supper program training for food services staff provided by the lausd food services division...

Supper Program Training for Food Services Staff Provided by the LAUSD Food Services Division 07.22.2015 v2

The goal of the Food Services Division is to provide the meal immediately after school to ensure the maximum number of children will have access to the suppers This program is designed to fill the nutritional gap and ensure children receive the meals they need The After School Supper program is a mandate for all eligible Beyond the Bell program sites Goal

Develop an understanding of the Supper program processes and requirements What is After School Supper Program requirement Required documentation Monitoring requirements Role of the Food Services staff Role of the After School Program staff Objective

Child & Adult Care Food Program (CACFP) is a federal program that provides reimbursement for supper served to school age children Up to the age of 18 (or individuals of any age if disabled) Do not have to be enrolled in the after school program or participate in the offered activities Available afterschool, on weekends, and holidays Food Services Division sponsors the program and entered into an agreement with the California Department of Education (CDE) What Is The After School Supper Program?

The Request to Begin or Change Meal Service Form must be submitted to the Food Services Central office for: New programs Change/Extension Added Supper Student Organization/Group Weekend service Program closure Central office will submit the request to CDE for approval The site will be notified when the service may begin How To Begin or Change Meal Service

At the start of the year or a new program, the following must be done: Provide training for all staff and collect training documents Supper Verification of Training Supper Service Agreement - File in the program folder Training Requirements

It is the FS Managers responsibility to: Attend annual training Communicate with program staff Order and prepare meal Collect and verify document for accuracy Enter daily meal count in CMS for reimbursement Monitor programs and provide corrective action Maintain and file records Role of Food Services Manager

After school program staff play an integral part in the success of the supper program. Program staff must: Attend annual training Post all required posters Communicate with the Food Service Manager (FSM) Ensure program is open to the community Adhere to serving time Follow point of service procedures Complete and submit required paperwork Role of After School Program Staff

Posters must be placed in an area visible to participant: And Justice for All Poster Refuel @ School Poster Supper Menu Mandatory Postings

Communicate with the Program Coordinator for adjustment of counts and accuracy of paperwork as needed Facilitate communication between Program Coordinator & Food Service Staff Order according to the needs of the program Complete all required paperwork Communication is the key to success with the supper program Communication

FSM will communicate with the BTB Coordinator of any students with food allergies FSM is to provide the Medical Statement to Request Special Diets to families for completion by the childs treating physician FSM will submit the completed Medical Statement to Request Special Diets form to the Nutrition Specialists FSM will make substitutions based on the special diet provided by the Nutrition Specialist Communicating Special Dietary Needs

Order supper meals for all programs on site According to the supper menu Provide fresh cold menu items as often as possible Make adjustments to order Production history Feedback from onsite supper program staff Ordering

Prepare and pack the requested amount of meals for after school pick up Inside insulated bag with ice or ice packs or Inside refrigerated beverage cooler Provide two clean, sanitized thermometers and one extra milk 1% or non-fat, and lactose free milk Include a minimum of two lactose free milk Meal Preparation

A reimbursable supper meal includes: Supper kit and milk (1%, non fat, or lactose free milk) Non-Offer Versus Serve Sample Supper Meal

Reimbursable Meal Activity Which one is the complete reimbursable supper meal? Click on the correct answer. Option 1: Milk Only Option 2: Kaiser Cheese Sandwich Option 3: Power Up & Milk

Try again Incorrect!

Congratulations! You have selected the correct reimbursable supper meal. Click anywhere to continue.

Only one meal may be served to children: During the approved serving time Primary serving time will be immediately after-school dismissal No changes without CDE approval Supper is Non-Offer Versus Serve All food items must be taken Meals must be consumed on campus in the designated eating area Meal Service

Meal Service Activity Where must supper meals be consumed? Click on the correct picture. At Home On School Bus On School Campus

Correct! Click anywhere to continue Supper meals must be served in the designated eating area on the school campus

Un-served suppers are meals that were not served to students. All un-served suppers will be returned to the cafeteria. Un-served milk may not be reserved Un-served refrigerated (non shelf stable) meals may not be reserved Un-served and un-opened shelf stable supper meal may be re-served Leftover Policy

The following documentation is required to support meal claims: Daily Supper Meal Count Form Supper Distribution Worksheet At Risk After School Program Reimbursable Meal Worksheet Supper Community Feed Attendance Roster Weekly Attendance Rosters Required Documentation

1.Click on the 3 forms that must be completed daily. 2.A blue box will appear if a correct selection has been made. 3.Click here when all 3 correct boxes are selected. Required Documentation Activity Supper Meal Count Form At Risk After School Program Reimbursable Meal Worksheet Supper Community Feed Attendance Roster Attendance Roster

Congratulations! You have selected the 3 daily required forms. Click anywhere to continue.

