sustainable travel plan 2016-2020 plana siubhal so-sheasmhach

Scottish Parliamentary Corporate Body

Sustainable Travel Plan 2016-2020

Buidheann Chorporra Pàrlamaid na h-Alba

Plana Siubhal So-sheasmhach 2016-2020

Introduction

The Scottish Parliamentary Corporate Body (SPCB) is committed to reducing carbon emissions from our business activities. Our long term plan is to reduce our carbon footprint by 42% by 2020. I am delighted to introduce our sustainable travel plan for 2016-2020. The travel plan will enable us to achieve sustainable and carbon emission reductions from commuting and business related travel. The SPCB has been actively promoting active travel through the provision of cycling facilities, flexible working hours, our working from home policy and digital meeting room facilities. Walking, cycling, and public transport are the most popular commuting transport choices among building users. The Scottish Parliament is recognised as a Cycle Friendly Employer by Cycling Scotland. We also monitor and calculate the emissions from our business travel. This travel plan is intended for Scottish Parliament building users and visitors. It encourages building users to travel more sustainably, and inspires visitors to make sustainable travel choices. The initiatives in our action plan are based on current travel patterns and our 2020 target. Our target includes increasing the number of building users adopting active travel and also promoting how to make car journeys more sustainable. The delivery of our first sustainable travel plan will contribute to environmental, financial, health, and wellbeing benefits for the Scottish Parliament and the community around us. Furthermore, we recognize the sustainable travel plan will support the Scotland National Transport Strategy and Edinburgh City 2030 Transport vision. I hope you find this sustainable travel plan informative and useful. David McGill, Assistant Chief Executive (Environment and Sustainability Strategy Board)

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Contents Introduction ....................................................................................................... iii

1. Background ..................................................................................................1

1.1. Our Vision on Sustainable Travel .........................................................1

1.2. Our Organisation ..................................................................................1

1.3. Our Location .........................................................................................2

1.4. Our Activities .........................................................................................2

1.5. Our Building Facilities ...........................................................................3

1.7. Our Objectives ......................................................................................4

1.8. Development plans ...............................................................................5

1.9. Consultation ..........................................................................................5

2. Current travel patterns .................................................................................6

2.1. Travel survey ........................................................................................6

2.1.1. Current modes of transport ........................................................... 6

2.2. Home location ................................................................................9

2.3. Operational Vehicle ........................................................................... 11

2.4. Business Travel ................................................................................. 11

2.5. GHG Emissions .............................................................................. 12

3. Actions ...................................................................................................... 13

3.1. Travel Plan Coordinator and Steering Committee ............................ 13

3.2. Sustainable Travel Options................................................................... 14

3.2.1. Walking .......................................................................................... 14

3.2.2. Cycling ........................................................................................... 15

3.2.3. Bus ................................................................................................. 15

3.2.4. Train ............................................................................................... 16

3.2.5. Motorcycle ....................................................................................... 16

3.2.6. Cars ................................................................................................ 17

3.2.8. Business Travel .............................................................................. 17

3.2.9. Operational Van .............................................................................. 18

3.2.10. Parking Management .................................................................... 18

3.2.11. Visitors Travel ............................................................................... 19

3.3. Sustainable Ways of Working ........................................................... 19

3.4. Marketing and Promotion .................................................................. 20

3.5. Collaboration and Partnerships ......................................................... 20

3.6. Monitoring and Evaluation of Travel Plan Implementation ................... 22

4. Actions Timetable ..................................................................................... 23

5. Financial Issues ........................................................................................ 35

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6. Notes and Background Information ............................................................ 36

Related Information...................................................................................... 36

Findings and Rationales .............................................................................. 38

GHG Calculation Method ............................................................................. 40

September 2016 iii

List of Table Table 1. The Scottish Parliament Travel Survey Results ..................................6

Table 2: The Scottish Parliament Travel Survey – Journeys to Work ...............7

Table 3. List of Potential Partner Organisations ............................................. 21

List of Figure Figure 1: Transport Mode Preference in the Scottish Parliament Travel Survey

2015 ...................................................................................................................7

Figure 3: Average Commuting Distance ............................................................8

Figure 4: Gender-Based Transport Mode Preference .......................................8

Figure 5: Awareness Level of Active Travel Benefits ........................................9

Figure 6: Map of Home Location .................................................................... 10

Figure 7: Proximity of Home to the Scottish Parliament ................................. 11

Figure 8: Business Mileage Share Based on Transport Modes ..................... 12

Figure 9: Emissions from Business Travel (in tCO2e/year) ............................ 13

1. Background 1.1. Our Vision on Sustainable Travel The Scottish Parliament has a vision to become a leader in environmental performance best practice, and to embed sustainability into the heart of its operations. The Scottish Parliamentary Corporate Body is committed to becoming a low-carbon organisation and to reducing carbon emissions by 42% by 2020. One of its objectives is to reduce the need to travel, and to develop, and promote the use of sustainable travel by people working in and visiting the building. A travel plan is a package of measures tailored to the needs of an individual site and aimed at encouraging more sustainable travel practices. It is expected to help reduce the impact of travel on the environment, to encourage greater levels of physical activity, and to make good business sense. Travel patterns are influenced by age and gender, personal mobility, household income and type of area (i.e. urban or rural) (NTSE, 2014)1. A travel plan aims at enabling staff to access a site easily and to overcome any challenges with access. Scotland’s National Transport Strategy aims for an accessible Scotland with safe, integrated and reliable transport that supports economic growth, provides opportunities for all and is easy to use; a transport system that meets everyone’s needs, respects the environment and contributes to improved health. In parallel to that vision, the City of Edinburgh Council’s Local Transport Strategy and its associated Active Travel Action Plan promotes the use of sustainable transport modes, increasing the share of journeys made by public transport, on foot or by bicycle, and encourages the transition to low-emission vehicles, and minimising adverse health and environmental effects of transport emissions. Furthermore, the City of Edinburgh Council’s Transport 2030 Vision aims that “by 2030, Edinburgh’s transport system will be one of the greenest, healthiest and most accessible in northern Europe.” 1.2. Our Organisation In 1999, following the 1997 referendum of the people of Scotland, the first Scottish Parliament in almost 300 years was established. The Parliament building sits at the foot of Edinburgh’s famous Royal Mile; in front of Holyrood Palace, Holyrood Park and Salisbury Crags. The Scottish Parliament building was officially opened in October 2004. The building has been designed to enable those who work in it to travel to work sustainably. It is only 15 minutes’ walk from Edinburgh’s main train station and is close to bus stops to and from all parts of the city and further afield. The Scottish Parliament building is the place for members of the Scottish Parliament (MSPs) to perform their

