Surveys & Data Entry SystemSurveys & Data Entry System• Before you start• Limesurvey & alii• Encoding questions • Exploratory Data

analysis

Edouard LegoupilData Management Officerlegoupil@unhcr.org

Surveys and Data Entry System

Test & Pilot your survey !

Evaluate the competency of the questionnaire. Estimate the length of the survey or time to take

the survey. Determine the quality of the surveyor.

Before you start

Do the respondents understand the survey’s objective? Do the respondents feel comfortable answering the questions? Is the wording of the survey clear? Is the time reference clear to the respondents? Are the answer choices compatible with the respondents’ experience in the matter? Do any of the items require the respondent to think too long or hard before responding? Which ones? Which items produce irritation, embarrassment, or confusion? Do any of the questions generate response bias? Which ones? Do the answers collected reflect what you want in regards to the purpose of the survey? Is there enough diversity in the answers received? Is the survey too long? According to your test audience, have any other important issues been overlooked?

Surveys and Data Entry System

Database must be developed when you need to UPDATE

If it's a one time data entry, use a dedicated survey application – no need to code

Get the printed form from the application rather than redoing in Word/Excel

Database for surveyBefore you start

Surveys and Data Entry System

LimeSurvey #1 in Open Source

• Unlimited surveys, questions, participants• Multi-lingual – 50 languages front/back• 20 question types• Branching / skip logic• Assessment surveys / dynamic feedback• Reusable answer / label sets• Anonymous / tracked surveys

LimeSurvey

Surveys and Data Entry System

Why you should use it?

1. Available right now, free of charge2. Can be used off line on a local server3. If online,

• Facilitate the technical review of your form

• Make your forms/questions available for other Information managers in a ready to be re-used format

• Facilitate the archiving of the data

Surveys and Data Entry System

Survey Online Data Entry platform:http://data.unhcr.org/survey

LimeSurvey

Surveys and Data Entry System

LimeSurvey Features…

• WYSIWYG HTML edits (bold, italics, links)• Saved survey, continue later• Cookie or session based surveys• Templates for survey look & feel• Back-office data entry support (paper)• Expiration of surveys• Import/export CSV, SPSS, Excel• User management / one-time use tokens

LimeSurvey

Surveys and Data Entry System

Encoding questionsLimeSurvey

• Problems with array questions mixed with multiple choices

http://docs.limesurvey.org/tiki-index.php?page=Workarounds:+Question+design,+layout+and+templating#Multiple_question_types_in_array

Surveys and Data Entry System

Data entry versatility

Export to queXML

Generation of scannable paperformhttps://surveys.acspri.org.au/quexmltools/

Automatic recognition of scanned forms

Configuration of the “master form” throughLimesurvey administrator interface

Hand filled forms then Data entry through Limesurvey front office

Few closed questions + many enumerators

Cell life script cf EMIT O.4http://trac.cell-life.org/EMIT/wiki/LimeToJavaRosa

Export to Xforms

Mobile Data Entry on Android phone with ODK

Mostly closed questions + few enumerators

http://quexml.sourceforge.net/

Mostly open questions + many enumerators

LimeSurvey & Alii

Surveys and Data Entry System

Scanned forms

http://quexf.sourceforge.net/http://quexml.sourceforge.net/ Presentation of the system:http://quexf.sourceforge.net/sites/default/files/Web_based_paper_form_verification_using_queXF.pdf

LimeSurvey & Alii

Surveys and Data Entry System

Descriptive analysis & Exploratory analysisAnalysis

1. Descriptive statistic are mostly “Univariate analysis”. It involves the examination across cases of a single variable, focusing on three characteristics: the distribution; the

central tendency; and the dispersion

Example: a frequency distribution chart

2. Exploratory analysis is an approach to analyzing data for the purpose of formulating hypotheses. “Multivariate or Factor analysis” are used to uncover the latent structure (dimensions) of a set of variables. It reduces attribute space from a larger number of variables to a smaller number of factors and allows the definition of

statistically consistent cluster.

Example: Multivariate cluster analysis from three measurements of femur properties

source

From Wikipedia

Possibility to define the characteristics of statistically homogenous groups. Those characteristics can then be used to build targeted assistance programme!