supply chain offices expansion pdr 01-10-2014 combined

7/24/2019 Supply Chain Offices Expansion PDR 01-10-2014 COMBINED

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PREPARED FOR:

SUPPLY CHAIN, MOGALE CITY LOCALMUNICIPALITY

PO BOX 94KRUGERSDORP, 1740

TEL: +27 (0)11 668 0724

FAX: +27 (086) 6922903

PREPARED BY:

MORAD CONSULTING (PTY) LTD

274 VOORTREKKER ROADNOORDHEUWEL, 1739

TEL: +27 (0) 11 954 3835FAX: +27 (0) 11 954 6565

MOGALE CITY LOCAL MUNICIPALITY

SUPPLYCHAINMANAGEMENTOFFICESBUILIDINGEXPANSIONPROJECT

PRELIMINARY DESIGN REPORT

COO (PMU) 01/2011

OCTOBER 2014

GAUTENG PROVINCE


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Contents1. EXECUTIVE SUMMARY ........................................................................................................................... 2

2. INTRODUCTION ......................................................................................................................................... 3

2.2 BACKGROUND...................................................................................................................................... 3

2.3 PURPOSE OF REPORT ........................................................................................................................... 3

2.4 STRUCTURE OF REPORT ................................................................................................................. 4

3. PROJECT DESCRIPTION ................................................................................................................................ 4

3.1 SCOPE OF THE PROJECT ....................................................................................................................... 4

3.2 PROJECT LOCATION ............................................................................................................................. 5

3.3 CLIMATIC CONDITIONS ........................................................................................................................ 6

3.5 CLIENT REQUIREMENTS ....................................................................................................................... 6

3.6 LEGAL REQUIREMENTS AND CRITERIA ................................................................................................. 6

3.7 INFORMATION RECEIVED..................................................................................................................... 6

3.8 ADDITIONAL INFORMATION REQUIRED ............................................................................................... 7

4. STATUS QUO OF EXISTING AND FUTURE INFRASTRUCTURE .................................................................... 7

4.1 EXISTING INFRASTRUCTURE ................................................................................................................ 7

4.1.1 Status Quo of the Existing Offices ................................................................................................. 7

4.1.2 Existing Structures to be replaced ................................................................................................ 7

4.1.2 Structures to built ......................................................................................................................... 7

5. DESIGN METHODOLOGY ........................................................................................................................... 8

6. DESIGN NORMS AND STARNDARDS ....................................................................................................... 10

6.1 General Norms and Standards........................................................................................................... 10

6.2 Specific Norms and Standards ........................................................................................................... 11

7. Key Dates and Project Program ............................................................................................................... 17

8. FINANCES ................................................................................................................................................. 18

8.1 Cash Flow and Project Budget ........................................................................................................... 18

8.2 Professional Fees Breakdown ............................................................................................................ 18

9. Possible Project Risks ............................................................................................................................... 20

9.1 Health and Safety Risks...................................................................................................................... 20

9.2 Financial Risks .................................................................................................................................... 20

10. Community Participation and Ward Councillors ................................................................................... 21


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EXPANSION OF SUPPPLY CHAIN OFFICES PROJECT PDR - 1 -

APPENDIX A: APPOINTMENT LETTER & ACCEPTANCE LETTER

APPENDIX B: COST ESTIMATE

APPENDIX C: DRAWINGS


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Architectural Services for Expansion of Supply Chain Offices

Preliminary Design Report

1. EXECUTIVE SUMMARY

Mogale City Local Municipality appointed MORAD Consulting Engineers for the project,

Supply Chain OfficesBuilding Expansion Project. This Preliminary Design Report

forms part the Consultants appointment and covers the strategy for the expansion of

Supply Chain Management Offices as per the subject project requirements. The

assignment entails preparation of building plans, drafting specifications, assisting with

functionality evaluation and project monitoring of the above mentioned project.

The existing Supply Chain Management Offices are situated situated on the upper level of

the West Wing of the Mogale City Civic Centre, Corner Commissioner and Market Streets

in Krugersdorp. They comprise of 1 Boardroom, 1 Waiting area, 12 Offices, 1 Reception

area, 3 Store rooms, 1 Kitchen, 2 Main Corridors, 1 Balcony, 1 Security area, and

ablution facilities with female and male toilets.

The project scope of work comprises of;

Overall office clean out and new fit out.

Demolition of all existing partitions as well as two existing brick walls.

Removal of the existing carpet

Cleaning out and removal from site of all demolished material.

Flooring and walls to be made good for new office fit out.

Addition of a new kitchen and Executive Boardroom.

Clearing out of ablution facilities and fitting of new vanities, water closets

and urinals. Redoing of the walls, floors and ceiling.

All fire installations are not to be changed and will stay as is.

The allocated project budget is about R3 000 000.00. This amount is inclusive of

professional fees and furniture and fittings for the proposed expansion. Construction is to

be completed by June 2015.

However, the estimated total cost of the project is R 6 522 352.44. This means there is

budget deficit of R 3 522 352.44 and additional funding will be required.


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2. INTRODUCTION

2.2 BACKGROUND

The Supply Chain Management department is currently experiencing shortages in office

area. Currently workers from different sections of the department are sharing offices and

this has resulted in lack of privacy for staff especially those who handle tender

evaluations. Furthermore, the furniture and some components of the building offices are

now old and out of condition.

The MCLM Supply Chain Management Section was given approval and budget to

develop a solution to the problem within the 2014/15 financial year. The project budget is

about R3 000 000.00. This amount is inclusive of professional fees and furniture and

fittings for the proposed expansion.

In a letter dated 15 August 2014, Mogale City Local Municipality (MCLM) appointed

MORAD Consulting Engineers for the project, Supply Chain OfficesBuilding

Expansion Projectto develop a solution to the problem. This Preliminary Design Report

forms part the Consultants appointment and covers the strategy for the expansion of

Supply Chain Management Offices as per the subject project requirements. The

assignment entails preparation of building plans, drafting specifications, assisting withfunctionality evaluation and project monitoring of the above mentioned project.

2.3 PURPOSE OF REPORT

The purpose of this Design Report is to provide the execution methodology in terms of

consulting, design and contract administration services for the subject project. Also, to

agree with, and get the approval of the Mogale City Local Municipality (MCLM) for the

following:

Design criteria and standards for the expansion of the Supply Chain

Management offices


Installation of new furniture.


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The Design Report will be followed by:

A municipal services report, with detailed drawings, for approval by the local

municipality.

Confirmation of any way-leave applications and approvals required.

Confirmation of any servitudes and/or expropriations required.

A tender documentation evaluation report (if applicable).

Construction administration documentation, i.e. progress reports, monthly

certificates and quality assurance.

A Close-Out Report.

2.4 STRUCTURE OF REPORTThe report comprises the following sections:

Section 3: Project Description.

Section 4: Status Quo of existing and future infrastructure.

Section 5: Design Methodology.

Section 6: Detail Design.

Section 7: Recommendation.

3. PROJECT DESCRIPTION

3.1 SCOPE OF THE PROJECT

The project scope of work comprises of;










The project budget is about R3 000 000.00. This amount is inclusive of professional fees


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and furniture and fittings for the proposed expansion. Construction is to be completed by

June 2015.

3.2 PROJECT LOCATION

The site is situated in the West Rand District in the western region of the Gauteng

Province and falls within the jurisdiction of Mogale City Local Municipality.

The project central locality coordinates are as follows:

Latitude: 26 6'1.58"S

Longitude: 2746'21.85"E

Access to the Civil Centre is through Commissioner Street or Market Street, both of which

are off the N14 Highway.

The project location is indicated below.


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3.3 CLIMATIC CONDITIONS

Maximum temperatures are usually experienced in December and January, while

minimum temperatures occur on average in July. Throughout the months of December

and January daytime temperatures generally reaches highs of around

28C. At night the average minimum temperature drops down to around 15C. In

recent times the highest recorded temperature has been 35C, with the lowest

recorded temperature of 6C.

The rainfall occurs mainly in the summer, with peak readings during the month of January

(117mm) and lowest rainfall (0mm) during the month of June. The average

3.5 CLIENT REQUIREMENTS

The clients requirements are summarized as follows:

Design criteria and standards for the expansion of the Supply Chain Management

offices


Installation of new furniture.

3.6 LEGAL REQUIREMENTS AND CRITERIA

This project is subject to GCC-5 General Conditions of Contracts: Professional

Consulting and Engineering Services. All design work will comply with the following

legislation:

National Environmental Management Act (Act 107 of 1998)

SANS 2001Standardized specification for civil engineering construction

Guidelines for human settlement planning and design (Red Book)

Guidelines for the Installation of Services-Town Civil Engineers

Department Krugersdorp Municipal-Area 1997.