1 National Transport Survey: England 2014

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parliamentary functions. Plenary sessions run from September to June, with four short recesses, and a long recess from July to August. The Scottish Parliamentary Corporate Body (SPCB) supports the work of the Parliament and its members. The Corporate Body considers and makes decisions on a wide range of issues to do with the running of the Parliament including the financing of the Parliament and the allocation of the budget, the staffing of the Parliament, accommodation and the use of and security of parliamentary facilities at Holyrood. SPCB staff provide the day-to-day service to the members ensuring that they are provided with the property, staff and services to carry out their roles. The SPCB is the first public sector organisation to achieve CEMARS (Certified Emissions Measurement and Reduction Scheme) certification by demonstrating a robust commitment to a greenhouse gas emissions reduction plan in accordance with ISO 14064-1:2006 requirements. It first obtains certification to ISO 14001, the Environment Management System Standard, in 2011 and maintains it to date. The Scottish Parliament is recognised as a Cycle Friendly Employer by Cycling Scotland. 1.3. Our Location

The Scottish Parliament building is located in a unique place, close to Holyrood Palace and Holyrood Park. It serves as the main venue for SPCB staff and for MSPs to undertake their parliamentary functions. The building is less than a mile from Edinburgh Waverley train station, two miles from Edinburgh bus station and 20 minutes’ walk from Princes Street. Two bus services—the Lothian Buses service number 35 and 6—stop next to the Scottish Parliament.

1.4. Our Activities

Up to 1,200 people work at the Scottish Parliament building on a daily basis. The 129 MSPs and their staff--on average two staff for each MSP--are based in a six-storey building at the north end of the Parliament campus. The Scottish Government also has offices in the building. Both entities work at the building on business days, which are Tuesday to Thursday. Members have four short and one long recess periods, which accounts for about 21 weeks a year. The SPCB employs around 500 staff, who are dedicated to supporting the work of the Parliament and its members. It also ensures that the Parliament building is accessible, environmentally friendly and welcoming to all. In addition, the SPCB employs contractors and agencies to carry out some of its work. Around 400 people work for the SPCB as contractors and agencies. They are engaged in various activities, principally catering, porting services, cleaning and maintenance. The SPCB and its contractors usually work five days a week for about 47 weeks a year,

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although security personnel are present on a continuous basis and some contractors also work on weekends. Throughout the year, various people and organisations—for example the public and the media—visit the building for a variety of purposes. The building hosts numerous events, such as exhibitions, award ceremonies, cultural weeks and summits. Around 300,000 people—approximately 25,000 per month—visit the Scottish Parliament per year. The Scottish Parliament is open to the public from 10.00 to 17.00 from Monday to Saturday and on public holidays, except during the Christmas period and the February recess. 1.5. Our Building Facilities

1.5.1. Parking Spaces The building has a parking area for cars, motorcycles, and cycles of amounting to 1,900 m2. Around 97% of the area is allocated for car parking. Parking spaces are available for MSPs, MSP staff, and SPCB staff; no parking spaces are allocated for visitors. Car parking There are 47 spaces available, including six disabled bays and two electric charging spaces. Parking is free of charge and spaces must be booked seven days in advance. Space allocation is organised differently during plenary sessions and recess. Limited spaces are reserved for short-notice bookings which can be booked one day ahead. Two electric charging parking spaces are prioritised for electric cars and can be booked in the same way as normal spaces. The space is released for normal parking if no electric car is booked in. Motorcycle Parking Eight parking spaces are available for motorcycles and can be used without booking. The allocated space is deemed sufficient. Cycle Parking and Changing Room Cycle parking space is available for approximately 100 cycles. The parking is accessible through a cycle entrance located at the far right of the visitors’ entrance. A route is available connecting the cycle parking to the changing rooms. Female and male changing rooms are available in the building basement and the MSPs’ office area. There is one for each gender in both areas. The changing rooms are equipped with showers, lockers and towel-drying cupboards.

Parking Space Allocation Sessions MSPs SPCB Reserved

allocationPlenary 44 0 3 Recess 12 30 5

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1.5.2. Digital Meeting Room The Scottish Parliament try to reduce the need for travel by providing digital meeting rooms equipped with videoconference and teleconference equipment. There are eight digital and thirteen conventional meeting rooms available for MSPs and SPCB business activities. 1.6. Sustainable Working The Scottish Parliament has implemented initiatives and policies on sustainable working such as: Flexible working hours and working from home Active travel incentives and benefits; including claiming bike mileage for business

travel, interest-free season tickets loan, and a cycle to work scheme Encouragement to choose public transport for business travel Information about active travel options and their benefits on the Scottish Parliament

website 1.7. Our Objectives The travel plan will assist the Scottish Parliament to mitigate climate change by measuring and reducing the Parliament’s carbon footprint from travel activities. This travel plan has the following objectives; To improve the alternative sustainable work travel options to and from the Scottish

Parliament as well as business travel To minimise the environmental impacts of commuting and business travel To reduce emissions from travel activities by encouraging the choice of lower

emissions transport modes and ways of working whenever possible To promote the benefits of active travel and demonstrate how it can be adjusted to

an individual’s daily routine To create a positive contribution to the community by reducing congestion and road

pollution, and by better road safety To support Scotland and the City of Edinburgh Council in achieving their

sustainable transport target by 2030 Using 2015 as a base year, we aim to realise the following target by 2020: Increase commuting walking journeys from 24% share to 28% Increase commuting cycling journeys from 13% share to 15% Increase commuting car-share journeys from 6% share to 10% Reduce carbon footprint of business travel by 36% Reduce carbon footprint from commuting by 12%

