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System AdministrationSystem AdministrationInstitutional ResearchInstitutional Research

Implementation Status Implementation Status By Helen ErnstBy Helen Ernst

AIRPO Summer Conference June 14, 2007

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Implementation InformationImplementation Information

How to access 5 Year Plan WebsiteHow to access 5 Year Plan Website

go to go to WWW.SUNY.EDUWWW.SUNY.EDU Select ‘faculty, staff & employment’ from the list in the Select ‘faculty, staff & employment’ from the list in the

upper left hand cornerupper left hand corner Select ‘sign on’ in the upper right hand corner.Select ‘sign on’ in the upper right hand corner. select your campus and enter your userid and select your campus and enter your userid and

password then click on ‘Logon’password then click on ‘Logon’ You are now on the employee services portal You are now on the employee services portal

webpage.webpage. Click on the System Administration Projects tabClick on the System Administration Projects tab Select the ‘Suny University Wide Administrative Select the ‘Suny University Wide Administrative

Systems 5 Year plan’Systems 5 Year plan’

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Discoverer Viewer WorkbooksDiscoverer Viewer Workbooks Authorization code is IR_DISCO_STATSAuthorization code is IR_DISCO_STATS

NewNew Degrees Granted by CampusDegrees Granted by Campus

Degrees by Reporting YearDegrees by Reporting Year State Operated CampusesState Operated Campuses Community CollegesCommunity Colleges

Retention of Community College TransfersRetention of Community College Transfers ExistingExisting

Headcount Academic ProgramHeadcount Academic Program Headcount DemographicsHeadcount Demographics Headcount Legislative DistrictsHeadcount Legislative Districts Headcount Permanent ResidencyHeadcount Permanent Residency Headcount SelectivityHeadcount Selectivity

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Data Transfer SystemData Transfer System

Course Pilot - 14 campusesCourse Pilot - 14 campuses

Albany, Stony Brook, Buffalo UAlbany, Stony Brook, Buffalo U

Brockport, Delhi, Maritime, Oswego, Plattsburgh, Brockport, Delhi, Maritime, Oswego, Plattsburgh, Potsdam, SUNYITPotsdam, SUNYIT

Corning, Erie, HVCC, SullivanCorning, Erie, HVCC, Sullivan

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Course PilotCourse Pilot

13 campuses successfully sent their 13 campuses successfully sent their course submissioncourse submission

8 Banner Campuses Participated using 8 Banner Campuses Participated using XML and web servicesXML and web services

Non-Banner SchoolsNon-Banner Schools 4 Sent XML, 2 Sent a flat file4 Sent XML, 2 Sent a flat file 1 Used web services to transfer file1 Used web services to transfer file 5 Used web application to upload file5 Used web application to upload file

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Course PilotCourse Pilot

5 campuses have locked and had their data 5 campuses have locked and had their data approved by System. approved by System. Banner schools have successfully loaded the SUNY Banner schools have successfully loaded the SUNY

Course IDsCourse IDs Albany has uploaded Course Ids Albany has uploaded Course Ids

5 campuses have locked their submissions5 campuses have locked their submissions 3 continue to correct their submissions3 continue to correct their submissions 1 is working on sending the submission 1 is working on sending the submission

(Potsdam had technical difficulties with (Potsdam had technical difficulties with transmission and is close to a resolution)transmission and is close to a resolution)

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DTS EnhancementsDTS Enhancements

Ability to e-mail submission contactsAbility to e-mail submission contacts Increase the size of the local campus student id Increase the size of the local campus student id

to 20 (Banner request)to 20 (Banner request) Added Appendix Files for DownloadAdded Appendix Files for Download Course Rollover ViewCourse Rollover View New Reports to assist campuses and reviewers New Reports to assist campuses and reviewers

in evaluating submission accuracyin evaluating submission accuracy DTS Training now availableDTS Training now available

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Course Pilot - What we learnedCourse Pilot - What we learned

Start adding CIP codes to courses early.Start adding CIP codes to courses early. Web Service speed is variable based on several Web Service speed is variable based on several

factors.factors. Speed of connection to the internetSpeed of connection to the internet Database configurations & resourcesDatabase configurations & resources Campus server processing powerCampus server processing power Load on System Admin serverLoad on System Admin server

Most non-banner campuses are updating locally Most non-banner campuses are updating locally and re-sending the full submission.and re-sending the full submission.

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Course SubmissionCourse Submission

Any campus interested may test the Any campus interested may test the course submissioncourse submission Contact Contact Helen.Ernst@suny.eduHelen.Ernst@suny.edu to let us know to let us know

you would like to begin testingyou would like to begin testing Phase 1 campuses need to send a test Phase 1 campuses need to send a test

course by 1/31/2008course by 1/31/2008 Phase 2 campuses need to send a test Phase 2 campuses need to send a test

course by 11/1/2008course by 11/1/2008

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Campus Security AdministratorsCampus Security Administrators

All campuses need to have designated a security administrator who is responsible for granting access to System Administration applications.

