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GRANT TO NGOs

SOSVA(N) Punjab invites applications by 15/10/2014 from registered NGOs/Trusts for grant for implementing Reproductive and Child Health, training of women in various skills, crèches, drug awareness and deaddiction in Punjab during 2015-16 . Application form, eligibility conditions and guidelines can be downloaded from website www.sosvapunjab.org or obtained personally or by sending self addressed envelope (stamped Rs. 20/-) to SOSVA, Karuna Sadan, Sector – 11 B, Chandigarh. For further information contact 0172-2749441, 2746258 or 2741019.

/tt/file_convert/5a72792f7f8b9aa2538da0e3/document.docx

http://www.sosvapunjab.org/

Last date : 15.10.2014

General Information

Society For Service To Voluntary Agencies (N) Punjab (SOSVA) is a Society registered under the Societies Registration Act. It has been recognized as Mother NGO by Punjab Govt. since 2000 for the programmes relating to Reproductive and Child Health (RCH) , women and child development and drug de-addiction. The State Govt. places funds at the disposal of SOSVA for implementing these programmes. SOSVA scrutinizes the applications received from the field NGOs and issues sanctions for the projects after obtaining approval from a Sanctioning Committee in which Deptt. of Planning and the concerned Department of Punjab Govt. are represented. Since use of Govt. funds is involved, NGOs are required to maintain proper records of activities and maintain proper accounts of expenditure incurred and submit utilization certificate signed by the Chartered Accountant for the expenditure incurred. Projects are proposed to be sanctioned for one year from 1st July to 30th June (for shorter period if continued after 1st July) but may be continued for subsequent years if the performance is satisfactory and there is continued need for the project. If the project is sanctioned during current year 2014-15 , it will be sanctioned from a date to be specified in the sanction letter till 30.6.2015. A project may be discontinued even before expiry of its period if its performance is found to be unsatisfactory.

The NGOs should read the guidelines for the Project they wish to apply for carefully before submitting their applications.

_________________


Instructions for filling up Application form

1) Application form alongwith the enclosures and documents should be sent

to Chairman, Society for Service To Voluntary Agencies (N) Punjab by

Registered Post or Speed Post or delivered personally in Room No. 19, 1st

Floor , Karuna Sadan, Sector – 11 B, Chandigarh or sent by email to

[email protected]

2) Please read eligibility conditions and guidelines before filling the form.

3) Part I of Application Form alongwith Annexures I,II & III has to be filled

by all NGOs .

Part II should be filled only for the Project for which grant is required.

Thus Part II relating to RCH should be filled only by those applying for

RCH Project, Part II relating to training in skills by those applying for

those projects and so on.

4) These instructions and guidelines need not be sent alongwith the

application.

__________________________________________________________________

Eligibility Conditions for applying for Grant in Aid for Re-productive & Child Health and Women & Child Development and Drug De-addiction Projects


NGOs fulfilling the following eligibility conditions shall only be considered

for grant :-

i. The NGO should be registered under Registration of Societies Act,

1860 or as Public Trust under any Law for the time being in force or a

Charitable Company licensed under Section 25 of Companies Act,

1858.

ii. The NGO should have been in existence for at least three years.

iii. It should have experience in the relevant or related area(s).

iv. It should have an office premises, owned or rented, assets of at least

Rs.25000/- and work force having experience of grass root level work.

It should not be run for profit any individual or body of individuals.

v. Its services should be open to all without discrimination on the basis

of caste, religion or creed.

APPLICATION FOR GRANT – IN - AIDPart - I1 (a) Name of NGO :


(b) No. & Date of Registration(c) Complete Postal Address

(d) Phone No. (Mobile & Landline)(e) Fax No.(f) E-mail address

2 List of Governing Board/Executive Members as per Annexure I

3 (a)Name of key functionary (b) Designation, (c) Address &(d)Phone no. (including Mobile no. if any)

4 Present value of assets of the organization as per latest balance sheet

Rs.

5 Details of grant in aid from SOSVA(N) Punjab during the last 3 years, if any

Name of the Project Year in which implemented

6 Activities of the organisation during years 2011-12, 2012-13 & 2013-14 as per Annexure-II

7 a) Whether presently implementing any project with grant from Central Govt / State Govt. or any other organisation including International organisation .(b)If so, give details as per Annexure – III

8 Whether the organisation was at any stage blacklisted by Central or State Govt. or any other organisation.

9 (i) Has the NGO submitted any application to SOSVA for grant during last 3 yrs.(ii) If Yes,

(a) then year in which application was sent

(b) Project for which grant was sought

ANNEXURE- I

List of Members of Present Governing Body/Executive Committee


Sr.No. Name Designation(Chairman/ Secretary etc.)

Educational Qualification

Occupation/ Profession

Date from which functioning as Member/ Office bearer

Whether Member of Executive Committee/ Office bearer of any other NGO, if so its name & address

Remarks

1 2 3 4 5 6 7 8

ANNEXURE-II

Activities of the Organisation during the last 3 years


Year Nature of Activity Place at which carried out(Distt./Tehsil/Town or villages)

Expenditure incurred during the year

Source of funding

1 2 3 4 5

ANNEXURE-IIIDetails of Projects being implemented at present

Sr.No Name of Place at which being Date from Source of Sanctioned Project


. Project implemented which being implemntd

funds Amount (Rs.)

grant for the current year

Distt./Tehsil Name of town/villages

1 2 3 4 5 6 7 8

Part – II


Proposal for Reproductive Child Health (RCH) Project :

10) (i) In case of Projects in rural area name of Sub Centres/PHC /SHC & list of villages as in Annexure - A1 in which the project is to be implemented

(ii) In case of Projects in urban slums List of localities in towns to be covered as in Annexure A -2.

11) (1) Does proposed area fall in any of following priority categories (Write yes, where applicable)

i. Urban slums or colonies established for resettlement of slum dwellers. In case of slums whether the area has been declared a slum area by (a) Municipal Corporation/ Council or(b) Census Authorities for purpose of Census 2011.

ii. In Rural Areas where the critical RCH indicators are lower than the state average.

iii. Sub mountainous areas.iv. Areas where the percentage of SC population is

significantly more than the State average.

(2) The health indicators for the proposed area in case of Projects proposed in rural areas as in Annexure – B as on 31.3.2014 signed by M.O/S.M.O concerned

(3) In case of projects proposed for Urban Slums a) Is info. Regarding deliveries and vaccination of children in the area being maintained by ANM.b) If yes, information reg. these in Annexure –Cc) Are iron tablets/syrup being given in the area to _ i)children below 6 yrs in Anganwadi/ by ASHA ii) children 6 to 14 yrs in schools iii) Adolescent girls in Anganwadis.

12) Whether Chief Functionary or any other office bearer is a Qualified doctor or has experience in health project/activities, if so please give his name , designation and details of qualification/ experience

Documents to be furnished :

1) Copy of Registration Certificate2) Copy of Balance Sheets for the last 3 year duly Certified by the Chartered Accountant.


3) List of Members of Governing Board/Executive Committee as per Annexure-I4) Annual Report for the last three years. If no Annual Reports have been prepared,

details of activities undertaken year wise during last 3 years as per Annexure-II.5) Details of Projects being implemented at present as per Annexure-III6) Population in the proposed area as per Annexure-A1 or A27) Information reg. selected health indicators in case of rural areas as per Annexure-B

& in case of Urban Slums as per Annexure - C .8) Any Other - please specify.

