synchronize your windows mail email on multiple computers

8/4/2019 Synchronize your Windows Mail email on multiple computers

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Easy-Email Essential Guide

to Windows Mail


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Copyright 2010, 2011 Ayoro SAS

The Easy-Email guides are the copyright of Ayoro SAS, Cap Omega, Rond Point BenjaminFranklin, CS 39521, 34960 Montpellier, CEDEX 2, France.

All rights reserved.

No part of this guide may be reproduced in another format or altered in any way without priorwritten permission from the authors.

Disclaimer:

Every effort has been made to ensure that this guide contains accurate and currentinformation. However Ayoro SAS, Easy-Email guides and the authors shall not be liable for anyloss or damage incurred as a result of following these instructions.

We are not responsible for how the software referenced or recommended in this documentworks.

Unless expressly mentioned, we receive no commissions or other payments from the suppliersor owners of software mentioned in this book.

Important! Before you begin setting up the Easy Email solution we highly recommend thatyou make a backup of your emails.

We provide information about how to use certain third-party products, but we do not endorse ordirectly support third-party products and we are not responsible for the functions or reliabilityof such products.

Apple Mail, Mac and iPhone are registered trademarks of of Apple Computer, Inc.

Entourage, Outlook, Exchange, and Outlook Express are registered trademarks ofMicrosoft Corporation.

Thunderbird is an unregistered trademark of the Mozilla Foundation.

All other company and product names may be trademarks of the respective companies withwhich they are associated.


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Important!

This document is protected by copyright.

You are welcome to distribute this document,however you are not allowed to modify it in any way.


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Table of Contents

1 Introduction...................................................................................................................................81.1 Who can use these guides?...............................................................................................8

1.2 How to use this document.................................................................................................9

2 Getting Started.......................................................................................................................... 122.1 Try before you decide......................................................................................................122.2 The example used in the guide.......................................................................................12

3 Setting up Gmail for email synchronization.........................................................................183.1 Setup a Gmail account....................................................................................................193.2 Setup Gmail to download emails from webmail accounts................................................193.3 Setup Gmail to download email from other email accounts............................................203.4 Enable Email Synchronization.........................................................................................203.5 Summary.........................................................................................................................20

3.6 More stuff you can do......................................................................................................21

4 Setting up Windows Mail for email synchronization.........................................................234.1 Modify existing accounts (POP).......................................................................................234.2 Create a new email account in Windows Mail to access Gmail........................................244.3 Testing email synchronization.........................................................................................464.4 More stuff you can do......................................................................................................48

5 Setting up Gmail for multiple email addresses...................................................................51

6 Setting up Windows Mail for multiple email addresses...................................................53

7 Optimize your settings............................................................................................................. 557.1 Downloading emails for offline use..................................................................................557.2 Deleting messages and the Gmail All Mail folder.............................................................577.3 Using the Gmail Spam filter for all your messages.......................................................... 587.4 Why is my unread count different in my email client and on Gmail?...............................587.5 Storage space on Gmail..................................................................................................587.6 Turn off your old email and stay with Easy-Email............................................................597.7 Turn off Easy-Email and stay with your old email setup...................................................60

8 Now what?.................................................................................................................................... 61

8.1 Donations gladly accepted!.............................................................................................628.2 Simplify your email life even further with the Advanced Guide.......................................62

9 Appendix: Gmail.......................................................................................................................... 669.1 Backup and restore your emails......................................................................................679.2 Hide the All Mail folder from other email clients..............................................................739.3 Export contacts...............................................................................................................759.4 Import contacts...............................................................................................................769.5 Create a signature...........................................................................................................779.6 Backup your Google Calendar.........................................................................................789.7 Restore your Google Calendar.........................................................................................809.8 Backup Google Docs........................................................................................................87

10 Appendix: Windows Mail .......................................................................................................8910.1 Backup and restore your emails....................................................................................89


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10.2 Download emails to Windows Mail for offline use..........................................................9810.3 Copy old emails to Gmail from Windows Mail..............................................................10010.4 Turn off an email account............................................................................................10510.5 Turn off the spam filter................................................................................................10610.6 Export contacts from Windows Mail.............................................................................10810.7 Import contacts into Windows Mail..............................................................................11110.8 Create a signature in Windows Mail.............................................................................114