Sound engineering and architectural Best Practiceprinciples.

3.7 INFORMATION RECEIVED

The development is located in Krugersdorp; hence Mogale City Local Municipality was

consulted and to provide their available as-built data. No as built information data found


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so measurements were taken on site and as built drawings were created.

3.8 ADDITIONAL INFORMATION REQUIRED

So far there is no additional information required.

4. STATUS QUO OF EXISTING AND FUTURE INFRASTRUCTURE

4.1 EXISTING INFRASTRUCTURE

4.1.1 Status Quo of the Existing Offices

The existing Supply Chain Management Offices are situated situated on the upper level of

the West Wing of the Mogale City Civic Centre, Corner Commissioner and Market Streets

in Krugersdorp. They comprise of 1 Boardroom, 1 Waiting area, 12 Offices, 1 Reception

area, 3 Store rooms, 1 Kitchen, 2 Main Corridors, 1 Balcony, 1 Security area, and

ablution facilities with female and male toilets. See annexure A for the AS BUILT layout.

4.1.2 Existing Structures to be replaced

The existing structures to be replaced include;

All existing partitions

Two brick walls

Existing carpet flooring

Reception area

Ablution facilities vanities, water closets and urinals.

4.1.2 Structures to built

The structures to be built include;

New dry wall partitions

New flooring finishes, wall finishes and ceilings.

Shop fitting units

New counter for the reception area

A new kitchen

A new Executive Boardroom


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New vanities, water closets, urinals for the ablution facilities and redoing of the

walls, floors and ceilings.

Overall the new offices will now consist of 2 boardrooms, 3 Evaluation rooms, 12 Offices,

1 Kitchen, 4 Storerooms, 1 Reception area, a Balcony, 2 main Corridors and ablution

facilities with male and female toilets.

5. DESIGN METHODOLOGY

The design of the expansion of the offices is done according to the Guidelines for the

Installation of Services-Town Civil Engineers Department Krugersdorp Municipal-Area

1997 (Hereinafter referred to as MCLM) as well as design guidelines set out in the

Guidelines for human settlement, planning and design (Hereinafter referred to as the

Red Book).

The following methodology will be adopted in the design of the offices:

Conducting a detailed site inspection (visual assessment). The problem areas

were identified and proposed solutions and design initiatives were developed and

then be discussed with the Client.

Finalization of Scope of Work, allocated budget and all other contractual matters.

Establishment of contact and communication arrangements (all relevant

stakeholders)

Implementation of a proper communication plan and assist with

formalization of Steering Committee and their commitments on the project.

Assistance with the appointment of required sub-consultants for services

Commencement with preliminary design, consultation regarding to

services, way leaves, etc.

Submission of preliminary design report and cost estimate to Client.

Upon approvalproceed with detail design and finalize working drawings,

contract documents and schedule of quantities.

Upon approval forward draft advertisement to Client to advertise in

relevant newspapers, conduct site inspection, adjudicate tenders and

submit Tender Evaluation Report.


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Appointment of Contractor by Client then conducts site-handover and

ensures all contractual items are addressed and commence with

monitoring of the project. Supervision and monitoring to completion of

project and provide as built info and close out report.

Facilitation of construction and maintenance training through accredited

service providers (if required by the Client) as well as end user training and

supervision of the works.

Special care will also be taken during the construction of the works and all

work is to be carried out in accordance with the Occupational Health and

Safety Act and Regulations (Act 85 of 1993) and Construction Regulations

2003 (copies of which must be kept on site), the Explosive Material Act of

(Act 26 of 1956), the Minerals Act of 1991, and the Factories Machinery

and Building Work Act (No 22 of 1941).

Risk Assessments will be compiled and innovative designs and

construction methods will be considered and applied to prevent health and

safety risks. A Health and Safety Representative will be appointed.

As the work will be carried out in a built-up area, it is essential that a very

strict safety programme be adhered to. A Health and Safety Agent will be

appointed.

Preparation of progress and financial reports including projected cash

flows.

A Quality plan will be drawn-up which outlines processes, procedures and associated

resources applied by whom and when, to meet requirements of the project.

Successful completion of the project and compilation of a Completion Report with as-built

information.


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6. DESIGN NORMS AND STARNDARDS

This project will be subject to GCC-5 General Conditions of Contracts: Professional

Consulting and Engineering Services. All design work will comply with the following

legislation:

SANS 1125 - Rooms air conditioning and heat pumps

SANS 10400The application of the National Building Regulations

The National Building Regulations and Building Standards Act 1977, Act 103 of

1977.

South African National Standards for water Supply and Drainage for Buildings

10252-1:2004 Edition 2 and amdt 1

SANS 2001Standardized specification for civil engineering construction

Guidelines for human settlement planning and design (Red Book)

Guidelines for the Installation of Services-Town Civil Engineers Department

Krugersdorp Municipal-Area 1997.

National Environmental Management Act (Act 107 of 1998)

Sound architectural and engineering Best Practice principles.

6.1 General Norms and Standards

The MCLM has taken a resolution to provide finance for the expansion of Supply Chain

Offices on the upper level of the West Wing of the Mogale City Civic Centre. The clients

requirements are summarised as follows:










An assessment was done on the existing structure was done and AS-BUILT drawings

were generated, and the following was adopted:


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6.2 Specific Norms and Standards

Specific norms and standards, over and above those mentioned under section 6.1 will

comprise of the following:

Drywall partitions will comprise of;

-Framing: steel

-Cladding: gypsum plasterboard

-Cladding finish: vinyl

-Exposed door/window frame finish: Naturally annodised

-Glazing: None required

-Fire resistance: 2 hour Type (to extend to soffit of space in ALL cases)

1 hour Type

Glazing - All safety glass will bear a permanently etched emblem as

permanent proof.

All Architectural & Building work to comply with SANDS 10400, all parts.

Butt-jointed panel dimension in case of unreinforced domestic/institutional

slab types:

- 3,5 m where floors are covered with carpets and flexible floor

covering

- 2,5 m where floors are covered with semi-flexible or rigid tiles

All course coordination to 85mm increments, all work to be co-ordinated

accordingly.

For office layout details, refer to drawings included underAPPENDIX A:

With regard to room areas and dimensions within the Supply Chain Managementoffices the following tables were be used;

(Source: SABS 0400-1990 Table 1 )1 2 3

Type ofoccupancy

Room Minimum plan area

AllOccupancies

Any habitable room other than a kitchen,scullery or Laundry.

6m with no linear dimension of less than 2m

B, D or J Change rooms and dining rooms Population 1-15: 0.8m per person but not less than 6m.Population more than 100: 0.5m per person but not lessthan 60m

Table 1: Room areas


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(Source: SABS 0400-1990 Table 2)1 2

Room of Space Minimum height

Bedroom 2.4m over a floor area of at least 6m with a clearheight of at least 1.8m at any point more than0.75m from the edge of the floor space.

Any other habitable room in a dwellinghouse or dwelling unit

2.4m over a minimum of 70% of the floor area, andnot less than 2.1m over the remaining floor area.

All habitable rooms other than those listedabove

2.4m

Passage or entrance hall 2.1m

Bathroom, shower-room, laundry or roomcontaining a WC pan

2.1m over any area where a person wouldnormally be in a standing position.

Open mezzanine floor which has an areanot exceeding 25% of the area of the floorimmediately below it.

2.1m above and below the mezzanine floor

Table 2: Room and their dimensions

With regard to design for fire within the Supply Chain Management offices the

following tables were be used;

(Source: SABS 0400-1990 Table 1 )1 2

Occupancy Fire resistance, minutes

All occupancies except those mentioned below 30

B1, C1, D1, E1, E2, E3, F1, F3, J2 and J3 60

J1 120

Table 3: Fire Resistance of External Walls

(Source: SABS 0400-1990 Table 6)1 2 3

Type of wall Required minimum fire resistance of wall,minutes

Class of fire door or fire shutter

Occupancyseparation

60 A

120 B

Divisional separation 60 A

120 D (or two C doors withapproval)

Emergency route 120 B

Table 4: Classes of Fire Doors or Fire Shutters


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(Source: SABS 0400-1990 Table 12 )1 2 3 4 5 6

Construction and materials Minimum thickness (mm), excluding plaster, for fire resistance of

240min 120min 90min 60min 30min

Solid construction:Bricks of clay

UnplasteredPlastered.

Solid concrete units:Class 1 aggregatesUnplastered.

Class 2 aggregatesUnplastered.

