational program. These groups may only use facilities at the Class C fee when no admission fee or tuition is charged. When admission or tuition is charged for any event, a Class C group will be considered a Class G group when determining fees.

Elected officials' use of District facilities for community information purposes, not electioneering, is permitted under this class of user. Political campaigning on District property, other than at designated polling areas on Election Day, is prohibited.

Class D (TESD residents, current/former TESD employees, and Conestoga High School graduates) This classification pertains to TESD residents, current/former TESD employees and Conestoga High School graduates who request the use of District facilities for personal use. This classification also covers Conestoga High School graduates who request District facilities.

Class DD (TESD Employee-Run Programs) This classification pertains to TESD employee-run programs and camps that primarily benefit TESD students or residents, regardless of whether or not an admission fee or tuition is charged.

Class E (Youth Education Programs) These are organizations that provide youth (generally under 19 years of age) education programs that are available to and provide benefit for TESD residents.

Class EE (Adult Education Programs)

These are organizations that provide adult (generally at least 19 years of age) education programs that are available to and provide benefit for TESD residents.

Class G (For-Profit and Other Organizations) These organizations or groups include private enterprise groups, business and for-profit organizations.

Class G users also include Class A, C and D users when any fee is collected beyond that authorized by the classification’s description.

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Procedure for Requesting Facilities All users requesting use of District facilities are required to submit an application in the form designated in the accompanying Administrative Regulation to the District Business Manager or designee.

Upon receipt of an application to use a facility, the Business Manager shall determine the user's classification. If the classification is contested by the user, the request shall be referred to the Superintendent or designee.

Associated Fees and Charges The District reserves the right to determine the rental fee schedules for each class of users requesting District facilities. In addition to these charges, the District reserves the right to charge for support services including, but not limited to, custodial, cafeteria, stage crew and lighting assistance. The District will make every effort to advise the user of the support services charges prior to the facility use. Added fees may be assessed for excessive and unexpected clean up or support services. All fee schedules will be maintained in the District Business Office and updated as necessary. At the discretion of the administrator in charge of the desired facility, a security deposit may be required. If two unrelated organizations use a facility at the same time, each will pay all the required charges and fees in full. In case of damage to District facilities, the user shall compensate the District in full.

Contracted Use of District Facilities The Board may, at its discretion, enter into leases, licensing agreements, or other contractual relationships with any organization with respect to District facilities as determined to be in the best interests of the District. All such agreements must be in writing and approved by the Board of School Directors pursuant to Board resolution at a public meeting.

Policy Violators The District reserves the right to change user classification or deny access to District facilities to any user that violates this Policy or accompanying Administrative Regulations.

Implementation The Superintendent shall develop and promulgate Aadministrative Rregulations implementing the intent of this Policy.

Cross Reference:

Policy and Administrative Regulation 1131 Partner Organizations

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Adopted: April 24, 1978 Revised: January 24, 1983 Revised: April 28, 1990 Revised June 10, 1991 Revised: June 8, 1992 Revised: January 22, 2001 Revised: February 23, 2004 Revised: February 28, 2005 Revised: October 23, 2006 Revised: June 14, 2010 Revised: October 25, 2010 Revised: March 26, 2012 Revised: November 27, 2012 - 4 - Tredyffrin/Easttown School District

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Use of District Facilities – Teamer Field

This Policy governs the rental of Teamer Field to non-school organizations.

Teamer Field shall be made available according to the following priority: TESD school-sponsored activities or student organizations TESD school-related parent Partner Oorganizations pursuant to Policy 1131 “Partner


graduates TESD employee-run programs Youth Education groups Adult Education groups Local for- profit groups Other groups

Classifications Classifications are governed by Policy 7040 Use of District Facilities. Users of Teamer Field must be groups that do not discriminate in violation of county, state, and federal statutes and regulations or other Board Ppolicies.

Procedure for Requesting Teamer Field All users requesting use of Teamer Field are required to submit an application in the form designated in the accompanying Administrative Regulation to the District Business Manager or designee.

Upon receipt of an application to use Teamer Field, the Business Manager or designee shall determine the user's classification. If the classification is contested by the user, the request shall be referred to the Superintendent or designee.