This form is prepared daily by the Food Services staff with the meals for each supper program or group. Supper Meal Count Form Example

The Supper Meal Count Form was updated to add verification steps to ensure the program is in compliance in the following areas: Civil Rights Point of Service Meals consumed in designated eating area The Program Coordinator will indicate where the meals were served and the specific location on campus Designated Eating Area Whats New - Supper Meal Count Form

Sites with more than one program or group use the Supper Distribution Worksheet to consolidate meal counts from all programs or groups onto one form. Supper Distribution Worksheet

The Supper Distribution Worksheet is: Completed daily The Program Coordinator or designee is responsible to: Ensure all numbers on the Supper Meal Count Forms are correct Transfer information from the Supper Meal Count Forms into the Supper Distribution Worksheet Sign and submit to FS Manager with supporting attendance and meal count documents Supper Distribution Worksheet

FS Manager responsible to: Ensure the Supper Meal Count Form supports the meals claimed for each program Verify the numbers match the totals and make any necessary corrections before signing the Supper Distribution Worksheet Enter the number into the Excel worksheet on their computer Enter counts into CMS Note: The number of meals served cannot exceed the attendance Supper Distribution Worksheet, cont.

At Risk After School Supper Program Reimbursable Meal Worksheet The reimbursable meal worksheet is used to document the meal served to the child Mark off the numbers on the worksheet in numerical order Check, slashes or Xs The last number marked represents the amount served The total is placed into column #8 of the Supper Meal Count Form

Weekly Attendance Check Weekly attendance rosters are used by on site programs Document who were in attendance on any given day Return to FS Manager at the completion of Fridays meal service along with other required forms

Supper Community Feed Attendance Roster The roster records non-program and community member attendance Participant names are written to document the attendance The total count on the roster indicates how many students were in attendance The attendance count is documented on the Supper Meal Count Form Return to the FSM daily

3 site monitoring's are required by the CDE to ensure the program is following proper procedures All monitorings are unannounced The first monitor is 4 weeks after the start of the program Completed before September 15, 2015 The second monitor must be conducted prior to winter break Completed before December 18, 2015 The third monitor must be conducted prior to spring break Completed before March 18, 2016 No more than six months may lapse between reviews Monitoring Timeline

Monitors will be conducted by FSM Monitoring Report will be submitted to the Area Food Services Supervisor (AFSS) for review Copy of Supper Menu must be attached with the Monitoring Report for future reference Any corrective action required follow up must be completed within 60 calendar days Give a copy to the program coordinator Monitoring Requirements

The Program Coordinator must maintain one month of completed records for site monitorings and audits: Supper Meal Count Forms Supper Distribution Worksheet At Risk After School Supper Program Reimbursable Meal Worksheets Supper Community Feed Attendance Rosters Attendance Rosters Meal Service Agreement Forms Supper Verification of Training Record Maintenance for Audit

Point of Service Monitor Multiple Program site Sites with more than one program or group use this form for monitoring.

Submission of Monitoring Reports Once the AFSS receives the Site Monitoring Report from FSM, AFSS must: Fill in the Area Food Services Monitor Review section Submit to Food Service Staff Aide (per each ESC) AFSS will audit at least one monitor for each of their supper program sites : Review 2 weeks of paperwork and audit within 2 weeks for the selected site Complete a Site Monitoring Report and Point of Service Monitor for each additional program AFSS will submit report to Central Office File and Keep for 3 year plus the current year

Serving and eating areas are cleaned and maintained by After School Program staff Program staff should : Clean spills Pick-up any remaining trash Empty trash into the large trash receptacles Obtain replacement trash liners from M&O Cleanliness of Eating Areas

ELEMENTARY SCHOOL UNIT - Serving all Elementary School Sites except YDP Sites Office (310) 515-3010 Marie Bracamonte, Field Coordinator [email protected]@lausd.net MIDDLE SCHOOL UNIT - Serving all Middle School Sites Office (213) 633-3500 Carlos Martinez, Field Coordinator [email protected]@lausd.net YOUTH DEVELOPMENT PROGRAM UNIT - Serving Youth Development Program (YDP) & Youth Services at YDP Sites Office (818) 587-4300 Isaure Blandin, Field Coordinator [email protected]@lausd.net Contacts

Questions? Thank you! LAUSD Food Services Division Nourishing Children to Achieve Excellence

supper program training for food services staff provided by the lausd food services division...

Documents

supper program training

federal program

supper program processes

program staff order

food services staff

bell program sites goal

v2 slide

change meal service