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Behavior Handbook

Infinite Campus

2017 - 2018

Office of Safe Schools & Education Technology

Mailing Address: 1126 Russell Cave Rd, Lexington, KY 40505Physical Address: 701 E Main St., Lexington, KY 40502

Contact the FCPS Infinite Campus Helpdesk:

Email: 2000. fcps@fa ye tte .k yscho ols .us

Download the latest version of this document online:Index > FCPS IC Support Site > Manuals

mailto:[email protected]

Version 2018.01

What’s new in the Behavior Handbook for 2017-18?Page 5 Expectations for Behavior Data Entry

Page 5 Why Reliable Data Matters

Page 5 Technical Center Behavior Data – If your school sends any students to a Technical Center for a portion of the school day, please review this information carefully.

Page 8 Terms – Updated definition of “Event” to indicate each Incident should only have one Event.

Page 14 Participant Details – Added notation that if the event involves Bullying/Harassment, Drug/Alcohol or Weapon, a Type must be entered.

Page 29 Behavior Resolutions 2017-18 – Removed SAP-Coleman House

0 Law Violation – Drug / Alcohol Cross Reference 2017-18

Drug / Alcohol Event Codes added:

L650 Over the Counter Drugs Distribution L655 Over the Counter Drugs Poss/Use L750 Synthetic Drug Distribution L760 Synthetic Drug Poss/Use

Page 31 Behavior Event Cross Reference 2017-18

Board Event Codes removed:

B430 Harassment – Boardo No longer have a matching state Board Violation, therefore ours has been inactivated.

B600 Other - Boardo Other - Board is a non-descriptive code with trends that indicate both

disproportionality in assigning the code and a high percentage of resolutions that have removed students from instruction. For more effective problem solving, we desire improved specificity in discipline data and believe the violations and descriptors in the Student Code of Conduct are sufficient for the coding of violations at this time.

B650 Over the Counter Drugso This code has been moved to a Law Violation per direction from KDE.

Law Event Codes added:

L440 Harassment – Law

8/24/2017 BH-2 document.docxOffice of Education Technology Fayette County Public Schools Lexington, KY

Table of Contents

GENERAL INFORMATION.......................................................................................................................5

Expectations for Behavior Data Entry.......................................................................................................5

Why Reliable Data Matters.......................................................................................................................5

Behavior Event Cross Reference...............................................................................................................5

Behavior Letters....................................................................................................................................... 5

Student Code of Conduct......................................................................................................................... 5

Technical Center Behavior Data...............................................................................................................5

“Double Dash” Report Information..........................................................................................................6

Printing “Double Dash” Reports...........................................................................................................6

SETUP....................................................................................................................................................7

Identifying your Behavior Admins............................................................................................................7

Enabling Letters to Print in Spanish..........................................................................................................7

THE BASICS............................................................................................................................................8

Terms........................................................................................................................................................8

Behavior Overview................................................................................................................................... 9

Behavior Management...........................................................................................................................10

Behavior Incident................................................................................................................................... 11

Behavior Incident – Context...................................................................................................................12

Behavior Event....................................................................................................................................... 13

Participant Details.................................................................................................................................. 14

Behavior Resolution............................................................................................................................... 15

Important Info for Resolutions...........................................................................................................15

Behavior Resolution Types..................................................................................................................... 16

DATA ENTRY........................................................................................................................................17

Entering Behavior Records..................................................................................................................... 17

Restraint and Seclusion Resolutions.......................................................................................................18

Opening Existing Behavior Records........................................................................................................20

Editing Behavior Records........................................................................................................................20

Deleting Behavior Records..................................................................................................................... 21


Table of ContentsCorrecting Duplicate Events................................................................................................................... 22

REPORTS..............................................................................................................................................23

Error Reports.......................................................................................................................................... 23

Behavior Error Report.........................................................................................................................23

SAFE Schools Error Report..................................................................................................................24

Suspension Attendance Linkage.........................................................................................................24

