table of contents · commission resolution 05-2013 adopting the social preparation guidelines;...

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TABLE OF CONTENTS

I. INTRODUCTION

II. ACRONYMS

III. GERENERAL INFORMATION

IV. ORGANIZATION RESPONSIBILITIES

V. OPERATINGPROCEDURE

A. ACCREDITATION

- Introduction - General Principles

- Objectives - Application Procedure - Application Validation

- Process of Accreditation - Flowchart

B. SOCIAL PREPARATION

- Introduction

- Coverage of Social Preparation Guidelines - Objectives - Process of Social Preparation Activities

- Flowchart

C. PRE-DEMOLITION CONFERENCE

- Introduction - Coverage of Pre-Demolition Conference - Objectives

- Process of Pre-Demolition Conference - Flowchart

D. POLICY FORMULATION

- Introduction

- Coverage of Policy Formulation - Objectives - Process of Policy Formulation

- Flowchart

VI. APPENDICES

PCUP RESOLUTION NO. 04-009 PCUP RESOLUTION NO.05-2013

PCUP RESOLUTION NO. 07 SERIES 2014 PCUP RESOLUTION NO. 04-2013 EXECUTIVE ORDER NO. 82

EXECUTIVE ORDER NO. 131 EXECUTIVE ORDER NO. 708 EXECUTIVE ORDER NO. 69

A.O. NO 111

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I. INTRODUCTION

Pursuant to Executive Order No. 82 dated December 8, 1986 issued by then

President Corazon C. Aquino, PCUP serves as the direct link of the urban poor

to the government in policy formulation and program implementation

addressed to their needs. Strengthening its mandate is Executive Order No.

69 dated March 29, 2012 issued by President Benigno S. Aquino, specifically

for PCUP to conduct Social Preparation Activities related to asset reform,

human development and basic social services, employment and livelihood,

and other programs of the government for the urban poor.

This Manual is crafted with reference to the Guidelines on Accreditation of

urban poor organizations (UPOs), Social Preparation, Pre-Demolition

Conference and Policy formulation as adopted through Commission

Resolutions Specifically the Resolutions are as follows:

Commission Resolution 04-009 adopting the implementing rules and

regulation for building a partnership with the urban poor organization through

Accreditation;

Commission Resolution 05-2013 adopting the Social Preparation guidelines;

Commission Resolution 07 series 2014 adopting the guidelines on requesting

for Police assistance in Demolition or Eviction activities under the Urban

Development and Housing Act;

Commission Resolution 04-20113 adopting the guidelines on the process of

Policy Paper Formulation, Adoption and Implementation.

Primarily this Manual aims to serve as a guide to PCUP officials and

employees and the field operations in performing these core functions of

PCUP among others. Likewise, it also seeks to inform the stakeholders (the

UPOs, Government Agencies, LGUs, NGOs) of the programs and services of

PCUP as well as the strategies undertaken to perform its mandates.

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II. ACRONYMS

AC – Area Coordinator refers to the PCUP personnel assigned to a specific

City or Municipality to undertake consultation, monitoring and

assisting the urban poor in matters relevant to their issues and concerns

ADR– Alternative Dispute Resolution

AO– Administrative Order

BOS – Basic Orientation Seminar

CBL – Constitution and By-Laws

CBP– Capability Building Program

CDA – Cooperative Development Authority

CHR- Commission on Human Rights

CMP – Community Mortgage Program CO– Community Organizing

COC – Certificate of Compliance CSO – Civil Society Organizations CSO– Civil Society Organizations

DBM - Department of Budget and Management DENR – Department of Environment and Natural Resources

DEpEd – Department of Education

DILG - Department of Interior and Local Government

DNIP – Direct Negotiated Installment Purchase

DOH - Department of Health

DOJ – Department of Justice

DPWH - Department of Public Works and Highways DSWD- Department of Social Welfare and Development

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E.O. – Executive Order

HDMF - Home Development Mutual Fund

HGC - Home Guarantee Corporation HLURB – Housing and Land Use Regulatory Board HUDCC–Housing and Urban Development Coordinating Council

IEC – Information, Education and Communication

KSAs – Key Shelter Agencies LGUs – Local Government Units LRA – Land Registration Administration

MRBs – Medium Rise Buildings NCR – National Capital Region NGOs – Non-Government Organizations NHA –National Housing Authority NUPSC – National Urban Poor Sectoral Council

PCUP – Presidential Commission for the Urban Poor

PDC – Pre-Demolition Conference

PNP – Philippine National Police

R.A. – Republic Act

RRAP - Resettlement and Relocation RPMD –Research, Planning and Monitoring Division

SEC – Securities and Exchange Commission SHFC - Socialize Housing and Financing Corporation

TOSG -Technical Operations Support Group UDHA– Urban Development and Housing Act UPAO– Urban Poor Affairs Office UPO – Urban Poor Organizations

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III. GENERAL INFORMATION

PCUP MANDATES, FUNCTIONS

Serves as the direct link of the urban poor to the government in policy formulation and program implementation addressed to their needs.

Coordinates and monitors the implementation of government policies and programs for the sector.

Accredits legitimate Urban Poor Organizations (UPOs) for representation in the formulation of recommendations relative to the sector.

Participates in policy discussions relating to the urban poor in board meetings

of the Housing and Urban Development Council (HUDCC), Key Shelter Agencies (KSAs) and Local Housing Boards (LHBs)

Undertakes social preparation activities related to asset reform, human development and basic social services, employment and livelihood and other

programs of the government for the urban poor.

PCUP VISION

A society where the poor are empowered, economically productive and

actively participating in the poverty reduction program and sustainable

development of the country.

PCUP MISSION

Improved coordination and monitoring for the speedy implementation of government policies and programs for the urban poor.

Enhanced accreditation of legitimate urban poor organizations for purposes of

representation and policy formulation.

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PRESIDENTIAL COMMISSION FOR THE URBAN POOR

ORGANIZATIONAL AND MANAGEMENT STRUCTURE

OFFICE OF THE PRESIDENT

OF THE PHILIPPINES

CHAIRMAN/

CHIEF EXECUTIVE OFFICER

ADMINISTRATIVE &

FINANCE DIVISION

CASH

UNIT

RECORDS

UNIT

SUPPLY,

PROPERTY &

GENERAL

SERVICES

ACCOUNTING

UNIT BUDGET

UNIT HRM

UNIT

FIELD OPERATIONS

DIVISION

FOR NCR

FIELD OPERATIONS

DIVISION

FOR LUZON

FIELD

OPERATIONS

DIVISION

FOR VISAYAS

FIELD

OPERATIONS

DIVISION

FOR VISAYAS

COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER

COMMISSION SECRETARIAT

RESEARCH PLANNING

AND MONITORING

DIVISION

●INFORMATION &

COMMUNICATION UNIT (ICTU)

CHIEF OF STAFF

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IV. ORGANIZATION AND RESPONSIBILITIES

Office of the Chairman (OC)

1. Formulate and recommend policies for the President’s appropriate action.

2. Relate with key officials/principals of the Executive, Legislative and Judicial branches of the government, UN and International bodies, Local Chief

Executives, NGOs, and the media.