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1.8. Development plans

No building expansion is planned in the next 10 years or so. Nevertheless, there are possible external developments that could affect how people travel from and to the Scottish Parliament. The City of Edinburgh Council launched the first zone of a planned city-wide 20mph speed limit on 31 July, 2016. The first zone covers the city centre and rural west (South Queensferry, Kilkliston, Ratho, Currie, and Balerno). Another five zones will be introduced and applied between February 2017 and January 2018. The 20mph zone will bring benefits to the environment, increase road safety, reduce road risk and collision, and promote active travel. Access into the City of Edinburgh from the motorway network is frequently congested and is capacity constrained. Regular peak congestion also occurs in the motorway network on the way to Glasgow city centre. The current journey between Glasgow and Edinburgh is 50 minutes plus by train, however this is due to fall to 42 minutes in 2018 following the completion of the Edinburgh Glasgow Improvement Programme and the roll-out of a fleet of new electric trains. A review on the proposals to extend the tram line by 3 miles to Leith and a second phase route to Newhaven and Granton has been carried out by the City of Edinburgh Council. Extensions of the current tram line will improve the connectivity of these areas to the city centre and provide more travel options to the residents in the respective areas. 1.9. Consultation Consultations were carried out during the preparation of this travel plan with the following organisations and departments. Valuable information and suggestions were received from the external organisations on the existing initiatives in Scotland and Edinburgh. Such as details of available public sector funding for sustainable travel and facilities, and these activities were incorporated into the action plan.

Internal External Human Resources

Department RACE ECO Network

Scottish Transport The City of Edinburgh

Council Sustrans HES SouthEast

RACE is a programme run by a team of volunteers that engages the Scottish Parliament’s staff and visitors in reducing carbon emissions, adapting to climate change and improving environmental practices. The ECO (Environmental Contacts) Network is a wider group of staff that helps RACE to encourage good environmental practice in all offices across the Parliament.

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2. Current travel patterns 2.1. Travel survey Scottish Parliament travel surveys were conducted in 2005 and November 2015 respectively. An online survey platform was used for the 2015 survey. The survey aimed to find out the commuting pattern - to and from the Parliament - among building users. The 350 respondents who completed the questionnaire represent around 30% of the population. Respondent profiles include MSPs, MSPs’ staff, SPCB staff, the Scottish Government and SPCB contractors. The survey data shows a change in journey types across time, and in particular there have been significant improvements in cycling and the use of public transport to travel to work. Table 1 shows the results of travel survey 2005 and 2015. Table 1. The Scottish Parliament Travel Survey Results

Transport mode 2005 2015 Walking 36% 24% Cycling 4% 13% Public transport 35% 43% Cars 20% 19% Others 5% 1%

2.1.1. Current modes of transport According to the travel survey, the modes of transport used for commuting to and from the Parliament are walking, cycling, public transport, cars and motorcycle. Public transport is the most popular transport mode for commuting among Parliament building users. Figure 1 and Table 2 show that almost 80% of journeys are by active and sustainable modes. The individual percentage for each active and sustainable travel mode and the total are generally higher than the Scotland and England average figures.

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Figure 1: Transport Mode Preference in the Scottish Parliament Travel Survey 2015

Table 2: The Scottish Parliament Travel Survey – Journeys to Work

Mode % of

Journeys

Percentage Comparison

ScotlandEnglan

d Walking 24.4% 12.9% 10%Cycling 12.9% 2.6% n/aBus 18.9% 10.2% 8%Train 23.8% 4.2% 10%Cars 18.9% 67.6% 65%Motorcycle, moped or scooter

1.1% n/a n/a

Other 0% 2.5% 7%Total 100% 100% 100%

Source: Table Sum1, Transport and Travel in Scotland (2014); p.32 National Travel Survey England (2014)

The average single distance for walking is 2.6 miles, it is 5.8 miles for cycling, and 7.2 miles for bus. Long-distance commuters choose train as their transport mode, with an average distance of almost 30 miles. Figure 2 shows the average distance for each travel mode.

12.6%

6.3%

24.4%

18.9%

23.8%

12.9%1.1%

Transport Mode

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Bus, coach or minibus

Train

Cycling

Motorcycle, moped orscooter

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Figure 4: Awareness Level of Active Travel Benefits

2.2. Home location Almost half of building users live in Edinburgh city, while the other half come from outside Edinburgh, including Aberdeen, Aberdeenshire, Glasgow, Falkirk, Dunfermline, Livingston, and Stirling. Figure 5 shows the location of the homes of MSPs, MSPs’ staff and SPCB staff. MSPs whose home and constituents are located far from Edinburgh usually travel every week to Edinburgh, stay in the city during business days and commute to the Scottish Parliament by walking, cycling or bus.

Interest-freebike loan

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Interest freeseason

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Cycle toWork

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Car Club

Have used the benefit 3.7% 20.6% 7.7% 3.4% 1.1%

Aware of the benefit 75% 74% 63% 85% 32%

0.0%20.0%40.0%60.0%80.0%100.0%

Awareness Level

Awareness Level of Active Travel Benefits

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Figure 5: Map of Home Location

Figure 6 depicts the proximity of building users’ homes to the Scottish Parliament. The majority of people—54%--live less than 10 miles from the Parliament, while 37% live within 10 to 50 miles and 11% live more than 50 miles away.

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Figure 6: Proximity of Home to the Scottish Parliament

2.3. Operational Vehicle

The Scottish Parliament owns only one van, which runs on diesel fuel, and was bought in 2008. The van has capacity of 1.28 ton and is used for delivery and logistics, and moving goods in and out of the storage facility. The annual mileage and fuel consumption are 12,131 miles and 13,640 litres respectively.