Behavior Detail Report........................................................................................................................... 25

Behavior Role Count Report...................................................................................................................25

Behavior Summary Report..................................................................................................................... 26

Equity Score Card................................................................................................................................... 26

LETTERS...............................................................................................................................................27

Suspension Letters..................................................................................................................................27

Behavior Letters..................................................................................................................................... 28

APPENDIX............................................................................................................................................29

Behavior Resolutions 2017-18................................................................................................................29

Law Violation – Drug / Alcohol Cross Reference 2017-18......................................................................30

Behavior Event Cross Reference 2017-18...............................................................................................31


G E N E R A L I N F O R M A T I O N

Expectations for Behavior Data EntryAll behavior incidents resulting in an office referral must be entered into Infinite Campus.

Why Reliable Data MattersFor students to learn and teachers to teach, schools must be safe. Accurate and timely data is critical for enabling school and district leaders to effectively focus resources and interventions aimed at improving the safety and security of all students, staff and school facilities (National Center for Education Statistics, 2011).

Behavior Event Cross ReferenceBehavior Event Codes are district specific. As Behavior data is entered, the user must not only select a local Fayette County Behavior Event name (skipping, fighting, etc.) but must also select a KDE defined Board or Law Violation. A Cross Reference table is available to help in the selection. The Cross Reference table is found starting on Page 30.

Behavior LettersPer KDE Regulation, we are required to send a letter home each time a student is suspended. We must keep a copy of this letter on file for a minimum of five (5) full school years. Schools may create their own letter, however letters are also available in Infinite Campus. For instructions on how to print Behavior and Suspension Letters in Infinite campus, see Page 27.

Student Code of ConductThe Student Code of Conduct should be used by administrators when deciding consequences or Resolutions for the student.

The document can be found on the FCPS Website:

1. Go to http://www.fcps.net2. Under the “Students” channel, click “Code of Conduct”

Technical Center Behavior DataFor students attending a Technical Center (Eastside, Southside, Locust Trace), all Incidents with the exception of “Out of School Suspension” should be entered at the school in which it actually occurred.

If a Technical Center student is suspended from the Technical Center, the Incident must be entered at both schools because of the tie to attendance. Technical Centers should use the “VSSP3” Resolution code. If a Technical Center student is suspended from their A1 School, the Incident must only be entered at the A1 School.


http://www.fcps.net/

G E N E R A L I N F O R M A T I O N

“Double Dash” Report InformationAll “Double Dash” reports (named for the dashes to the left of the report name) in Infinite Campus are custom reports. If you are prompted for a login, always use your Windows account. The username is your full email address, and the password is your Windows account password.

Printing “Double Dash” ReportsTo print a Double Dash report, the data must first be exported and then printed. Commonly used export formats are PDF and Excel. To export, click the Save button, and choose the appropriate export type.


Examples of “Double Dash” Reports

S E T U P

Identifying your Behavior AdminsBefore entering Behavior records, it is important to identify staff members who decide the consequence for each behavioral action (time out, SAFE, suspension, etc.). Typically this includes your principal and associate principals. Rights to identify a staff member as Behavior Admin are given only to Building Coaches. The school list containing Building Coach names can be downloaded here: Index > FCPS IC Support Site > Staff Information .

Building coaches can follow the steps below:

1. Click the Search tab; select the Staff category

2. Search for the staff member3. Go to: Index > Census > People4. Click the District Assignment tab5. At the bottom of the screen,

check the box labeled Behavior Admin

6. Click Save

Enabling Letters to Print in Spanish

Behavior Data Entry Staff typically will not have rights to maintain the “Spanish Letter” checkbox. Your Registrar can follow the steps below to identify the appropriate students.

1. Search for the student2. Click the appropriate

student name and click the District Info tab

3. Check the checkbox for Spanish Letter

4. Click: Save


T H E B A S I C S

TermsIncident – An Incident is a group of Events linked by time and location. Incident reporting is similar to a police report – a record of occurrences at a specific time and place.