Place: Date: (Name & Designation)

ANNEXURE- A1Proposed area for RCH Project in Rural Area


Name of PHC Name of the district As per 2011 censusS.No. Name of Sub Centre Name of village Population Population

of SCs1

2

Total

ANNEXURE -A2Proposed area for RCH Project in Urban Slums

Name of City / Town


Name of the district

S.No.

Name of locality Whether declared slum area by a)Municipal Council b)Census,2011

Population as per 2011 census

Population of SCs (if available )

Whether separate ANM posted for the area, if so population covered by the ANM

Whether additional charge given to an ANM of a Subcentre

Population out of the locality covered by Anganwadi

1 2 3 4 5 6 7 8

Total

ANNEXURE-B

Information regarding selected indicators in the proposed sub centers


Year for which indicators given:- 2013-14 Name of PHC ______________Sr. No.

Name of Sub Centre

Population in sub center

No. of children born during 2013-14

Deliveries during 2013-14

Male Female Total At Govt. hospital

In Pvt. hospitls

At home

Total %age of children upto 5 yrs vaccinated against all diseases as on 31.3.2014

1 2 3 4 5 6 7 8 9 10 11

ANNEXURE-CInformation regarding selected indicators in selected Urban Slum Name of City/ Town


Year for which indicators given:- 2013-14 ___________Sr. No.

Name of Locality

Population No. of children born during 2013-14

Deliveries during 2013-14

Male Female Total At Govt. hospital

In private hospitls

At home

Total

%age of children upto 5 yrs vaccinated against all diseases as on 31.3.2014

1 2 3 4 5 6 7 8 9 10 11

Guidelines for Reproductive & Child Health (RCH) Projects

1. The main objectives of the programme are :-

i. To improve the health status of pregnant women and reduce maternal mortality.


ii. To improve the health status of children upto 6 years of age and reduce infant mortality.

iii. To promote the use of family planning methods for spacing of children and reducing the birth rate .

iv. To improve the sex ratio by discouraging female feticide and removing bias against female child in regard to nutrition, medical care and education.

v. To improve the health status of adolescent girls and sensitizating them on RCH issues.

vi. To improve general health by creating awareness regarding nutrition, personal hygiene & sanitation , harmful effects of intoxications and regarding major diseases.

2. Main Components of the programme are :-

i. Ensuring atleast 3 Ante-natal check ups of pregnant mothers through PHCs or Sub Centres or dispensary / hospital.

ii. Promoting institutional deliveries (deliveries through hospital, PHC or private hospital).

iii. Ensuring post natal check ups through PHC or Sub Centre or hospital and where necessary through project staff.

iv. Ensuring immunization of children, through the PHC or Sub Centres etc. v. Educating mothers about the methods for treating general ailments in infants and

nutrition of the children and promoting breast feeding.vi. Promotion of use of sanitary napkins for menstrual hygiene vii. Creating awareness against female feticide and about Govt. schemes regarding

welfare of girl child .viii. Educating the eligible couples (wife’s age below 49 years) about merits and demerits

of various family planning method for spacing of children and terminal methods of family planning .

ix. Ensuring supply of iron tablets and wormicides to children below 6 years age, school going children , out of school adolescent girls, pregnant women & lactating mothers by ASHA/ Anganwadi worker to check anemia .

3.1 Normally RCH projects are approved for a population of about 10,000

to 12,000.

3.2 Project should be for urban slum areas or any rural area where key health indicators are poorer than State average.

3.3 The proposal should cover 2 complete Sub Centres of PHC in rural areas. In the urban areas, population to be covered should be about 10,000 to 15,000, in locality notified as slums by Municipal Corporation/Council or in Census 2011.

4. Information to be supplied on Annexure- A 1 & A2of application form should be supported by photocopy of relevant entry from the census record or certified by BDPO , CDPO or any other concerned authority. Information in Annxure –B or C of the application form should be supplied duly verified by concerned M.O/SMO / Incharge PHC or slum dispensary/ hospital or Officer in CMO’s office.


5. Model Budget for a new RCH project in Urban Slums is enclosed at Annexure – D and in rural areas at Annexure -E. This is for purpose of enabling the NGO to understand broadly the scope of the project and financial aid likely to be received. Actual budget will be conveyed at the time of sanction of the project.

6.1 On receipt of sanction of the project, the NGO will have to appoint the staff as per sanctioned budget (normally 1 Coordinator, 2 Health Workers.) Salaries are indicated in the sample budget at Annexure – D & E. 6.2 The guidelines for implementation of the project will be issued alongwith the sanction letter which among other things will also indicate the qualifications of the staff to be appointed .

6.3 A baseline survey of the area is then to be conducted by visit to all households in the project area. Thereafter the project is to be implemented by visits by the staff to the households having pregnant women, children upto 6 years age, eligible couples where age of wife is below 49 yrs and adolescents .

6.4 The camps for pregnant women, adolescents, children and eligible couples are held in the project area as per no. of camps indicated in the budget . Apart from education, information and communication on RCH issues, in these camps. Hb of children between 2 and 6 yrs. age and of adolescent girls is tested. Where the Hb of a child or an adolescent girl is below 11 gms & IFA tablets are not supplied by ASHA / Anganwadi worker, the IFA tablets are supplied and the Hb again tested after 3 months. Sanitary napkins are also distributed amongst adolescent girls as per provision made in the budget.

6.5 Targets for achievement of various key health indicators such as institutional deliveries , %age of pregnant women receiving ANCs etc to be achieved during the year are indicated alongwith the sanction letter. These have to be achieved mainly through the health authorities. The progress in achieving these targets is reviewed through quarterly, half yearly and annual reports and by monitoring visits to the projects.

7. The Project will be sanctioned for one year from 1st July to 30th June or for shorter period if sanctioned after 1st July . Grant is released in two equal installments. 1 st

installment will be released on receipt of security for proper implementation of the project equal to 5% of sanctioned amount in the form of bank draft. 2nd installment is released on receipt of utilization certificate for the 1st installment duly signed by a Charted Accountant and provided the performance has been satisfactory. Project may be extended for another year subject to availability of funds if performance is satisfactory or may be terminated before completion of the sanctioned term if it is found to be unsatisfactory.

SAMPLE BUDGET FOR RCH PROJECT (Population: 10000 < 15000) (Rural Area )

S.No. Name and Details Amt. (Rs.)


Basis of calculations

Total

1. Project Coordinator 5500x12 60,000/-

2. Health worker (2) 5,000 x 2 x 12 1,20,000/-

3. Accountant (Part time) 500x12 6,000/-

4.

Rent for field officeRe-imbursement may be made to Dharam Shala, Panchayat Ghar or any other place. Office has to be created in the field area.

1000x12 12,000/-

5.

Training(a) Sensitization workshop for NGO representatives (b) One Training for Field Staff(c) Review Meeting with NGO representatives

4,000/-

6.(a) Peer Leader/Community Health Providers 10 Saheli/Sahyogi (Hon. Rs.50/-p.m.)

10 x 50 x 12 6,000/-

7

a) Camps for pregnant women, children and eligible couple .

b) Camps for adolescent girls and boys,

c) Hb testing

500x18

200 X18

9,000/-

3,600/-

2,000/-

8.

Medicines & Equipment Calcium for pregnant women (Last four months) , IFA tablets for children, adolescent girls, pregnant & lactating womken where not supplied by Health Deptt. e.g. Weighing Scale , B.P. Apparatus , Instrument for Hemoglobin tests , Stethoscope, etc.

