TA Conference 2013 in Prague

Planning Committee – next steps and schedulling

1st TA Conference Planning Committee session, PragueFebruary 15, 2012

Lenka HebakovaStrategic Studies Department

Technology Centre ASCR

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Presentation structure

1. Roles in the 1st TA conference organisation

2. Next steps and schedulling

3. Planning Committee - tasks summary

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1. Roles in the organisation: TC ASCR

• TC ASCR and KIT/ITAS = organisers – consultation of modules

and schedule with the consortium and the PC

• TC ASCR hosts the 1st conference – responsible for the

programme, invited partners, organisational issues – e.g.

booking the venue, organising hotel accommodations, catering

services and providing conference documents for participants.

(2/13)

• TC ASCR publishes conf. papers – PPTs, speeches, discussions

results, round tables to be summarised by rapporteurs. (4/13)

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1. Roles in the organisation:KIT/ITAS

• KIT finalises the CfP, distribution list

• KIT invites:

a)Keynote speakers for the conference thematic topics;

b)Rapporteurs to present the results of T2.1/2.2/4.1/4.2

c)Politicians and stakeholders who could initiate an open

societal dialogue;

d)Scientists (Call for papers).

• KIT participates on dealing with organisational issues,

elaborating the programme – topics, themes, panels..

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2. Next steps and schedulling: Part I

• 2/12: Organisational questions to be solved (1/2 days?, venue -

booking, date, speakers incl. PACITA outcomes)

• 3/12: CfP final – published and sent, distribution list (consulted with

PC), keynote speakers asked

• 6-7/12: Facilities booked, CfP evaluation – draft list sent to partners

• 8/12: inviting keynote speakers, round-table participants,

moderation + sending preliminary invitation (translated and

adopted by each partner)

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2. Next steps and schedulling:Part II

• 10/12: Finishing the programme – sent with practical information,

online registration (website?), partners to be invited - identified

with all partners

• 12/12: List of rapporteurs, participants – final

• 2/13: 1st TA Conference Prague

• 4/13: PPTs and speeches, discussions summaries from rapporteurs

published

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2. Next steps and schedulling: Suggested venue..

• Diplomat hotel, Prague 6 – Dejvice, Evropská 15• http://www.diplomathotel.cz/en/conference-meeting/

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3. Planning Committee: Tasks summary

• Call for papers, distribution list consulted – till March

• Keynote speakers recommendations – till August

• Invitation letter comments – till August

• Programme finalised – till October

• Partners to invite – till October

• Rapporteurs, round-table participants, moderators – till

October

• Layout / website – ways of dissemination discussed

throughout 2012

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Any questions?

Lenka Hebakova (hebakova@tc.cz)

Strategic Studies Department

Technology Centre ASCR

http://www.tc.cz

http://www.pacitaproject.eu/

Thank you for your attention!