2.4. Business Travel

Plane, train and cars are preferred options for medium and long-distance business travel. Business travel using public transport is encouraged whenever possible especially for regular destinations, depending on the time and travel budget; i.e. Edinburgh to London. Trains connect city centre to city centre giving shorter journey times when compared to plane journeys; considering that passengers have to go through security checks and must travel to an airport that is often located outside the city. However, journeys by train and bus take longer compared to plane journeys for certain destinations (e.g. Brussels, Orkney, and Shetland); hence longer business travel days are required. Travel time is included as work time, so staff are not penalised for journeys which take longer but may be more environmentally friendly. Business travel by car (grey mileage and fleet) is preferred in many circumstances due to its practicality to meet an individual’s schedule. The Scottish Parliament does not own a vehicle for business travel. It has a contract with a taxi company and a car club to accommodate travel in and around Edinburgh. The carbon footprint from business travel has been calculated since 2014. The carbon footprint calculation is audited by external parties. Figures 7 shows the mileage share of business travel based on transport modes.

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20 to 34.9

10 to 19.9

35 to 50

Distance range of home to the Scottish Parliament (miles)

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Figure 8: Emissions from Business Travel (in tCO2e/year)

3. Actions 3.1. Travel Plan Coordinator and Steering Committee The role of promoting sustainable travel in the Scottish Parliament has been carried out by interested individuals, RACE and the ECO Network on an ad hoc basis. To ensure the effectiveness of the travel plan, the Environment and Sustainable Strategy Board will appoint a Travel Plan Coordinator, who will be responsible for the effective implementation of the travel plan and the measures included in it. In performing the role, the Travel Plan Coordinator will work with and provide support to travel leaders who will be responsible for each mode of transport (e.g. walking, cycling, train, bus, and car sharing). The travel leaders will provide guidance on the specific transport mode and assistance to people who have questions; they will also need to know about other travel options for split mode alternatives. The Travel Plan Coordinator and travel leaders will have regular quarterly meetings to coordinate and discuss the implementation and measurement of the travel plan.

Travel Plan Coordinator responsibilities:

Lead implementation of the travel plan

Implement travel plan measures

Liaise with users and promote

sustainable travel

Be a liaison and focal point of

communication with local transport

authorities, transport services, and

external transport

programmes/initiatives

Monitor the effectiveness of the travel

plan

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The Environment and Sustainable Strategy Board will carry out the role of a steering committee for the travel plan. The steering committee will oversee the travel plan implementation, provide advice on high- level decisions, and secure top management support. The steering committee will have regular quarterly meetings to discuss the progress of the travel plan implementation and measurement. Training on active travel will be organised for the Travel Plan Coordinator and travel leaders through cooperation or partnership with the active travel organisations that have been identified later in this document. 3.2. Sustainable Travel Options

3.2.1. Walking Walking is the most popular mode for commuting to and from and to the Scottish Parliament; 24.4% according to the travel survey. People walk to work because of time and cost considerations, for health reasons and because they like walking. Those who live within 3 miles of Holyrood are encouraged to walk to the Parliament. A pedestrian path is available around the Scottish Parliament building, the Royal Mile, Holyrood and Abbeyhill. Current initiatives The provision of a walking map from Ramblers Scotland Changing rooms with lockers for wet weather gear Actions Appoint walking travel leader Continue to raise awareness of walking routes, i.e. through guided commuting

walks from different areas of Edinburgh to encourage walking to work and illustrate its benefits, and work with other Edinburgh employers as a joint initiative

Coordinate with active travel organisations to review pedestrian paths condition and safety

Investigate the needs of pedestrians and liaise with the City of Edinburgh Council on improvements to crossings and paths

Develop a guided biodiversity walk Participate in active travel challenges organised by active travel

organisations/initiatives Provide an umbrella pool

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3.2.2. Cycling Cycling to work has increased significantly from 4% in 2005 to almost 13% in 2015, the furthest distance cycled being 21 miles. More males choose to cycle than females. The main reasons for cycling to work are that it is the quickest option, that people like travelling by bike, for health/fitness and because it is an environmentally friendly choice. Those who live less than 5 miles from the Parliament are encouraged to cycle to work. Current initiatives Interest-free bike loan Internal bike parking and cyclist changing and shower facilities Cycle to Work Scheme Guided cycle commute Cycle repair session with the Bike Station Cycling for work purposes mileage (20p/mile) Action Appoint cycling travel leader Continue to raise awareness about facilities, incentives, and cycling routes Upgrade the bike parking and changing room facilities Continue cycle repair sessions and the guided cycle programme Female cycle training sessions to encourage female staff to cycle Liaise with Cycling Scotland, Sustrans and local authorities on improving cycle

paths and facilities Coordinate with active travel organisations to provide cycle route maps Introduce electric bikes Investigate the feasibility of a bike sharing facility Participate in active travel challenges which are organised by active travel

organisation/initiatives 3.2.3. Bus Nearly 19% of respondents use buses to commute to the Parliament. The travel distance ranges from less than 2 miles to 35 miles. The main reasons for people commuting by bus are that it is a cheap and quick option, because there is a lack of a suitable alternative or that people like travelling by bus. Current initiatives Provision of a link to park and ride map; there are seven park and ride points

around Edinburgh, connected to the rail and bus network Link to bus providers’ websites

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Action Appoint bus travel leader Raise awareness of One-Ticket App Review the home location data and bus route services; liaise with bus service

providers on improving service reliability and on new routes Provide information on bus (coach) fare comparison Investigate the feasibility of a bus real-time travel information display in the visitors’

lobby Interest-free annual bus pass Reduced cost ticket through salary exchange scheme 3.2.4. Train Train is a popular form of public transport for commuting and business travel among Parliament building users. Most people walk or drive to the local train station, then walk or cycle from Waverley station to the Parliament. The main reasons for people commuting by train are that it is the quickest option, because other modes are less convenient, because of a lack of suitable alternatives or because respondents like travelling by train. Current initiatives Interest-free season ticket loans Action Appoint train travel leader Raise awareness of One-Ticket App and PlusBus Investigate feasibility of train real-time travel information display in the visitors’ lobby Increase the awareness and uptake of interest-free season ticket loans Increase business travel using train to replace car journeys 3.2.5. Motorcycle People choose motorcycles to go to work because it is the cheapest and quickest option, because they like travelling by motorcycle or because other methods are less convenient. Current initiatives Provision of parking space for motorcycle

Action Increase awareness of safety and green driving for motorcycle users Review the current motorcycle parking