10000/-

8ASanitary napkins for adolescent girls 150x @Rs.15x

9 months20,250/-

9.IEC Material including production, to be done at the centralized level, distribution of pamphlets and posters

4,000/-

10.Awareness against female foeticide (4 camps/seminars @ 500 per camp/seminar)

2,000/-

11.Stationary, Telephone Expenses & other contingent Expenses including travel expenses by chief functionary for supervision

3,000/-

12 Audit Fee 2,000/-13. Supervision by NGO functionaries 10,000/-14 Total 2,79,850/-

15(-) Receipt from supply of sanitary napkins at subsidized rate

150 x 6 x6 months 5,400/-

Net grant ( 14-15) 2,74,450/- Say Rs. 2.75 Lacs

Note:


1) Effort should be made to hold 2 camps for women and children etc. in a month. If it is

not possible to hold 2 camps in any month due to harvesting seasons, rain etc. the

deficiency may be made good in subsequent months. Similarly, efforts should be made

to hold 2 camps for adolescents in a month but if it is not possible to hold 2 camps in

any month, the deficiency may be made good in subsequent months. Expenditure on

individual camps may vary but the average expenditure should be contained within Rs

500/- per camp for women & Children etc and Rs 200/- per camp for adolescents.

2) Marginal Adjustment in the salary of Project Co-ordinator & ANMs and split up of the

amount between salary & traveling allowance may be made, where necessary, with the

approval of SOSVA.

3) No. of Sahelies / Sahyogies may be increased / reduced is necessary within the total

allocation.

4) Sanitary Napkins for 150 poor adolescent girls may be supplied free for 3 months and

thereafter for 4 months at subsidised rate of Rs. 6 per pack of 6 napkins

5) CDs , flexis & VCDs may also be produced as a part of IEC material

6) The field NGO may utilize the services of troupes of field publicity, dance and drama

division of Govt. of India or private troups to stage plays or show films as a measure

of education for RCH, family planning and female feticide etc. & expenditure debited

to provision for camps for pregnant women, children & eligible couples or awaness

against female feticide.

7) A mobile set with camera @ not exceeding Rs. 4,000/- may be purchased out of budget

provision for camps to take photos at camp. Atleast one photo of each camp may be

preserved till the visit of Chairman, Member Director or Programme Manager from

SOSVA for monitoring.

_______________________

SAMPLE BUDGET FOR RCH PROJECT (Population: 10000 < 15000) (Urban slums )


S.No. Name and Details Amt. (Rs.)Basis of

calculationsTotal

1. Project Coordinator 5500x12 60,000/-

2. Health worker (2) 5,000 x 2 x 12 1,20,000/-

3. Accountant (Part time) 500x12 6,000/-

4.

Rent for field officeRe-imbursement may be made to Dharam Shala, Panchayat Ghar or any other place. Office has to be created in the field area.

1000x12 12,000/-

5.

Training(a) Sensitization workshop for NGO representatives (b) One Training for Field Staff(c) Review Meeting with NGO representatives

4,000/-

6.(a) Peer Leader/Community Health Providers 10 Saheli/Sahyogi (Hon. Rs.50/-p.m.)

10 x 50 x 12 6,000/-

7

d) Camps for pregnant women, children and eligible couple .

e) Camps for adolescent girls and boys,

f) Hb testing

500x18

250 X 18

9,000/-

4,500/-

2,000/-

8.

Medicines & Equipment Calcium for pregnant women (Last four months) , IFA tablets for children, adolescent girls, pregnant & lactating womken where not supplied by Health Deptt. e.g. Weighing Scale , B.P. Apparatus , Instrument for Hemoglobin tests , Stethoscope, etc.

10000/-

8ASanitary napkins for adolescent girls 150x @Rs.15x

9 months20,250/-

9.IEC Material including production, to be done at the centralized level, distribution of pamphlets and posters

4,000/-

10.Awareness against female foeticide (4 camps/seminars @ 500 per camp/ seminar)

2,000/-

11.Stationary, Telephone Expenses & other contingent Expenses including travel expenses by chief functionary for supervision

3,000/-

12 Audit Fee 2,000/-13. Supervision by NGO functionaries 5,000/-14 Total 2,75,750/-

15(-) Receipt from supply of sanitary napkins at subsidized rate

150 x Rs. 6 x6 months

5,400/-

Net grant (14-15) 2,70,350/-Say Rs. 2,30,000/-

Note:


1) Effort should be made to hold 2 camps for women and children etc. in a month. If it is

not possible to hold 2 camps in any month due to harvesting seasons, rain etc. the

deficiency may be made good in subsequent months. Similarly, efforts should be made

to hold 2 camps for adolescents in a month but if it is not possible to hold 2 camps in

any month, the deficiency may be made good in subsequent months. Expenditure on

individual camps may vary but the average expenditure should be contained within Rs

500/- per camp for women & Children etc and Rs 200/- per camp for adolescents.

2) Marginal Adjustment in the salary of Project Co-ordinator & ANMs and split up of the

amount between salary & traveling allowance may be made, where necessary, with the

approval of SOSVA.

3) No. of Sahelies / Sahyogies may be increased / reduced is necessary within the total

allocation.

4) Sanitary Napkins for 150 poor adolescent girls may be supplied free for 3 months and

thereafter for 4 months at subsidised rate of Rs. 6 per pack of 6 napkins

5) CDs , flexis & VCDs may also be produced as a part of IEC material

6) The field NGO may utilize the services of troupes of field publicity, dance and drama

division of Govt. of India or private troups to stage plays or show films as a measure

of education for RCH, family planning and female feticide etc. & expenditure debited

to provision for camps for pregnant women, children & eligible couples or awaness

against female feticide.

7) A mobile set with camera @ not exceeding Rs. 4,000/- may be purchased out of budget

provision for camps to take photos at camp. Atleast one photo of each camp may be

preserved till the visit of Chairman, Member Director or Programme Manager from

SOSVA for monitoring.

_______________________

Part II Projects for imparting skills


Project Details :

i) Name of the Village / City in which the project will be implemented ii) Name of locality in case of town/city.

ii) Trade in which training is to be imparted.

iii) duration of training (Normally duration is 6 months . If different

duration is proposed, please explain justification)

iv) No. of women to be trained

(a) in a batch

(b) during the year

v) (a) Whether N.G.O. has previous experience of implementing such projects

(b) If so, Please give details

vi) Details of infrastructure such as sewing machines,

computers etc. available with the N.G.O.

vii) Budget for one year indicating expenditure under different heads e.g. salary of teacher, cost of raw material, rent of building etc.

A sample budget of the project for training in various skills is enclosed with guidelines. This is, however, only for guidance and in case different provision is required under any head, the same may be mentioned in proposed budget with justification. Actual budget will be conveyed alongwith the sanction letter.

Signature

(Name & Designation)Place : Date :



1) Copy of Registration Certificate2) Copy of Balance Sheets for the last 3 year duly Certified by the Chartered

Accountant.3) List of Members of Governing Board/Executive Committee as per

Annexure-I4) Annual Report for the last three years. If no Annual Reports have been

prepared, details of activities undertaken year wise during last 3 years as per Annexure-II.

5) Details of Projects being implemented at present as per Annexure-III

6) Proposed Budget

6) Any Other - please specify.