Policy and Special Concern Group under the Office of the Chairman

1. Formulate and recommend policies to improve the PCUP internal

organization systems and procedures, and to enhance its working

relationship with other national government agencies, LGUs, NGOs, and

the urban poor organizations

Office of the Commissioners (OCOM)

1. Formulate and recommend poverty alleviation and people empowerment policies and programs, for approval by the Commission-en-banc, for action by the President or for consideration, adoption or guidance of concerned

government agencies, LGUs, NGOs and urban poor organizations 2. Relate with key officials/principals of the Executive, Legislative and Judicial

branches of government, U.N. and international bodies, Local Chief

Executives, NGOs, and the media, and report to the Chairman/CEO the

outcome of such important meetings/activities.

3. Represent the Commission in inter-agency committees, task forces, and

other related bodies as may be directed by the Chairman.

Administrative and Finance Division (AFD)

1. Establish and maintain a system that shall ensure the smooth delivery of

the necessary monetary, materials, and other logistical support.

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Research, Planning and Monitoring Division (RPMD)

1. Initiate and lead planning activities; and assist the Division in planning and

work programming exercise, and properly undertaking their own

evaluation;

2. Design and develop appropriate monitoring instruments and mechanism

and ensure the consistency and coherence of the activities of PCUP officials

and staff to the over-all directions set by the Chairman/CEO;

3. Formulate and recommend policies to improve the PCUP internal

organization system and procedures, and to enhance its working

relationship with other national government agencies, LGUs, NGOs, UPCCs,

and the urban poor organizations;

4. Conduct research on urban poor related programs, services, laws,

issuances data and statistics;

5. Develop and design Information, Education and Communication Materials.

RPMD is currently working on the development and maintaining a

computerized data bank on the programs/projects for the urban poor,

status reports from the Field Operations Divisions, other stakeholders, etc.;

6. Submit the Director’s individual semestral and annual performance

commitments for review and approval of the Chairman/CEO and his regular

monthly and quarterly progress reports thereof for the Chairman/CEO’s

evaluation.

Information and Communication Technology Unit (ICTU):

(under the supervision of RPMD) Per Special Order No. 161 -14.

1. Systems and Database Development – to perform Programming and create Database Systems for Admin. & Finance, Monitoring Reports, Accreditation, Socio-economic Profiling and other information needs;

2. Trainings – to provide trainings/technology transfer to all personnel regarding IT related matters;

3. Multimedia and Graphic Design – to create Audio-Visual Presentation (Video clips) like Infomercial (promotional materials) and IEC materials (brochures, tarpaulins, fliers, etc.);

4. Web, Email and Social Media Administration – to administer the PCUP Website, official emails, Facebook and Twitter accounts of the

Commission; 5. Network and Systems Security Administration – to administer the

computers, printers and other devices that are linked together, allowing users to exchange and share information and resources through Local Area Network (LAN);

6. Technical Support – to perform preventive maintenance and repair on computer hardware/software and peripherals (install Anti-Virus, clear and

disinfect vital files, diagnose and troubleshoot computer defects). 7. Representation on ICT related matters – together with PCUP Officials, to

represent the Commission on ICT related matters to other agencies; and 8. Finalize the Information Systems Strategic Plan for submission to ICTO-

DOST and DBM.

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The Field Operation Divisions (FODs: FOD-NCR, FOD-Luzon, FOD-

Visayas, FOD-Mindanao)

1. Disseminate and advocate the enforcement/implementation of national government policies and programs for the urban poor;

2. Establish consultative mechanisms; 3. Accredit urban poor organizations (UPOs); 4. Review local government legislations, policies and programs for the urban

poor in consultation with the sector and recommend appropriate action; 5. Conduct regular assessment for the implemented programs and projects

for the urban poor; 6. Conduct an inventory of needs and profiles of the different urban poor

communities vis -a-vias an inventory of available resources;

7. Facilitate the adoption of identified strategies for the easy access of the needs of the UPOs;

8. Establish multi-sectoral linkages with UPOs, non -governmental organizations (NGOs) and government agencies;

9. Provide technical advice/assistance in the development of programs/projects for the urban poor; and

10.Perform other functions as may be assigned by the Chairman or his

authorized representative. 11.Facilitate the conduct of Pre-Demolition (PDC) prior to PNP’s provision of

Police assistance in D/E involving underprivileged and homeless. 12.Undertake social preparation activities relative to government’s program

for the urban poor. 13. Formulate/propose policies and programs as a result of consultations

conducted that will benefit the urban poor

14. Conduct capability building programs for the urban poor leaders and local government.

15. Conduct of Basic Orientation Seminar (BOS)

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V. OPERATING PROCEDURE

A) ACCREDITATION OF UPO

INTRODUCTION

PCUPs Commission Resolution 04-009 - resolution adopting the

implementation and regulations for building partnerships with the urban poor

organizations through accreditation. As stated in Section 16, Article 13 of the

Constitution of the Philippines the right of the people and their organization

to effective and reasonable participation at all levels of social, political and

economic decision making shall not be abridged and that the State shall, by

law, facilitate the establishment of adequate consultation mechanisms.

Through Executive Order No. 82, PCUP shall serve as the direct link of the

urban poor to the government in policy formulation and program

implementation addressed to their needs. It recognizes accreditation as an

important strategy for determining legitimate urban poor organizations for

purposes of representation in the formulation of recommendations to the

President, and for the facilitation of delivery of government services, and if

there is a need to institute changes in the implementing guidelines for the

accreditation of the urban poor organizations in order to provide more

effective screening of the legitimate urban poor organizations; therefore be it

resolved as it resolved, that the PCUP hereby adopts the Amended

Implementing Rules and Regulations for Building Partnerships with the Urban

Poor Organizations through accreditations.

GENERAL PRINCIPLE

The Urban poor shall be encouraged to organize themselves for the

purpose of community action and group representation to ensure the

preparatory consciousness among them in relating with the government

especially in policy formulation and program implementation, and evaluation

of programs and projects affecting the urban poor sector.

OBJECTIVE

The Implementing Rules and Regulations shall provide guidance and

assistance to concerned (PCUP) personnel, other government agencies (GAs)

and non-government organizations (NGOs) in the implementation of Section

2 (c) of Executive Order 82.

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DEFINITION OF TERMS

Accreditation - refers to the process of recognizing an urban poor

organization for purpose of ensuring community action and participation in

policy formulation, program planning, implementation, and evaluation.

Accreditation Committee - refers to the committee that deliberates on the

merits of the validation report on the application for accreditation. It is

composed of the Head NCR/Luzon; Head RPMD; representative from the

Legal Unit. In the Visayas and Mindanao, it shall be composed of the Head,

Field Operation Division; Head, TOSG; and Area Coordinator concerned.

Area Coordinator(AC)– refers to the PCUP employee assigned to a specific

area to undertake consultation, monitoring and assisting the urban poor in

matters relevant to their issues and concerns.

BOS – refers to Basic Orientation Seminar conducted by PCUP

RPMD – refers to Research, Planning and Monitoring Division in PCUP

TOSG – refers to the Technical Operations Support Group of various Division

in PCUP

Underprivileged and homeless citizens – refers to the individuals or

families residing in urban and urbanizable areas whose income or combined

household income fall within the poverty threshold as defined by NEDA and

do not own housing facilities including those who live in makeshift dwelling

units and do not enjoy security of tenure.

Urban Areas -refers to all cities regardless of their population density and

to municipalities with a population density of at least five hundred (500)

persons per square kilometers.

Urbanizable areas - refers to sites and lands which, considering present

characteristics and prevailing conditions, display marked and great potential

of becoming urban areas within the period of five (5) years.

Urban Poor Organization – refers to voluntary groupings of the urban poor

with at least fifteen (15) members organized along community-based projects

and activities.