Associated Fees and Charges The District reserves the right to determine the rental fee for each class of user requesting Teamer Field. In addition to these charges, the District reserves the right to charge for support services including, but not limited to, custodial and security personnel. The District will make every effort to advise the user of the support services charges prior to use of Teamer Field. Added fees may be assessed for excessive and unexpected clean up or support services. All fee schedules will be maintained in the District Business Office and updated as necessary. At the discretion of the administrator in charge, a security deposit may be required. If two unrelated organizations use Teamer Field at the same time, each will pay all the required charges and fees in full. In case of damage to Teamer Field or District property, the user shall compensate the District in full.

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Policy 7041

Adopted: April 23, 2012 Revised: November 27, 2012 - 2 - Tredyffrin/Easttown School District

Policy Violators The District reserves the right to change user classification or deny access to Teamer Field to any user that violates this Policy or accompanying Administrative Regulations.


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Policy 7042

TESDTredyffrin/Easttown School District

Use of District Facilities – The Valley Forge Elementary School Tennis Courts

This Policy governs the use of the tennis courts at Valley Forge Elementary School (“Courts”).

First-Come First-Served Use by Individual Residents Individuals who are residents of the District may use the Courts on a first-come first-served basis, free of charge, subject to time and use regulations posted on the Courts and detailed further in the Regulation accompanying this Policy.

Use by Advanced Reservation The District shall also allow advance reservation of the Courts by designated classifications of users (“Priority Users”). Classification of Priority Users is governed byin accordance with Policy 7040 (Use of District Facilities.)

Priority Users must be groups that do not may not be groups that discriminate in violation of county, state, and federal statutes and regulations or other Board Ppolicies.

Individuals who are residents of the District may reserve the courts in advance for a fee as described in the Regulation accompanying this Policy. Individuals who pay a fee to reserve the courts in accordance with Policy 7040 for a specific time and date, will be granted priority over other individual residents who did not make a reservation.

Order of Priority Use

The Courts shall be made available for advanced reservation according to the following classifications designated as Priority Users according to the following priority order:

TESD school-sponsored activities or student organizations TESD school-related parent Partner Oorganizations pursuant to Policy 1131 “Partner


graduates TESD employee-run programs Youth Education groups Adult Education groups Local for profit groups Other groups.

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Policy 7042

Adopted: April 28, 2014 - 2 - Tredyffrin/Easttown School District

Procedure for Requesting the Courts by Advanced Reservation All users requesting advanced reservation of the Courts are required to submit an application in the form designated in the accompanying Administrative Regulation to the District Business Manager or designee.

Upon receipt of an application to use the Courts, the Business Manager shall determine the user's classification. If the classification is contested by the user, the user shall be referred to the Superintendent or designee.

Associated Fees and Charges The District reserves the right to determine the rental fee for each class of user. In addition to these charges, the District reserves the right to charge for support services including, but not limited to, custodial and security personnel. The District will make every effort to advise the user of the support services charges prior to use of the Courts. Added fees may be assessed for excessive and unexpected clean up or support services. All fee schedules will be maintained in the District Business Office and updated as necessary. At the discretion of the administrator in charge, a security deposit may be required. If two unrelated users use the Courts at the same time, each will pay all the required charges and fees in full. In case of damage to the Courts or District property, the user shall compensate the District in full.

Policy Violators The District reserves the right to change user classification or deny access to the Courts to any user that violates this Policy or accompanying Administrative Regulations.


Cross Reference: Policy/Regulation 7040 (Use of District Facilities)

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XI, Other Actions Under Consideration

Agenda IX, A, 1: Revised Policy 9131: Nomination and Election Process for Officers, First Reading

VIA: Mark Cataldi, Director of Assessment and Accountability

Action Under Consideration: That the Board of School Directors approves Revised Policy 9131: Nomination and Election Process for Officers, on a first reading basis, as ready for adoption at the next regular meeting.

The Policy Committee has reviewed this revised policy and recommends first reading approval by the full Board. Any revisions with new wording are underlined. Any revisions with deleted wording are indicated by strikethrough.