Part II – Proposal for Child Nutrition/Creches

1. Is project for child nutrition or Creche

2. a) Town/City in which project to be implemented b) Slum locality in which project to be implemented

c) Whether locality is covered by Anganwadi scheme ? d) No. of children proposed to be covered e) Budget for one year indicating expenditure under different heads

3. Whether NGO has previous experience of implementing such projects,? If so, pl. give details.

A sample budget of the project for child nutrition and for crèches for 50 children are enclosed with the guidelines. These are, however, only for guidance and actual budget will be conveyed at the time of sanction of the project. In case different provision under any head is required, the same may be mentioned in proposed budget with justification.

Signature

(Name & Designation)


1) Copy of Registration Certificate2) Copy of Balance Sheets for the last 3 year duly Certified by the

Chartered Accountant.3) List of Members of Governing Board/Executive Committee as per

Annexure-I4) Annual Report for the last three years. If no Annual Reports have been

prepared, details of activities undertaken year wise during last 3 years as per Annexure-II.

5) Details of Projects being implemented at present as per Annexure-III6) Proposed Budget

7) Any Other - please specify.Place: Date: (Name & Designation)


Part II – Proposal for Drug De-addiction

10. i) Is the project for a) Creation of awareness against drug addiction among students of

colleges / Senior Secondary School or

b) Support to De-addiction Centre

11. In case of project regarding awareness detailed proposals may please be sent indicating

i. List of villages with their block,tehsil,district or in case of Town locality to be covered.

ii. Details of activities to be undertakeniii. Whether the NGO has / is implementing any programme in that area , if so give details.iv. Whether NGO has experience of implementing any similar

Programme, if so, its details.

v) Details of facilities such as audio video equipment available with NGO. vi) Whether any office bearer has qualification and experience in awareness against drug addiction? If yes, the details thereof. . vii) Estimated expenditure during the year with detailed breakup regarding :-

a) salary showing the number of posts and total costb) activities indicating nature and number of activities and

activity wise expenditurec) other contingent expenses with details.

A sample budget for the project is enclosed with guidelines . This is only for guidance and in case different provision is required under any head the same may be mentioned in the proposed budget with justification. Actual budget will be conveyed alongwith sanction.

12. In case the project is for support of De-addiction Centre i) Details of the de-addiction centre being run :-

a. Name & location of the center,b. No. of addicts treated during last year, outdoor & indoor

separately.


c. Are all addicts being treated free or some are being charged?In latter case no. of addicted treated free out of (b) above

d. Details of staff employed in the centere. Expenditure incurred on the center during last yearf. Source of funding

ii) Whether the NGO has a license for running a drug de-addiction centre? If so, please enclose a cop[y of the license.

iii) The number of addicts likely to be treated during the current yeara) Indoor

(i) Alcohol addicts(ii) Opium & other addicts

b) Outdoor(i) Alcohol addicts(ii)Opium & other addicts

iii) (a) What additional activity is proposed to be undertaken with the aid of the grant.

b) What will be benefits from the activity – increase in no. of addicts to be treated free, reduction in relapse rate etc.

v) Estimate of expenditure with detailed breakup under various heads.

vi) The system for treatment to be followed :a) Allopathicb) Homeopathicc) Ayurvedic

Signature

(Name & Designation)


1) Copy of Registration Certificate2) Copy of Balance Sheets for the last 3 year duly Certified by the

Chartered Accountant.


3) List of Members of Governing Board/Executive Committee as per Annexure-I

4) Annual Report for the last three years. If no Annual Reports have been prepared, details of activities undertaken year wise during last 3 years as per Annexure-II.

5) Details of Projects being implemented at present as per Annexure-III6) Proposed Budget

7) Any Other - please specify.



Guidelines for implementation of Projects for imparting skills to poor women

Guidelines for implementation of the project for training in

(a) Stitching & tailoring

(b) computers

(c) beautification course

are attached.

If training in any other trade is proposed to be given, its details may be mentioned

in Part II of the application. Such projects will be given preference. However, they

should fulfill the following conditions :-

i) skill to be imparted should be such that it can be acquired by poor women in

rural area or urban slums.

ii) there should be atleast 25 women wishing to get the training

iii) there should be adequate scope for utilization of training to increase family

income through employment, piece rate work or self employment.


Guidelines for implementation of Projects relating to Stitching & Tailoring Objectives of the scheme

1. The objective of the scheme is to empower poor women through skill development. It should, therefore, be ensured that atleast 80% of the trainees are from poorer families such as those below poverty line, SCs, holders of blue cards issued by food & supply department for subsidized supply of wheat /atta and dal. landless agricultural workers, widows, divorced women, those from families engaged in low income professions like barber, cobbler, washer man, hawkers, construction labour.

Training Procedure

2. A list of trainees should be maintained indicating their address and whether they belong to Below Poverty Line, SCs or other poor families. This list should be kept upto date by deleting names of women who may leave the training after a few days and adding those who join in their place.

3. No educational qualification for the trainees are being laid down. It should however be ensured that the women selected for training are able to acquire relevant skill and wish to utilize the training for supplementing family income through employment , including self employment or piece rate work. Address of the trainees along with their phone no. who complete their training should be maintained so that it may be possible to ascertain the extent to which the training has led to their employment or self employment.

4. Since the objective of the scheme is empowerment of women through skill development, it should be ensured that at least 70% of the trainees are able to contribute to family income either through employment, piece rate work or self employment, whether individually or through self help groups, within 3 months of the completion of the training.

5. The instructor should be ITI trained. A non – ITI trained with experience may be appointed only if ITI trained instructor is not available.

6. Efforts should be made to organize the trainees into self help groups. This will enable them to pool their savings and avail of loan from NABARD and commercial banks for self-employment.

7. The trainees should be got examined through ITI or any other suitable organization on completion of training.

8. Each trainee will pay a fee of Rs. 150/- per month.

9. On successful completion of the training , a sewing machine costing about Rs. 2,000/- will be given to her to enable her to utilize her training for addition


to family income. In case the trainee fails to complete the training, she will not be given the machine.

10.Capital expenditure will be met by the NGO so that there is no problem when the center is subsequently closed.

11.The location of the training center and its timings may be sent to SOSVA within 15 days of start of the project. Any change therein should be immediately conveyed. Normally training should be for at least 4 hours a day for 6 days a week. In case of power cuts getting imposed during that period or any other emergency , the timings may be changed but SOSVA should be immediately informed.

12.One batch should comprise of 20-25 trainees.

13.The NGO will arrange machines equal to 50% of the number of trainees for training. There should preferably be one foot machine, interlocking machine, one cutting table, an office table for teacher and an iron press.

14.The syllabus of training to be followed is enclosed. In case any additional items are

considered necessary for improving the employability of the trainees, there is no objection to those being added in the syllabus. A monthly break up of the syllabus covered should be sent to SOSVA.

15.A sample budget for the project for rural & urban areas are enclosed. This is , however, only for guidance and actual budget will be conveyed at the time of sanction of the project. In case different provision under any head is required, the same may be mentioned in proposed budget with justification.

16.The Project will be sanctioned for one year from 1st July to 30th June or for shorter period if sanctioned after 1st July . Grant is released in two equal installments. First installment will be released on receipt of security for proper implementation of the project equal to 5% of sanctioned amount in the form of bank guarantee or bank draft. Second installment is released on receipt of utilization certificate for the first installment signed by a Charted Accountant if the performance is satisfactory. Project may be extended for another year, if performance is satisfactory subject to availability of funds and there is continued need for the project . It may , however, also be discontinued before completion of its term if the progress is unsatisfactory.