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1.0 The Application Procedure

The application shall be filed with the RPMD/TOSG either by

personal delivery or by mail. Only applications with complete

requirements shall be considered for processing.

1.1.1. The Applicant shall file completely filled up documents

together with the requirements (see attached requirements)

with the RPMD/TOSG.

1.1.2. The RPMD/TOSG shall check the completeness of the

documentary requirements. If incomplete, applicant shall be

informed that application shall be kept on file pending

receipt of all requirements.

1.1.3. The RPMD/CASHIER shall issue an Acknowledgement

Receipt for the application and documentary requirements.

1.1.4. The Applicant shall present the Acknowledgement Receipt to

the Cashier and pay the Php 100.00 Application Fee.

1.1.5. The Cashier shall issue an Official Receipt indicating the

name of the UPO and the Application Control Number.

1.1.6. The Applicant shall present the Official Receipt to the

RPMD/TOSG for recording of the OR in the logbook.

1.1.7. The RPMD/ACCOM shall post the name of UPO applying for

accreditation in conspicuous places, to wit: the concerned

PCUP Regional Office, LGU, UPAO or similar body and the

urban poor community where the urban poor organization is

located for seven (7) working days to afford time for third

party complaint/protest.

2.0 The Application Validation

2.1.1 The RPMD/TOSG Officer shall forward the application to the

AC.

2.1.2 The AC shall conduct the ocular inspection, data validation,

social investigation and pre-accreditation orientation within

ten (10) working days upon receipt of the application.

2.1.3 The AC shall then endorse the application to the AcCom with

its corresponding evaluation report and recommended

action.

2.1.4 With the assistance of the concerned Community Leader, the

AC shall conduct a Socio-Economic Profile of the community

within one (1) month from the submission of the complete

application and submit such to the RPMD/TOSG. The profile

shall not, however, be a pre-requisite for accreditation but

shall be the basis for future intervention.

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3.0 The Certificate of Accreditation

3.1.1 AcCom shall deliberate on the AC recommendation and

return the application to the RPMD/TOSG with the

corresponding recommendation for final action.

3.1.2 RPMD/TOSG shall notify applicant regarding action on

application.

3.1.3 If approved, RPMD/TOSG issue Certificate of Accreditation.

3.1.4 If disapproved, RPMD/TOSG returns application to the

applicant with a written explanation of reason/s for

disapproval.

Effectivity of Accreditation

Upon approval, the accreditation shall be in effect for two (2) years and

be subject to renewal every two (2) years thereafter. RPMD/TOSG shall

send the UPO a written reminder two (2) months before their

accreditation expires. An accredited UPO shall be dropped from the roster

of accredited organization if it falls to renew its accreditation on time.

Obligations of Accredited Urban Poor Organizations

a) Submission of annual report on activities;

b) Adherence to its Constitution and By-Laws;

c) Submission of notice of amendments to CBL, change of officers,

change of name and address and other organizational changes that

may occur;

d) Compliance with other rules and regulations which the Commission

may promulgate.

e) Submission of Minutes of Meeting when present officers were elected,

duly certified by the Secretary.

Grounds for Denial of Application

a) Misrepresentation of the data or information supplied by the UPO in

the Application Forms.

b) Involvement in illegal activities.

c) Objectives contrary to law.

d) Commission of other acts contrary to the interest of the urban poor

and to the society in general.

e) Dual or multiple membership of individual member in the community-

based or occupation-based UPO of the same level.

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Grounds for Cancellation of Accreditation

a) Misrepresentation in the annual report of accomplishments;

b) Misrepresentation in the minutes of the meeting when the constitution

and by-laws were adopted or in the minutes of the meeting when the

officers were elected;

c) Misrepresentation, false statements or fraud in connection with the

election of officers, the list of voting members, or failure to submit

these documents together with the list of the newly elected/appointed

officers and their postal addresses within thirty (30) working days

from election;

d) Acting as a squatting syndicate or otherwise engaging in any activity

prohibited by law;

e) Non-compliance with Section 12 (Obligation of Accredited Urban Poor

Organization).

Third Party Complaint/Protest

Any individual or organization may file a complaint/protest against an

organization:

a) whose application for accreditation is pending; or

b) for cancellation of Certificate of Accreditation.

Where to file Complaint/Protest:

The third party complaint/protest shall be filed with the RPMD/TOSG,

either by personal delivery or mail. The RPMD/TOSG shall then apprise the

AcCom of the nature of the complaint/protest.

Procedure to file Complaint/Protest:

a. Within two (2) working days after receipt of the third party

complaint/notice of protest, the RPMD/TOSG shall furnish the

concerned UPO a copy of the complaint/protest and advise it to

answer the complaint/protest within fifteen (15)days from receipt

thereof.

b. After the lapse of fifteen (15) working days, the AcCom shall, within

fifteen (15) working days.

Promptly conduct hearing/s wherein both parties are

accordingly presented;

If deemed necessary, order the AC to conduct an investigation,

ocular survey and verification of information and submit his/her

recommendation within five (5) working days from receipt of

the order, or invite the AC for clarificatory questions.

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c. Where the application or complaint needs further action, the AcCom

shall return such application or complaint to the AC for appropriate

action and compliance. After appropriate action has been taken, the

AC returns the application, together with its final decision, to the

AcCom.

d. The AcCom, through the RPMD/TOSG, shall notify the parties of its

final decision within two (2) working days from submission of such

decision. If pursuant to Section 15, no motion for consideration or an

appeal is filed after the prescribed period, the decision becomes final

and executory. RPMD/TOSG proceeds with the accreditation process

until the issuance of the Certificate of Accreditation. If a motion for

reconsideration or an appeal is filed, the AcCom shall notify the

Commission of such motion or appeal.

e. Where the AcCom deems it fit, the services of the Alternative Dispute

Resolution (ADR) Team may be requested at any instance within the

hearing process.

Provision for Appeal/Motion for Reconsideration with AcCom

Either party to the application (the applicant UPO or the third party

complaint/protester) shall first file a motion for reconsideration within

fifteen (15) working days from receipt of the decision. The AcCom shall,

within ten (10) working days from receipt of the motion, decide whether

to grant or deny the motion.

Appeal to the Commission en-Banc

a. The AcCom decision may be appealed to the Commission-en-Banc

within ten (10) days from receipt of the AcCom decision. The Chair

shall direct the AcCom to submit all the records of accreditation to the

Commission-en-Banc.

b. Within fifteen (15) working days, the Commission-en-Banc shall either

approve or deny appeal:

If approved, the Commission-en-Banc shall order the AcCom to

issue the corresponding Certificate of Accreditation or cancel the

certificate as the case may be, within two (2) working days from

receipt of the appeal.

If denied, the AcCom shall notify the UPO within two (2) working

days from receipt of the decision of the Commission-en-Banc.

The decision of the Commission-en-Banc shall be final and executory.

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Waiver of Right to Appeal

Any applicant UPO who fails to file Notice of Appeal after the 15

working days grace period shall be considered to have waived its right to

appeal.

Any accredited UPO or one with pending application who fails to

answer a third party complaint/protest within fifteen (15) days shall be

considered in default, thereby losing its right to present evidence in its

favor.

The concerned UPO shall count the fifteen (15) working days

period from the actual receipt of Notice of Denial of the complaint/protest.

The proof of failure of the UPO to act/reply within the grace period shall

be the actual received copy sign by the representative of the UPO.