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3.2.6. Cars

According to the travel survey, 66% of car users are the sole driver, while 38% are drivers or passengers of multiple-occupant cars. In general, more females use cars to commute than males. Car commutes are chosen due to lack of suitable alternatives, to meet child care responsibilities and due to activities during or after office hours. Thirty percent of car users car share regularly because it is more convenient than public transport and to save on fuel costs. The cars initiative will focus on promoting a switch to electric vehicles and car sharing. The average electric vehicle costs around 2-3p/mile - a fifth of the average conventional vehicle fuel cost- thus will save money in the long term. Current initiatives Free membership of Car Club Encouraging car sharing Action Appoint car travel leader Increase the awareness and use of car-sharing and car-pooling initiatives such as

Tripshare Encourage electric car use for MSPs’ activities from the Scottish Parliament to

Victoria Quay and in and around Edinburgh Car-sharing parking priority Green driving training and awareness programme with ‘FuelGood Driver Training’ Provision of information on efficient and low-emission cars (for fuel and electric

vehicles) Investigate loan facility for electric car ownership scheme or trade-in programme Increase preference for and take-up of the use of electric over conventional cars

from Car Club 3.2.8. Business Travel The Scottish Parliament will continue to monitor and calculate the carbon footprint of business travel. Staff are encouraged to choose public transport journeys whenever possible and emphasise car sharing. Electric cars will also be prioritised over conventional vehicles. Current initiatives Membership of Car Club Recording total travel distance, calculating the carbon footprint and having it

audited by an external auditor Reducing business travel by encouraging the use of videoconferencing and

teleconferencing

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Encouraging the choice of public and lower emission transport modes for business travel

Action Reduce business travel by encouraging the use of digital meeting rooms Business travel planning, combine meetings into one trip by considering routes,

schedule, and travel links Pre-purchase public transport tickets for common or regular destinations Encourage car-sharing for business travel Prioritise electric over conventional vehicles Implement travel mode decision tree Review the current mileage policy and investigate improvement to encourage

efficient and low emission vehicles Establish grey fleet policy Awareness raising on how to find cheaper train and bus tickets for business travel

Source: Scotland National Transport Strategy 2016 3.2.9. Operational Van The existing 8-years-old conventional van will be assessed to review its suitability to be replaced with an electric vehicle. The Scottish Parliament has electric charging points and the van’s average daily mileage is less than 100 miles, so the use of an electric vehicle is reasonable from operational, financial, and environment-perspective. 3.2.10. Parking Management Parking management can support the implementation of the sustainable travel plan and incentivise walking, cycling, public transport and car-sharing journeys. Current initiatives Two dedicated electric charging parking spaces Cycle Parking spaces

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Action Review parking policy and space allocation; review can include additional charging

points for electric cars and the expansion of cycle parking space in future. Prioritise parking space allocation for car-sharing Investigate the feasibility of a parking charge and using the fund for active travel

initiatives Try out a car parking free day 3.2.11. Visitors Travel The Scottish Parliament does not provide parking space for visitors and encourages them to take active travel. Coaches may stop in front of Our Dynamic Earth for up to 15 minutes to drop off and pick up passengers. Visitors can use nearby car parks at St John’s Hill (adjacent to Waverley station), and the public parking space on Horse Wynd, where limited disabled spaces are reserved. Car parks are available nearby at St Margaret’s Loch and Duddingston Loch, which are managed by Historic Scotland. Limited cycle racks for visitors are located at the entrance to the service yard (near the water features) and next to Holyrood lodge on Horse Wynd. Current initiatives Provide information on the Scottish Parliament website about how to get to the

Scottish Parliament using public transport, walking and cycling Provide link to public transport providers and schedules Action Provide map of public transport to the Scottish Parliament on the website Provide links to sustainable transport apps and options Monitor visitor travel patterns by conducting a visitor travel survey at the visitors’

information desk Review the capacity of the visitor’s cycle racks 3.3. Sustainable Ways of Working The Scottish Parliament tries to minimise the need to travel and encourage more sustainable ways of working. Current initiatives Digital meeting rooms with videoconference and teleconference facilities Flexible working time to reduce road congestion and stress over commuting Compressed working week Working from home policy

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Action Increase the provision of digital meeting rooms Investigate the establishment of an internal carbon budget or carbon fee to

encourage lower emissions business travel Consider travel links when choosing venues for meetings or conferences 3.4. Marketing and Promotion To ensure implementation, it is imperative that people are familiar with and informed about the travel plan. The following actions will be carried out to promote the travel plan: Sustainable travel plan launch event Dissemination of the travel plan through corporate bulletin and Scottish Parliament

website and social media account Promote participation in active travel challenge - individuals and group participation Competition; i.e. travel plan tagline and picture competition (people submit an

interesting picture of their travel journey using a sustainable transport mode) Regular provision of information and links related to the sustainable travel plan

through the corporate bulletin Raising awareness of active travel health benefits (environment, health, money

saving, better well-being) Using the Scottish Parliament social media account for sharing the active travel

stories 3.5. Collaboration and Partnerships Collaboration provides the opportunity for sharing resources and best practice. For example, the Travel Coordinator could invite partner organisations to facilitate active travel training for travel leaders. We have identified parties and sustainable travel initiatives that could support our travel plan implementation. Table 3 provides list of identified institutions and organisations that are potential collaboration partners

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Table 3. List of Potential Partner Organisations

Organisation Scope Programs/ initiatives Transport Scotland

Public transport, active travel, and infrastructure

Smarter Choices, Smarter Places; Smart ticketing, Infrastructure development, etc

Edinburgh City Council

Infrastructure and policy

20 mph zones, road safety plan, family network

SEStran Active travels One-Ticket App, RTPI, Tripshare, etc Sustrans Active travels Training, route design, mapping,

active travel campaign and challenge, etc.