__________


Syllabus for Stitching & TailoringList of DressesThe trainees are expected to learn the following types of dresses: -

- Baby Set – Bodice and skirt combination- Under Wear – Two types of underwear- Jhabla – Four types of Jhabla , - Dori Wala Jhabla, - Aankh Wala

Jhabla, - Strap Wala Jhabla, - Baju Wala Jhabla - Frocks - Plain Frock, - Body Frock, - Umbrella frock- Baba Suit - Shirt and nicker - Petticoats (4 & 6 Pleats)- Pyajama Pyjama Churidar, Pantcut pyajamas , Plain Pyajama- Kurta Nehru, Kurta, - Ladies Suits Short with different neck lines - Ladies Salwar (Belted) Salwar, Plain Salwar- Blouses Plain Blouse, Cholicut Blouse - House Coat Nighty, Night Suit- Embroidery Embroidery work of table cloth, pillow covers, bed sheet etc.- Shirt & shorts for children

Operating and Maintaining Sewing Machines

- Hand operated sewing machines- Treadle Sewing Machines- Motorized sewing machines- Over lock machines Note: Operational procedures and different parts of machines to be explained to the trainees.

Stitching & Decorative Stitching

- Running stitch, back stitch, hem stitch, whip stitch, paddy stitch, slip stitch- Stem Stitch, buttonhole stitch, chain stitch, lazy daisy stitch, cross stitch, split

stitch - Fixing fasteners: - Button, hooks, eyes, press studs, - Shaping a garment by darts, pleats, tucks, - Gathering, Smocking, inserting elastic- Attaching, collars, sleeves, yokes, lining, patching and darning.

__________


SAMPLE BUDGET (RURAL)

Name of Project Training of poor women in Cutting & Tailoring Target 50 women (2 batches of 25 women for 6 months each).Duration: 1 year

Sr. No. Particulars Amount

1. Instructor (4000 x 12) 48,000/-

2. Cost of raw material 25,000/-

3. Contingencies such as electricity, water & repair of

machines, honorarium of a sweeper plus salary of a

substitute teacher @ Rs. 200/- per day for 10 days in a

year

15,000/-

4. Cost of Machines to be given to trainees at end of

training ( 2000x50)

1,00,000/-

5. Examination fee 7,000

6. Rent 1000 x 12 12,000

7. Part-time Accountant 500 x 12 6,000

8. Follow up on last year’s trainees (including traveling

expenditure)

2,000

9. Audit fee 2,000

10. Review Meeting with MNGO 1,000

11 Total 2,18,000/-

12 Less fee form trainees (150x25x12) 45,000/-

13 Net Grant (11-12)` 1,73,000/-

Note: A fee of Rs. 150/- per month will be collected from the trainees as their contribution towards the purchase of sewing machines which will be handed over to the trainees on the completion of the course


SAMPLE BUDGET (URBAN)

Name of Project Training of poor women in Cutting & Tailoring Target 50 ( 2 batches of 25 women for 6 months each) Duration: 1 years


1. Instructor (4000 x 12) 48,000/-


3. Contingencies such as electricity, water & repair of

machines and Honorarium of a sweeper etc plus salary

of a substitute teacher @ Rs. 200/- per day for10 days

15,000/-

4. Cost of Machines to be given to trainees at end of

training -2000x50

1,00,000/-

5. Examination fee 7,000/-

6. Rent – 2000x 12 24,000/-

7 Part-time Accountant 500 x 12 6,000/-


expenditure)

2,000/-

9. Audit fee 2,000/-

10. Review Meeting with MNGO 1,000/-

11. Total 2,30,00/-

12. Less fee from 150x12x25 45,000/-

13. Net Grant (11-12) 1,85,000/-



SAMPLE BUDGET

(Having own building)

Name of Project Training of poor women in Cutting & Tailoring Target 50 (2 batches of 25 women for 6 months each)Duration: 1 year


1. Honorarium of a Instructor (4000 x 12) 48,000/-


3. Contingencies such as electricity, water, repair of

machines and Honorarium of a sweeper etc plus salary of

a substitute teacher @ Rs. 200/- per day for 10 days.

15,000/-

4. Maintenance charges of own building (200x12) 2400/-

5. Cost of machine to be given to the trainees at the end of

the training (2000x50)

1,00,000/-


7. Honorarium of Part-Time Accountant (500x12) 6,000/-

8. Follow up on last years trainees (including traveling

expenditure)

2,000/-


10. Review Meeting with MNGO 1,000/-

11 Total 2,08,400

12. Less(-) Tuition fee charges from the trainees 150x25x12` 45,000/-

13 Net Grant(11-12) 1,63,400/-



Guidelines for implementation of Projects relating to Beauty Care

Objectives of the scheme 1. The objective of the scheme is to empower poor women through skill

development. It should, therefore, be ensured that atleast 80% of the trainees are from poorer families such as those below poverty line, SCs, holders of blue cards issued by food & supply department for subsidized supply of wheat /atta and dal. landless agricultural workers, widows, divorced women, those from families engaged in low income professions like barber, cobbler, washer man, hawkers, construction labour.

Training Procedure2. A list of trainees should be maintained indicating their address and whether they

belong to Below Poverty Line, SCs or other poor families. This list should be kept upto date by deleting names of women who may leave the training after a few days and adding those who join in their place.

3. No educational qualification for the trainees are being laid down. It should however be ensured that the women selected for training are able to acquire relevant skill and wish to utilize the training for supplementing family income through employment , including self employment or piece rate work.. Address of the trainees along with their phone no. who complete their training should be maintained so that it may be possible to subsequently ascertain the extent to which the training has resulted in their employment or self employment.

4. The trainees will be required to pay fee of Rs. 100/- pm. The receipt from this fee is deducted from the total amount as shown in the attached sample budget.

5. Since the objective of the scheme is empowerment of women through skill development, it should be ensured that at least 70% of the trainees should be able to contribute to family income either through employment, piece rate work or self employment, whether individually or through self help groups, within 3 months of completion of training.

6. The instructor should be ITI trained. A non – ITI trained with experience may be appointed only if ITI trained instructor is not available.


8. Capital expenditure will be met by the NGO so that there is no problem when the center is subsequently closed.


9. The location of the training center and its timings may be sent to SOSVA within 15 days of start of the project. Any change therein should be immediately conveyed. Normally training should be for at least 4 hours a day for 6 days in a week. In case of power cuts getting imposed during that period or any other emergency , the timings may be changed but SOSVA should be immediately informed.


11.The syllabus of training to be followed is enclosed. In case any additional items are considered necessary for improving the employability of the trainees, there is no objection to those being added in the syllabus. A monthly break up of the syllabus covered should be sent to SOSVA.

12.Sample budgets of the project for training in beauty care for rural & urban area are enclosed. This is, however, only for guidance and actual budget will be conveyed at the time of sanction of the project. In case different provision under any head is required, the same may be mentioned in proposed budget with justification.

13. The Project will be sanctioned for one year from 1st July to 30th June or for shorter period if sanctioned after 1st July . Grant is released in two equal installments. First installment will be released on receipt of security for proper implementation of the project equal to 5% of sanctioned amount in the form of bank guarantee or bank draft. Second installment is released on receipt of utilization certificate for the 1st installment audited by a Charted Accountant if the performance is satisfactory. Project may be extended for another year subject to availability of funds if performance is satisfactory and there is continued need for the project.