Extension of the Filling Period

The period within which to file an answer or to file an appeal shall

be suspended provided that the UPO filed a request for extension of the

filling period. If the extension is not granted, the original prescriptive

period of fifteen (15) working days shall be in effect.

The AcCom may grant a maximum of fifteen (15) working days

extension period provided a reasonable ground has established. However,

for every case of appeal, only extension period shall be awarded.

PROCESS OF ACCREDITATION

1.0 APPLICANT (15 min.)

Shall be filed with the RPMD/TOSG either by personal delivery or by

mail. Only applications with complete requirements shall be

considered for processing.

2.0 RPMD/TOSG (1 hr.)

a) Check the completeness of the documentary requirements. If

incomplete, applicant shall be informed that application shall be

kept on file pending receipt of all requirements.

b) Issue an Acknowledgement Receipt for the application and

documentary requirements.

c) Post the name of UPO applying for accreditation in conspicuous

places, to wit: the concerned PCUP Regional Office, LGU, UPAO

or similar body and the urban poor community where the urban

poor organization is located for seven (7) working days to afford

time for third party complaint/protest

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3.0 PCUP Cashier(15 mins.)

Issue an Official Receipt for the Application Fee indicating the name

of the UPO and the Application Control Number

4.0 Area Coordinator (AC) (10 days)

a)Ocular inspection

b) Social investigation

c) Data validation/Community profile

d) Basic orientation seminar

5.0 Accreditation Committee (AcCom) (1 day)

Deliberates on the merits of the validation report on the application

for accreditation. It is composed of the Head LGCA-NCR/Luzon;

Head RPMD; representative from the Legal Unit. In the Visayas and

Mindanao, it shall be composed of the Head, Field Operation

Division; Head, TOSG; and Area Coordinator concerned

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Start

ACCREDITATION FLOWCHART

Urban Poor Organization (UPO) to fill up Accreditation Form with complete requirements and submit to RPMD-TOSG (15 min.)

RPMD\TOSG

Check the completeness of the documentary requirements. If incomplete, applicant shall be informed that application shall be kept on file pending receipt of all requirements.

Issue an Acknowledgement Receipt for the application and documentary requirements.

Post the name of UPO applying for accreditation in conspicuous places, to wit: the concerned PCUP Regional Office, LGU, UPAO or similar body and the urban poor community where the urban poor organization is located for seven (7) working days to afford time for third party compliant/protest

(1 hour)

COMPLETE?

AREA COORDINATOR Ocular inspection; Social investigation; Data validation/Community profile; Basic orientation seminar(10

days)

APPROVE?

RPMD/ACCOM returns application to the applicant with a written explanation of reason/s for disapproval(1 day)

PCUP Cashier

Issue an Official Receipt for the Application Fee indicating the name of the UPO and the Application Control Number(15 min)

RPMD/TOSG issue Certificate of Accreditation.

Upon approval, the accreditation shall be in effect for two (2) years and be subject to renewal every two (2) years thereafter. RPMD/TOSG shall send the UPO a written reminder two (2) months before their accreditation expires. An accredited UPO shall be dropped from the roster of accredited organization if it falls to renew its accreditation on time. (1day)

End

YES

YES

NO

NO

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PRESIDENTIAL COMMISSION FOR THE URBAN POOR 4/F DHC Bldg., 1115 EDSA, Proj. 7, Quezon City

Tel Nos. 410 4656 / 410 4503 / 410 4691

ACCREDITATION PROGRAM (NEW)

Check list of Requirements

Accomplished Application Form (Form A) List of officers with photo, address, contact number (Form B) List of members (Form C) Minutes of the Election of Officers duly signed by the Secretary Brief history of the organization (Form D) Copy of Constitution and By-Laws Minutes of Adoption of CBL (not required if registered with SEC, HIGC, or CDA Copy of Certificate of Registration with SEC, HIGC, HLURB, CDA , NGO or other government bodies (any one only) Financial Report duly certified by the Treasurer Sketch of Area / Site (Form E) Photo/s of the community Official Receipt of Application Fee

MGA PAALALA: (1) ANG PAGPROSESO NG APPLICATION AY MAGSI-SIMULA LAMANG KAPAG KUMPLETO ANG MGA REQUIREMENTS NA ISINUMITE. (2) ANG PANGALAN NG SAMAHANG NAG-AAPPLY AY IPAPASKIL SA KUMUNIDAD, LGU-UPAO, at PCUP SA LOOB NG PITONG (7) ARAW.

Submitted by:____________________________________________________ NAME OF UPO

Signature above Printed Name of UPO Rep. Date

Received by:

Signature above Printed Name Unit Date

ACTION TAKEN

/ / Received for processing / / On file for completion

/ / Other action/s needed _____________________________

________________________________________________

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PRESIDENTIAL COMMISSION FOR THE URBAN POOR 4/F DHC Bldg., 1115 EDSA, Proj. 7, Quezon City Tel Nos. 410 4656 / 410 4503 / 410 4691

ACCREDITATION PROGRAM (RENEWAL)

Check list of Requirements

Accomplished Application Form G Minutes of the Election of Officers duly signed by the Secretary

List of officers with photo, address, contact number (Form B) Updated list of members (Form C)

Copy of amended CBL, if changes were made in the original

Annual Financial Report duly signed by the Treasurer Accomplishment Report (Form H) Sketch of Area / Site (Form E) Application Form F Official Receipt of Application Fee

MGA PAALALA: (1) ANG PAGPROSESO NG APPLICATION AY MAGSI-SIMULA LAMANG KAPAG KUMPLETO ANG MGA REQUIREMENTS NA ISINUMITE. (2) ANG PANGALAN NG SAMAHANG NAG-AAPPLY AY IPAPASKIL SA KUMUNIDAD, LGU-UPAO, at PCUP SA LOOB NG PITONG (7) ARAW.

Submitted by:_______________________________________________ NAME OF UPO Signature above Printed Name of UPO Rep. Date

Received by:

Signature above Printed Name Unit Date

ACTION TAKEN

/ / Received for processing / / On file for completion

/ / Other action/s needed _____________________________

___________________________________________________

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Accreditation Form A

NOT FOR SALE Control No.____________

Office of the President

of the Philippines

Presidential Commission for the Urban Poor 4/F DHC Bldg., 1115 EDSA, Proj. 7, Quezon City Tel Nos. 410 4656 / 410 4503 / 410 4691

APPLICATION FOR ACCREDITATION

(new) Name of Organization : ________________________________________________________________

________________________________________________________________

Address : ________________________________________________________________

________________________________________________________________

Contact Person: ____________________________________ Telephone No.:_______________

Type of Organization: ( ) Community-based ( ) Occupation Based

General Objectives of the Organization: ( ) Security of Tenure [ ] Community Mortgage Program [ ] Proclamation [ ] Expropriation [ ] Direct Negotiated Installment Purchase [ } Others ____________

( ) Basic Services: [ ] Water [ ] Electricity [ ] Health [ ] Infrastructure [ ] Education

( ) Representation

( ) Referral Services

( ) Access to Capability Training

ORGANIZATION PROFILE

Type of Organization: [ ] Urban Poor Organization [ ] Homeowner’s Association

Number of Members: _________________ Number of Families: __________________

Number of Individuals below 18 years old.: Male ____________ Female _____________

Number of individuals above 18 years old: Male ____________ Female _____________

Total number of individuals (population): ____________________________________________________

Land Area Occupied: ________________ sq. meters __________________ hectares

Classification of Land Occupied: [ ] public [ ] private [ ] danger zone

25

On-going programs, services and activities of the organization, if any:

a. _______________________________

b. _______________________________

c. _______________________________

Common problems in the organization:

a. _______________________________

b. _______________________________

c. _______________________________

d. _______________________________

I affirm that the information given relative to our application for PCUP Accreditation is true and correct and hereby authorize the PCUP to verify such information from whatever sources it may consider appropriate. Thus, any misrepresentation shall automatically result to the denial of this application.

