SUSTAINABLE PROCUREMENT CENTRE OF EXCELLENCE FOR HIGHER EDUCATION

EAUC Annual Conference - York28th March 2012

•SPCE Project Activity 2012

•New Website!

•Sustainable Procurement Sector Tools

•How can we embed sustainable procurement?

•Questions?

AGENDA

Project Activity 2012

January February March April May June July August September October November December- Carry out a prioritisation

methodology exercise on national frameworks due for renewal 2012 to identify key frameworks for SPCE to support/assist.

- Continue to build a network of sustainability contacts within the sector both HEI's and external organisations.

- Explore the opportunity to include sustainability information in all framework buyers' guides.

- Support and provide assistance to the Hefce carbon target and strategy project focussing on scope 3 emissions.

- Investigate barriers and solutions to videoconferencing in the sector. Promotion of JANET's JVCS including case studies, best practice, presentations and videos. Capture and share organisational and individuals' experiences of videoconferencing.

- Co-ordinate the roll out of NSPPP 1 day module development session via Higher Education purchasing consortia and EAUC. Develop the session into a webinar and e-learning tool for end users.

- Review and update AUPO vendor questionnaire ensuring compliance with EU directives.

- Establish and Co-ordinate a Northern sustainability group (possibly two) to compliment Southern SP Groups. The chair/s to feed activity and info into SPCE and in turn SPCE to other SP groups.

- Support Green Gown Awards 2012. Judge application for sustainable procurement (plus 1 additional) category. Run a master class for sustainable procurement.

- Set up and facilitate quarterly networking sustainability workshops. Workshops will be commodity specific and relevant to Higher Education and the national agenda for sustainability.

- Capture best practice case studies via institutional sustainable procurement projects and upload/promote via SPCE website.

- Continue to develop Efficiency Measurement Model best practice examples and disseminate to the sector.

- Continue to raise awareness of the Flexible Framework and provide assistance to consortia and institutions to encourage progress. Investigate a process for capturing the sector's progress on the FF in order to identify barriers and solutions.

New look SPCE Website!

Sustainable Procurement Sector Tools

EAUC’s LiFE

Hefce Scope 3 toolFlexible Framework

Defra’s Prioritisation Methodology

Government Buying Standards

Efficiency Measurement Model

Whole Life Costing tools

SPCE website

Scope 3 Emissions

Flexible Framework

1. Basic and induction training2. Advanced training3. Targeted refresher training4. Embed and incorporate sustainable procurement5. Share good practice

This theme focuses on training and capacity building

People

Policy, Strategy and Communications

This theme focuses on embedding sustainability into procurement through policy and strategy, underpinned by good communications

1. Agree on objectives and have a simple sustainable procurement plan2. Review and enhance sustainable procurement policy3. Augment the sustainable procurement policy into a strategy4. Review and enhance5. Review regularly and externally scrutinised

Procurement Process

This theme focuses on embedding sustainability into the procurement process

1. Expenditure analysis undertaken and key sustainability impacts identified2. Detailed expenditure analysis undertaken, key sustainability risks assessed

and used for prioritisation3. All contracts assessed for general sustainability risks. Targets to improve

sustainability are agreed with key suppliers4. Detailed sustainability risks assessed for high impact contracts. A life-cycle

approach is adopted5. Life cycle analysis is undertaken for key areas, and best practice shared

with other organisations

Engaging Suppliers

This theme focuses on making your organisation open and transparent to suppliers

1. Key supplier spend analysis undertaken and suppliers targeted for engagement2. Detailed supplier spend analysis undertaken and supplier engagement initiated ,

with senior management involvement3. Targeted supplier engagement programme in place, including two-way

communication between procurer and supplier4. Key suppliers identified for intensive development, sustainability audits and

supply chain improvement programmes are in place 5. Suppliers recognised as essential to organisations sustainable procurement

policy and best practice shared.

Measurements and Results

Reporting on compliance with this theme is mandatory. The aim is to not only measure the impacts of actions taken to increase sustainable procurement but also to demonstrate the results arising from these actions.

1. Key sustainability impacts of procurement activity identified and2. Detailed appraisal of the sustainability impacts of the procurement activity has

been undertaken and the embed level achieved3. Sustainability measures refined from general departmental measures to include

individual procurers and are linked to development objectives. 4. Measures are integrated into a balanced score card approach reflecting both

input and output and comparison to peer organisations made. 5. Measures used to drive organisational sustainable development strategy

direction and progress formally benchmarked with peer organisations.

SPCE Flexible Framework Survey – 2009/2010

How can we embed Sustainable Procurement?

• Sustainable procurement awareness• Training and Events• Embedding sustainable procurement• Existing frameworks and incumbent suppliers• Sustainable procurement champions• Regional sustainable procurement groups• Engagement • EMM• E-Procurement

Janine HamiltonProject ManagerSustainable Procurement Centre of Excellence for Higher Educationj.hamilton@leeds.ac.ukwww.spce.procureweb.ac.uk

Questions?

Your next steps – making the most of your EAUC Membership…

1. Resources - visit the dedicated sustainable procurement section on the EAUC resource bank

2. Training - want learn more - book onto our EAUC sustainable procurement levels 1 and 2 CPD event (April, London)

3. Recognition - want recognition for embedding a sustainable procurement process - enter the 2012 Green Gown Awards sustainable procurement category. Entries open summer 2012

4. Measure and improve - sign up to LiFE - www.thelifeindex.org.uk. EAUC Members receive a significant discount

• LiFE offers a dedicated ‘procurement and supplier engagement’ framework

Membership matters at www.eauc.org.uk