___________


Syllabus for Beauty Care Course for Women

A Skin CareDemonstration and Practical

Written & Practical Skin care & dealing with various skin problems Mani Cure Pedicure Threading Waxing Massage- Including Body Message

B Make upWritten & Practical

Steaming Face Pack Bleaching Bridal Makeup Party Makeup Simple Makeup Day Makeup Night Makeup Eye Makeup Dress up

C Hair CareWritten & Practical

Dealing with various Hair Problems Hair styling Spray and Scalp Massage Hair cutting & colouring

D MehandiWritten & Practical

Hair Mehandi Bridal Mehandi Tattoo Mehandi Black Mehandi Traditional Mehandi Simple Mehandi Arabian Mehandi Foot Mehandi How to prepare Mehndi and keeps of

different kindsNote – All Trainees must prepare their practical / Note Books and these should be

regularly checked by the teacher.


SAMPLE BUDGET (RURAL)

Project Training of poor women in Beauty Care No. of trainees 50 (2 batches of 25 women for 6 months each)Duration 1 years

Sr. No Particulars Budget description Amount

1. Honorarium for instructor 4000 x 1 x 12 48,000

2. Honorarium of helper 1000 x 1 x 12 12,000

3. Cost of raw material 25,000

4. Contingencies including electricity,

water, sweeper, stationary etc

15,000

5. Rent 1000 x 12 12,000

6. Part time accountant 500 x 12 6,000

7. Audit fee 2,000

8. Follow up on last year’s trainees

(including traveling expenditure)

2,000

9. Examination Fee 7,000

10. Review Meetings with MNGO 1,000

11.

Total 1,30,000

12 Less (-) Tuition fee charges from the

trainees

100 x 25 x12 30,000

13 Net Grant(11-12) 1,00,000

Note: An Amount of Rs. 100/- per month will be collected from the trainees as tuition fee charges


SAMPLE BUDGET (URBAN)

Project Training of poor women in Beauty CareNo. of trainees 50 (2 batches of 25 women for 6 months each)Duration: 1 year

Sr. No Particulars Budget description Amount

1. Honorarium for instructor 4000 x 1 x 12 48,000

2. Honorarium of helper 1000 x 1 x 12 12,000

3. Cost of raw material 25,000

4. Contingencies including electricity,

water, sweeper, stationary etc

15,000

5. Rent 2000 x 12 24,000

6. Part time accountant 500 x 12 6,000

7. Audit fee 2,000

8. Follow up on last year’s trainees

(including traveling expenditure)

2,000

9. Examination Fee 7,000

10. Review meeting with MNGO 1,000

11 Total 1,42,000

12 Less (-) Tuition fee charges from the

trainees

100 x 25 x12 30,000

13 Net Grant(11-12) 1,12,000



SAMPLE BUDGET(Having in own building)

Name of Project: Training of poor rural women in beauty care

No. of beneficiaries: 50 (2 batches of 25 women for 6 months each)

Duration: 1 year

Sr. No Particulars Budget Description Amount

1. Salary of a teacher 4000 x 12 48,000/-

2. Salary of a helper 1000 x 12 12,000/-


4. Contingencies including electricity, water, charges and part time sweeper

15,000/-

5. Maintenance of own accommodation

200 x 12 2400/-

6. Accountant part time 500 x 12 6,000/-


8. Follow up on last year’s trainees 2,000/-

9. Examination Fee 7,000/-

10. Review meeting with MNGO 1,000/-

11. Total 1,20,400/-

12 Less (-) Tuition fee charges from the trainees

100 x 25 x 12 30,000/-

13 Net Grant Total (11-12) 90,400/-

Note: An amount of Rs. 100/- per month will be collected from the trainees as tuition fee

Guidelines for implementation of Project for Computer Training


Objectives of the scheme

The objective of the scheme is to empower poor women through skill development. It should, therefore, be ensured that atleast 80% of the trainees are from poorer families such as those below poverty line, SCs, holders of blue cards issued by food & supply department for subsidized supply of wheat /atta and dal. landless agricultural workers, widows, divorced women, those from families engaged in low income professions like barber, cobbler, washer man, hawkers, construction labour. Training Procedure

2. A list of trainees should be maintained indicating their address and whether they belong to Below Poverty Line, SCs or other poor families. This list should be kept upto date by deleting names of women who may leave the training after a few days and adding those who join in their place. Address of the trainees along with their phone no. who complete their training should be maintained so that it may be possible to subsequently ascertain the extent to which the training has led to their employment or self employment.

3. Minimum educational qualification for the trainees should be matric. The women selected for training should be those who wish to utilize the training to supplement family income through employment including self employment .

4. The trainees will be required to pay fee of Rs. 100/- pm. The receipt from this fee is deducted from the total amount as shown in the attached sample budget.

5. Since the objective of the scheme is empowerment of women through skill development, it should be ensured that at least 70% of the trainees are able to contribute to family income either through employment, piece rate work or self employment, whether individually or through self help groups, within 3 months of the completion of the training.

6. Teachers appointed for training should possess minimum qualification of a graduate in Computer Science or BCA or BA or B.Sc. with computer science as a subject.


8. Capital expenditure will be met by the NGO so that there is no problem when the center is subsequently closed.

9. The location of the training center and its timings may be sent to SOSVA within 15 days of start of the project. Any change therein should be immediately conveyed. Normally training should be for at least 4 hours a day for 6 days a week. In case of power cuts getting imposed during that period or any other


emergency , the timings may be changed but SOSVA should be immediately informed.


11. Number of computers should be 50% of the strength of the trainees in a batch. Alternatively, there may be 1 server with 12 work stations (without CPU) . In addition there should be a printer, internet/ broad band connection, necessary softwares and CDs/ pen drives & adequate space for installation of computers and seating of trainees. Adequate space will have to be provided for installation of computers and seating of trainees.

12.The syllabus of training is enclosed. In case any additional items are considered necessary for improving the employability of the trainees, there is no objection to those being added in the syllabus. A monthly break up of the syllabus covered should be sent to SOSVA.

13. The NGO should organize interaction of the trainees with potential employers which would improve their employability.

14. Sample budget of the project for training in computers sanctioned during current year for urban and rural areas are enclosed. This is, however, only for guidance and actual budget will be conveyed at the time of sanction of the project. In case different provision under any head is required, the same may be mentioned in proposed budget with justification.

15. The Project will be sanctioned for one year from 1st July to 30th June or for shorter period if sanctioned after 1st July . Grant is released in two equal installments. first installment will be released on receipt of security for proper implementation of the project equal to 5% of sanctioned amount in the form of bank guarantee or bank draft. Second installment is released on receipt of utilization certificate for the first installment signed by a Charted Accountant if the performance is satisfactory. Project may be extended for another year subject to availability of funds if performance is satisfactory and there is continued need for the project.

_________

Syllabus for Training in Computers


Course Broad Outlines i. Basic Computer skillsii. Computer applications in MS Office (MS-Word,Excel,Power Point,

Access).iii. Elementary knowledge of computer hardwareiv. Office Procedurev. Business Communication

Practical contents :i. How to switch on a computer ? How to shut down ?ii. How to change wall paper ? How to change screen saver ?iii. How to create a folder ? How to rename a fileiv. How to create a file and save it? How to set margins ? How to set tabs. v. How to type in MS WORD ? Copying text, text alignment, find and replace

text, Insert tables, splitting cells in a table and applying font. vi. Should be able to accurately type at a speed of 35 words per minute.vii. How to perform operations in MS-Excel, Naming a range, Editing cell data,

Autosum function and inserting a chart.viii. How to format it ? How to set page borders? How to fill in colours in

documents ?ix. How to type a letter ? Editing text, page setup, creating data source.x. How to prepare address directory ? Inserting page numbers, inserting

header and footer.xi. Creating Power Point Presentation using options xii. Auto content wizard, design template, blank presentation.xiii. Use of internet for sending & receiving emails, sending attachments.

