Supplying to Council19th March 2019

The City of Tea Tree Gully recognises this City’s considerable natural and cultural heritage, including thousands of years of Traditional Ownership by the Kaurna people and the more recent contributions from all who live here. We build on this heritage today by respecting and listening to each other, being receptive to new ideas and acting wisely for the current and future well-being of our community.

Acknowledgement of Country

• Introduction and background to Council and Procurement• Meet the Procurement and Contract Management Team• Our purpose and role

Introduction

• 150 Purchasing Delegates are authorised to procure via quotation for their relevant portfolio / team

• 26 tenders awarded over $100k each for the financial year 2017/2018, issued by the Procurement & Contract Management Team @ CTTG

• 20 contracts available for staff to use via a Council Solutions tender process

• In the 2017/2018 FY, 84.52% of spend was within SA (approx.)

• In the 2017/2018 FY, 7.50% spend was in CTTG area (approx.)

Procurement Statistics

1. Construction & Operations 14.04%2. Waste Management 13.25%3. Roads 9.97%4. Energy & Utilities 9.39%5. Parks & Gardens 9.10%6. Plant & Vehicles 6.82%

Top Spend Categories

• Community related services, art and events• Facilities services – maintenance and

services relating to recreation facilities, sports fields, Waterworld, community centres

• HR Services – labour hire, recruitment, training

• Business & Professional services – legal, asset services, consultants

• IT services• Books & other printed materials, library

services• And much more!

What else do we buy?

How we source

We source suppliers:

1. From approved Standing Offer Panels (VendorPanel)2. Via quotation directly to suppliers (under $100,000)3. Via tender released by the Procurement and Contract

Management Team through the SA Tenders and Contracts website (over $100,000) CTTG Procurement

CTTG Panel Council Solutions Panel LGAP Panel State Government

ContractProcurement

Australia Panel

Quote issued by Council

Tender issued by Council

• Where do I find information about how to supply to the City of Tea Tree Gully? cttg.sa.gov.au/tenders

• I want to tender how do I get updates/ notifications?tenders.sa.gov.au

• I’m a small business and haven’t got all the documentation that large companies have – what help is available?

polariscentre.com.au safework.sa.gov.au www.teatreegully.sa.gov.au

• Why don’t I often see more tenders released by the City of Tea Tree Gully (eg for Building Works/ Maintenance Services)?

LGA Procurement, Council Solutions, Procurement Australia

Frequently asked questions (FAQs)

• I don’t want to tender, how do I get access to quotation opportunities with Council? procurement@cttg.sa.gov.au

• I’m a local business, do you have a ‘buy local’ policy or priority?For quotation, at least 1 quote is invited from a Local City Tea Tree Gully supplier where a suitable supplier is able to be identified, unless sourcing from an approved standing offer panel

For Tenders we include weighted criteria under ‘social procurement’

Local suppliers still have to demonstrate capability, capacity and competitiveness!• I have an Indigenous business enterprise/ disability enterprise - how do I get work with Council?

contact us about quotation opportunities and look out for tenders (which include Social Procurement weighted criteria)

supplynation.org.au • What is ICAC and how does it affect me if I win work with the City of Tea Tree Gully?

icac.sa.gov.au [Independent Commissioner Against Corruption]

FAQs

1. Be prepared for any tendering/ quotation opportunity2. Target the most suitable/ realistic opportunities3. Read all the RFT/ RFQ documents 4. Understand the requirements - ask questions of the Contact Person (in writing)5. Attend briefings/ site visits if made available.6. Answer all the questions. All parts of the RFT/RFQ are important, not just the price.

Be competitive

How to become the Successful Respondent

7. Be prepared for the tricky questions (eg Social Procurement)8. Present a professional and capable image through your submission9. Submit your RFT/ RFQ on time10.Submissions received late wont be accepted 11.Be prepared to negotiate and add value to your submission.12.Seek feedback – debriefs are available if requested 13.Deliver on your commitments! Past performance counts.

How to become the Successful Respondent

Work Health and Safety for Contractors

What WHS information will we ask for in tenders and quotes?

WHS if I am

awarded work. Contractor completes

Online Contractor WHS Induction

Council Contact Person completes

WHS for Contractors Site

Induction Checklist

Council Contact Person Completes Contractor WHS

Monitoring Checklist

Contract documentation sent

(instruction to complete online

induction)

Contractor WHS Induction Page in the CTTG Web Page

To be completed by all staff and subcontractors engaged to do the work – before work commences (on any smart device, any time, anywhere).

What about refreshers?

• Contractors will be automatically emailed with a reminder in 2 years− As long as their email does not change.

• Contractors can be directed to do the course again when:− Contractor WHS monitoring indicates that they are not meeting acceptable

safety standards,− If there have been complaints about safety compliance,− If there is an incident, or− At the discretion of the contract contact person.

WHS resources

you can use

Introducing Polaris Support Services for Small to Medium Business in the

City of Tea Tree Gully

19 March 2019Rob Chisholm

Business Advisor

Program Offering• General

– Free advisory sessions– Trade and export

assistance– Marketing– Networking / events– Expert panel

• Start-ups– Business Basics– Ignite! mentoring

Program Offering• Business Growth

– You & Your Business– Marketing, Growth & Profit– Advanced Management &

Mentoring Program

• Digital– Digital advisory/ mentoring– Digital workshops

How to keep informed?• Join our mailing list (contact Polaris Centre to do this)

• Visit our website: www.polariscentre.com.au

• Follow us on Facebook Page: https://www.facebook.com/thepolariscentre/

Customer Feedback• Survey undertaken by McGregor

Tan Research– 91% willing to refer– 4.2/5 overall satisfaction rating

• High ratings for professionalism, responsiveness, quality of advice

– 71% confident about future– Interest in business growth, link

with business leaders and personal leadership programs

Upcoming activities in Tea Tree Gully• Free Business Advisory sessions (held fortnightly):

– Thurs, 28 March; Thurs, 11 April• Digital Growth Roadshow: Fri, 29 March• Women in Business Networking Event: Thurs, 11

April (evening)• Business Basics for Start-ups: Wed, 1 May (evening)

Thankyou for your attention

Are there any questions?

Any Questions