10.9 Group emails by thread in Windows Mail.....................................................................11510.10 How to find your mail server settings........................................................................11610.11 Remove extra folders in Gmail..................................................................................12110.12 Tell Windows Mail not to save a copy of outgoing emails..........................................122

11 Appendix: How to find the information you need...........................................................12511.1 Check the setup in your current email program..........................................................12511.2 Search on Google........................................................................................................12511.3 Visit www.Easy-Email.net............................................................................................. 12611.4 Contact your email provider........................................................................................126

12 Appendix: Understanding sending and receiving emails................................................127


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Overview


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Easy-Email Essential Guide To Windows Mail- Introduction -

1 IntroductionEasy-Email extends your existing email setup, so you can:

Manage all your email addresses in one window with one login on any computer!

Work with your webmail offline on your own computers.Read and write emails on the plane, the bus and the beach!

Synchronize your email on as many computers as you would like. Automatically!Get your Outlook email anywhere! (...or any other email client)

Easy-Email is changing the way people use email.

No more:

Logging in to several different email accounts to check all your email addresses.

Difficulties using email clients on more than one computer.

Emailing yourself copies of emails from one email account to another just so you cankeep yourself informed :-)

Your email is streamlined, efficient, accessible anywhere, from any computer easy!

Whether you currently use webmail or an email client, whether you use one email address onmultiple computers or you have multiple email addresses on multiple computers, we can saveyou heaps of time and hassle.

You do not need to purchase new software you simply setup your existing email clientsoftware or use free email software. In fact, our favorite email client, Thunderbird, is free todownload and works on Mac, Linux and Windows.

The Easy-Email solution works with most popular email clients (Outlook, Thunderbird, Live Mail,Apple Mail etc.), you can use webmail and many mobile devices (Android, iPhone, BlackBerry,Palm webOS, Symbian, Windows Mobile and more) to access your email. The solution alsoworks on Windows, Mac OS X and Linux.

Gmail is used as your webmail client. You can still send and receive email with your Hotmailand other webmail addresses except the free Yahoo Mail. For more details read Will I have touse Gmail as my webmail client?

See it in action in our videos here. And you can find real life use cases on our website here.

1.1 Who can use these guides?

These guides are designed to be used by anyone with a moderate level of computer ability.

There are screenshots and step by step instructions for almost every step, even showing youwhere to find menu items and what buttons to click on.

This is the reason why a simple solution needs such a long explanation!

If you have set up your own email accounts with incoming and outgoing servers (not justwebmail) you should be fine.

If you are not comfortable doing the setup yourself just call your IT go to person or a handyteenager and give them this guide! Once Easy-Email is set up you do not need to do anythingto enjoy the benefits.

If you are a more technical user you will find plenty of interesting tips in this document and theforum on our website for discussions and questions. And of course following this guide will still

save you lots of time over researching it yourself.

Email a friend - 8 - Send us feedbackBuy us a coffee! Buy the Advanced Guide
http://www.easy-email.net/general/the-solution/why-gmailhttp://www.easy-email.net/general/the-solution/why-gmailhttp://www.easy-email.net/videoshttp://www.easy-email.net/use-caseshttp://www.easy-email.net/forummailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0Amailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadmailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadhttp://www.easy-email.net/general/the-solution/why-gmailhttp://www.easy-email.net/general/the-solution/why-gmailhttp://www.easy-email.net/videoshttp://www.easy-email.net/use-caseshttp://www.easy-email.net/forummailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0A


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Easy-Email Essential Guide To Windows Mail- Introduction -

1.2 How to use this document

This document contains a fair number of pages but as you'll see most of the pages arescreenshots!

You can make it easier to find your way around the document if you open the Table of Contentson the left hand side of the PDF reader.

The way to do this varies from PDF reader to PDF reader, but here is a screenshot showing youwhat it looks like:

mailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0Amailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadmailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadmailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0A


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The first hour Easy-Email saves youpays for the Advanced Guide!