____________________________

Verified by: President of the Organization

___________________________________ ___________________________________ ____________________________ Area Coordinator Date Verified

26

Accreditation Form

NOT FOR SALE

LIST OF OFFICERS

NAME

PHOTO

ADDRESS

PHONE NO.

27

Accreditation Form D

NOT FOR SALE

BRIEF HISTORY OF THE ORGANIZATION

Name of Organization:_______________________________________________________ Date Organized: ____________________________________________________ Affiliation, if any: _________________________________________________ Place of origin of majority of the members: _______________________________ Reason/s for Migration:

1. _______________________________________________________________

2. ________________________________________________________________

3. ________________________________________________________________

4. ________________________________________________________________

5. ________________________________________________________________ Organization/s or person/s who assisted in organizing the UPO:

1. ________________________________________________________________

2. ________________________________________________________________

3. ________________________________________________________________

4. ________________________________________________________________

5. ________________________________________________________________

6. ________________________________________________________________

Prepared by: ____________________ President, UPO

28

Accreditation Form E

NOT FOR SALE

SKETCH & PHOTOGRAPH OF THE AREA / SITE (Please include jeepney / bus route)

Name of UPO _____________________________________________________________ Address: __________________________________________________________________________ __________________________________________________________________________

29

Accreditation Form F

NOT FOR SALE

RECOMMENDATION

[ ] Approved [ ] Denied Reason/s for denial: _____________________________________________________________________ _____________________________________________________________________ [ ] Further action/s to be undertaken: ____________________________________________________________________ ____________________________________________________________________

Submitted by:

_____________________________________ Area Coordinator

__________________

Date

30

Accreditation Form G

NOT FOR SALE

Control No.____________

Office of the President

of the Philippines

Presidential Commission for the Urban Poor 4/F DHC Bldg., 1115 EDSA, Proj. 7, Quezon City Tel Nos. 410 4656 / 410 4503 / 410 4691

APPLICATION FOR ACCREDITATION (Renewal)

Previous Accreditation No. ______________ Date Issued __________ Expiration Date _____________

Name of Organization : ________________________________________________________________

________________________________________________________________

Address : ________________________________________________________________

________________________________________________________________

Contact Person: ____________________________________ Telephone No.:_______________

Type of Organization: ( ) Community-based ( ) Occupation Based Date Organized: ______________

Service/s Availed of Type of Service Service Provider

(Write name of agency)

Status

Gov’t Non-Gov’t Com pleted

On-going

A. Security of Tenure [ ] Community Mortgage Program [ ] Proclamation [ ] Expropriation [ ] Direct Negotiated Installment

Purchase [ } Others ____________

B. Basic Services [ ] Water [ ] Electricity [ ] Health [ ] Infrastructure [ ] Education

C. Representation D. Referral Services E. Access to Capability Training

ORGANIZATION PROFILE

Type of Organization: [ ] Urban Poor Organization [ ] Homeowner’s Association

Number of Members: _________________ Number of Families: __________________

31

Number of individuals above 18 years old: Male ____________ Female _____________

Total number of individuals (population): ____________________________________________________

Land Area Occupied: ________________ sq. meters __________________ hectares

Classification of Land Occupied: [ ] public [ ] private [ ] danger zone

On-going programs, services and activities of the organization, if any: a. _______________________________

b. _______________________________

c. _______________________________

d. _______________________________

Common problems in the organization: a. _______________________________

b. _______________________________

c. _______________________________

d. _______________________________

I affirm that the information given relative to our application for PCUP Accreditation is true and correct and hereby authorize the PCUP to verify such information from whatever sources it may consider appropriate. Thus, any misrepresentation shall automatically result to the denial of this application.

____________________________ Verified by: President of the Organization

___________________________________ _____________________ AC Date Verified

32

Accreditation Form H

NOT FOR SALE

ACCOMPLISHMENT REPORT

Activity

Date

Issue/s / Problem/s

Addressed

# of Benefi

ciaries

Impact on

Community

Other relevant information

Prepared by: _____________________ Secretary

Noted: _____________________________ President

33

B) SOCIAL PREPARATION

INTRODUCTION

PCUPs Commission Resolution 05-2013 adopting the Social Preparation

guidelines; Section 9 of Article XIII of the Constitution states that “the state

shall, by law, and for the common good, undertake, in cooperation with the

private sector, a continuing program of urban land reform and housing which

make available at affordable cost, decent housing and basic services to

underprivileged and homeless citizens in urban centers and resettlement

areas. It shall also promote adequate employment opportunities to such

citizens. In the implementation of such program. The State shall respect the

rights of small property owners. Republic Act (RA) No. 7279 otherwise

known as “Urban Development and Housing Act (UDHA) of 1992” provides

that “it shall be the policy of the State to undertake in cooperation with the

private sector, a comprehensive and continuing Urban Development and

Housing Programs”. RA No. 7279, further requires local government units

(LGUs), in coordination with PCUP, to afford program beneficiaries an

opportunity to be heard and to participate in the decision-making process

over matters involving the protection and promotion of their collective

interests. Executive Order (EO) No. 82 (s. 1986), as amended, created the

Presidential Commission for the Urban Poor (PCUP) under the Office of the

President (OP) to coordinate the speedy implementation of government

policies and programs for the urban poor. EO No. 69 (s. 2012) strengthened

the functions of PCUP and recognized that the need of the urban poor sector

goes beyond the need to continuing land reform and housing but rather

extends to the totality of decent living and support services to alleviate the

plight of the poor. Section 2 of EO No. 69 (s. 2012) mandated PCUP to

undertake social preparation activity related to asset reform, human

development and basic social services, employment and livelihood and other

programs of the government for the urban poor. Administrative Order (AO)

No. 111 (s. 1989) directed concerned government departments, agencies and

offices to coordinate with PCUP and actively participate in tri-sectoral

dialogues and activities concerning the urban poor. Therefore pursuant to EO

No. 69, (s. 2012) mandate, the following procedures are hereby promulgated

and adopted.

COVERAGE OF SOCIAL PREPARATION GUIDELINES

This guideline specify the set of initial activities that should be conducted prior to the implementation of government programs on asset reform,

human development and basic social services, employment and livelihood for the benefit the underprivileged and homeless families.

34

OBJECTIVES

This guideline is intended to:

a. Prepare and set the tone for the social transformation of the

underprivileged and homeless families as regards the program or project

that will be implemented;

b. Encourage participation of underprivileged and homeless families from the preparation and planning to the final stage of the program or project; and

c. Empower and developed the underprivileged and homeless families as

partners in the community’s development process which geared towards comprehensive community development; and

d. Establish sustainable mechanism through consolidation and assessment integrating the inputs of the underprivileged and homeless families.

DEFINITION OF TERMS

Asset Reform – refers to the redistribution of wealth from one group of

entities to a broader range of entities, usually by utilizing some sort of

mechanism put in place.

Human Development – refers to the process of enlarging people’s choices

and enhancing human capabilities and freedoms, enabling them to live a long

and healthy life.