HES SouthEast

Active travels Travel plan, low carbon vehicle, technical assistance to organisations, campaign

Living Streets Walking Walking challenge, campaign, advocacy for walking infrastructure

Cycling Scotland

Cycling and infrastructure

Training, events, cycle friendly award, planning & engineering

Carplus Bikeplus

Cycling, low carbon vehicles

Car sharing, conventional and electric bike sharing, car club accreditation

Energy Saving Trust

Travel plan, low carbon vehicle, infrastructure

Fuelgood driver training, plug in vehicle and charging, car club

Choose another way

Active travels Travel plan, webinars, events

Spokes Cycling Campaign, map Paths for all Walking and

cycling Campaign, events, training

Smarter Choices, Smarter Places

Walking and cycling

Campaign, events, training

Rambler Scotland

Walking Maps, events, community engagement

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3.6. Monitoring and Evaluation of Travel Plan Implementation

The Travel Plan Coordinator will be responsible for organising the travel survey, data collection and management, and for the publication of the report. The coordinator could work and collaborate with other departments or functions in the SPCB to conduct monitoring activities. The travel plan will be monitored using a travel survey. The next travel survey will include further questions on transport modes that include multiple commuting modes, frequency of using certain modes of transport and time spent for commuting. The survey will enable measurement, data collection, evaluation and emissions calculations for commuting. Evaluation will be conducted by the travel plan coordinator and travel leaders, and the steering committee. The monitoring and evaluation results will be reported to the Corporate Body and shared with building users through the Scottish Parliament website. The travel plan measurement results will be incorporated into the annual sustainability report. The evaluation will include measurement of the effectiveness of active travel incentives and initiatives, and the incentives that could encourage people to adopt active travel. Furthermore, the travel survey and evaluation will serve as the base of the future travel plans. The measurements, targets and action plan will be reviewed and revised accordingly.

4. Actions Timetable

Actions Target Timeline £ Responsibility Involved Remarks Sustainable travel coordinator Appoint travel coordinator

October 2016

No Steering Committee

Appoint travel leaders

October 2016

No Travel Coordinator

Steering Committee

Sustainable travel budget

March 2017

Yes Travel Coordinator

Steering Committee, travel leaders

Active travel training for travel coordinator and travel leaders

Once per year at minimum

Start in 2017

Yes Travel coordinator

Travel leaders

In-house training inviting active travel organisation, attending training or seminar on active travel

Walking Increase walking journey share

Increase 28%

2020 No Travel leader Travel coordinator

From 2015 baseline of people live in less 3 miles distance

Participate in active travel challenge

Every year On going No Travel leader Travel coordinator

Active travel challenge organized by active travel organisations or initiatives

Raise awareness of walking routes

On going No Travel leader Travel coordinator, Eco Network

Internal initiative, work with external active travel/ walking initiatives, or initiate joint initiative with other Edinburgh employers

Coordinate with Recomme Start in No Travel leader Travel The activity can be carried out on

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active travel organisation to review the pedestrian path condition and safety and investigate the needs of improvement

ndation 2017 coordinator ad hoc basis involving interested individuals and active travel organisations

Liaise with local authorities in improving pedestrian paths

2018/2019

No Travel coordinator

Steering Committee

As a follow up action to pedestrian path review and improvement

Develop guided biodiversity walk

1 session/ year

On going Yes Travel plan coordinator

Travel Leader, RACE

Provide umbrella pool

2017 No Travel leader Travel coordinator, Facility Management

Cycling Increase cycling journey share

15% 2020 No Travel leader Travel coordinator

From 2015 baseline of people live in less than 5 miles distance

Participate in active travel challenge

On going No Travel leader Travel coordinator

Active travel challenge organized by active travel organisations or initiatives

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Continue to raise awareness and take up on facilities, incentives, and cycling


Take up will be reviewed on demand and number of cycle users

Upgrade the signage of bike parking

April 2017

Yes Travel leader Travel coordinator

Improve the bike parking and changing room facility

2018 Yes Travel coordinator

Steering Committee, travel leader

Based on review and future demand

Continue cycle repair sessions program

1 session/ year

On going Yes Travel leader Travel coordinator

Female cycling training session

1 session/ year

On going Yes Travel leader Travel coordinator

Liaise with cycling initiatives and local authorities in improving cycle paths and infrastructure

Providing inputs

On going No Travel leader Travel plan coordinator

Provision of cycle route maps


Digital and printed maps prepared by cycling organisations or

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initiatives Introduction of electric bike

1 session/ year

2017 Yes Travel leader Travel coordinator

Try out session

Continue guided cycle program

1 session/ month


Investigate the feasibility of bike sharing facility


To consult with active travel organisation (i.e. bikeplus carplus)

Bus and Train Raise awareness of One-Ticket App


i.e. Link provision

Review home location and public transport routes. Liaise with bus service provider on new routes and improvement of service reliability

On going Yes Travel leaders Travel coordinator

Based on travel survey and home location data

Information on bus fare comparison

Bi-annual On going No Travel leader Travel coordinator

In form of comparison summary, provision of bus/coach comparison links, etc.

Investigate feasibility of real time passenger

Recommendation

2017 No Travel coordinator,

Facility Management, Visitor Centre

Possibility to work with SEStrans

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travel information (RTPI) board for bus and train at the visitors’ lobby Interest-free annual bus pass


HR Department, Finance Department

Upon investigation of its feasibility

Reduced cost ticket through salary exchange scheme

Implementation



Upon investigation of its feasibility

Increase the awareness and uptake of interest free season ticket loan

On going No Travel leader Travel coordinator, HR Department

Motorcycle Increase awareness of safety and green driving for motorcycle users

Once a year at minimum


Through training or information provision

Review the current motorcycle parking

Recommendation

On going No Travel coordinator

Facility Management

Review the space demand and allocation.