If we save you just one hour

(and we will save you much, much more)

you have already earned back

what you paid for the Advanced Guide(depending on how much you make per hour of course!)

Go get your Easy-Email Advanced Guide now.
http://www.easy-email.net/download


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Preparation


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Easy-Email Essential Guide To Windows Mail- Getting Started -

2 Getting StartedThis section contains important information to help you get the job done smoothly.

2.1 Try before you decide

We have designed the Easy-Email instructions so you will keep the old way of working with youremail active while you try out the new solution.

For the Easy-Email Essential setup you will create a new account only for this purpose.

For the Easy-Email Advanced setup you will be downloading your emails twice until youdecide which solution to keep. However it also means that you can at any time go back toyour old system. And it is easy!

Once you are comfortable that Easy-Email works for you, you can turn off the old way of

getting your emails.SeeTurn off your old email and stay with Easy-Email on page 59 andTurn off Easy-Email andstay with your old email setupon page 60 for specific instructions on how to do this.

2.2 The example used in the guide

To make the instructions easier to follow we have created an example person, John Doe, whowe use throughout the Easy-Email guides.

He has four email addresses:

Gmail: [email protected] email address is mainly used for email synchronization.

Work: [email protected] is John's work email address, and it has a mailbox attached.Gmail needs to pick up the mail from the pogo-card mailbox.

Personal: [email protected] is John's personal email address and it is forwarded to the Gmail address, it doesnot have its own mailbox.

Webmail: [email protected] is a personal email address which John uses when he is away from his computers.



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2.2.1 Part 1: Email synchronization (Essential and Advanced guides)

In part 1 we will setup email synchronization for John using a Gmail address. All his email

clients will automatically be updated no matter what he does to his email. Sent email andread/unread marks etc. will all be synchronized for his Gmail account.

The Essential Guide allows you to try the Easy-Email system of automatic synchronization soyou can see if this is for you. With the Essential Guide you will not be synchronizing yourpersonal email. The instructions for this are only included in the Advanced Guide.



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2.2.2 Part 2: Multiple email addresses (Advanced Guide only)

In part two we will extend John's setup, so he can send and receive email using his personal

email addresses.

He can also neatly manage all of his email addresses in one window with one login. He can useGmail, Thunderbird, Outlook or any other email client.



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John's multiple inboxes in Gmail

John wants each email address to have a separate Inbox and Sent Mail. And he wants to beable to manage all his addresses from Windows Live Mail on his home computer, from OutlookExpress on his netbook and from Gmail when he is on the road without the netbook.

John will be able to send an email from [email protected] using Gmail and no one cantell it was not sent from the office.

Note! Part 2 is only included in the Advanced Guides.



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Don't know what to do now?

We're here to help!

Post your questions on the forum:

www.Easy-Email.net/forum
http://www.easy-email.net/forumhttp://www.easy-email.net/forum


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9TxJ191mFrnf2DZHRGi5

Email Synchronization


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Easy-Email Essential Guide To Windows Mail- Setting up Gmail for email synchronization -

3 Setting up Gmail for email synchronizationThis chapter explains how to setup Gmail for email synchronization.

If you buy the Advanced Guide you will also be guided through downloading emails from otheremail accounts (both webmail and non-webmail accounts).

At the end of the chapter you will find references to more information which is relevant forworking with Gmail and Easy-Email.

Note!

The purpose of the Essential Guide is to show you the value of the Easy-Email system by

setting up Email Synchronization for one Gmail address.

We recommend you set up the system on two or more computers or mobile devices.

After you have completed the setup you can see the advantages of the Easy-Emailsystem in live action, specifically:

Read an email on one computer and it is marked as read on all your computers

Send an email from one computer and it will appear in the Sent Mail folder on allyour computers

Move an email to a folder on one computer and it will be moved automatically onall your computers

Your email Inbox is automatically synchronized on all your computers

You can synchronize your email on your mobile device too

You can access your email from Gmail when you are away from your owncomputers

Once you have seen the system in action you can purchase the Advanced Guide toextend the Easy-Email system to include sending and receiving email from your ownpersonal email addresses.