Social Preparation – refers to the series of activities designed to prepare

the underprivileged and homeless families to cope with the changes brought

about by government infrastructure or development projects.






35

PROCESS OF SOCIAL PREPARATION ACTIVITIES

1.0 Approaches in conducting Social Preparation Activities

a) On Eviction and Demolition:

1. Consultation;

2. Information, Education and Communication (IEC);

3. Community Organizing;

4. Multi-sectoral dialogues; and

5. Coordination.

b)On Human Development and Basic Services:

1. Basic Orientation Seminar (BOS) on the programs and

projects to the government;

2. Capability building program;

3. Values formation;

4. Gender and Development programs; and

5. Linkaging with the concerned agencies as regards the

provision of basic services and facilities such as roads,

schools, livelihood sites, Material Recovery Facilities

(MRFs), clinics and the like.

c) On Employment and Livelihood:

1. Human resource development which essentially enhances

the individuals’ existing lines of work, refining their innate

entrepreneurial capabilities and reinventing their values;

2. Skills training and cooperative or community enterprise

formation that will upgrade their abilities for livelihood

and employment;

3. Fund sourcing for the livelihood component of the

relocation or resettlement site to finance income-

generating projects in order to sustain the basic needs of

the homeless and underprivileged families; and

4. Community based enterprises development that provides

and enhance a different range of enterprises, products,

services and projects to address the social, economic and

environmental needs in community.

d) On Asset Reform, the activities under this approach is the

same as that of demolition and eviction, however the

supplementary are:

36

1. Land Status Verification with the Department of

Environment and Natural Resources (DENR) or Land

Registration Administration (LRA);

2. Evaluation of the Property; and

3. Estate Management which include among others

management of the physical capital assets, maintenance

of the utilities and manage all acquired properties or

equipments.

e) On Participation in Governance and Advocacy:

1. Communityorganizing for effective People’s Participation

by actively interfacing with local special bodies such as

local housing board, etc.

2. Capability building to facilitate participation from the

barangay level to municipal, provincial, as well as

national; and

3. Skills training to develop planning and budgeting at the

local level that maximizes the opportunities for

participation at the local housing board.

2.0 Community and Household Profiling

In all social preparation activities that will be conducted, there

shall be a community and household profiling of the

underprivileged and homeless families to determine the physical

boundaries, actual number of households and occupants, and

possible option for programs pertaining to asset reform, human

development and basic social services, employment and livelihood.

This shall also serve as PCUP data on the underprivileged and

homeless families. In relation with this, the following shall be

undertaken:

a. Community Scan;

b. Coordination with Local Government Units’ (LGUs) Officials;

c. Coordination with the Urban Poor Organization (UPOs)

Leaders;

d. Interview with the families;

e. Census, Mapping and Household Tagging;

f. Data Gathering;

g. Data Processing; and

h. Data Analysis

37

3.0 PCUP, in coordination with the Key Shelter Agencies

(KSAs), shall conduct social preparation activities:

1. For the areas covered by Presidential Proclamation,

Community Mortgage Program (CMP), Direct Negotiated

Instalment Purchase (DNIP), Relocation or Resettlement,

Medium-Rise Buildings (MRBs) and other alternative housing

programs to facilitate access by the urban poor to the asset

reform program of the government;

2. Assist the underprivileged and homeless citizens in getting

access to human development and basic social, livelihood

and employment opportunities, which activities shall include;

3. Orientation-seminars to disseminate information on the

existing programs and basic social services of the

government for the unprivileged and homeless citizens;

4. Capability-building activities geared towards the

empowerment of the underprivileged and homeless citizens

and ensuring their meaningful participation in governance

and nation-building; and

5. Provision of all aspects of decent living and support services

to the affected underprivileged and homeless families at the

relocation or resettlement sites by the concerned LGU or the

government agency authorized to demolish, with the

assistance of the concerned government agencies and Civil

Society Organization (CSOs).

4.0 The concerned LGUs and government agencies in the executive

department that are authorized to demolish shall be called upon to

coordinate with PCUP in the implementation of all their

administrative demolition and eviction activities affecting

underprivileged and homeless citizens;

The PCUP shall regularly secure updates from all government

agencies involved in the implementation of poverty alleviation

programs, specifically in urban centers and resettlement areas, to

increase the people’s awareness on the government programs for

the underprivileged and homeless citizens, and promote the

participation of prospective program for the beneficiaries; and

When it is not possible to undertake the social preparation

activities, PCUP may enter into contract with the CSO for

assistance.

38

On Employment and Livelihood 1. Human resource development; 2. Skill training and cooperative; 3. Fund sourcing; 4. Community based enterprises

On Asset Reform 1. Land Status Verification with DENR/LRA; 2. Evaluation of the Property; and 3. Estate Management

On Participation in Governance and Advocacy 1. Community Organizing 2. Capability Building for facilitate participation 3. Skill Training

COMMUNITY AND HOUSEHOLD PROFILING a. Community Scan; b. Coordination with Local Government Units’ (LGUs) Officials; c. Coordination with the Urban Poor Organizations (UPOs) Leaders; d. Interview with the families; e. Census, Mapping and Household Tagging; f. Data Gathering; g. Data Processing; and h. Data Analysis

Coordinates with KSA to access services to underprivileged 1. Housing/Relocation/Resettlement 2. Livelihood 3. Basic Services 4. Trainings 5. Alternative Dispute Resolve

SOCIAL PREPARATION FLOWCHART

On Eviction and Demolition 1. Consultation; 2. IEC; 3. Community Organizing; 4. Conflict management; 5. Multi-sectoral dialogues; and 6. Coordination

On Human Development and Basic Services 1. BOS; 2. Capability building program; 3. Values formation; 4. Gender and Development programs; and 5. Linkaging with the concern agencies

START

END

40

C) PRE-DEMOLITION CONFERENCE (PDC)

INTRODUCTION

PCUPs Commission Resolution07 series 2014 adopting the guidelines

on requesting for Police assistance in Demolition or Eviction activities under

the “Urban Development and Housing Act of 1992” prescribes certain

requirements that must be complied with in the execution of demolition

and/or eviction to be undertaken.

By virtue of Executive Order No. 82, the Presidential Commission for

the Urban Poor (PCUP) was mandated to coordinate the speedy

implementation of government policies and program for the urban poor. EO

No. 69 required the agencies mentioned therein to formulate the necessary

operational mechanism and guidelines to ensure strict compliance with

Section 28 of Republic Act (RA) No. 7279. EO No. 152 as amended by EO

No. 708 provides that PCUP retains its monitoring and reporting functions as

well as those under powers enumerated under Section 1 subsection 4 & 11.

On May 2, 2012 the Department of Interior and Local Government (DILG)

issued a letter requesting PCUP to preside the Pre-Demolition Conference

prior the provision of Police Assistance from the Philippine National Police

(PNP) in demolition and/or eviction activities. The Implementing Rules and

Regulation (IRR) created to facilitate EO 69 operational mechanism includes

the conduct of PDC prior providing police assistance in dismantling and

evicting underprivileged and homeless families and the Philippine National

Police (PNP), in compliance with the May 02, 2012 DILG letter, amend the

PNP Standard Operating Procedure and adopted the signed Guidelines on

Requesting Police assistance in Demolition or Eviction Activities Under the

Urban the Urban Development and Housing Act. The PCUP En-banc resolves,

as it is hereby resolved to adopt the “Guidelines on Requesting for Police

Assistance in Demolition or Eviction activities under the UDHA” or otherwise

known as “Pre-Demolition Conference Guidelines”.