Event – An occurrence within an Incident. Each Incident must contain one Event.

Participant – A student involved in the Event.

Role – The function (Offender, Participant, Victim or Witness) the student played in the behavior Event.

Law and Board Violations - An item in either of two lists that contains the KDE violation. The violations are separated into Board violations and Law violations. Every Event code begins with a B for "Board" or an L for "Law". This signifies to the user the appropriate Board violation list or Law violation list that contains the match to the Behavior Event.

Resolution – The consequence assigned to the participant(s) of an Event.

Out of School Suspension – Disciplinary action that involves denying the student access to the school campus for any part of the school day. This means a student can be suspended for less than a full school day.

INSR – In School Removal – from KDE – “ any district resolution type in which student is removed from his/her normal educational environment during instructional time…”. For Fayette County Public Schools, all of the following Resolutions fall into this category

ISS / S.A.F.E. ISAP-Other in-school placement


T H E B A S I C S

Behavior OverviewTask Location in IC Notes

1 Create the Incident Index > Behavior > Behavior Management – Click New

2 Create the Event Within the Incident, click Add Event / Participant

3 Add Participants Within the Incident, click Add Event / Participant

If multiple students are involved in one Event, be careful to add each student under the same Event.

4 Add Resolutions Within the Incident, click Add Resolution

This button is not visible until the student is added to the Event. Multiple Resolutions can be assigned to a student.

5 Complete Within the Incident, click the Status dropdown menu and select Complete

After all data entry has been completed for the Incident, change the Status to “Complete”. This is a manual process. Infinite Campus does not do this automatically.


T H E B A S I C S

Behavior ManagementAll Behavior data entry is done from the Behavior Management screen: Index > Behavior > Behavior Management .

1. New – This button allows the user to enter a brand new Incident and Event.2. Status Filter – This drop down allows the user to limit what he/she views in the Behavior

Management Tool. Any Incident under Submitted/In Progress does not have all data elements entered. Any Incident under Complete has all data elements entered.

3. Alignment Filter – This drop down should always say Discipline/Award.


T H E B A S I C S

Behavior IncidentThe Behavior Incident screen is accessed by clicking “New” or by clicking a previously entered Incident.

1. Status – The Status drop down is a manual field. The Status should be left at “In Progress” while the data elements are being added. After all Events, participants and Resolutions have been entered, the Status should be changed to Complete. Again, this is a manual step, not an automatic one.

2. Submitted By – This is the name of the staff member submitting the Incident. If the Incident happened in a classroom, the Submitted By name would be the teacher.

3. Alignment – Always Discipline4. Title – Leave this field blank. The system will populate the field with the Event Name when the

record is saved.5. Date of Incident – This field defaults to the current date. Change as needed to reflect the date

of the Incident. The date of the incident MUST be entered here.6. Time of Incident – This field defaults to the current time. Change to reflect the time of the

Incident. The time of the incident MUST be entered here.7. Damages – Enter a monetary amount here, if applicable8. Context – See a detailed description on .9. Context Description – Text field allowing more specifics on the Context.10. Behavior Event Location – A drop down list providing choices so that the site of the behavior

Event can be included in the Safe School Report.11. Details - Explain the reason for the discipline referral. These notes are usually taken verbatim

from the referral form. Student names should not be entered in this field, but the description should be as exact as possible. (Replaces the Event Details field except data entered here applies to the entire Incident rather than a specific Event within the Incident)


T H E B A S I C S

Behavior Incident – ContextEach Incident entered should have a Context chosen.

Context Description Examples

SS: School Sponsored Event, during school hours

The Behavior Incident that occurs in a school setting OR while a student is under the authority of the school/district AND between the times the bell rings in the morning and the bell rings in the afternoon.

Incident occurs during instruction in the classroom

Incident occurs during lunch in the cafeteria

Incident occurs in the gym during a Pep Rally.