1. Questions from the Board2. Comments and/or Questions from Community Members3. Board Discussion/Deliberation/Action

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Policy 9131

{02248878 } Tredyffrin/Easttown School District

Nomination and Election Process for Board Officers

Election of President

At the December reorganization meeting, the senior holdover member of the Board shall be designated the temporary President. In case of a tie, absent agreement between or among members with equal tenure on the Board, a coin flip will be held between (or, if applicable, a series of coin flips will be held among) Board members with equal Board tenure to determine the temporary President.

The temporary president, after convening the reorganization meeting and administering the oath of office to any new members, shall request nominations from the floor for Board President. Any Board member may call out a nomination. No seconds are necessary. The temporary President recognizes each nomination by repeating who has been nominated. Members may decline nomination.

When it appears that every Board member who wishes to make a nomination has done so, the temporary president shall ask if there are any other nominations. If none are offered, the temporary president shall request a motion to close nominations. Once such a motion is seconded and passed, the nominations shall be closed. Any Board member may also offer a motion to close nominations prior to the temporary president requesting such a motion.

The election shall be conducted by written ballot with the Board Secretary receiving, recording and announcing the vote of each Board member. For purposes of this Policy, a “written ballot” is any form of written communication from the Board member directly to the Board Secretary during the vote whether electronic or paper.

If there is only one nominee, the vote may be conducted by oral roll call vote. The vote continues until one candidate receives a majority vote of the full Board. A candidate may withdraw after any vote is announced. The Board Secretary announces the results of the President election and the newly-elected President assumes the chair of the meeting.

Election of President during any other meeting shall be conducted as set forth above except that the sitting President, or in the President’s absence, the Vice-President, shall preside over the meeting until the election of the new President.

Election of Vice-President

At the December reorganization meeting or at any other time the position of Vice-President becomes vacant, the President shall request nominations from the floor for Board Vice-President. Any Board member may call out a nomination. No seconds are necessary. The President recognizes each nomination by repeating who has been nominated. Members may decline nomination.

When it appears that every Board member who wishes to make a nomination has done so, the President shall ask if there are any other nominations. If none are offered, the

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{02248878 }Adopted: November 23, 1981 Revised: May 24, 1993 Revised: August 25, 2008 - 2 - Tredyffrin/Easttown School District

President shall request a motion to close nominations. Once such a motion is seconded and passed, the nominations shall be closed. Any Board member may also offer a motion to close nominations prior to the President requesting such a motion.

The election shall be conducted by written ballot with the Board Secretary receiving, recording and announcing the vote of each Board member. If there is only one nominee, the vote may be conducted by oral roll call vote. The vote continues until one candidate receives a majority vote of the full Board. A candidate may withdraw after any vote is announced. The Board Secretary announces the results of the Vice-President election.

Election of Other Officers

The procedure for election of all other Board officers, including Treasurer and Secretary, shall be the same as the procedure used for Vice-President set forth above.

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Agenda IX, B, 1: Memorandum of Agreement with the Chester County Health Department

VIA: Chris Groppe, Pandemic Coordinator

Action Under Consideration: That the Board of School Directors approves the Memorandum of Agreement between the Tredyffrin/Easttown School District and the Chester County Health Department to conduct antigen testing.

1. Questions from the Board

2. Comments and/or Questions from Community Members 3. Board Discussion/Deliberation/Action

170

THE COUNTY OF CHESTER

COMMISSIONERS Marian Moskowitz Josh Maxwell Michelle Kichline JEANNE E. CASNER, MPH, PMP County Health Director

CHESTER COUNTY HEALTH DEPARTMENT Chester County Government Services Center 601 Westtown Road, Suite 290 West Chester, PA 19380-0990 610-344-6225 FAX: 610-344-6727 www.chesco.org/health

“Protecting You and Your Environment”

MEMORANDUM OF AGREEMENT

between Chester County Health Department

and Tredyffrin/Easttown School District

This Memorandum of Agreement made this day of sets for the terms and understanding between the Chester County Health Department and Tredyffrin/Easttown School District to participate in the Project ACE-IT (Assisting Childhood Education through Increased Testing) program.