190150

150

215

11090

90

150

9090

75

90

9075

75

75

7575

75

75

Table 5: NonStructural Walls and Partitions: Fire Resistance

With regard to design of free standing walls within the Supply Chain Management offices the

following tables were be used;

(Source: SABS 0400-1990 Table 5 )

1 2 3 4 5

NOMINALWALL

THICKNESS(mm)

MAXIMUM HEIGHT OF WALLABOVE FINISHED

GROUND(m)PIERS

WITHOUTPIERS

WITH PIERSNOMINAL DIMENSIONS,(PROJECTION X WIDTH),

(mm)

MAX. SPACING(CENTRE TO CENTRE),

(m)

90 0.8 1.2 200 X 290 1.8

110 1 1.4 240 X 230 1.8

140 1.3 1.6 300 X 290 2

190 1.5 2 400 X 290 2.5

230 1.8 2.3 480 X 350 3.5

290 2.2 2.6 400 X 290 4.5

Table 6: Free Standing Walls

With regard to sanitary design within the Supply Chain Management offices the following tables

were be used;


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(Source: SABS 0400-1990 Table 4 )TABLE 4 - PROVISION OF SANITARY

1 2 3

TYPE OF OCCUPANCY AND POPULATION FIXTURES EXECPTIONS

A1:PERSONNEL TABLE 6 A)IN ANY BUILDING WHEREFACILITIES IN ACCORDANCEWITH TABLE 6 ARE AVAILIBLETO BOTH PERSONNEL ANDTHE PUBLIC OR VISITORS, NOSEPARATE FACILITIES SHALLBE REQUIRED FOR THEPUBLIC OR VISITORS.

PUBLIC AND VISITORS MALE:1 WC PAN1 WASHBASINFEMALE:1 WC PAN1 WASHBASIN

A2:PERSONNEL TABLE 6

PUBLIC AND VISITORS B)NO SEPARATE FACILITIESFOR THE PUBLIC ORVISITORS SHALL BEREQUIRED WITHIN ANY SHOPHAVING A FLOOR AREA OFLESS THAN 50m.

PEAK DEMAND TABLE 7 (PART A)NO PEAK DEMAND TABLE 7 (PART B)PARTICIPANTS IN SPORTS TABLE 8

A3 TABLE 6

A4:PERSONNEL TABLE 6 C)IN ANY GROUP OF SHOPSUNDER ONE OWNERSHIP ORIN ANY SHOPPING COMPLEXON A SINGLE SITE - i)FACILITIES FOR PERSONNELMAY BE SITUATED ATCONVIENANT LACATIONS

AND NOT NECCISARILY INANY PARTICULAR SHOP ORSHOPS; ii)FACILITIES FORTHE PUBLIC MAY BESITUATED AT CONVIENANTLACATIONS AND NOTNECCISARILY IN ANYPARTICULAR SHOP ORSHOPS; iii)FACILITIES FOR

PERSONNEL MAY BEGROUPED OR COMBINEDWITH THOSE PROVIDED FORTHE USE OF THE PUBLIC ORVISITORS.

PUBLIC AND VISITORS MALE:1 WC PAN1 WASHBASINFEMALE:1 WC PAN1 WASHBASIN

A5:PUBLIC AND VISITORS TABLE 7 (PART A)PEAK DEMAND TABLE 7 (PART B)

NO PEAK DEMAND TABLE 8PARTICIPANTS IN SPORTS

B1, B2 & B3 TABLE 6PERSONNEL 1 WC PANPUBLIC AND VISITORS 1 WASHBASIN

C1 & C2 TABLE 6

PERSONNEL MALE:PUBLIC AND VISITORS 1 WC PAN

1 WASHBASINFEMALE:

1 WC PAN1 WASHBASIN

D1, D2 & D3 TABLE 6PERSONNEL NO SEPARATE

PROVISION

REQUIRED

D)IN ANY OCCUPANCYWHERE PERSONNEL ARE

EXPOSED TO HIGH RISKSUBSTANCE, DIRT, FILTH,DUST, SOOT, OIL, GREASE OR

ANY SIMULAR SUBSTANCE,EXPOSURE TO WHICH ISSUCH THAT SHOWERS ARENECESSARY, AT LEAST 1SHOWER PER 15 PERSONSSHALL BE PROVIDEDSEPERATELY FOR EACH SEX

AND SUCH SHOWERS SHALLBE LOCATED IN, OR HAVEDIRECT ACCESS TO, CHANGE

ROOM.

PUBLIC AND VISITORSD4 NO PROVISION

REQUIRED

F1:PERSONNEL TABLE 6PUBLIC AND VISITORS MALE:

1 WC PAN1 WASHBASINFEMALE:1 WC PAN1 WASHBASIN

F2 & F3 TABLE 6PERSONNEL 1 WC PAN

PUBLIC AND VISITORS 1 WASHBASIN

G1:PERSONNEL TABLE 6


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PUBLIC AND VISITORS MALE:1 WC PAN1 WASHBASINFEMALE:1 WC PAN

1 WASHBASIN

H1:PERSONNEL TABLE 6 ANY SINGLE HOTEL ROOM ORSUITE OR ANY RELEVANT'SROOM WITH ITS OWNFACILITIES NEED NOT BEPROVIDED WITH SEPARATEFACILITIES FOR MALES ANDFELMALES.

PUBLIC AND VISITORS MALE:

1 WC PAN

1 WASHBASIN

FEMALE:

1 WC PAN

1 WASHBASIN

RESIDENTS TABLE 5

H2 TABLE 5

H3 & H4: WITHIN EACH DWELLING UNIT 1 WC PAN1 WASHBASIN1 BATH OR SHOWER

J1, J2, J3 & J4 TABLE 6

EDUCATIONAL INSTITUTIONS IN PRIMARY SCHOOLS THEINDICATED NUMBER OFSANITARY FACILITIES SHALLIN EACH CASE BE INCREASEDBY ONE.

CLASSROOMS & LECTURE ROOMS(A3 OCCUPANCY)PERSONNEL TABLE 6STUDENTS OR PUPILS TABLE 7DORMITORIES OR OTHER RESIDENTIAL SEPARATE FACILITIES FOR

PERSONNEL AND STUDENTSOR PUPILS SHALL NOT BEREQUIRED WHERE ALLFACILITIES ARE AVAILIBLE TOBOTH GROUPS.

ACCOMODATION (H2 OCCUPANCY)PERSONNEL TABLE 5STUDENTS OR PUPILS TABLE 5

SEPARATE FACILITIES FORRESIDENTIAL

ACCOMMODATION ANDCLASSROOMS OR LUSTUREROOMS SHALL NOT BEREQUIRED WHEREFACILITIES IN ONE AREEASILY AVAILIBLE TO THEOTHER.

E1, E2 & E3 NUMBER TO BEPROVIDED DEPENDSON TYPE ANDDESIGN OFINSTITUTION.TABLE 5MAY BE USED AS AGUIDE.

Table 7: Provision of Sanitary


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(Source: SABS 0400-1990 Table 5)

1 2 3 4 5 6 7 8

FOR APOPULATION OF UP TO-

NUMBER OF SANITARY FIXTURES TO BE INSTALLED RELATIVE TO THEPOPULATION GIVEN IN COLUMN 1

MALES FEMALES

WC PANS URINALSWASHBASIN

SBATH

SWC

PANSWASHBASIN

SBATH

S

8 1 1 1 1 2 1 1

20 1 2 2 2 3 2 2

40 2 3 3 3 4 3 3

60 3 4 4 4 6 4 4

80 4 6 5 5 9 5 5

100 4 8 6 6 12 6 6

120 5 9 6 6 14 7 7

140 5 10 7 7 15 8 8

180 5 11 8 8 16 8 8

FOR APOPULATION INEXCESS OF180 ADD 1WC PANFOR EVERY50PERSONS.

FOR APOPULATION INEXCESS OF180 ADD 1WC PANFOR EVERY40PERSONS.

FOR A POPULATIONIN EXCESS OF 180ADD 1 WC PAN FOREVERY 50 PERSONS.

FOR A POPULATION IN EXCESSOF 180 ADD 1 WC PAN FOREVERY 60 PERSONS.

Table 8: Number of Sanitary Fixtures versus Population

(Source: SABS 0400-1990

Table 6)

1 2 3 4 5 6

FOR APOPULATIONOF UP TO -

NUMBER OF SANITARY FIXTURES TO BE INSTALLED RELATIVE TO THE POPULATION

MALES FEMALES

WC PANS URINALS WASHBASINS WC PANS WASHBASINS

15 1 1 1 2 1

30 1 2 2 3 2

60 2 3 3 5 3

90 3 5 4 7 4

120 3 6 5 9 5

FOR A POPULATION IN EXCESS OF 120 ADD1 WC PAN, 1 URINAL AND 1 WASHBASIN FOR

EVERY 100 PERSONS.