Incident occurs on a field trip

SN: School Sponsored Event, not during school hours

The Behavior Incident that occurs in a school setting OR while a student is under the authority of the school/district AND before the bell rings in the morning or after the bell rings in the afternoon OR on non-instructional days

Incident occurs during a home football game

Incident occurs at a school fall festival

Incident occurs on the school bus

Incident occurs at an away football game in which student was transported by the school or under authority of school personnel

NS: Non School Sponsored Event, during school hours

The Behavior Incident occurs off school campus AND between the times the bell rings in the morning and the bell rings in the afternoon

Incident occurs off campus during the time the student is supposed to be in attendance at school

NN: Non School Sponsored Event, not during school hours

The Behavior Incident occurs off school campus AND before the bell rings in the morning or after the bell rings in the afternoon OR on non-instructional days

Incident occurs at an away football game by a student that at the time of the Incident is not under the authority of the school/district

Incident occurs such as student uses home computer to harass another student from home in the evening


T H E B A S I C S

Behavior EventThe Event is an occurrence within the Behavior Incident. The Behavior Event screen is access by clicking the New button in Behavior Management and clicking Add Event/Participant, or by opening an existing Incident and clicking Add Event/Participant.

1. Event Type – The short title for what the student(s) did wrong. An Event is an individual occurrence within an Incident. Every Event Code starts with a letter that corresponds to the FCPS Student Code of Conduct. “B” indicates a Board violation. “L” indicates a Law violation.

Behavior Events requiring entry of Harassment Type and Victim Participant Details: B140 Bullying, L430 Harassing Communication, L440 Harassment – Law, L567 Misdemeanor Stalking, B837 Threatening-Student, B840 Threatening-Staff, B890 Verbal Abuse.

2. Checkboxes Call Police – Select only if metro police were called. If a report is filed by an officer, the

Case Number should also be entered in the field near the bottom of the Event Details section.

Violence Indicator School Resource Officer – Indicates FCPS

law enforcement officers are involved. Gang Related Court Designated Worker – Indicates

event required involvement of a CDW3. Law and Board Violation – An item in either of

two lists that contains the KDE reported list of violations. Each Behavior Event must have a Law or Board violation selected.

4. Case Number – The case number as assigned by a law enforcement officer. All Law Violations must have a Case Number entered into Infinite Campus.

5. Motivation/Function – If known, select the motivator for the student to engage in the behavior.

6. Participant Details – This section ties a student(s) to the Event. See details on , Participant Details.


T H E B A S I C S

Participant Details 1. Participant Name – Student(s) involved in the selected Event. Multiple students can be

involved in an Event and multiple Events can be tied to an Incident. Once you select the student, additional Participant Details display.

2. Display on Portal – Do not check this checkbox. The district settings for Parent Portal do not allow viewing of Behavior records; however, this box should never be checked.

3. Role (previously called Event Role) – The function (Offender, Participant, Victim or Witness) the student played in the behavior Event.

4. Demerit – No district or state policy on this field. Schools may use the field at their discretion.5. Relationship to School: Leave this set to “1: Current Student”6. Injury7. Injury Description8. Details (Replaces Role Details) – This field provides an area for the administrator to add more

details for the behavior Event specific to each student involved. Do not enter any student names in this field.

9. If the event involves Bullying/Harassment, Drug/Alcohol or Weapon, additional entry is required.a. Bullying/Harassment – Enter the Harassment Type (required) and Description (optional)b. Drug/Alcohol – Enter the Drug Type (required) and Description (optional)c. Weapon – Enter the Weapon Type (required) and Description (optional)


T H E B A S I C S

Behavior ResolutionA Resolution is the consequence for the student’s action. A student may have more than one Resolution assigned for a specific Event. The Resolution screen is accessed by first creating the Incident and Event, adding Participants, then clicking “Add Resolution”.

1. Resolution Type – This field indicates the consequence (Conference, Out of School Suspension, etc.). If the Resolution is Restraint or Seclusion, you must also follow steps on Page 18, Restraint and Seclusion Resolutions.

