Supply Chain Management TEL: 045 808 4627 PRIVATE BAG X 7121 FAX: 045 839 2355 QUEENSTOWN, 5320

Email: vnoqayi@chrishanidm.gov.za Enq: Vuyo Date: 25/10/2017

REQUEST FOR FORMAL WRITTEN QUOTATION Kindly furnish a written quotation for the supply of the goods/services as detailed in the enclosed schedule. The quotation must be submitted on the letterhead of your business and can either be faxed or deliver by hand within seven working days to: Vuyo Noqayi The following conditions will apply:

Price(s) quoted must be valid for at least thirty (30) days from date of your offer.

Price(s) quoted must be firm and must be inclusive of VAT.

A firm delivery period must be indicated.

For all transactions exceeding R15 000, must be accompanied by a valid Tax Clearance Certificate, BEE Certificate, Declaration form (MBD 4.1) and a Confirmation of Banking Details.

First preference will be given to the Service Provide who is registered into our database

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) WILL BE AWARDED AS FOLLOWS: Price -80 BBBEE -20 ______________________________________ Total -100 Failure to comply with these conditions may invalidate your offer. Yours faithfully ------------------ SIGNATURE Queries contact: 045 808 4627

CHRIS HANI DISTRICT MUNICIPALITY 2

Please supply us with your bank details in your quotation. Please fax them to this number 045 839 2355.

Quantity Description

817 employees and councillors: (800 employees 17 councillors )

CHDM is requiring the services of a credible and professional service provider to conduct:

A prevalence survey on HIV&AIDS, Hypertension, diabetes and cholesterol

A knowledge , attitude ,practises and behaviour study (KAPB) on HIV&AIDS, Diabetes, hypertension, healthy Lifestyle behaviours and financial management

Job satisfaction

Compile a report and analysis of the acquired data

Travel to 8 satellite CHDM offices to conduct the survey. The sites are as follows:

Queenstown, whittlesea, Ngcobo, Cofimvaba, Tsomo, Elliot, Cala, Lady frere, Dordrecht, Cradock, Middelburg,Tarkastad, Hofmeyer,Molteno and sterkstroom and 5 offices based in Queenstown. Please note the service provider will exclude the following services in the quotation because they will be done internally:

Marketing and promotional material

Pre-counselling and post

Catering

Gifts

Competencies:

CHRIS HANI DISTRICT MUNICIPALITY 3

The service provider must have 3-5 years of experience in the medical and psychological field

Registered with a professional body

3-5 years experience in the field of research

Report writing, presentation and interpersonal relations skills

A written proposal with proven track record and history of conducting workplace HIV and AIDS, Diabetes, hypertension, cholesterol surveys and KAPB study successfully and competently with well recognised organisations indicating the number of workforce involved and coverage thereof.

A written Methodology which protects the confidentiality of the individuals with informed consent i.e. ethics and principles of confidentiality and anonymity.

A written proposal with Proof of capacity, resources and expertise to conduct HIV and AIDS, Diabetes, hypertension, cholesterol.

A written proposal with proof of Proficiency in the languages which are spoken within Chris Hani District Municipality such as Xhosa and English.

PLEASE NOTE :

Once the service provider has been selected and awarded the tender, work to commence within a duration of 14 days

Coverage of 80% of the Political councillors and 80% of the employees in the anonymous prevalence survey and KAPB

Written report on the results of the prevalence survey and KAPB study

CHRIS HANI DISTRICT MUNICIPALITY 4

The project time frame is expected to take a duration of 3 weeks (start to completion including submission of reports).

The time frame break-down is as follows: 1. One week for planning and engagement 2. Two weeks for the conducting the survey 3. One week for report writing and analysis

For any queries please contact Vuyo Noqayi at 045 808 4627 or Ms S. Sojola at 045 808 9033/0761053754