FOR APOPULATION INEXCESS OF 120ADD 1 WC PANFOR EVERY 50

PERSONS.

FOR APOPULATION INEXCESS OF 120

ADD 1 WC PAN FOREVERY 100PERSONS.

Table 9: Number of Sanitary Fixtures versus Population


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7. Key Dates and Project Program

The proposed programme is shown in figure 1 below. (can be fast-tracked if necessary)

Activities/Milestones Jul y 2014

Aug 2014 Sep 2014 Oct 2014 Nov 2014 Dec 2014 Jan 2015 Feb 2015 Mar 2015 Arp 2015

Inception

Concept and Viability

Design development

Documentation and

Procurement

Working drawings

Construction Stage

Close Out

Legend:

Planned Tasks

Completed Tasks

Figure 1Proposed Programme (Expansion of Supply Chain Management Offices)


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_ 18Supply Chain Management OfficesBuilding Expansion Project



8. FINANCES

8.1 Cash Flow and Project BudgetThe allocated budget for this project is anticipated not to exceed R3 000 000.00. This

amount is inclusive of professional fees and furniture and fittings for the proposed

expansion.


budget deficit of R 3 522 352.44. The Cash Flow Projection is as follows;

CASH FLOW PROJECTION 2014/15 FY

MONTHOWN FUNDING MCLM OWN FUNDING (only

if applicable)

ESTIMATE ACTUAL EXP BALANCE AVAILABLE ACTUAL EXP

R 3 000 000.00 R 0.00

Oct 2014 R 122 352.44 R 0.00 R 3 000 000.00 R 0.00

Nov 2014 R 200 000.00 R 0.00 R 3 000 000.00 R 0.00

Dec 2014 R 200 000.00 R 0.00 R 3 000 000.00 R 0.00

Jan 2015 R 1 000 000.00 R 0.00 R 3 000 000.00 R 0.00

Feb 2015 R 1 000 000.00 R 0.00 R 3 000 000.00 R 0.00

Mar 2015 R 1 000 000.00 R 0.00 R 3 000 000.00 R 0.00

Arp 2015 R 1 000 000.00 R 0.00 R 3 000 000.00 R 0.00

May 2015 R 1 000 000.00 R 0.00 R 3 000 000.00 R 0.00

Jun 2015 R 1 000 000.00 R 0.00 R 3 000 000.00 R 0.00

TOTAL: 14/15 R 6 522 352.44 R 0.00 R 3 000 000.00 R 0.00

See cost breakdown summary below (refer to Annexure B for full breakdown)

Please note that none of the submitted amounts include escalation, and all totals are

current to the time of this PDR. The actual costs will be determined closer to the

installation of each proposed phase.

8.2 Professional Fees Breakdown

As per Mogale City Local Municipality appointment letter to Morad Consulting

Engineers, the appointment is in line with Morads existing Contract

COO(PMU)01/2011 with Mogale City Local Municipality.


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Fees will be calculated according to the fee scales agreed in the above contract, for

the following stages as defined in the Engineering Professions Act (Act 46 of 2000):

Inception

Concept and Viability

Design Development

Documentation and Procurement

Contract Administration and Inspection

Close-out

Procurement

Contract Administration and Inspection

The Professional Fees breakdown is as follows:

MOGALE CITY LOCAL MUNICIPALITY

(B) PROFESSIONAL SERVICES PROVISION FEESEXPANSION OF SUPPLY CHAIN OFFICES

1.0 PROFESSIONAL FEES

ITEM DESCRIPTION % AMOUNT

1.1 Inception 5 R 10 929.59

1.2 Concept and Viability 25 R 54 647.93

1.3 Design Development 25 R 54 647.931.4 Documentation and Procurement 15 R 32 788.75

1.5 Contract Administration and Inspection 25 R 54 647.93

1.6 Close Out Report 5 R 10 929.59

Sub-Total Excl. VAT (Professional Fees) 100 R 218 591.71

2.0 ADDITIONAL FEES

ITEM DESCRIPTION RATE QTY AMOUNT

2.1 Survey R - 1 R -

2.2 Geotechnical Investigation R - 1 R -

2.2 Full Time Resident Engineer R - 1 R -

Sub-Total Excl. VAT (Additional Fees) R -

3.0 DISBURSEMENTS

ITEM DESCRIPTION RATE QTY AMOUNT

3.1 Travelling R 5.72 3000 R 17 160.00

3.2 Reporting R 1 500.00 8 R 12 000.00

3.3 Health and Safety R 30 000.00 6 R 180 000.00

3.4 Copies and Printing

3.4.1. A4 Black and White R 0.93 8000 R 7 440.00

3.4.2 A4 Colour Pages R 12.71 500 R 6 355.00

3.4.3 A4 Typing R 47.67 500 R 23 835.003.4.4 A3 Black and White R 1.79 20 R 35.80

3.4.5 A3 Colour R 16.46 20 R 329.20


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3.4.6 A3 Typing R 47.67 10 R 476.70

3.4.7. A4 Binding R 27.32 20 R 546.40

3.4.8 A1 Printing R 86.43 80 R 6 914.40

Sub-Total Excl. VAT (Disbursements) R 255 092.50

TOTAL (Excl. 14% VAT) R 473 684.21

Add 14% VAT R 66 315.79

TOTAL (Incl. 14% VAT) R 540 000.00

9. Possible Project Risks

The following factors could have a direct influence on the submitted programme;

a. Delays with the approval of the PDR as well as the appointment of the contractor(s)

b. The appointment of inexperienced contractor(s) in relation to the limited available

time.

c. Unrealistic prescribed labour intensive construction procedures versus time

constraints.

d. Unavailability of construction materials

e. Community related problems

It would therefore be advantageous to the success of the project that all stakeholders

function effectively and that the project be prioritized to be fast tracked.

9.1 Health and Safety Risks

Since the construction will be taking place in a built up residential area, there are safety

risks due to the presents of plant and other equipment. The contract needs to take

serious safety measures so as to avoid causing any damage to property or people in the

neighborhood.

9.2 Financial Risks

The allocated budget for this project is anticipated not to exceed R3 000 000.00. This

amount is inclusive of professional fees and furniture and fittings for the proposed

expansion.


budget deficit of R 3 522 352.44

There is risk that the project might not get sufficient additional to complete the work.


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10. Community Participation and Ward Councillors

Following further consultation with the council the following stakeholders were identified.

a. Mogale City Local Municipality: Supply Chain Management department

b. Mogale City Local Municipality: Financial Services department

c. Mogale City Local Municipality: Environmental Management department

d. Mogale City Local Municipality: Infrastructure department

e. Councillors.

f. Ward Councillors.

g. Local Committees or Forums.

Community participation will be achieved through community structures and the local committees.

Community representatives from the area will be consulted to establish their needs.


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ANNEXURE A

Appo in tment L et ter &A cceptance Let ter


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ANNEXURE B

Cost Estimate


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MOGALE CITY TOWN HALL ALTERATIONS

Item Quantity AmountNo

NOTES

The agreement is to be the JBCC Series 2000 Principal Building Agreement prepared

by the Joint Building Contracts Committee, Edition 4.1, March 2005.

The preliminaries are to be the JBCC Series 2000 Preliminaries prepared by the JointBuilding Contracts Committee, code 2103, May 2005, and shall be deemed to beincorporated herein.

Tenderers are referred to the abovementioned documents for the full intent andmeaning of each clause thereof (hereinafter referred to by heading and clause numberonly) for which such allowance must be made as may be considered necessary.

Where standard clauses or alternatives are not entirely applicable to this contract,such modifications, corrections or supplements as will apply are given under each

relevant clause heading.

Where any item is not relevant to this specific contract, such item is marked N/A(signifying "Not Applicable").

If Alternative A as set out in clause 10.2 & 3 hereinafter is to be used for theadjustment of the preliminaries,the preliminaries, each item priced is to be allocated toone or more of the three categories by insertion of "F","V","T" as the case may beagainst the price in the "rate" column immediately preceding the "amount" column thetendered amount for the Preliminaries must be allocated to one or more of thefollowing three categories where : "F" denotes a fixed amount (amount not to bevaried), "V" denotes an amount variable in proportion to value, and "T" denotes anamount proportionate to time.

SECTION A: PRINCIPAL BUILDING AGREEMENT

Definitions (A1)

1 Definitions and interpretation (Clause 1). Item

Objective (A2)

2 Offer and acceptance and performance (Clause 2). Item

Preparation (A3 - A14)

3 Documents (Clause 3). Item

4 Design responsibility (Clause 4). Item

5 Employer's agents (Clause 5). Item

Carried forward RSection No. 1PRELIMINARIES

Bill No. 1Preliminaries

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6 Site representative (Clause 6).

