Supervisor–Student Agreement Form (Last revised: 2020/08)

Office use HR Copy Student File Copy

Student Information

First Name

Last Name

Email (@mail.utoronto.ca)

Student Number

Degree Type (e.g. MASc)

Date of Initial Registration (mm/yyyy)

Legal Status

Year of Study

Stipend Breakdown

Academic Year (e.g. 2010-11)

Supervisor Funds Fund Agency (e.g. MITACS)

Fund Number

Fund Amount

Hospital (e.g. Sickkids) Award Name (e.g. Restracomp)

Award Amount

External (e.g. CIHR) Award Name (e.g. CGS-D3)

Award Amount

Other Awards Award Name (e.g. Milligan)

Award Amount

Award Name

Award Amount

Departmental Funds U. of T. Fellowship – BME

Other Pay Source (e.g. TA income)

Other Pay Amount

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Supervisor Information

Supervisor (Full Name)

Co-Supervisor (Full Name; If applicable)

Research Location (e.g. Krembil)

Funding Agreement

Student Signature

Supervisor Signature

Co-Supervisor Signature (If applicable)

Date

By signing and returning this form to the Institute of Biomedical Engineering, the supervisor(s) and student accept the funding allocations tabled above and agree to the funding terms and conditions outlined below.

FUNDING TERMS & CONDITIONS

GENERAL CONDITIONS OF SUPERVISION

All Biomedical Engineering (BME) graduate students are accepted under the General Regulations of the School of Graduate Studies (SGS). The supervisor and student are assumed to have read the SGS policies pertaining to academic programs, procedures, and supervision guidelines (see https://sgs.calendar.utoronto.ca/general-regulations). Furthermore, both parties agree that:

1. The supervisor will direct the graduate program of the student and facilitate timely completion of research,thesis writing and defense, in accordance with BME and SGS guidelines.

2. The supervisor will provide mentorship and serve as an academic role model.3. The supervisor will choose appropriate members for the supervisory committee and ensure, jointly with the

student, that the ongoing supervision is appropriate and timely. Formal meetings should be scheduled at leastonce every 12 months (and more frequent if necessary).

4. The supervisor will ensure appropriate continuing supervision of the student during any leave of absencefrom the University (e.g. research and study leave/sabbatical).

5. If the supervisor is not on site at the University or its’ affiliated teaching hospitals s/he should not be allowedto supervise BME students.

6. Both student and supervisor will make every reasonable effort to obtain funding for the student equivalent tothe BME guarantee minimum stipend.

Stipend Summary

Total Stipend (sum of all amounts from Stipend Breakdown)

Supervisor grant held and stipend payments processed by

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FUNDING

The supervisor and student have agreed upon a funding strategy for the duration of the graduate program. This stipend will be renewed subject to the student’s good academic standing and satisfactory progress in the graduate program and availability of funding. In accepting a student, a supervisor commits to ensuring to the best of her/his ability that funds are available to support the student for the full duration of their program. Students are responsible for paying all tuition and fees from the stipend and are subject to penalties due to late or overdue fees. Students who do not have multi-year awards are expected to apply each year for all scholarships for which they are eligible.

TEACHING ASSISTANTSHIP

Biomedical Engineering graduate students are not required to perform teaching duties as teaching assistants. Thus, teaching assistantship (TA) income is not included as part of the guaranteed minimum stipend amount. In other words, BME graduate students may receive TA income on top of the guaranteed minimum stipend. Although TA income is not part of the funding package, if a student becomes employed as a teaching assistant, the TA income should be reported because this agreement declares all monies allocated to student funding for the academic year.

INTELLECTUAL PROPERTY AND CONFIDENTIALITY

Industrial support of research has risen dramatically. There is a great diversity among industrial contracts and the potential for conflicts to arise. We strongly recommend the full and open disclosure of all pertinent issues to all parties involved, as outlined in the SGS guidelines https://www.sgs.utoronto.ca/policies-guidelines/ip-for-graduate-students-supervisors/

IMPORTANT: Instructions for the student

1) Create and retain a scanned copy of the Supervisor–Student Agreement Form for your records.2) Return the signed agreement form to the Biomedical Engineering Graduate Office (or email it as a

.pdf attachment to grad.ibbme@utoronto.ca with an appropriate subject; e.g. “Last name, First name –Supervisor–Student Agreement Form YY/MM/DD”)