Downloading information from Internet explorer/ google, searching information on internet.

xiv. How to mail merge for multiple addressesxv. How to print a documentxvi. What are System Infectors & how to protect the computer from virus ?xvii. Main elements of multimediaxviii. How to create your e-mail ID ? How to browse websites ?xix. Study of Major components of computer & identifying its basic functions.xx. Use of media source/ devices like pen drive, data card , portable hard

disc. etc. xxi. Trouble shooting of minor problems in computer and printer.xxii. Study operation of Telephone/Intercom, Fax machine, Scanner, Photo

copierxxiii. Learning basic office procedures letter writing, maintenance of office files.xxiv. Essentials of business communication.

____________

SAMPLE BUDGET (Rural)


Project TRAINING OF POOR WOMEN IN COMPUTER

No. of trainees 50women (2 batches of 25 women for 6 months each)Duration 1 year


1. Honorarium of trainer (5000 x 1 x 12 ) 60,000

2. Honorarium of Assistant Trainer (3000 x 12 x 1) 36,000

3. Part-time accountant / (500 x 12) 6,000

4. Rent (1000 x 12) 12,000

5. Contingencies including electricity and telephone,

maintenance of Computers and salary of a sweeper,

purchase of software etc.

44,000


7. Internet charges 6,000

8. Audit fee 2,000

9. Follow up on last year’s trainees (including traveling expenditure)

2,000

10. Review meeting with MNGO 1,000/-

11 Total 1,76,000/-

12 Less (-) Tuition fee charges from the trainees 100 x 25 x 12

30,000/-

13 Net Grant (11-12) 1,46,000/-



SAMPLE BUDGET (Urban)


No. of trainees 50( 2 batches of 25 women for 6 months each)Duration 1 year


1. Honorarium of trainer (5000 x 1 x 12 ) 60,000

2. Honorarium of Assistant Trainer (3000 x 12 x 1) 36,000

3. Part-time accountant / (500 x 12) 6,000

4. Rent (2000 x 12) 24,000

5. Contingencies including electricity and telephone,

maintenance of Computers and salary of a sweeper,

purchase of software etc.

44,000


7. Internet charges 6,000

8. Audit fee 2,000


expenditure)

2,000

10. Review Meetings with MNGO 1,000

11 Total 1,88,000/-

12 Less (-) Tuition fee charges from the trainees 100 x 25 x

12

30,000/-

13 Net Grant 1,58,000/-



SAMPLE BUDGET (Having own building)


No. of trainees 50( 2 batches of 25 women for 6 months each)Duration 1 year


1. Honorarium of trainer (Computer)(5000 x 12 ) 60,000/-

2. Honorarium of Assistant Trainer (3000 x 12 x 1) 36,000/-

3. Part-time accountant / (500 x 12) 6,000/-

4. Maintenance charges of own building (200x12) 24,00/-

5. Contingencies including electricity and telephone, maintenance of Computers and salary of a sweeper, purchase of software etc.

44,000/-


7. Internet charges 6,000/-

8 Follow up of last year’s trainees 2,000/-


10 Review Meeting with MNGO 1,000/-

11 Total 1,66,400/-

12 Less (-) Tuition fee charges from the trainees 100 x 25 x

12

30,000/-

13 Net Grant ( 11-12) 1,36,400/-

Note : An Amount of Rs. 100/- per month will be collected from the trainees as tuition fee charges


Guidelines for implementation of Project relating to Child Nutrition & Creches a) Child Nutrition - Objectives of the scheme

The objective of the scheme is to provide supplementary nutrition to children between the age of 2 to 6 years from poor families. Supplementary nutrition to such children in rural areas is provided through Anganwadis. In some urban areas also Anganwadis have been set up. The project will therefore be implemented only in those urban areas which are not covered by Anganwadis. These would be located in slum areas (whether notified or not). colonies for resettlement of slum dwellers, harijan bastis and other such areas inhabited by the poor. Nutrition will be provided to all children for 300 days in a year in the prescribed age group without any distinction of caste and creed.

Procedure

1) A list of children should be maintained indicating their age and address. 2) It should be ensured that the children covered by the project belong to poor

families. A register containing daily attendance of the children for the days at which nutrition is provided should also be maintained.

3) It should be ensured that the food is nutritious, hygienically prepared and is served in clean utensils.

4) Weight of the children may be taken at the beginning of the scheme and thereafter every 3 months. A record of the same may be maintained. In case of children where no improvement in weight is noticed, check up may be got made from the doctor to ascertain the reason.

5) Children should be given basic lessons about hygiene including washing of hands before eating , cleaning of teeth, cutting of nails etc. Children above 3 years age may also be given basic education through toys, plays, illustrated books, charts, activities like making of clays, toys and painting etc.

6) A register should be maintained about receipts and issue of various items of nutrition, books, medicine and other items purchased under the project.

7) Information regarding place where children will be provided nutrition, days of the week on which it will run and the timings at which the children will be provided nutrition etc. should be intimated to SOSVA within a week of the start of the scheme. Any changes therein should be promptly intimated. Centre is to work for at least 2 hours in a day.

8) Menu of nutrition given from time to time may be maintained, alongwith quantity of each item given to each child.

9) It should be ensured that children who are getting nutrition under integrated child development scheme are not covered again under this project.

10) A sample budget of the project for 50 children is enclosed at Annexure –A.. This is, however, only for guidance and actual budget will be conveyed at the time of sanction of the project. The provision will have to be modified if the number of children to be covered is less.

11) The Project will be sanctioned for one yearfrom 1st July to 30th June or for shorter period if sanctioned after 1st July . Gant is released in two equal installments. First


installment will be released on receipt of security for proper implementation of the project equal to 5% of sanctioned amount in the form of bank guarantee or bank draft. Second installment is released on receipt of utilization certificate for the first installment audited by a Charted Accountant if the performance is satisfactory. Project may be extended for another year subject to availability of funds, satisfactory performance and the continued need for the project or may be discontinued before expiry of the term mentioned in the sanction letter if performance is unsatisfactory. .

b) Crèches - Objectives of the scheme

The objective of the scheme is to provide day care for children between the age of 2 to 6 years from poor working women. The project will be implemented only in those urban areas which are not covered by Anganwadis. These would be located in alum areas (whether notified or not) colonies for resettlement of slum dwellers, harijan bastis colonies of industrial workers and other such areas inhabited by the poor. These will run for 4 hours in a day for 6 days in a week. Supplementary nutrition will be provided to the children . A creche will have 25 children, though the project may cover provision for more than 1 creche.