Prior to the award of the contract, tenderers shall submit, upon request,the names ofthe proposed senior management personnel to be responsible for the supervision andadministration of the works.

Prior to the date of commencement of the works the contractor shall nominate seniorsite personnel to whom instructions may be issued. Item

7 Compliance with regulation (Clause 7).

A Healty and Safety Specification is attached for pricing in Section No. 1: Preliminaries- Bill no.2. Item

8 Works risk (Clause 8). Item

9 Indemnities (Clause 9). Item

10 Works insurances (Clause 10). Item

11 Liability insurances (Clause 11). Item

12 Effecting insurances (Clause 12). Item

13 No Clause (Clause 13). Item

14 Security (Clause 14). Item

Execution (A15 - A23)

15 Preparation for and execution of the works (Clause 15). Item

16 Access to the works (Clause 16). Item

17 Contract instructions (Clause 17). Item

18 Setting out of the works (Clause 18).

The contractor shall notify the Architect if any encroachments of adjoining foundations,

buildings, structures, pavements, boundaries, etc., exist in order that the necessaryarrangements may be made for the rectification of any such encroachments. Item

19 Assignment (Clause 19). Item

20 Nominated subcontractors (Clause 20). Item

21 Selected subcontractors (Clause 21). Item



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22 Employer's direct contractors (Clause 22). Item

23 Contractor's domestic subcontractors (Clause 23). Item

Completion (A24- A30)

24 Practical completion (Clause 24). Item

25 Works completion (Clause 25). Item

26 Final completion (Clause 26). Item

27 Latent defects liability period (Clause 27). Item

28 Sectional completion (Clause 28). Item

29 Revision for date of practical completion (Clause 29). Item

30 Penalty for non-completion (Clause 30). Item

Payment (A31 - A35)

31 Interim payment to the contractor (Clause 31).

Notwithstanding this or any other clause materials and goods stored off site shall notbe included in the amount authorised for payment.

Clause 31.6.5 shall be deemed to be deleted. Item

32 Adjustment to the contract value (Clause 32).

Notwithstanding the provisions of clause 32.13 or any other clause all fluctuations incosts shall be for the account of the contractor. See also clause 42.4.6. Item

33 Recovery of expense and loss (Clause 33). Item

34 Final account and final payment (Clause 34). Item

35 Payment to other parties (Clause 35). Item

Cancellation (A36 - A39)

36 Cancellation by Employer - Contractor's default (Clause 36). Item

37 Cancellation by Employer - Loss and damage (Clause 37). Item

38 Cancellation by Contractor - Employer's default (Clause 38). Item



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39 Cancellation - Cessation of the works (Clause 39). Item

Dispute (A40)

40 Dispute settlement (Clause 40). Item

State Provisions (A41)

41 State Substitutions (Clause 41). Item

Schedule (A42)

42 Pre-Tender information (Clause 42). Item

CONTRACTING AND OTHER PARTIES

42.1.1 Employer : Mogale City Local Municipality

Postal Address :

Telephone :Fax :e-mail :Domicilium :

42.1.2 Agent's Service: Project Manager

Agent (1):Postal Address:

Telephone:Facsimile:email:

Domicilium:



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42.1.3 Architect: Morad Consulting

Agent (2): Architects

Postal Address: 274 Voortrekker Road Noordheuwel Krugersdorp

Telephone: 011 954 3835Facsimile: 011 954 6565e-Mail:

42.1.4 Quantity Surveyors :

Agent (3):

Postal Address:

Telephone:Facsimile:

email:Domicilium:



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42.1.5 Civil/Structural : Civil and Structural Engineers

Agent (3): Morad Consulting Engineers

Postal Address: 274 Voortrekker Road Noordheuwel KrugersdorpTelephone: 011 954 3835Facsimile: 011 954 6565email:

Domicilium: 274 Voortrekker Road

Noordheuwel Krugersdorp

42.1.5 Electrica/Mechanical : Electrical and Mechanical Engineers

Agent (3):

Postal Address:

Telephone:Facsimile:email:

Domicilium:



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42.1.5 : Health and Safety Consaltant

Agent (3):

Postal Address:

Telephone:Facsimile:

email:

Domicilium:

42.2 CONTRACT DETAILS

42.2.1 Works Description:

The works comprises of the alteration and additions to the existing MogaleCity Town Hall.

42.2.2 Site Description :

The site is situated at the existing premises of Mogale City Town Hall.

42.2.3 Work or Installation by Direct Contractors: (None)

42.2.4 This Agreement is for a State Contract : (Yes) Payment will be made for materials and goods on site: (Yes) Dispute resolution method (arbitration)

42.2.5 Contract period: 7 calender months including builder's holidays

42.2.6 Period for the commencement of the works after the contractor takes possession of the site: 7 working days.

42.2.7 Completions in sections are required: No



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42.2.8 Intended date of practical completion and the penaltyper calendar day for the works as a whole:

Date: 7 Calendar months after contract commencement including builders holidays

Penalty: R 1 250.00 per Calendar Day

Intended dates of practical completion where sectioncompletion is required and the penalty per calendarday for the works in sections: N/A

42.2.9 Arbitration rules as recommended by Associationof Arbitrators (SA) : (Yes)

Law applicable: Republic of South Africa

42.3 INSURANCES

42.3.1 Contract works insurance to be effected by the :

CONTRACTOR

For the amount of: CONTRACT VALUE + 20%

With a deductible of: R 5 000.00

42.3.2 Supplementary insurance required (Yes)42.3.3 Public liability insurance to be effected by the

CONTRACTOR

For the amount of: R 2 000 000.00

With a deductible of: R nil

42.4 DOCUMENTS

42.4.1 Waiver of the contractor's lien or right of continuing possession

is required: (Yes)

42.4.2 Number of construction document copies to be supplied free of charge: 3 (THREE)



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42.4.3 This document is drawn up in accordance with the ASAQS

Standard System of Measuring Building Work: (YES)Sixth Edition, revised in February 1999

42.4.4 Number of days for submission of priced documents: Priced bills of quantities to be submitted with tender.

42.4.5 JBCC Engineering General Conditions are to be included in the documents: (No)

42.4.6 The contract value to be adjusted using CPAP: (NO)

42.4.7 Details of changes made to the provisions of JBCC

standard documentation: (As stated)

SECTION B: PRELIMINARIES

Definitions (B1):

43 Definitions and interpretation (B1) Item

Documents (B2):

44 Checking of documents (B2.1)

These Bills of Quantities contain pages and annexures as indexed.

The items in these Bills of Quantities are to be read and priced in conjunction with, andthe descriptions regarded as amplified by the Model Preambles for Trades asrecommended and published by the Association of South African Quantity Surveyors,2009 edition, and no claim arising from brevity of description of items fully described inthe said Model Preambles for Trades will be entertained. Item

45 Provisional Bills of Quantities (B2.2)

The Quantities are Provisional (YES) Item

46 Availability of construction documentation (B2.3) Item

47 Interests of Agents (B2.4) Item

48 Priced documents (B2.5) Item



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49 Tender submission (B2.6)

Notwithstanding anything contained in this clause tenders shall be valid for a period of90 days from the closing date of tenders. Item

The Site (B3)

50 Defined works area (B3.1)

As per Architect's drawings. See site plan.

Item

51 Geotechnical investigation (B3.2)

Item

52 Inspection of the Site (B3.3)

No claims for extras arising from the contractor having failed to comply with this clausewill be entertained.

A compulsory, site clarification meeting will be held at the proposed site on the 21October 2014 at 13h00. Item

53 Existing premises occupied (B3.4) (Yes) Item

54 Previous work - dimensional accuracy (B3.5) Item

55 Previous work - defects (B3.6) Item

56 Services - known (B3.7)

Existing services and points of connection are known and will be pointed out on site bythe Architect. Item

57 Services - unknown (B3.8) Item

58 Protection of trees (B3.9) Item

59 Articles of value (B3.10) Item

60 Inspection of adjoining properties (B3.11) Item

Management of contract (B4)

61 Management of the Works (B4.1) Item



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62 Programme for the Works (B4.2)

Added to the provisions in (B4.2), the contractor shall ensure that he/she has suitablestaff to programme the works using suitable and recognised programming softwareand the programme for the work is to be developed in sufficient detail indicating anactivity network with early and late start dates, early and late finish dates and durationfor each activity, further each activity is to be linked and the critical path indicated.Furthermore, the programming of the works shall include detailed documentation andinformation required schedule which indicates latest dates by which information isrequired in order to achieve programme dates. Item

63 Progress meetings (B4.3) Item

64 Technical meetings (B4.4) Item

65 Labour and plant records (B4.5) Item

Samples and shop drawings (B5)

66 Samples of materials (B5.1) Item

67 Workmanship samples (B5.2) Item

68 Shop drawings (B5.3) Item

69 Compliance with manufacturer's instructions (B5.4) Item

Temporary works and plant (B6)

70 Deposits and fees (B6.1) Item

71 Enclosure of the works (B6.2)

No access to public shall be allowed on site at all times and strict access control shallbe maintained during the constuction period.

