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TRANSCRIPT
REQUEST FOR QUOTATION
SUPPLY, TESTING AND
COMMISSIONING OF
PURCHASING OF MOBILES
Deloitte Yousuf Adil, Chartered Accountants (Deloitte Pakistan) is contractor for USAID on Sindh
Capacity Development Project (SCDP), a USAID three-year project that will support the sustainability
of the Sindh Basic Education Program (SBEP). This will be done by ensuring stronger governance and
improved public accountability in the education sector through systems building and institutional
strengthening of Program Management and Implementation Unit (PMIU) and Education and Literacy
Department (E&LD) of the Government of Sindh.
Deloitte Pakistan invites quotations from OEM (Original Equipment Manufacturer) /Authorized
distributers / Dealers – for the quoted equipment, having valid registration for Income Tax, Sales Tax1
(if firm is not registered for Sales Tax, the sales tax would need to be deducted at source and if
exception not granted in accordance with guidelines as attached in Appendix D, submitted to the
National Exchequer). Bidders may quote their bids having detailed specifications of product along with
service support, experience and telephone numbers and competitive prices. Bidders may submit their
bids on or before 04:00 pm Friday 19th September 2016 at the below mentioned address. Any
response received after this time will not be considered.
Zaeem Arshad
Manager Procurement
Sindh Capacity Development Project
USAID Contractor: Deloitte Yousuf Adil, Chartered Accountants
Address: Cavish Court, A-35, Block 7 & 8, KCHSU, Sharea Faisal, Karachi - 75350, Pakistan
Telephone: +92-21-34546494 ext. 311: Email: [email protected]
A confirmation of submission of bid (without mentioning the price quoted) should be sent to the
abovementioned email address with cc to the below email addresses:
Brief Description of the required items are as under:
# Items Description Specifications Quantity
1 Android Smartphones Mentioned at Annexure – A
260
2 Screen protectors for front side Tempered glass protector matching screen size
260
3 Phone covers All side thick rubber to prevent breakage
260
1 USAID’s Interim Guidance for Obtaining Exception from Taxation for USAID-Financed
Activities dated August 17, 2016 applies. See Appendix D for guidelines and flowchart.
Appendix A: Terms and
Conditions The received quotations shall be evaluated based on comparing price quotations obtained from
several suppliers (in the case of goods) or from several contractors (in the case of civil works),
with a minimum of three, to assure competitive prices. The acceptable terms & conditions of
the lowest responsive quotation shall be incorporated in the brief Purchase Order.
All goods ordered shall be delivered within fifteen days (15 days) from the date of issue of the
purchase order. All aspects of safe commissioning shall be the exclusive responsibility of
supplier.
Along with quotation, catalogue/leaflets of the equipment showing the make model
number, specifications etc. should invariably be included without which they will be
rejected.
Commercial Replacement warrantee/guarantee of the equipment supplied shall be
for a minimum period of 12 months from the date of successful operational
demonstration. The terms of the warranty shall be included with the invoice and
amount mentioned separately on the format quotation. A replacement stock of 5%
should also be available with the vendor to cover immediate replacement of the
same model, if needed.
Accidental insurance for the phones should also be quoted along with warranty
separately as an option with one-time premium.
The process for Warrantee / Guarantee would be the exclusive responsibility of the selected
vendor / supplier.
Deloitte Pakistan is not bound to accept any quotation, nor award a contract/purchase order,
nor be responsible for any costs associated with a supplier’s preparation and submission of a
quotation, regardless of the outcome or the manner of conducting the selection process.
Accordingly, Deloitte Pakistan will not pay any of the suppliers’ cost of preparing their
proposals under this quotation.
All Quotations must be valid for a period of at least 30 (thirty) days from the closing
date of the Quotation.
Price shall be quoted in Pakistani rupees. The quoted price shall be inclusive of all related costs
including all taxes, packing costs and transportation costs etc.
In case of anomalies between unit rates or prices and the total amount quoted, the unit rates
or prices shall prevail. In case of discrepancy between words and figures the former will
govern. Bidder / Supplier shall remain bound to accept the arithmetic corrections made by the
Procurement Committee.
All applicable taxes as per the federal and provincial regulations shall be levied and the
supplier responsible for paying them. The quotes should be inclusive of all such taxes. See
Appendix D for guidance related to taxation which are required to be applied for exception
before payment of invoices.
All Payment will be made through Cross Cheque to the Firm mentioned in the quotation by
Deloitte Pakistan within 12 working days of receipt of Bill (Invoice) after completion in all
respects.
The undersigned can be contacted for clarification of any queries.
We look forward to receiving your quotations.
Zaeem Arshad
Manager Procurement
Sindh Capacity Development Project
USAID Contractor: Deloitte Yousuf Adil,
Chartered Accountants
Telephone: +92-21-34546494 ext. 311:
Email: [email protected]
Appendix B: Format for
Submission of Quotation:
# ITEM NAME DESCRIPTION QTY UNIT
COST
TOTAL
COST
1 Android Smartphones 260
2 Replaceable Warranty for 12 Months Special Replacement
Warranty for any
Defect (except breakage)
260
3 Screen protector 260
4 Phone cover 260
5 Accidental insurance
Total Amount
Sales Tax
Total Amount
Gross Total
We agree to supply the above equipment/items of Lot Number(s) ______________ in accordance with
the specifications for the total price of Rs. ______________ (Amount in figures) within the period
specified in the Request for Quotation (RFQ).
(Signature of Bidder with Seal)
Name:
Designation:
Address:
Contact No:
Date:
Appendix C: Technical
Specifications / Checklist:
S. No. Feature Description YES/NO
1 NETWORK 2G bands GSM 850 / 900 / 1800 / 1900 3G bands HSDPA 900 / 2100 Speed HSPA with GPRS and EDGE
Optional: 4G bands LTE band 1(2100), 3(1800), 7(2600), 20(800), 40(2300) -
2 DISPLAY 4.3 to 5” or more Display with Gorilla Glass
3 PLATFORM Android OS Jelly Beans 4.2 or above
4 CPU Quad CORE 1.5 GHz or above
5 Card slot Micro SD, 32 GB or above
6 Internal 1.5 GB RAM
7 WLAN Wi-Fi 802.11 b/g/n
8 Bluetooth v4.0
9 GPS Yes, with A-GPS
10 USB Micro USB v2.0
11 Battery Li-Po 2900 mAh battery or more
The equipment offered under the lowest evaluated responsive quote shall be tested and should exhibit
the following performance parameter:
Phone operating system stability for ten (10) hours of continuous use.
Application stability for Ten (10) hours of continuous use.
Appendix D