Cars Increase car sharing journey share

10% 2020 No Travel coordinator

Travel leader From 2015 baseline of people drive single occupant cars

Increase the awareness and use of car sharing and car pooling


Providing comparison and benefits of car sharing and car-pooling (e.g. video links, organized try out)

Car-sharing parking priority

70% of total space

2020 No Travel Coordinator

Facility Management

Green driving training and awareness program

Twice/ year

Start in 2017

No Travel coordinator

Training provider, Facility Management

Organize a training in a group or individual sessions

Provision of information on efficient and low emission cars

Twice/year Start in 2017


Information can be sourced from active travel initiative that regularly provide information on efficient cars and electric vehicles comparison

Investigate loan facility for electric cars ownership or trade-off program

Recommendation

2017 No Travel coordinator


To encourage a switch to electric cars

Investigate the mileage

Recommendation


HR Department,

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reimbursement policy to encourage efficient and low emission cars

Finance Department

Preference on electric over conventional cars from Car Club

2017 No Travel leader Travel coordinator

To use electric cars whenever available

Operational Van Collect information and review the electric vans available in the market

Recommendation and budget approval


Facility Management, Finance Department

Purchase order of electric van


Facility Management, Finance Department

Business Travel Reduce emissions from business travel

36 % 2020 No Travel Coordinator

Travel leaders

From 2015 baseline

Using electric cars in around Edinburgh or business travel

80% of total travels


Electric and hybrid vehicles

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Pre-purchase public transport tickets for regular destinations

Start in 2017



Promote to choice to low emissions mode of transport in refer to travel mode decision tree

On going No Travel Coordinator

Department Head, Line Managers

Review the current mileage policy and investigate improvement to motivate switch to efficient and low emission vehicle

Recom-mendation


HR Department, Finance Department, Steering Committee

Prioritise electric over conventional cars

2017 No Travel leaders Travel allowance, Travel coordinator

Establish grey fleet policy


Steering committee, travel leader

Awareness on how to find cheaper train


Department Head, Line

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and bus ticket for business travel

Managers

Parking Management Review parking policy and spaces allocation

Recommendation


Facility management

Review on the demand and allocation for cycle and car parking spaces

Prioritise parking space allocation for car-sharing

70% of total space


Facility Management

At least 70% of car parking space is dedicated for car-sharing parking

Investigate the feasibility of parking charge and use the fund for active travel initiatives


Facility Management

Investigation through survey, other organisation experience, focus group, etc.

Try out a car parking free day

Once a year


Facility Management

Event for world car free day

Visitors Travel Provides map of public transport on the website

2017 yes Travel Coordinator

Visitor Service, web administrator

Provide links of sustainable transport apps and options


Web administrator

Monitor visitors’ Start in Yes Travel Visitor Centre Simple survey or ballot system

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travel pattern 2017 Coordinator placed in the visitor service desk (i.e. a day in a month)

Review the capacity of visitor’s cycle rack

2018 No Travel leader Travel coordinator, Visitor Centre

Sustainable Ways of Working Increase the provision of digital meeting rooms

100% 2020 Yes Travel Coordinator

Facility Management

Investigate the establishment of internal carbon budget or carbon fee to encourage lower emissions business travel

Recommendation

2018-2019


HR Department, Finance Management, Steering Committee

Consider travel links when choosing venue for meeting or conference


Department head, Line managers

Reduce carbon footprints from commuting activity

12% 2020 No Travel Coordinator

Travel leaders

Marketing and Promotion Sustainable travel plan launching event

September 2016


RACE, Eco Network

Dissemination of travel plan

October 2016

Yes Travel coordinator

Digital version

Active travel challenge

On going Yes Travel Coordinator

Travel Leaders

Join in travel challenge organised by active travel organisations

Active travel competition


Travel leaders

Tag line, photo, story competition, etc.

Regular provision of information and links related to sustainable travel plan

Start in 2017

On going No Travel leaders Travel Coordinator

Raising awareness of active travel benefits

On going No Travel Leaders Travel Coordinator

Environment, health, financial, well-being

Using the Scottish Parliament social media account to share active travel stories

On going No Travel leaders Travel Coordinator, Communication Team

Collaboration and Partnerships Reach out and maintain relationships with external organisations


Travel leaders

Organize event(s) and resource sharing


Travel leaders Training, participation in travel challenge.

Monitoring and Evaluation Annual travel survey

2017, 2019


SPICE, Travel leaders

Evaluate travel survey result

2017, 2019


Travel leaders

Evaluate travel plan implementation

2017, 2019

No Travel Coordinator,

Travel Leaders, Steering Committee

Review sustainable travel plan and target


Travel Leaders, Steering Committee

Calculate emissions from commuting and business travels

Annual No Travel Coordinator

Travel leaders

5. Financial Issues The sustainable travel plan could incur financial implications such as the following: Investment in digital meeting rooms, improvement of cycle parking and

facilities, electric car charging points, etc. Budget allocation for travel challenge or competition prizes Budget allocation for marketing and promotion activities Budget allocation for active travel mileage Implications of carbon budget or carbon fee if it’s concluded feasible to be

implemented Additional cost for sustainable travel transaction (e.g. cost related to time

used to compare plane and train itinerary, paid working days/hours due to longer journey time)

Reduced travel costs (e.g. reduced fuel costs due to car sharing) Avoided investment for vehicle because of car-pooling or car club

membership There are several sources of finance that can be considered: Facilities Management budget Human Resources budget Grant from public body i.e. Transport Scotland Loan scheme for the public body i.e. ULEV loan scheme In addition to the above potential funding, several other sources may be relevant and can be investigated further. Income could be generated from introducing a parking charge, and if is implemented, used to finance other active travel initiatives such as prizes for travel challenges and competitions.

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6. Notes and Background Information

Related Information Scottish Parliamentary Corporate Body (SPCB). Environmental and

Sustainability Annual Report 14/15. http://www.parliament.scot/visitandlearn/96873.aspx

Transport Scotland. National Transport Strategy. Transport Scotland. January 2016. http://www.transport.gov.scot/system/files/documents/reports/Main%20doc%20-%20Transport%20Scotland%20-%20National%20Transport%20Strategy%20-%20January%202016%20-%20final%20online.pdf

Transport Scotland. A Long-term Vision for Active Travel in Scotland 2030. http://www.transport.gov.scot/sites/default/files/554346_334708_Active_Travel_210mm_p9_HR_20141126103050.pdf

Department for Transport. National Travel Survey: England 2014. 2 September 2015. https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/457752/nts2014-01.pdf

Edinburgh City Council. Transport 2030 Vision. https://www.google.co.uk/url?sa=t&rct=j&q=&esrc=s&source=web&cd=2&cad=rja&uact=8&ved=0ahUKEwjozZqkxuvOAhXBCMAKHcW-BBIQFggjMAE&url=http%3A%2F%2Fwww.edinburgh.gov.uk%2Fdownload%2Fdownloads%2Fid%2F355%2Ftransport_2030_vision&usg=AFQjCNGtqRb0nkF10X4PF-iIPY9l0unP9A