2. Resolution Assign Date – When was the consequence assigned?

3. Resolution Start Date/Time – When will the consequence begin?

4. Resolution End Date/Time – When will the consequence end?

5. Duration in School Days – This field is used for Out of School Suspension Resolutions only. Estimate the number of school days in whole and half numbers (1.5, 2.0, etc.)

6. Behavior Admin Staff Name – The administrator who decided the consequence.

7. Apply To – Place a check beside the appropriate student, being careful if there is more than one Event attached to the Incident.

Important Info for Resolutions Error reports are available to catch date errors. See Page 23, Error Reports.

Resolution Dates must not be later than a student's withdrawal date. If a student withdraws while a Resolution is still in force, the behavior record must be adjusted to show an end date no later than the withdrawal date.

A withdrawal date and the last day of Suspension can be the same date. The date of withdrawal is a day of membership and is true in all public school districts in Kentucky.

If a student enrolls in a different school during a suspension, make the suspension End Date the same as the Withdrawal Date.

Resolutions for Suspension, SAFE and In School Suspension MUST include an End Date and End Time.

If a suspension spans a non-instructional day (including snow days), multiple Resolutions should not be used.


T H E B A S I C S

Behavior Resolution TypesThere are three different types of Resolutions:

1. Resolution Assignment for One Date – This means the student’s Resolution does not span more than one date. In the screen shot below, the data entry indicates the student was in ISS / S.A.F.E. on 10/6 only, from 8:25 – 3:15.

2. Continuous Resolution Assignment for Multiple Dates – The student began their Resolution assignment on one date and it continued on to one or more dates. There are no breaks in instructional time for the Resolution. In the screen shot below, the data indicates the student was in ISS / S.A.F.E. for three school days, from 10/6 – 10/8.

3. Resolution Assignment for Multiple Partial Days – The student was assigned the Resolution for multiple days, but only for a portion of each day. Each segment of time must be entered as a separate Resolution. The Resolution will display according to how many segments of time were assigned. See the screen shots below for an example of a student assigned ISS / S.A.F.E. for 1 hour on three separate dates.


D A T A E N T R Y

Entering Behavior RecordsThe expectation for data entry is: All Behavior Incidents resulting in an office referral must be entered into Infinite Campus by the end of the school day following the Incident. The process below follows the Behavior Overview on Page 9.

1. Create the Incident (see Page 11 for details)a. Go to: Index > Behavior > Behavior Managementb. Click Newc. Enter the following: Submitted By, Title, Date of Incident, Time of Incident, Context (see

Page 12) and Context Description (if needed).d. Select the Behavior Event Location and enter a Location Description if needed.e. Enter Details as needed to describe what happened. Be careful not to type student

names in this field.2. Create the Event(s) (see Page 13 for details)

a. Click Add Event / Participantb. Enter the following: Event Type, checkboxes as appropriate, Law or Board Violation (see

Cross Reference Table starting on Page 30) and Case Number if the Event is a Law Violation or if police are involved.

3. Add Participant(s) (see Page 14, Participant Details for details)a. In the Participant Details section of the screen, enter the student’s name in the Student

Name field and click Searchb. Select the appropriate studentc. Enter the following: Role, Injury, Injury Descriptiond. Enter Details to describe how the student was involved in the Evente. Add additional students as needed by typing their name in the Student Name field and

completing steps a – d.f. If the event involves Bullying/Harassment, Drug/Alcohol or Weapon, enter the Type

(required) and Description (optional).g. Click Save

4. Add Resolution (see Page 15 for details)a. Click Add Resolutionb. Enter the following: Resolution Type, Resolution Assign Date, Resolution Start Date /

Time, Resolution End Date / Time, Duration in School Days (Suspension and ISS/SAFE only), Behavior Admin Staff Name.

c. Under Apply To, check the appropriate student names, being very careful if more than one Event is listed.

d. Click Savee. Add additional Resolutions as needed. Follow steps a – d until all Resolutions are entered.