You can have one or more designated security administrators

Approval to add a security administrator should be directed through your campus CIO and sent to Jeremy Binger (Jeremy.Binger@suny.edu) 518-443-5771.

Please provide the name, phone number, and e-mail address for the security administrator.

The following campuses need to designate a security administrator: Cayuga, Dutchess, FIT, Finger Lakes, Fulton-Montgomery, Herkimer, Mohawk Valley, Nassau, North Country, Orange, Schenectady, Sullivan & TC3

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Next Up – Term SectionNext Up – Term Section

Security is required for term/sectionSecurity is required for term/section

Authentication is the process of verifying a Authentication is the process of verifying a person's identityperson's identity

Authorization is the process of verifying that a Authorization is the process of verifying that a known person has the authority to perform aknown person has the authority to perform a certain operationcertain operation

Encryption - is the process of obscuring Encryption - is the process of obscuring information to make it unreadable without special information to make it unreadable without special knowledge knowledge

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SecuritySecurity

Connections to the web service must use HTTPS Connections to the web service must use HTTPS

XML-Signature is used to identify the campus and XML-Signature is used to identify the campus and department sending the SOAP message. The certificate department sending the SOAP message. The certificate used for signing is itself signed by a certificate authority used for signing is itself signed by a certificate authority run at System Administration. run at System Administration.

Certificates for each campus can be downloaded from a Certificates for each campus can be downloaded from a HTTPS secured web page located at HTTPS secured web page located at https://www.suny.edu/ca/https://www.suny.edu/ca/ . .

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Term/Section SubmissionTerm/Section Submission

System Administration will have the System Administration will have the term/section submission processing in term/section submission processing in production beginning in Julyproduction beginning in July

Pilot campuses will start sending the Pilot campuses will start sending the Spring 2007 term/section submission in Spring 2007 term/section submission in July.July.

Banner software is being worked on and a Banner software is being worked on and a summer release is plannedsummer release is planned

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Term/Section SubmissionTerm/Section Submission

Requires securityRequires security Layouts, data dictionary and supporting Layouts, data dictionary and supporting

materials are available on the 5 year plan materials are available on the 5 year plan website.website.

System Administration will have the term/section System Administration will have the term/section submission processing in production beginning submission processing in production beginning in Julyin July

Pilot campuses will start sending the Spring Pilot campuses will start sending the Spring 2007 term/section submission in July.2007 term/section submission in July.

Banner software is being worked on and a Banner software is being worked on and a summer release is plannedsummer release is planned

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Term/Section Upcoming DatesTerm/Section Upcoming Dates

GroupGroup Env.Env. Data SourceData Source SendSend

PilotPilot TestTest Spring 2007Spring 2007 7/077/07

PilotPilot ProdProd Spring 2007Spring 2007 10/0710/07

Phase 1Phase 1 TestTest Fall 2007Fall 2007 1/081/08

Phase 1Phase 1 ProdProd Fall 2007Fall 2007 2/082/08

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Student RepositoryStudent Repository

Repository is created in our test environmentRepository is created in our test environment We are presently loading SDF data for the pilot We are presently loading SDF data for the pilot

campusescampuses Supplemental data was sent by Brockport, Supplemental data was sent by Brockport,

Sullivan, BuffaloSullivan, Buffalo We plan on loading about 9 million student/term We plan on loading about 9 million student/term

records.records. Pilot campuses can expect to receive student Pilot campuses can expect to receive student

SUNY Ids this summerSUNY Ids this summer

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Get ReadyGet Ready

Here are some things Here are some things ALLALL campuses can do now campuses can do now to prepare for the new IR submissionsto prepare for the new IR submissions Add CIP codes to all your coursesAdd CIP codes to all your courses

Make sure they are CIP 2000 onlyMake sure they are CIP 2000 only

Get up to date degree information from your Get up to date degree information from your instructorsinstructors State Operated Campus need to add data to the new HR State Operated Campus need to add data to the new HR

system. Anyone instructing in a classroom must be on the system. Anyone instructing in a classroom must be on the HR system.HR system.

Community Colleges need this data stored electronically to Community Colleges need this data stored electronically to be able to send it in the term/section submissionbe able to send it in the term/section submission

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Get ReadyGet Ready

Community CollegesCommunity Colleges Ensure that you can store SUNY Ids for all teaching faculty Ensure that you can store SUNY Ids for all teaching faculty

on your HR system.on your HR system. Review Faculty elements in term/section to ensure data is Review Faculty elements in term/section to ensure data is

available including Faculty Name, FT/PT, Academic Rank, available including Faculty Name, FT/PT, Academic Rank, Tenure Status, Highest Degree Earned & InstitutionTenure Status, Highest Degree Earned & Institution

All SchoolsAll Schools Ensure that you can store SUNY Student Ids for all students Ensure that you can store SUNY Student Ids for all students

on your campus student information system. on your campus student information system.

Banner schoolsBanner schools should be downloading the latest student release, testing should be downloading the latest student release, testing

and moving it into productionand moving it into production

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DTS DemonstrationDTS Demonstration

Tour of the 5 year plan websiteTour of the 5 year plan website CourseCourse Term SectionTerm Section