The contractor shall fully enclose the works by providing a 2m high diamond meshfence or suitably similar and approved including access gates, posts. The fence shallbe maintained throughout the contract and removed on completion of the contract. Item

72 Advertising (B6.3) Item

73 Plant, equipment, sheds and offices (B6.4) Item

74 Office accommodation for meetings held on the site which shall be kept clean and fitfor use at all times (B6.4.3) Item



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75 Main notice board (B6.5) Item

76 Subcontractors notice board (B6.6) Item

Temporary Services (B7)

77 Location (B7.1) Item

78 Water (B7.2) Item

79 Electricity (B7.3) Item

80 Telecommunication equipment (B7.4) Item

81 Ablution facilities (B7.5) Item

Prime cost amounts (B8)

82 Responsibility for prime cost amounts (B8.1) Item

Attendance on Nominated/Selected Subcontractors (B9

83 General Attendance (B9.1) Item

84 Special Attendance (B9.2) Item

85 Commissioning - fuel, water and power (B9.3) Item

Financial Aspects (B10)

86 Statutory taxes, duties and levies (B10.1) Item

87 Payment of Preliminaries (B10.2) Item

88 Adjustment of Preliminaries (B10.3) Item

89 Payment certificate cash flow (B10.4) Item

General (B11)

90 Protection of the Works (B11.1) Item

91 Protection/isolation of existing/sectionally occupied works (B11.2) Item

92 Site security (B11.3) Item

93 Notice before covering work (B11.4) Item



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94 Disturbance (B11.5) Item

95 Environmental disturbance (B11.6) Item

96 Works cleaning and clearing (B11.7) Item

97 Vermin (B11.8) Item

98 Overhand work (B11.9) Item

99 Instruction manuals (B11.10) Item

100 As built information (B11.11) Item

101 Tenant installations (B11.12) Item

Schedule of Variables (B12)

102 Pre-tender information (B12.1)

Information necessary for making choices and completion of those clauses containedin the schedule which are necessary for tender purposes is given hereunder. Whereno information is given it shall mean that either no details or specific requirements areavailable or that the clause is irrelevant for this specific contract.

The provisions of the Occupational Health Safety Act 1985, the ConstructionRegulations 2003 and the Project Occupational Health and Safety Specification applyin full to this contract and relevant items and variables listed hereunder. Rates for therespective items are to reflect this. Item

12.1.1 Provisional Bills of Quantities (B2.2)

The quantities are provisional (YES).

12.1.2 Availability of Construction documentation (B2.3)

Construction documentation is complete (Yes).

12.1.3 Interests of Agents (B2.4) (None).

12.1.4 Defined works area (B3.1) As per Architects' drawings

12.1.5 Geotechnical investigation (B3.2)

12.1.6 Existing premises occupied (B3.4) (Yes)



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12.1.7 Previous work - dimentional accuracy (B3.5)

12.1.8 Previous work - defects (B3.6)

12.1.9 Services - known (B3.7)

Existing services and points of connection areknown and will be pointed out on site by the principal

agent.

12.1.10 Protection of trees (B3.9)

12.1.11 Inspection of adjoining properties (B3.11)

12.1.12 Enclosure of the works (B6.2)

12.1.13 Offices (B6.4.3)

12.1.14 Main notice board (B6.5) One main notice board IS required.

12.1.15 Subcontractors Notice Board (B6.6)

An SC Notice Board is NOT required.

12.1.16 Water (B7.2)

Alternative chosen: A

12.1.17 Electricity (B7.3)


12.1.18 Telecommunications (B7.4)

The contractor shall provide telecomunication facilities as stated in the schedule and shall be entitled to recover usage costs from the users thereof.

12.1.19 Ablution facilities (B7.5)




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12.1.20 Protection of existing/sectionally occupied works (B11.2)

Protection is required (No)

12.1.21 Special Attendance (B9.2)

12.1.22 Protection of the Works (B11.1)

12.1.23 Disturbance (B11.5)

Refer to clause B3.4

12.1.24 Environmental disturbance (B11.6)

103 Post-tender information (B12.2)

12.2.1 Payment of Preliminaries (B10.2)

Alternative chosen: A or B

12.2.2 Adjustment of Preliminaries (B10.3)

Alternative chosen: A or B

12.2.3 Additional agreed Preliminaries items Item

SECTION C: SPECIFIC PRELIMINARIES

Section C: Specific Preliminaries:

104 Proprietary branded products

The contractor shall take delivery of, handle, store, use, apply and/or fix all proprietarybranded products in strict accordance with the manufacturer's instructions afterconsultation with the manufacturer's authorised representative. Item



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105 Overtime

Tenderers will be allowed to work two shifts in order to meet the completion date. Anycosts associated with this requirement will be priced under this item

Should overtime be required to be worked for any other reason whatsoever, the costsof such overtime are to be borne by the contractor unless the principal agent hasspecifically authorised in writing, prior to the execution thereof, that costs for suchovertime are to be borne by the employer. Item

106 As built drawings

The position of construction breaks and the extent of individual concrete pours are tobe recorded by the contractor on the structural engineer's drawings and are to be

submitted to the principal agent and the structural engineer for their records. Item

107 Site instructions

Contract instructions issued on site are to be recorded in triplicate in a site instructionbook which is to be maintained on site by the contractor. Item

108 Non Cession of Monies

The Contractor shall NOT cede nor assign his rights or claims to any monies due or tobecome due under this contract. Item

109 Labour record

At the end of each week the contractor shall provide the principal agent with a writtenrecord, in schedule form, reflecting the number and description of tradesmen andlabourers employed by him and all subcontractors on the works each day. Item

110 Plant record

At the end of each week the contractor shall provide the principal agent with a writtenrecord, in schedule form, reflecting the number, type and capacity of all plant,excluding hand tools, currently used on the works. Item

111 Community Liaison Officer

The Contractor shall employ one Community Liaison Officer (CLO), nominated by thecommunity for full duration of the contract. The duties of the CLO and the conditionsof employment shall be in accordance with Annexure Part C3: Agreement ofTemporary Employment as Community Liaison Officer attached to these Bills ofQuantities Item

112 Note: The CLO's rate of remuneration shall be R170.00 per working day Item



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113 Community involvement

It is a prerequisite and condition of tender that the successful Contractor continuouslyemploy a minimum of 50% of the on site workforce (excluding specialistsubcontractors e.g. Electrical installation workforce, etc) in respect of unskilled labourrequirements, from local residents living in the immediate vicinity and/or surroundinglocal communities for the respective building works at normal wage rates. Therepresentative / agent shall be empowered to inspect the books and records of thecontractor from time to time to ensure that this requirement is met. Should it becomeapparent that this condition is not complied with, the representative / agent shall closedown the works until such time as this requirement is met. Any such work stoppageswill be for the Contractor/s account. Any difficulty experienced by the Contractor inthe procurement of the required percentage of local labour is to be immediatelyreferred to the representative / agent. Item

Health and Safety

114 The provision of the Occupational Health and Safety Act 1985, the ConstructionRegulations 2003 and the Project Occupational Health and Safety Specification applyin full to this contract and relevant items and variables listed hereunder. Rates for therespective items are to reflect this. Item

Carried to Final Summary RSection No. 1PRELIMINARIES


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Item Quantity Rate AmountNo

BILL NO 1

ALTERATIONS

TEMPORARY BARRIERS, SCREENS, ETC

Temporary barriers, screens, etc including removal:

1 Drywall barrier 5mm high formed of galvanised steel channelsection rails and studs covered on one side with 12,7mmgypsum board panels and finished with two coats interior qualityPVA emulsion paint on one side including corners, ends, etc. m 18 450,00 8 100,00

REMOVAL OF EXISTING WORK

Breaking down and removing brickwork etc:

2 2000mm Diameter mass brick water feature. No 1 1 800,00 1 800,00

3 Half brick walls. m2 54 90,00 4 860,00

4 One brick walls. m2 43 120,00 5 160,00

Taking out and removing doors, windows, etc frompartitions to be demolished:

5 Timber single door and frame 813 x 2012mm high. No 16 80,00 1 280,00

Taking out and removing doors, windows, etc frombrickwork to be demolished:

6 Timber single door and frame 813 x 2012mm high. No 5 80,00 400,00

Taking out and removing doors, windows, etc frombrickwork to be demolished and set aside for re-use:

7 Timber double door and frame 1600 x 2012mm high. No 2 120,00 240,00

Taking down and removing roofs, floors, panelling,ceilings, partitions, etc:

8 Acoustic tile suspended ceilings including suspension grid,hangers, etc. m2 453 65,00 29 445,00

9 Drywall partitioning 5m high including glazed borrowed lights,etc. m 157 110,00 17 270,00

Carried forward R 68 555,00Section No. 2BUILDINGS

Bill No. 1Alterations

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Taking out and removing sundry joinery work:

10 Timber skirtings from brickwork. m 208 5,00 1 040,00

Taking up and removing vinyl floor coverings, carpeting,etc:

11 Vinyl tile floor covering including (preparing screed for new vinylfloor covering elsewhere). m2 16 55,00 880,00

12 Carpet tile floor covering including (preparing screed for newcarpeting eslewhere). m2 391 40,00 15 640,00

Taking out and removing ironmongery:

13 Chromium plated towel rail not exceeding 1000mm long. No 4 5,00 20,00

14 Chromium plated toilet paper holder. No 4 5,00 20,00

15 Chromium plated hat and coat hook No 4 5,00 20,00

Hacking up/off and removing ceramic tile floor and wallfinishes including removing mortar bed or backing andpreparing concrete or brick surfaces for new screed,plaster or tile finishes:

16 200 x 200mm Tiles to floors. m2 33 60,00 1 980,00

17 200 x 200mm Tiles to walls. m2 4 60,00 240,00

Taking out and removing, sanitary fittings, etc includingdisconnecting piping from fittings and making goodfloor and wall finishes (making good tiling and paintworkelsewhere):

18 Stainless steel sink and drainer on timber cupboard 1500 x 500x 1200mm high. No 1 75,00 75,00

19 Vitreous china wash hand basin. No 4 75,00 300,00

20 Vitreous china WC pan with cistern. No 4 85,00 340,00

Taking out and removing joinery fittings etc:

21 Timber reception counter 6500 x 450 x 1200mm high. No 1 140,00 140,00

22 Timber security desk 1500 x 450 x 1200mm high. No 1 120,00 120,00



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Taking out and removing glass and mirrors:

23 Mirror 500 x 500mm high from wall. No 4 15,00 60,00

Sundries:

24 Cutting toothings and bonding new brickwork to existing. m2 9 85,00 765,00

INSTALLATION OF PREVIOUSLY SET ASIDE

Install previously set aside doors:

25 Timber double door and frame 1600 x 2012mm high. No 2 450,00 900,00

PREPARATORY WORK TO EXISTINGSURFACES

Making good defects:

26 Making good defects in existing screeded floors with "Pavelite"or equal and approved. m2 391 40,00 15 640,00

MAKING GOOD OF FINISHES ETC

Making good finishes:

27 Making good brickwork to face of wall where one brick crosswall removed. m 35 55,00 1 925,00

Making good screed:

28 Floors where partitions removed. m 157 55,00 8 635,00

29 Floors where one brick walls removed. m 19 55,00 1 045,00

Making good internal cement plaster:

30 Walls in patches. m2 66 60,00 3 960,00

31 Walls where one brick walls removed. m 35 55,00 1 925,00

Carried Forward to Sectional Summary: 2 R 124 225,00Section No. 2BUILDINGS


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BILL NO. 2

MASONRY

SUPPLEMENTARY PREAMBLES

BRICKWORK

Sizes in descriptions:

Where sizes in descriptions are given in brick units, "one brick"shall represent the length and "half brick" the width of a brick.

Hollow walls etc:

Descriptions of hollow walls shall be deemed to include leavingevery fifth perpend of the bottom course of the external skinopen as a weep hole.

Walls in two skins described as "bagged and sealed" shall bedeemed to includehaving the outer face of the inner skinbagged with 1:6 cement and sand mixture and sealed with twocoats Brixeal bitumen emulsion waterproofing coating.

User note: The above preamble generally applies for works inhot and humid coastal areas

Face bricks:

Bricks shall be ordered timeously to obtain uniformity in sizeand colour

Pointing:

Descriptions of recessed pointing to fair face brickwork andface brickwork shall be deemed to include square recessed,hollow recessed, weathered pointing, etc.

BLOCKWORK

Concrete masonry units:

Blocks are to be either solid or hollow modular dense concretemasonry units having a compressive strength of 7 MPa.

Carried forward RSection No. 2BUILDINGS

Bill No. 2Masonry

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Wall ties for blockwork:

Wall ties shall be polypropylene Permaties complying with BS76377. Ties for hollow walls shall be of sufficient length toallow not less than 75mm of each end to be built into theblockwork. Ties are to be spaced at intervals of not more than1m in the horizontal direction and not more than 400mmstaggered in the vertical direction except at openings, verticaljoints or ends of walls where they are to be placed verticallyabove each other.

Blockwork:

Blockwork shall comply with SABS 0145 "Concrete Masonry

Construction"

Surfaces to be plastered shall have joints raked out to a depthof at least 10mm to provide a key. Cavities of hollow walls shallbe kept free of mortar droppings or other undesirable matter.Every second perpend of the bottom course of the external skinof hollow walls shall be left open as a weep hole.

Standard complementary blocks:

Descriptions of blockwork shall be deemed to include standardcomplementary blocks such as corner, three-quarter, half andquarter blocks required in the construction of corners, reveals,jambs, ends, etc to solid and hollow walls and for bonding asnecessary.

DECORATIVE BLOCKS

Blocks shall be of approved manufacture, sound, well burnt orcured and uniform and true in size, shape and colour.

SAMPLES

Samples of all masonry building units, except those for wallsdescribed as "load bearing", shall consist of a minimum of 6

units. Samples of building units to be used in walls describedas "load bearing" shall consist of 30 units from every 30 000units delivered to site.

SUPERSTRUCTURE


Bill No. 2Masonry

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Brickwork of NFP bricks in class II mortar:

1 Half brick walls. m2 5 200,00 1 000,00

2 One brick walls. m2 67 400,00 26 800,00

Brickwork reinforcement:

3 75mm Wide reinforcement built in horizontally. m 172 5,50 946,00

4 150mm Wide reinforcement built in horizontally. m 161 6,50 1 046,50


Bill No. 2Masonry

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BILL NO. 4

CARPENTRY AND JOINERY


Particle board:

Particle board shall comply with the following specifications:

a) SABS 1300 Particle board: exterior and flooring type

b) SABS 1301 Particle board: interior type

Joinery:

Descriptions of frames shall be deemed to include frames,transomes, mullions, rails, etc.

Descriptions of hardwood joinery shall be deemed to includepelleting of bolt holes.

Fixing:

Items described as "nailed" shall be deemed to be fixed withhardened steel nails or shot pins to brickwork or concrete.

Decorative laminate finish:

Laminate finish shall be glued under pressure. Edge stripsshall be butt jointed at junctions with adjacent similar finish.

FLOORS AND SKIRTINGS

Wrot Meranti:

1 19 x 150 mm Rounded skirting plugged to walls including 19mm quadrant bead planted on including mitres, etc. m 177 60,00 10 620,00


Bill No. 4Carpentry and Joinery

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BILL NO. 5

CEILINGS, PARTITIONS AND ACCESS

FLOORING


Descriptions:

Items described as "nailed" shall be deemed to be fixed withhardened steel nails or pins or shot pinned to brickwork orconcrete.

Items described as "plugged" shall be deemed to includescrewing to fibre, plastic or metal plugs at not exceeding

600mm centres, and where described as "bolted" the boltshave been given elsewhere.

Flush plastered suspended ceilings, bulkheads, etc:

Descriptions of ceilings, bulkheads, etc are deemed to includefor the total design, fabrication, erection, etc of suspensionsystems, grids, sub-grids, hangers, framing, bracing, etc andfor gypsum plasterboard as described fixed with Rhino Drywallscrews to tee section Screw up suspension system or Drywallsteel tracks, studs, rails, braces, etc.

All joints in boards are to be covered with 50mm wide selfadhesive Fibatape and whole finished with Rhinolite or equaland approved gypsum plaster trowelled to a smooth polishedsurface to the thickness recommended by the manufacturer,including galvanised pressed metal beads, arrises to theplaster, etc.

General:

Description of ceilings, bulkheads, etc generally are deemed toinclude for all necessary bridging, hangers, bracing, etc overand around services, pipes, air-conditioning ducting, etcoccuring within the ceiling and/or bulkhead voids and no claims

for extras will be entertained for non co-ordination with othersub-contractors involved in this regard.

All work to be executed in strict accordance with themanufacturer's recommendations and carried out by specialistceiling and bulkhead installers.