Another advantage of the Easy-Email Advanced system is that you can manage all yourpersonal email addresses with one login from Gmail when you are away from your own

computer.



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In this chapter:

Setup a Gmail account

Setup Gmail to download emails from webmail accounts

Transfer contacts and email from your webmail account to Gmail

Setup Gmail to download new email from your webmail account

Setup Gmail to download email from other email accounts

Enable Email Synchronization

Summary

More stuff you can do

3.1 Setup a Gmail account

If you do not have a Gmail address already create one now. Go to www.gmail.com and sign up.It is free.

3.2 Setup Gmail to download emails from webmail accounts

This section is only included in the Advanced Guide.

3.2.1 Transfer contacts and email from your webmail account to Gmail


3.2.2 Setup Gmail to download new email from your webmail account


http://www.gmail.com/mailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0Amailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadmailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadhttp://www.gmail.com/mailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0A


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3.3 Setup Gmail to download email from other email accounts


3.4 Enable Email Synchronization

IMAP stands for Internet Message Access Protocol and it is the function that allows you tosynchronize mail between different accounts.

Log on to your Gmail account.

Click the little gear at the top right hand corner of the page, then click Mail Settings.

Click Forwarding and POP/IMAP.

Click Enable IMAP then Save Changes.

3.5 Summary

Gmail will now:

on a regular basis download emails from your mailbox at your Internet Service Provideror Webmail provider (only included in the Advanced Guide).

send mails as if you were sending them from your other addresses (only included inthe Advanced Guide).

allow other email clients to synchronize email with Gmail

This completes the Gmail setup.



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3.6 More stuff you can do

In the appendix you will find more interesting information on how to get the most out of your

email: Backup and restore your emails

We strongly recommend you backup your emails before you setup Easy-Email.This section explains how you do this. And it explains how you restore your emails if youshould need to do that.

Hide the All Mail folder from other email clientsThe All Mail folder in Gmail is your email archive. This is where your emails are storedwhen you remove them from the Inbox unless you explicitly delete them. Typically youdo not need to synchronize this folder for offline use with other email clients.This section explains how to hide the All Mail folder from your other email clients.

Export contacts from Gmail

If you have contacts stored on Gmail and you want to copy them to other email clientsthis section explains how you do this.

Import contacts into GmailIf want to copy contacts stored on other email clients to Gmail this section explains howyou do this.

Create a signature in GmailThis section explains how you create a signature in Gmail.

You can find many more tips and tricks on using Gmail and managing your email on thewebsite: www.Easy-Email.net

http://www.easy-email.net/mailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0Amailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadmailto:[email protected]?subject=Hi%20Easy-Email,%20I%20have%20some%20feedback%20for%20you...http://www.easy-email.net/donatehttp://www.easy-email.net/downloadhttp://www.easy-email.net/mailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20addresses%20in%20one%20window%20with%20one%20login!%20And%20I%20can%20get%20to%20it%20from%20any%20computer%20or%20mobile%20device....including%20sent%20emails%20and%20old%20emails,%20not%20just%20new%20ones.%20%0A%0AIt%20works%20with%20Outlook,%20Thunderbird,%20Blackberries,%20iPhones,%20Gmail,%20Hotmail,%20Live%20Mail%20and%20many%20more...%0AAnd%20it%20is%20all%20automatically%20synchronized!%0A%0AI%20can%20even%20get%20my%20webmail%20offline%20from%20my%20own%20computers.%0ACheck%20it%20out%20at%20www.Easy-Email.net.%0A%0ACheers,%0A%0A


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Is getting to your email hard work?

Set up Easy-Email for multiple email addresses (Advanced Guide)

and have your email come to you!

Access all your email from one window with one login

and respond from any email address you choose!

Go get your Easy-Email Advanced Guide now.
http://www.easy-email.net/download


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Easy-Email Essential Guide To Windows Mail- Setting up Windows Mail for email synchronization -

4 Setting up Windows Mail for email

synchronizationThis chapter explains how to setup Windows Mail for email synchronization.At this point you should have completed the setup of Gmail for email synchronization.

At the end of the chapter you will find references to more information which is relevant forworking with Windows Mail and Easy-Email.