Summary Project ACE-IT (Assisting Childhood Education through Increased Testing) is a school-based COVID-19 testing program across the five counties in Southeastern Pennsylvania. The program offers rapid, point-of-care testing strategies in school settings. The purpose of ACE-IT is to provide schools with point-of-care rapid testing as a mitigation strategy in the fight against COVID-19. Such testing, in combination with a school’s COVID-19 Health and Safety Plan, aims to protect staff and students from exposure to COVID-19 and limit the transmission of COVID-19 on school campuses and school buses, and provide additional information in assessing the safety of in-person instruction, and extracurricular activities hosted on campus. Through the program schools have access to the Abbott BinaxNOWTM COVID-19 Ag Card antigen kits and the CueTM COVID-19 molecular test. ACE-IT is a part of the Nation's Coronavirus Testing Strategy as the testing supplies were provided by the Federal government. Abbott BinaxNOW COVID-19 Ag Card The BinaxNOW COVID-19 Ag Card is a rapid, point-of-care antigen test administered using a nasal swab in the front area of the nostril and provides COVID-19 results in 15 minutes. These tests are accurate, with accuracy rates of 97%-98% in symptomatic individuals, and approximately 65%-70% when used for routine surveillance. Unexpected antigen test results – symptomatic people receive a negative result, or asymptomatic people receive a positive result – are followed up with confirmatory PCR (molecular) test. The BinaxNOW COVID-19 Ag Card is authorized for use under an Emergency Use Authorization (EUA) by the Federal Food and Drug Administration (FDA). Antigen tests are immunoassays that detect the presence of a specific viral antigen, which implies current viral infection. Antigen tests are currently authorized to be performed on nasopharyngeal or nasal swab specimens placed directly into the assay’s extraction buffer or reagent. Per the Centers for Disease Control and Prevention (CDC), antigen tests perform best when viral load is high in both asymptomatic and symptomatic persons and are informative in diagnostic testing situations in which the person has a known exposure to a person with COVID-19. Due to the evidence of COVID-19 in asymptomatic persons, antigen tests are one approach tool for identifying infection prior to, or in the absence of, symptoms.

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https://www.cuehealth.com/

2

Cue COVID-19 Test The Cue COVID-19 Test is a rapid, point-of-care molecular, or diagnostic, test. The test is accurate based on a 98% specificity and 99% sensitivity. The Cue COVID-19 Test is authorized for use under an Emergency Use Authorization (EUA) by the Federal Food and Drug Administration (FDA).

Molecular nucleic acid amplification tests (NAAT) detect the SARS-CoV-2 virus genetic material. They are more accurate than other methods such as antigen tests. The Cue COVID-19 Test uses isothermal nucleic acid amplification technology for the molecular amplification reaction that is an equivalent alternative amplification method to polymerase chain reaction (PCR).

Test Strategies Project ACE-IT will implement testing through two strategies: • Symptomatic Testing – Testing performed on students and staff who present with COVID-19 like symptoms while

on campus or on buses. Such testing may include and limited to testing in-school close contacts of students and staff who test positive for COVID-19. This testing strategy is not for use of close contacts from the community. This strategy provides quicker identification of positive individuals and reduces barriers for obtaining a COVID-19 test outside of school.

• Screening/Surveillance Testing – Routine, consistent testing performed on staff and/or students regardless of symptoms. Such testing is most beneficial when it is consistent, and a significant number of individuals participate over a period of time. This strategy increases the potential for preventing COVID-19 from entering the campus.

Both testing strategies allow schools to act quickly and provide the appropriate information based upon test results.

Project Partners Project ACE-IT has been a collaboration between the PolicyLab at Children’s Hospital of Philadelphia (CHOP), Chester County Health Department, County Intermediate Units, and School Districts. Each contributes to the project as follows:

Children’s Hospital of Philadelphia’s PolicyLab

• Allocate and disburse tests to health department • Convene partners for planning purposes • Provide training and technical assistance for implementation • Implement electronic platform to support testing • Identify and support solutions that promote participation in ACE-IT

County Intermediate Units and School Districts

• Identify schools for participation • Develop testing approach for participating schools • Attend training • Conduct testing • Identify and support solutions that promote participation in ACE-IT

Chester County Health Department • Provide public health leadership

• Support medical compliance • Support testing implementation • Manage and serve as point of contact for logistics of test

distribution and inventory management • Conduct case investigation on individuals receiving positive results • Identify and support solutions that promote participation in ACE-IT

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3

Authorization to Use of Tests BinaxNOW Ag Card Test kits used for diagnostic or screening testing, and the Cue COVID-19 Test used for diagnostic testing, are authorized when Clinical Laboratory Improvement Amendments (CLIA) regulations are met. The Chester County Health Department has obtained a CLIA waiver for the use of these tests through the Pennsylvania Department of Health. The CLIA waiver holds the Health Department accountable for the proper storage, handling, use, disposal and training of these tests. As such, the Health Department has established the minimum requirements for participating on Project ACE-IT as specified in the “Minimum Participation Requirements” section.