COVERAGE ON REQUESTING FOR POLICE ASSISTANCE IN

DEMOLITION OR EVICTION ACIVITIES UNDER UDHA

The set of Guidelines shall apply to requests for Police Assistance in

Demolition or Eviction activities affecting Underprivileged and Homeless

Citizens whether through (1) a Court Order or (2) Administrative Order

(Summary or Extra-Judicial Eviction and/or Demolitions)

41

OBJECTIVES

Prevent, and if not, to stop the hostility and violence arising from the

Demolition and/or Eviction of Underprivileged and Homeless Citizens; and

Safeguard from hostility and violence, not only the affected Underprivileged

and Homeless Citizens but also the representative of government agencies

and police personnel, that are likewise involved in the Demolition and/or

Eviction.

DEFINITION OF TERMS

Administrative Order – refers to an order of Eviction and/or Demolition

from the administrative or government agencies with quasi-judicial functions

involving the Underprivileged and Homeless Citizens.

Court Order – refers to writ of eviction and/or demolition issued by a court

of competent jurisdiction. This does not include orders or decisions of court

of competent jurisdiction which merely grant or lift temporary restraining

orders, permanent or indefinite injunctions/prohibitions arising from actions

filed relative to initial Extra-judicial Eviction and Demolition orders as defined

herein. Neither does this include writ, orders and/or decisions of courts of

competent jurisdiction that do not involve Underprivileged and Homeless

Citizens.

Danger Areas – refer to areas which when occupied for residential purposes

actually pose danger to the life, safety and property of either the concerned

residents or of the general community. The danger is due to an unavoidable

source of probable harm of human life or well-being.

Demolition – refers to the dismantling by the Local government Unit (LGU),

any legally authorized agency or personnel of the government of all

structures within the premises subject for clearing.

Eviction – refers to the removal of a person and their belongings from a

subject building, structure or area or removal or both.

Extra-judicial Eviction and Demolition – refers to the Eviction of

Underprivileged and Homeless Citizens and/or the Demolitions of their

dwellings located in danger areas such as “esteros”, railroad, tracks, garbage

dumps, riverbanks, shorelines, waterways, public places such as sidewalks,

public cemeteries, roads, parks and playgrounds; or the Eviction or

Underprivileged and Homeless Citizens and/or the Demolition or their

dwellings because of government infrastructure projects with available

funding that are to be implemented by national or local government or any

42

legally authorized government agency without a need of a court order

pursuant to Section 28 (a) and (b) of the UDHA.

Government Funded Infrastructure project – refers to the government

initiated project for purposes of enhancing, introducing or adding to the local

or national infrastructure, such as the interrelated web or roads, highways,

public buildings, socialized housing projects, public utilities, flood control

projects and the like.

Police Assistance – refers to the peacekeeping and law enforcement

support of the PNP during the conduct of Demolition and/or Eviction.

Proponent – refers to the party requesting for Police Assistance

Summary Eviction and Demolition – refers to the immediate dismantling

of new illegal structures by the LGUs or government agency authorized to

conduct Demolition activities and to the immediate removal of professional

squatters and members of squatting syndicates pursuant to Section 27 and

30 of the UDHA.






PROCESS OF PRE-DEMOLITION CONFERENCE FOR REQUESTING

POLICE ASSISTANCE

1.0 The Proponent shall make a formal letter request for police

assistance to the Chief PNP at the PNP National Headquarters for requests for Police Assistance in the National Capital Region (NCR)

or to the relevant Regional Director at the PNP Regional Office for requests for police assistance outside the NCR at least ten (10) days prior to the schedule date of the Demolition and/or Eviction;

The following documents shall be attached: a) Certified true copy of the relevant Court Order or Administrative Order and/or a certified true copy of the Certificate of Compliance (COC) on Demolition or Eviction issued by the Chairman of the

Local Housing Board (LHB) pursuant to the DILG Memorandum Circular No. 2008-143; and

b) Certified true copy of the Proponent’s formal letter request for assistance addressed to the Presidential Commission for the Urban

Poor (PCUP) Regional/Field Office or PCUP Head Office, marked as “Received”; and c) Other pertinent information in support of the request.

43

2.0 Upon receipt of the formal letter request, the PCUP shall within

forty eight (48) hours, prepare and serve Notice of the Pre-Demolition Conference to the following:

a) DILG - Department of Interior and Local Government b) DSWD - Department of Social Welfare and Development

c) NHA – National Housing Authority d) CHR - Commission on Human Rights e) LGU – Local Government Unit

f) DepEd- Department of Education g) PNP- Philippine National Police

3.0 Pre-Demolition Conference shall be convened and conducted by the

PCUP at least three (3) days or seventy-two (72) hours prior to the scheduled date of Demolition and/or eviction. Nothing herein shall

prevent PCUP from convening the PDC even before the receipt of requests for assistance mentioned under 5 (b2), such as if the

Proponent presents the PCUP with a copy of a demand to vacate or other similar documents.

4.0 PCUP shall preside over the PDC and may call on the assistance of

other agencies as necessary.

AGENDA: a. project case brief; b. review on Section 28 of RA No. 7279;

c. PNP Operational Procedures; d. roles and participation of LGU and other government

agencies; e. the designation of the appropriate Person-In-charge

during the actual conduct of Demolition and/or Eviction; f. designation of the PNP Officer-In-Charge of the

maintenance of peace and order during the actual

operations; g. information or updates on police intelligence activities

which may affect the orderly and peaceful implementation of the eviction and/or demolition

h. availability of the documents submitted to the PNP for

verification; i. deliberate Plan of Action of the PNP;

j. other issues and concerns of the affected families, participating agencies and other stakeholders;

5.0 DILG representative of the City/Municipality/PCUP in case of Luzon

area, shall serve as the secretariat of the PDC. He/She shall be responsible for recording and documenting the entire proceedings.

44

6.0 Police Assistance shall be provided only upon compliance of all the requirements stated in Section 28 of UDHA and procedures

sated in the preceding section.

45

PRE-DEMOLITION CONFERENCE (PDC) FLOWCHART

The proponent’s formal letter request assistance addressed to PCUP

Writes a letter request for PDC to PCUP attached certified true copy of Court Order or Administrative Order and/or Certificate of Compliance (COC) issued by the Chairman of Local Housing Board (LHB)

PCUP – upon receipt of formal letter within 48 hrs.prepare Notice of PDC to the following concern agency: DILG, PNP, DWSD, NHA, DPWH, CHR, DEPED, LGU, representative of affected families, Land owner if privately owned.

PCUP – shall convene the PDC at least 3days or 72 hrs. prior to the scheduled date of Demolition.

(NOTED: PCUP shall certify that the Notice of PDC were serve)

PCUP – shall preside over the PDC

(NOTE: DILG/PCUP representative shall serve as secretariat responsible for recording and documenting the entire proceedings)

DILG/PCUP Representative – shall send a copy of proceedings to all agencies who attended the PDC

AGENDA for PDC:

a) Project or Case Brief b) Review of Sec. 28 of RA 7279 or UDHA c) PNP Operation Procedure d) Role of participation of LGU and other agencies e) Designation of the appropriate Person-In-Charge during the actual conduct of Demolition/Eviction f) Designation of the PNP Officer-In-Charge of the maintenance of Peace and Order during the actual operations g) Information/update on police intelligence activities h) Availability of the documents submitted to PNP for verification i) Deliberate Plan of Action of the PNP. j) Other issued concerns of the affected families and participating agencies band of the stakeholders.