In this chapter:

Modify existing accounts (POP) (page 23)

Create a new email account in Windows Mail to access Gmail (page 24)

Testing email synchronization (page 46)

More stuff you can do (page 48)

Important!

Backup your emails before you start!

You can find instructions for how to do this in Backup and restore your emails on page 89.

Easy-Email does not accept responsibility for any data loss under any circumstance.

4.1 Modify existing accounts (POP)




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4.2 Create a new email account in Windows Mailto access Gmail

Gmail will now pick up your email for you. This step tells Windows Mail to synchronize with

Gmail so you can download copies of your emails.Note! For the Essential Guide we only show you how to send email from your Gmail address.Sending email from your personal address and setting up multiple email addresses is explainedin the Advanced section of the guides.

Follow these steps:

Open Windows Mail.

Click Tools Accounts



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Click Add.

Select E-mail Account.

Click Next.



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Modify your display name if needed.

Click Next.



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Modify your email address if needed, for John we enter [email protected].

Click Next.



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Change the Incoming e-mail server type to IMAP.

For Incoming mail (POP3 or IMAP) server enter imap.gmail.com.For Outgoing email server (SMTP) name enter smtp.gmail.com.

Check Outgoing server requires authentication.Then click Next.



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For E-mail username enter your Gmail address.

For john this is [email protected] Gmail password.Then click Next.



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We need to change a few settings before we can download emails and folders.

Check Do not download my e-mail and folders at this time .Otherwise you will get an error because Windows Mail cannot connect to Gmail.Click Finish.



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The newly created account is named imap.gmail.com.

Select it and click Properties.



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Give the mail account a more descriptive name, for instance My Mail (IMAP).



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Click the Advanced tab.

First check the This server requires a secure connection (SSL) checkboxes. Thereare two.Then change the Outgoing mail (SMTP) port to 465.

When the checkbox is clicked this value is reset, which is why you need to check thecheckbox first.Verify the port is still 465 before continuing.



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Click the IMAP tab.

For the special folders enter the following values:Sent Items path: [Gmail]#Sent MailDrafts path: [Gmail]#Drafts

Deleted Items path: [Gmail]#TrashJunk path: [Gmail]#Spam

These values have to be the same as in your Gmail account with [Gmail]# in front:Note! If you use a language other than English in Gmail you need to adjust these values

accordingly.



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Click OK.

Set My Mail (IMAP) to be the default mail account by selecting it and clicking Set as

Default.

Click Close.

We have a few more changes to make before we can download email from Gmail.Click No to download folders now.

Click No to refresh the folder list.



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There is a bug in Windows Mail.

This is the reason we could not enter the correct paths to the special folders above. Wehave to exchange the # character to a / character in a configuration file. Unless wemake this change, draft emails and handling of deleted emails will not work correctly.

This next section is simply a workaround for the bug in Windows Mail. You do not needto understand it, simply follow the steps as outlined.

Note!This bug has been fixed in Windows Live Mail 2011. You should considerupgrading to the latest version. Other parts of the Easy-Email setup are much easier inthe latest version too.

Click Tools Options.



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Click the Advanced tab.

Then click the Maintenance... button.



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Click the Store Folder... button.

Make a note of the location of the message store folder. You will need this later.

For John this is C:\Users\John Doe\AppData\Local\Microsoft\Windows Mail.

Click OKto close the window.

Important! Close Windows Mail completely.



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Open Windows Explorer (NOT Internet Explorer).

Navigate to the folder of the message store you made a note of above.For John this is C:\Users\John Doe\AppData\Local\Microsoft\Windows Mail.



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Open the imap.gmail.com folder.



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The file we are looking for is called account{random numbers}.oeaccount.

Make a backup copy of the file now.

To edit the file click the Windows Start button.

Then type notepad in the search box and press Enter.

mailto:[email protected]?subject=A%20great%20new%20way%20of%20managing%20your%20email!&Body=Hello%20all,%0A%0AI%20have%20come%20across%20a%20great%20new%20email%20solution.%0A%0AI%20now%20have%20all%20my%20email%20from%20all%20my%20email%20a

synchronize your windows mail email on multiple computers

Documents