systems integrator evaluation matrix
TRANSCRIPT
DOD Best Practices ToolkitSystems IntegratorEvaluation Matrix
WeightUnweighted Score Weighted Score
Vendor 1 Vendor 2 Vendor 3 Vendor 1 Vendor 2 Vendor 3
Criteria
1 Adherence to RFP Instructions 15 2.5 3 12.5 15.0 0.02 Company Information 15 2 3 10.0 15.0 0.03 Project Understanding 10 0 2 0.0 6.7 0.04 Functional & Non-functional Requirements 10 2 3 6.7 10.0 0.05 Implementation Approach/Methodology 5 2.5 3 4.2 5.0 0.06 Project Organization 5 2 2.5 3.3 4.2 0.07 Expected Buyer Duties 5 3 3 5.0 5.0 0.08 Project Management Approach 5 2.25 2.75 3.8 4.6 0.09 Training & Knowledge Transfer 2 2.25 2.75 1.5 1.8 0.0
10 Post Implementation Approach 5 1 3 1.7 5.0 0.011 Past Perfromance & Related Engagements 5 1 3 1.7 5.0 0.012 Oral Presentations 5 1 3 1.7 5.0 0.013 Risk Identification 5 0 3 0.0 5.0 0.014 Fee Summary 5 0 3 0.0 5.0 0.015 Professional Arrangements 3 2 3 2.0 3.0 0.0
TOTAL (out of 100) 100 48.58 72.25 0.00
Score Level Description
Scoring Criteria
3 Excellent SI has fully addressed and comforms to best practices2 Strong SI has adequately addressed this factor. Minor deviations from best practices.
1 Cause for Concern A critical issue raises doubt as to SI qualification with this factor. Factor is inadequately address. Large deviations from best practices
DOD Best Practices ToolkitVendor Evaluation Criteria
Vendor 1 Vendor 2 Vendor 3 Basis For Score
1. Adherence to RFP InstructionsTimelinessCompletenessOverall quality and professionalismOverall responsivness
Average Score 0 0 0
2. Company InformationFinancial viabilityOrganization StructureOverall exposure to Government sector
Services department/division
Average Score 0 0 0
3. Project UnderstandingOver all understanding of project objectivesUnderstanding of the business requirements
Understanding of the end state vision
Average Score 0 0 0
4. Functional & Non-Functional RequirementsFunctional Requirements: -- -- --
Completeness of vendor response
Extent of proposed exhancements/extensionsExtent of BPR required
Non-Funtional Requirements: -- -- --Vendor ability to meet requirements
Average Score 0 0 0
5. Implementation Approach/MethodologyApplication to this Project
Phases Deliverables, Milestones & Key Decision Points
DOD Best Practices ToolkitVendor Evaluation Criteria
Vendor 1 Vendor 2 Vendor 3 Basis For Score
Tools & TemplatesSoftware Package SpecificHigh-level Work PlanRICE Repository UsageRoll-out Strategy
Data StrategyChange Management ApproachBPR
Average Score 0 0 0
6. Project OrganizationOrganization ChartRoles & Responsibilities - SIRoles & Responsibilities - Sub-ContractorsRoles & Responsibilities - Software VendorRoles & Responsibilities - BuyerResource Plan - SIResource Plan - Sub-ContractorsResource Plan - Software VendorResource Plan - Buyer
Mapping of Resumes to RolesProposed Project Team & Resume Review -- -- --
Vendor/Sub Program Executive(s)Vendor/Sub Project Manager(s)Technical Architect(s)Development Lead(s)Process/Functional Lead(s)Change Management Lead(s)BPR Lead(s)
On-Site Work ScheduleTravel Distance to Buyer Site
Average Score 0 0 0
Good mix of Government vs. Commercial experience
DOD Best Practices ToolkitVendor Evaluation Criteria
Vendor 1 Vendor 2 Vendor 3 Basis For Score
7. Expected Buyer DutiesClearly DefinedReasonable
Average Score 0 0 0
8. Project Management ApproachExisting PM methodology/approach
Tools & TemplatesDeliverables: -- -- --
Clearly definedAppropriate
Regular Status Reporting against PlanSample status report
Risk Management ApproachSample risk mitigation plan
Issues Management PlanSample issues log
Configuration Mgmt/Change Control ApproachAverage Score 0 0 0
9. Training & Knowlegde TransferTraining: -- -- --
ApproachTimelineDeliverablesDocumentation
Knowledge Transfer: -- -- --ApproachProcesses & ToolsPerformance measurements
Average Score 0 0 0
DOD Best Practices ToolkitVendor Evaluation Criteria
Vendor 1 Vendor 2 Vendor 3 Basis For Score
10. Post Implementation ApproachStrategyHelp Desk SupportConfiguration ManagementInfrstructure SupportSystem/Database Support
Average Score 0 0 0
11. Past Performance & Related EngagementsPast Performance: -- -- --
Experience with SW Vendor
Management team experience working togetherExpereince integrating with legacy systemsExperience managing comparable projectsExpereince leading change managementExperience leading BPR efforts
Related Enagements: -- -- --
Completeness of requested informationAverage Score 0 0 0
12. Oral PresentationsStyle & ChemistryFormat follows the RFP
Project team presentationAbility to sufficiently answer questions
Average Score 0 0 0
13. Risk IdentificationPotential project risks identifiedMitigation plan defined
Relevance & similarity of presented engagements
Information in slides or presented did not conflict with written proposal
DOD Best Practices ToolkitVendor Evaluation Criteria
Vendor 1 Vendor 2 Vendor 3 Basis For Score
Average Score 0 0 0
DOD Best Practices ToolkitVendor Evaluation Criteria
Vendor 1 Vendor 2 Vendor 3 Basis For Score
14. Fee SummaryTotal Fee
Other feesExpenses
Average Score 0 0 0
15. Professional ArrangementsAgreement to use standard contractContract Exceptions
Average Score 0 0 0
This Free System Integrator Criteria Checklist is provided by:
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