PNP – shall be provided police assistance upon compliance of all the requirements stated in Sec.28 of R.A.7279 or UDHA and procedures stated in preceding sections.

(NOTE: Actual Demolition/Eviction must be properly documented)

START

END

49

D) POLICY FORMULATION

INTRODUCTION

PCUPs Commission Resolution 04-20113 adopting the guidelines on the process of Policy Paper Formulation, Adoption and Implementation. The

Presidential Commission for the Urban Poor (PCUP) by virtue of Executive Order (EO) No. 82 (s. 1986) is mandated to serve as the direct link of the

urban poor to the government in policy formulation and program implementation addressed to their needs. Section 2 (a) 0f EO No. 82 states

that one of the major functions of PCUP is to coordinate the speedy implementation of government policies and programs for the urban poor. Administrative Order (AO) No. 111 (s. 1989) directed concerned government

departments, agencies and offices to coordinate with PCUP and actively participate in tri-sectoral dialogues and activities concerning the urban poor.

EO No. 69 was issued on 29 March 2012 to strengthen the mandate of PCUP to achieve the strict observance of the law and the Ten-Point Covenant of the

President with the urban poor. PCUP in pursuance of participatory policy formulation to organize and expedite the policy making process, do hereby promulgate and adopted the following guidelines.

.

COVERAGE OF POLICY PAPER FORMULATION, ADOPTION &

IMPLEMENTATION

This set of guidelines shall apply to policy formulation, adoption and

implementation affecting the urban poor sector within the PCUP that will be

used for recommendation to the President or other concerned Government

Agencies.

OBJECTIVES

Creating legislations, policies and programs of the government relating to the

urban poor, in consultation with latter;

a. Coordinating the speedy implementation of government policies

and programs for the urban poor; and

b. Recommend appropriate actions thereon to the President or

other concerned Government Agencies.

50

DEFINITION OF TERMS

Complete Staff Work (CSW) – refers to the technical and administrative

activities to comply with the requisites for drafting a policy that may be used

in making legislations, policies and programs of the government relating to

the urban poor.

Policy – refers to the process of making important organizational decisions,

including the identification of different alternatives such as programs or

spending priorities, and choosing among them on the basis of the impact they

will have. Policies can be understood as political, management, financial and

administrative mechanism arranged to each explicit goals.

Policy Proposal – refers to a written plan or suggestion made by a person

or a group relating to a program or policy that affects the urban poor sector.

This may also emanates from the result of a consultation or dialogue with the

urban poor sector.

Policy Paper – refers to the document that defines an urgent policy issue,

identifies and evaluates policy options and recommends solution to the

identified problems.

Proponent – refers to an individual, group or community, or other entities

that makes a proposal or lays down a proposition towards working for the

improvement of the lives of the urban poor.

Stakeholders–may refer to a person or organization that has a legitimate

interest in a project or entity.

PROCESS OF POLICY FORMULATION, ADOPTION A& IMPLEMENTATION

1.0 The proponent will have to accomplish the Policy Form, stating

therein the title of the policy, executive summary, problems

description, policy option, recommendation and appendices or

other documents that may be attached to support the policy

proposal. Subsequently, he accomplished form will be submitted to

the field Operations Divisions (FODS).

2.0 The FODS must conduct a Complete Staff work (CSW) to evaluate

and verify the policy proposal submitted. The CSW must be

composed of the following activities among others:

Validate the issue identified in the Policy Proposal and establish work process;

51

Conduct consultation with various stakeholders; Assess option and recommendations stated in the policy proposal;

and draft report on CSW conducted.

3.0 The CSW report together with the Policy Proposal will then be

endorsed by the FOD Directors to the Policy Unit for evaluation.

The Policy Unit after reviewing the documents submitted will

endorsed the same o the Legal Unit for the drafting of Policy Paper,

if the document is for policy implementation. If not, it will be

forwarded to the Research, Planning and Monitoring Division

(RPMD) databank for future reference.

4.0 The Legal Unit after receiving the policy proposal shall:

Write the proponent acknowledging the receipt of the policy proposal;

a) Review the policy recommendation b) Conduct further research and consultation;

c) Draft Policy Paper;

5.0 The Policy paper will be forwarded to the Commission En-Banc

for PCUP adoption and to the Office of the PCUP Chairman/CEO for

endorsement to Office of the President (OP), Local Government

Units (LGUs) or concerned government agencies

52

PROPONENT (Accomplish Policy Proposal Form)

Chairman/CEO (Endorse Policy for OP or concerned Government Agencies

LEGAL UNIT (Drafting of Policy Paper, review policy recommendation with the Commissioners, and conduct other activities related to the policy paper being prepared)

POLICY UNIT (Review Policy Proposals submitted; write proponent of the action taken)

Commission En-Banc (Adoption of Policy

Paper)

Research, Planning

and Monitoring

Division (RMPD)

(Data banking of submitted

policy proposals)

FIELD OPERATION DIVISIONS (FODs)

Conducts Complete Staff

If for

Policy

If for P

olicy

Policy Paper for Internal Implementation

POLICY PAPER FORMULATION, ADOPTION AND IMPLEMENTATION FLOWCHART

53

Office of the President of the Philippines

PRESIDENTIAL COMMISSION FOR THE URBAN POOR Malacañang

POLICY PROPOSAL

(Note: Attached is the guide in accomplishing this policy proposal) TITLE

EXECUTIVE SUMMARY

PROBLEM DESCRIPTION

POLICY OPTIONS

POLICY RECOMMENDATIONS

APPENDICES

Submitted by: _______________________________

(Full Name and Signature)

Position: _______________________________

Form

54

Name of Organization: _______________________________ (if applicable)

Date: _______________________________

GUIDE AND DESCRIPTION IN ACCOMPLISHING POLICY PROPOSAL FORM

TITLE

The title should clearly state the policy issue or problem that need to be addressed because of the current need of the urban poor sector or demand of development. It should be brief and concise.

EXECUTIVE SUMMARY

This part of the policy paper contains the synopsis of all the main part.

PROBLEM DESCRIPTION

The problem description identifies, defines and elaborates the nature of the problem being discussed. This may include:

The background of the problem (the history of the problem: its causes; who is affected; past policies and their outcomes); and

The current status of problems (who is or are affected by the policy, the current extent and impact of the problem, the current policy and its successes and failures).

POLICY OPTIONS

This section outlines, evaluates and compares the possible policy alternatives. All policy options should be presented to build a comprehensive and convincing case. The focus is on evaluating how each option compares in solving the specific problem. On the basis of this evidence an argument is made for the preferred policy alternative.

POLICY RECOMMENDATIONS

This section provides a major summary of the findings, but highlights the main policy recommendation, which consists of practical steps that need to be taken to implement the proposed policy option.

APPENDICES

This may present the data and methodology collected and used. They can be useful for additional information which supports the policy.

55

APPENDICES

PCUP RESOLUTION NO. 04-009

PCUP RESOLUTION NO.05-2013

PCUP RESOLUTION NO. 07 SERIES 2014

PCUP RESOLUTION NO. 04-2013

E.O. NO. 82

E.O.NO. 131

E.O NO. 708

E.O NO. 69

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table of contents · commission resolution 05-2013 adopting the social preparation guidelines;...

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