Additionally, on December 17, 2020, the Pennsylvania Secretary of Health issued an order authorizing the use of satellite testing locations for COVID-19 with authorizes the use of multiple locations for testing. In this Order, the Chester County Health Department serves as the “Oversight Laboratory” and any school or school administration building utilizing rapid, point-of-care tests. The order calls for the following requirements of the Chester County Health Department for use of rapid, point-of-care tests at satellite locations:

1. Each Satellite Testing Location has been approved as a location where testing may be performed under the Oversight Laboratory’s CLIA Certificate.

2. The Oversight Laboratory has confirmed that each Satellite Testing Location has been approved to participate as a Satellite Testing Location by the chief school administrator and the school governing body.

3. The Oversight Laboratory has determined that the facility of each Satellite Testing Location is suitable to operate as a Satellite Testing Location.

4. The Oversight Laboratory has confirmed that one or more health care professionals will be on the premises of the Satellite Testing Location at all times when Authorized Tests are being offered.

5. The Oversight Laboratory will ensure the testing supplies and Authorized Tests are stored and administered in accordance with the manufacturer’s instructions.

6. The Oversight Laboratory has established a mechanism to provide all results of all Authorized Tests performed at all Satellite Testing Locations to the PA Department of Health within 24 hours of the results being available at the Satellite Testing Location.

Minimum Participation Requirements Public School Districts and County Intermediate Units participating in Project ACE-IT must agree to the following minimum requirements: • Approval of the chief school administrator and the school governing body to participate in the project as

evidence by signature confirmation of understanding and agreement with this MOA. • Obtain necessary consent from staff and parent/guardian for students who will be tested. A standard consent

form will be provided for use. • Agree to comply with all standing orders (medical order and specific instructions from a medical practitioner to

administer a medication to an individual in defined circumstances) as issued by the Chester County Health Department and approved by its Public Health Physician.

• Attend all required training to administer Abbott’s BinaxNOW Ag Card Test kits and the Cue kit per manufacturer specifications. Training will be provided to school districts and intermediate units.

• Agree to prioritize use of the tests as follows: o Symptomatic staff and students on campus/buses o Screening of students and staff in high-touch classrooms o Screening of in-person teachers o Screening of bus drivers o Screening of all other in-person school staff o Screening of all other in-person students, if supplies allow

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https://www.health.pa.gov/topics/Documents/Diseases%20and%20Conditions/SOH%20Order%20Satellite%20Testing%20Locations.pdf

4

• Submission of test plan for each location utilizing Abbott’s BinaxNOW Ag Card Test kits to include physical space and staffing. Test plan will be to confirm site suitability by the Chester County Health Department.

• Compliance and accountability for the proper storage, handling, use, disposal of Abbott’s BinaxNOW Ag Card Test kits, Cue swab and all ancillary supplies. Training for proper storage, handling, use and disposal will be provided.

• Agree to submit all required data to the Chester County Health Department and the Pennsylvania Department of Health, as required by law, using the standard data platform provided by Children’s Hospital of Philadelphia’s PolicyLab. Use of the data system provided by CHOP meets this requirement.

• Compliance and accountability for the protection of personal and health information per the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or School District/Intermediate Unit Board Policies governing HIPAA/FERPA.

• Compliance with current Chester County Health Department School Guidance. Participation in this program does not waive the use of other COVID-19 mitigation strategies.

• All unused supplies and materials returned to the Chester County Health Department at the end of the program.

This Memo of Agreement contains the full understanding of the parties. Any modifications to be affected are to be in writing signed by the parties.

IN WITNESS WHEREOF, the parties have entered their duly authorized signatures below on the date first set forth above.

