t he n ew d ata r eporting m ethod : o ffender s pecific d ata sarah schelle, research analyst...
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THE NEW DATA REPORTING METHOD:OFFENDER SPECIFIC DATASarah Schelle, Research Analyst
Indiana Department of Correction
(317) 233-4764
REASON FOR CHANGE IN FORMAT
More powerful dataMeasure outcomesJustify funding levelsChances for Grant FundsCombine recidivism at State and Local LevelsJust makes good sense
DATA ELEMENT CATEGORIESDemographics
Assessment Information
Sentencing Information
Component Information
Program/Treatment Information
Miscellaneous
DEMOGRAPHICS
First Name Last Name Middle Initial Social Security Number (Last 4 Digits) Sex Race Date of Birth
COMPONENT INFORMATION
Component Name Component Start Date Component End Date Component Referral Type
PROGRAM INFORMATION
Program/Treatment Name Program/Treatment Begin Date Program/Treatment End Date Program/Treatment End Type
MISCELLANEOUS
County Code Community Corrections Start Date Community Corrections End Date Community Corrections Completion Type Education Level Employment Recidivism Veteran DOC Number Driver’s License Status
CHANGES IN REPORTING
•No longer submit the paper form•Looking at all offenders served in time period
• Not snapshots•Will add variables as needed
• Based on “Other” categories•Will start to validate submissions
• File Reviews
COUNTIES WITH CASE MANAGEMENT SYSTEMS•Currently drafting queries to make data extraction as easy as a click of a button
• Will pull specific variables in a specific order• Paperless Business Solutions (PBS)• Computer Systems Inc. (CSI)• QUEST• Court View
•Once Queries are available, you will be contacted by the Case Management System Company you are contracted with
DATA RELEASE ISSUES – CONFIDENTIALITY
Diane Mains, Staff Attorney, Indiana Judicial Center
• Provided us with an Audit Agreement data release form
• Data Security• All information will be held on a secured State
server• Raw data will not be shared with any other
agency without permission by county
• Each county must sign it to be able to report• IDOC will maintain a signed copy