CEILINGS ETC


Bill No. 5Cailings, Partitions and Access Flooring

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Brought forward R

Sawn softwood:

1 Ceiling of 22mm tongued and grooved boarding in 94mmwidths. m2 9 310,00 2 790,00

Isover Aerolite or equal and approved non-combustibleand Class 1 Fire Index rating insulation:

2 100mm Thick Insulation closely fitted and laid on top ofbrandering between timber battens, etc. m2 575 280,00 161 000,00

NAILED UP CEILINGS

1 layer Gyproc Rhinoboard or similar and approved 9,5mm

plasterboard fixed to Donn tees using Gyproc or equal andapproved RhinoBoard Sharp Point Screws 25mm atmaximum 150mm centres, All joints staggered with Gyprocor equal and approved RhinoTape to all joints and skim theceiling using Gyproc RhinoLite or equal and approvedskim plaster including Donn QRC T37K Main Tees installedat 1200mm centres:

3 Ceilings including 50 x 76mm sawn softwood brandering at 300mm centres. m2 575 245,00 140 875,00

Rhino gypsum plasterboard cornices:

4 75mm Coved cornices. m 208 50,00 10 400,00

SUSPENDED CEILINGS

Gyproc Rhinoboard or similar and approved 9,5mmplasterboard suspended ceilings:

Ceilings shall comprise 6,4mm Gyproc Rhinoboard or similarand approved plasterboard boards screwed to and includingscrew suspension grid consisting of main tees at 1 200mmcentres and galvanised steel capped cross tees at 400mmcentres and with tape fixed over joints and the whole finished

with gypsum plaster trowelled to a smooth polished surface.

The grid shall be suspended by means of galvanised steelL-section hangers at suitable centres, securely shot-pinned orscrewed to concrete, steel or wood.



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Flush plastered gypsum plasterboard suspendedbulkheads:

Bulkheads shall comprise galvanised steel studding of 63,5mmtop and bottom tracks with vertical studs at maximum 400mmcentres, pop-riveted to the top and bottom tracks with similaradditional vertical studs as necessary at abutments, ends, etcand covered as described with plasterboard screwed tostudding with drywall screws at maximum 300mm centres.Boards shall be butt jointed and finished with tape and jointingcompound and the whole finished with gypsum plastertrowelled to a smooth polished surface to the thicknessrecommended by the manufacturer.

Descriptions shall be deemed to include any additional studs atends and intersections, corner beads, cornices at junctions withceilings, jointing compound, tape, etc.

1 layer Gyproc Rhinoboard or equal and approved 9.5mmplasterboard fixed to Donn tees using Gyproc or equal andapproved RhinoBoard Sharp Point Screws 25mm atmaximum 150mm centres, All joints staggered with Gyprocor equal and approved RhinoTape to all joints and skim theceiling using Gyproc RhinoLite or equal and approvedskim plaster including Donn QRC T37K Main Tees installedat 1200mm centres and suspended using Donn GalvanisedSteel Angle 25mm x25mm hangers at 1200mm centres andPerimeter suspension less than 400mm from the wall andThe hangers suitably fixed to timber battens (elsewheremeasured):

5 Horizontal bulkheads 1000mm wide suspended not exceeding1m below concrete soffits. m2 4 230,00 920,00



8 Horizontal bulkheads 1700mm wide suspended not exceeding1m below concrete soffits. m2 11 230,00 2 530,00




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15 Vertical bulkheads 500mm high suspended not exceeding 1mbelow concrete soffits. m2 105 230,00 24 150,00

PARTITIONS ETC

Gyproc or equal and approved Rhino-Drywall partitionsystems:

Gyproc or equal and approved drywall shall comprise a drywallframework using Gyproc RhinoBoard Sharp Point Screws3.5mm diameter x 25mm (for base layer), Gyproc RhinoBoardSharp Point Screws 3.5mm diameter x 42mm (for face layer).Screws shall be spaced at maximum 220mm centres.

Boards are to be butt jointed and finished with Rhino tape andReadymix D jointing compound all in accordance with themanufacturer's instructions.

All joints shall be staggered. Drywall framework consisting of146S50C studs friction fitted into 148 C 50 Floor and CeilingChannels at 600mm centres. Resilient bars are fixed to oneside of the studs at 600mm vertical centres.

All external corners to have Donn Corner Bead.

Intersections and abutments are measured separately anddescriptions shall be deemed to include any additional studs,corner beads, jointing compound, tape, etc.

Note: Wall paper and/or paint and varnish finishes aremeasured elsewhere.



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2 layers Gyproc SoundBloc or equal and approved 12.5mmsound proof partitioning fixed to both sides of a drywall

framework on both sides including Isover Cavitybatt102mm into the cavity with joints tightly butted:

16 Partitioning 5m high with bottom track plugged and top trackfixed to suspended ceiling tees. m 17

17 Extra over partition 5m high for vertical abutment. No 4

18 Extra over partition 5m high for corner. No 2

19 Extra over partition 5m high for T-intersection. No 3

20 Extra over partition 5m high for fair end. No 3

1 layer Gyproc RhinoBoard (code: GypWall Classic51/F30S39) or similar and approved 12.5mm steel studpartitioning with Rhino Wallboard on both sides withFramework consisting of Donn UltraSTEEL Studs 51mmx 35mm friction fitted into top and bottom DonnUltraSTEEL Track 51mm x 25mm at 600mm centres:

21 Partitioning 5m high with bottom track plugged and top trackfixed to suspended ceiling tees. m 149

22 Extra over partition 5m high for vertical abutment. No 17

23 Extra over partition 5m high for corner. No 20

24 Extra over partition 5m high for T-intersection. No 22

25 Extra over partition 5m high for fair end. No 9

Doors:

26 Extra over partition for 44mm semi-solid masonite door 813 x2400mm high with commercial veneer on both sides and solidwood edge strips to vertical edges hung to and including

standard aluminium door frame with one pair of 100mmaluminium hinges (D2). No 14

27 Extra over partition for 44mm solid meranti framed, ledged andclosed back door 813 x 2032mm high with 6mm commercialplywood internally and tongue and grooved boarding let in flushexternally hung to and including standard steel door frame withone pair of 100mm stainless steel hinges (D3). No 2



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TOILET PARTITIONS

6,38mm White translucent glass partition in white powdercoated aluminium frame including fixing components andstandard ironmongery comprising indicator bolts, coathooks and doors stops:

28 Partition 1300 x 1900mm high. No 4

29 Partition 850 x 1900mm high. No 1

30 Door 950 x 1900mm high. No 5



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BILL NO. 6

FLOOR COVERINGS, PLASTIC LININGS,

ETC.

FLOOR COVERINGS

500 x 500mm Burmatex Lateral Purple Emperor (code:1890) or equal and approved fine ribbed carpet tilesincluding F Ball (code: F41) or equal and approved carpettile flooring adhesive:

1 On floors. m2 69 570,00 39 330,00

500 x 500 x 7,8mm Thick Burmatex Cordial Canadian

Diamond (code: 12105) or equal and approved fine ribbedcarpet tiles including F Ball (code: F41) or equal andapproved carpet tile flooring adhesive:

2 On floors. m2 158 570,00 90 060,00

500 x 500 x 7,8mm Thick Burmatex Cordial NetherlandsSlate (code: 12103) or equal and approved fine ribbedcarpet tiles including F Ball (code: F41) or equal andapproved carpet tile flooring adhesive:

3 On floors. m2 177 570,00 100 890,00

4 Turn-ups over coves and up against walls not exceeding300mm girth. m 310 115,00 35 650,00

SKIRTINGS, NOSINGS, ETC

Easy Skirt or equal and approved PVC skirting:

5 50mm PCV edging (code: 007 Antrhacite) or equal andapproved. m 310 80,00 24 800,00


Bill No. 6Floor Coverings, Plastic Lining etc.

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BILL NO. 7

IRONMONGERY


Finishes to ironmongery

Where applicable finishes to ironmongery are indicated bysuffixes in accordance with the following list:

BS Satin bronze lacquered CH Chromium platedSC Satin chromium platedSE Silver enamelledGE Grey enamelled

AS Anodised silverAB Anodised bronzeAG Anodised goldABL Anodised blackPB Polished brassPL Polished and lacqueredPT Epoxy coatedSD Sanded

BARREL BOLTS, ETC:

1 100 mm "Solid Art 204/B40" chromium plated barrel bolt andkeep. No 5 102,00 510,00

LOCKS

Dorma or equal and approved:

2 Heavy duty dead bolts (code: D800). No 16 450,00 7 200,00

HANDLES

Dorma or equal and approved:

3 Stainless steel pull handle (code: SH811) with 150 x 300mm

backp