Chester County Health Department

_____________________________________ Jeanne E. Casner, MPH, PMP Date: ________________________________ County Health Director Chester County Health Department

Chester County School Superintendent School Governing Body

________________________________________ ______________________________________

Print Name: ______________________________ Print Name: ____________________________ Date: ___________________________________ Title: __________________________________ Date: __________________________________

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Agenda IX, C, 1: Approval of Change Order


Action Under Consideration: That the Board of School Directors approves the following change order: Conestoga High School Additions and Renovations: GC-11 Perrotto Builders $ 152,737.92

1. Questions from the Board

2. Comments and/or Questions from Community Members 3. Board Discussion/Deliberation/Action

175

CHANGE ORDER PROJECT: Conestoga High School Expansion Addition and Renovations Change Order Number: 011 for Tredyffrin Easttown School District Date: January 20, 2021 940 West Valley Road, Suite 1700 Wayne, PA 19087 CONTRACTOR: Architect’s Project Number: 18-028 Perrotto Builders, Ltd. Contract Date: March 20, 2020 426 Warren Street Contract For: General Construction Reading, PA 19601 CHANGE ORDER DESCRIPTION:

• Perrotto Builders CCPR 2005-80-035R2 for the relocation of soils to the Nursery Site. This change order is for having 14,500 cubic yards of soil placed on the Nursery property for TESD as depicted in ASI#13 and are intended to be used for the school districts use and disposition. None of the materials moved to the Nursery will be used as part of any future contracted fill/export work. If something where to come up in the future contracted work and soils/fill are needed it will be at no additional cost to TESD.

THE CONTRACT IS CHANGED AS FOLLOWS;

The original Contract Sum was 15,908,000.00$

The net change by previously authorized Change Orders 94,526.97$

The Contract Sum prior to this Change Order was 16,002,526.97$

The Contract Sum will be increased by this Change Order in the amount of 152,737.92$

The new Contract Sum including this Change Order will be 16,155,264.89$

The date of Commencement of Construction is March 20, 2020 The date of Substantial Completion for the site work is August 15, 2021 The Contract Time was previously increased by Thirty-Four (34) days The Contract Time will be increased by Thirty-Five (35) days The new date of Substantial Completion for the site work will be October 28, 2021 Through acceptance of this Change Order, the Contractor acknowledges that it has reviewed the progress of the Work related to this Project and the potential impact of the added work on the progress of the project in the future. As a result, this Change Order includes compensation to the Contractor for any and all effects, delays, inefficiencies or similar demands associated with this Project and the Contractor recognizes that there is no basis for any such claim in the future. All other terms and conditions of the Contract remain unchanged and all costs to maintain the adjusted contract schedule with the inclusion of the adjusted scope of work as set forth by this change order are included within the lump sum change order amount stated herein.

NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNERS.

_____________________ _____________________ _____________________ (Signature) (Signature) (Signature)

_____________________ _____________________ _____________________ (Date) (Date) (Date)

Architect Contractor Owner David Farabaugh James Radwanski Arthur McDonnell Heckendorn Shiles Architects Perrotto Builders, Ltd. Tredyffrin Easttown School District 347 East Conestoga Road 426 Warren Street 940 West Valley Road, Suite 1700 Wayne, PA 19087 Reading, PA 19087 Wayne, PA 19087

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III, Information

Agenda XIII, B: 2021 Student Participation in Winter Sports

VIA: Oscar Torres, Director of State and Federal Programs/Curriculum Supervisor Conestoga High School students are currently participating in a broad range of co-curricular activities and winter interscholastic league events. Based on grades 9-12 eligibility under PIAA participation rules, 14% of our eligible students at Conestoga High School are involved. Participation in winter interscholastic sports events is summarized below.

2021 Participation in Winter Sports TEMS VFMS CHS TOTAL Boys Basketball 33 33 Girls Basketball 25 25 Freshmen Boys Basketball 14 14 Freshmen Girls Basketball 11 11 Wrestling 32 32 Boys Winter Track 55 55 Girls Winter Track 52 52 Boys Swimming 31 31 Girls Swimming 35 35 Cheerleading 35 35 Subtotal 323 323 Ice Hockey 0 0 Squash Club 0 0 Total 323 323 Percentage 14% 14%

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