Procedure

1) A list of children should be maintained indicating their age and address. It should be ensured that the children covered by the project belong to poor families. A register containing daily attendance of the children should also be maintained.2) It should be ensured that the food is nutritious, hygienically prepared and is served in clean utensils.3) Weight of the children may be taken at the beginning of the scheme and thereafter every 3 months. A record of the same may be maintained. In case of children where no improvement in weight is noticed, check up may be got made from the doctor to ascertain the reason. 4) Children should be given basic lessons about hygiene including washing of hands before eating , cleaning of teeth, cutting of nails etc. Children above 3 years age should also be given basic education through toys, plays, illustrated books, charts , activities like making of clays, toys and painting etc. 5) A register should be maintained about receipts and issue of various items of nutrition, books, medicine and other items purchased under the project.6) Information regarding place where the creche will be run and days of the week and the timings should be intimated to SOSVA within a week of the start of the scheme. Any changes therein should be promptly intimated. 7) Menu of nutrition given from time to time may be maintained, alongwith quantity of each item given to each child. 8) Sample budget of the project for crèches for 50 children enclosed at Annexure B . This is , however, only for guidance and actual budget will be conveyed at the time of sanction of the project. The provision will have to be modified if the number of children to be covered is less.


9) The Project will be sanctioned for one year from 1st July to 30th June or for shorter period if sanctioned after 1st July . Grant is released in two equal installments. First installment will be released on receipt of security for proper implementation of the project equal to 5% of sanctioned amount in the form of bank guarantee or bank draft. Second installment is released on receipt of utilization certificate for the first installment audited by a Charted Accountant if the performance is satisfactory. Project may be extended for another year subject to availability of funds, It may, however, also be discontinued before completion of its term if performance is found to be unsatisfactory.


SAMPLE BUDGET

Name of the Project: Creche/ Day care center for children Duration: One year.No. of Children 50

Sr. No.

Particulars Budget description Amount

1. Honorarium of 2 women workers 2500 x 2 x 12 60,000/-

2. Honorarium of assistant/ helper 1500 x1 x 12 18,000/-

3. Rent 2000 x 12 24,000/-

4. Nutrition 50 x 6 x 300 90,000/-

5. Contingencies including Electricity charges, purchase of toys, books and stationary

18,000/-

6. Honorarium to Doctor & payment of medicine

250x12 3,000/-

7. Accountant (Part-time) 500 x 12 6,000/-


9. Review Meeting 1,000/-

Total 2,22,000/-


Guidelines for implementation of Projects relating to Drug De-addiction

a) For Creating Awareness

Scope :-

1. Objective of the scheme is to create awareness against drug addiction among students of colleges and Senior Secondary Schools and to persuade them to desist from taking drugs and to give up drugs if already addicted.

2. The parents and teachers of the students will also be involved so that they can take necessary measures to prevent their wards from taking drugs.

3. In order to have any impact it will be necessary that the resource person should have good knowledge of the subject & should be a persuasive & effective speaker.

4. The awareness could be created through interacting lectures, debates/ declamation contests or rallies and meetings with parents of students in the schools and colleges etc. Active help of the Principal of the college/school or a teacher nominated by him/her should be sought for holding these events. Videos may also be shown ; wherever possible to strengthen the impact of the lectures .

5. A list of events to be organized indicating the venue, date and time of the event should be sent to SOSVA at least 15 days before the start of the quarter with a copy to Distt. Social Welfare Officer concerned on quarterly basis .

6. A mobile set with camera may be purchased at cost not exceeding Rs. 4000/- from funds provided for events. At least 1 photo of each event should be preserved till monitoring visit of Chairman /MD or Programme Manager from SOSVA.

7. A sample budget for Awareness is enclosed as Annexure - A. This is, however, only for guidance and actual budget will be conveyed at the time of sanction of the project. In case different provision under any head is required, the same may be mentioned in proposed budget with justification.

8. The project will be sanctioned for one year from 1st July to 30th June or for shorter period if sanctioned after 1st July . Grant is released in two equal instalments. First t

instalment will be released on receipt of security for proper implementation of the project equal to 5% of the sanctioned amount in the form of bank guarantee or bank draft. Second instalment is released on receipt of utilization certificate for the first instalment signed by a CA, if the performance is satisfactory. Project may be extended for another year subject to availability of funds if performance is satisfactory. The project may , however be discontinued even before expiry of its term if performance is found to be unsatisfactory.


(b) Guidelines for implementing Drug De-addiction Centre

The object of the project is to treat the drug addicts including addiction to tobacco, other intoxicants and alcohol. While the center may provide both indoor and outdoor treatment, the grant is confined to expenditure on indoor treatment. If the NGO is already running de-addiction center, the scheme may involve strengthening the center so that its capacity to treat the addicts is substantially enhanced. The bed strength of the center should not be less than 15. Since there is considerable relapse there should be arrangement of follow up of the addicts after treatment. The centre should process a license for running the centre issued by Director of Health Services, Punjab/ Director Social Security Punjab . The application should indicate clearly the likely benefits from the Project in terms of increment in no. of addicts treated free, reduction in relapse rate etc.

Procedure: -

1) At admission (within 24 hours) the addicts should be physically examined by the doctor. Necessary investigations/ treatment should be instituted. This should be recorded in the patients file.

2) The prescription / treatment chart should be revised on a daily / regular basis and should show the medicines prescribed / changed/ administered.

3) The center should provide activities to keep the addicts busy and entertained during their stay in the center e.g. indoor / outdoor games/ TV /Cable/DVD/ radio asking patients to volunteer for suitable hospital related work like gardening etc.

4) Local grass root leaders such as panches/ sarpanches/ Municipal Councilors and District Administration should be involved in the awareness activities to the extent possible.

5) Food for the addicts may either be arranged through some other social organizations or in its absence may be provided by the center. If necessary cost may be recovered from the patients. No funds for the same will be provided from the grant budget. In case the food is brought to the addicts by their family , arrangements should be made to ensure that no drugs are supplied through their meals.

Budget: -

6. The provision for medicine will be based on the number of addicts to be treated. At present provision is made @ Rs. 200/- for an alcoholic addict and Rs. 250 /- for an opium addict and other addicts. The number of alcoholic and opium patients will therefore need to be separately estimated. The number of addicts to be treated during the year should be carefully assessed taking into account the bed strength and the likely availability of addicts for treatment. In case the number of addicts actually treated is less than that provided in the budget the excess provision for medicine will have to be refunded and it may also affect the case for continuation of the center during next year.


7. The project will be sanctioned for one year from 1st July to 30th June or for shorter period if sanctioned after 1st July if it is sanctioned during 2014-15, it will be sanctioned from 1.9.2014 or a subsequent date till 30.6.2015. Grant is released in two equal installments. First installment will be released on receipt of security for proper implementation of the project equal to 5% of the sanctioned amount in the form of bank guarantee or bank draft. Second installment is released on receipt of utilization certificate for the first installment audited by a CA if the performance is satisfactory. Project may be extended for another year subject to availability of funds, satisfactory performance and the continued need for the project. It may, however, be discontinued before end of its term if performance is unsatisfactory.

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SAMPLE BUDGET

Creation of Awareness against drug addictionDuration 1 year Camps 24 Awareness camps to be held in a year

Sr. No.

Particulars Budget description Amount

1. Project coordinator 1000 x 12 12,000/-

2. Accountant (part-time – 1) 500 x 12 6,000/-

3. Counsellor 400 x 24 9,600/-

4. Social workers (2) 400 x 24 9,600/-

5. Doctor 400 x 24 9,600/-

6. Traveling and transportation 500 x 24 12,000/-

7. Contingencies including, telephone, typing , photostat, press notes and correspondence letter photography of camps etc.

10,000/-

8. Pamphlets, Posters small booklets banners etc

10,000/-


TOTAL 80,800/-