SEStrans (South East of Scotland Transport Partnership). http://www.sestran.gov.uk/

One-Ticket. http://www.one-ticket.co.uk/index.html FuelGood Driving Training.

http://www.energysavingtrust.org.uk/scotland/businesses-organisations/transport/fuelgood-driver-training

Accredited Car Club Operators. http://www.carplus.org.uk/about/car-club-accreditation/

Electric Vehicle Loan. http://www.energysavingtrust.org.uk/scotland/grants-loans/electric-vehicle-loan

Edinburgh Park and Ride. http://www.edinburgh.gov.uk/info/20016/roads_travel_and_parking/350/find_a_park_and_ride

Walkit. www.Walkit.com Spokes. www.spokes.org The Scottish Workplace Journey Challenge.

https://scotland.getmeactive.org.uk/

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Paths for all. http://www.pathsforall.org.uk/pfa/get-involved/active-travel-case-studies.html

BusPlus. http://www.plusbus.info/edinburgh Rambler Scotland. http://www.ramblers.org.uk/

Findings and Rationales The site assessment on the cycling facilities found that there is little

evidence of signage from the cycle parking area to the changing rooms. The situation could discourage new cyclists who are not familiar with the facility. This can be addressed by the travel leader and travel coordinator, proper signage, guided cycle tours, and other awareness raising activities.

Information about active travel is available at The Scottish Parliament website. Awareness and promotion of active travel have been carried out by interested individuals on ad-hoc basis. For example, information on guided cycles through the SPCB mailing list.

The existing initiatives mostly focus on cycle mode, initiated by interested individuals and members of bike users group. Hence the sustainable travel plan is prepared to address all transport modes used by the building users.

The awareness of cycling benefits is generally high, but there is relatively low awareness of the free membership of the car club. There is no awareness activity carried out to actively inform building users, except information provision on the Scottish Parliament website. Marketing and promotion are imperative to encourage people to adopt active travel.

Active travel benefit take up is considered constant from year to year. - 69 Interest free season ticket loans have been issued since April

2015 for regular users, whilst new applicants are few. - Cyclists choose Cycle to work scheme over interest free bike loan.

The take up has been 18 for cycle to works scheme since April 2015 and zero for interest free bike loans.

- Bike to meeting mileage claims are very low. For MSPs, the nature of their work makes it difficult to cycle

Plane journeys are sometimes unavoidable due to long distances and time constraints. Lower emissions modes are available for certain destinations, but may make the journey longer, which leads to cost and time consequences. For example, taking a train and ferry as an alternative to a plane journey to Orkney. The train and ferry are lower in emissions and costs, but take a longer time. Some organisations, e.g. Microsoft, implement an internal carbon fee to address unavoidable carbon footprints from their business activities. They use the money to fund low carbon projects within their company or elsewhere (i.e. invest in renewable energy project in developing country

The Scottish Parliament has encouraged the use of public transport over cars, and also car-sharing or car-pooling over single occupant cars, nevertheless grey fleet and mileage are high for business and commuting travel. Referring to previous points on MSPs’ nature of

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business, cars journeys are often required due to practicality or shorter journey time. Also public transport routes are not always available for certain journeys. Therefore, establishing a grey fleet policy and encouraging plug-in vehicle use in parallel to car-sharing can be considered.

Car parking spaces are allocated differently during plenary and recess sessions, but the allocation has not explored parking management to motivate lower emissions or active travel options. Parking management can be improved by giving priority to car-sharing, instigate a car parking charge, adding electric car spaces and charging points.

There are numbers of organisations and initiatives working on active travel in Edinburgh, Scotland and UK wide. Their programs target business organisations, public bodies, and also individuals. Infrastructure development and public transport improvements will enable the success of the travel plan implementation. The bike to school initiative will encourage students to cycle, so parents no longer need their car to meet child care responsibility, they may then leave their cars at home and use public transport or cycle to work.

It is important that the travel coordinator and travel leaders to have good understanding and knowledge on multiple active travel modes since journeys can involve modal split. Training and knowledge sharing can be carried out through in house training by inviting facilitators from active travel organisations, joining seminars or training organized by active travel organisations, sign up for active travel network, training for trainers, etc.

Information related to active travel and lower emission options are necessary to motivate people to adopt active travel, but sometimes people do not have time to gather enough information by themselves. Travel coordinator and travel leaders can source the required information from active travel initiatives and organisations. For example, Energy Saving Trust provides a comparison of the most fuel efficient vehicles and summary of electric vehicles available in the market.

GHG Calculation Method

Carbon emissions from commuting activities are calculated based on data collected from the 2015 Scottish Parliament Travel Survey. Transport modes, journey pattern, and distance range are analysed from the data. The data are later extrapolated in correspondence to the total population

Commuting distances are estimated, based on home postcode data, using the AA planner and Google maps

Annual commuting emissions are calculated in correspondence to annual working days for MSPs and SPCB. The average working days for SPCB staff are 5 days per week and 47 weeks per year. MSPs generally work at the Parliament 3 days per week and 31 weeks per year.

MSPs’ travel allowance covers travel costs for commuting and business travel. Their mileage has been recorded under business travel. The carbon footprint from commuting is estimated based on MSPs postcode data.

Emissions from the operating vehicle are calculated based on the average annual mileage.

Emissions from business travel are calculated based on travel data record from April 2015 to March 2016

Emission factors are obtained from the UK Government GHG Conversion Factors for Company Reporting year 2015 and 2016. 2015 emission factors are applied to 2015 data, and 2016 emission factors are applied to 2016 data.

The emission factors applied are the following: Transport Modes Type Cars Average cars Vans Class I (up to 1.3 tonnes) Train National rail Bus Average local bus Motorcycle Average motorbike Ferry Foot passenger Taxi Regular taxi Hired cars Average cars Plane Short-haul, to/from UK, average

passenger (with RF)

sustainable travel plan 2016-2020 plana siubhal so-sheasmhach

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