5. If Resolution is Restraint or Seclusion, a Behavior Response is required (see for details)6. Complete - If all data entry is complete, change the Status to Complete, click Save


D A T A E N T R Y

Restraint and Seclusion ResolutionsIf a student is restrained and/or secluded, BOTH of the following are required (704 KAR 7:160):

A resolution of Restraint and/or Seclusion The entry of a Behavior Response in Infinite Campus

1. Add the appropriate resolution of Restraint or Seclusion by following the steps for Entering Behavior Records, Page 17, #4 – Add Resolution.

2. Click: Add Behavior Response (If Add Behavior Response is grayed out, change the record from COMPLETE to IN PROGRESS to activate the button)

3. Select the following:a. Response Type - Create a new behavior response for each Response Type. Restraint and

Seclusion must be entered as separate response types. If the technique changes during the SAME response, describe in the Response Details textbox.

b. Response Start Timec. Response End Timed. Pre-Response Interventions - Select the behavioral intervention(s) used immediately

prior to implementation of restraint or seclusion. User can choose multiple interventions.e. Pre-Response Actions – Enter the following information into the textbox:

i. Document an account of the actions by involved students and staff before the response

ii. Describe events leading up to the response, including possible factors contributing to the dangerous behavior.

iii. Document the effectiveness of any Pre-Response Interventionsiv. Describe how the student’s behavior posed an imminent danger of physical harm

to self or othersf. Response Details – Enter the following information into the textbox:

i. Document an account of the student’s behavior during the responseii. Describe how school personnel responded to the dangerous behavior

iii. Document interactions between the student and the school personnel during the response

iv. Document the effectiveness of this response type

Continued on next page


D A T A E N T R Y

Restraint and Seclusion Resolutionsg. Post-Response Details – Enter the following information into the textbox:

i. Document an account of the student and staff following the responseii. Document the effectiveness this response had in deescalating the situation

iii. Describe the planned positive behavioral interventions which shall be used to reduce the future need for restraint or seclusion of the student

iv. Document a referral to Program 504 or IDEA, if student not previously identifiedv. Describe basis for declining to refer the student to Program 504 or IDEA, if

applicablevi. Enter the Date and Time the Parent Notified and Method of Notificationvii. If a debriefing session was requested by the parent/guardian, enter the session

date, time and attendees. viii. Document any follow-up debriefing sessions

h. Student was injured during the response – check only if applicablei. Injury Severity

i. Apply To – Select student in which to apply Behavior Responsej. Guardian Contacted – Indicate that the guardian was contacted, this will open additional

fields to complete. This field is not required, however it is mandatory that a parent/guardian is contacted with each Restraint or Seclusion resolution.

i. Date – Enter the date the guardian was contacted ii. Time – Enter the time the guardian was contacted

iii. Contact Name – Enter the name of the guardian contactediv. Details – Enter any details discussed during the contact, such as the method of

contact.k. Participant Details – Search and add all staff involved in the behavior response. NOTE:

Do not add other students as participants to a response, all participants currently print on the offender’s behavior detail report and this is a violation of FERPA. The issue will be resolved in a future release of Infinite Campus.

i. Participant was injured during the response – Check if applicableii. Describe any injuries to the participant

iii. Injury Severity4. When all data has been entered on the Behavior Response, scroll to the top and check the

Complete checkbox.5. Check the record again to make sure Restraint or Seclusion have been added as Resolutions.6. Click Save7. Notify Principal or designee that the Restraint or Seclusion Incident has been completed in

Infinite Campus

D A T A E N T R Y8/24/2017 BH-19 document.docxOffice of Education Technology Fayette County Public Schools Lexington, KY

Opening Existing Behavior RecordsThere are two ways to open an existing Behavior Record. Which option you choose is a personal preference. If you are unsure when the Incident occurred, please use option 2, and search by student.

1. Opening an Existing Behavior Record via Behavior Management:a. Go to: Index > Behavior > Behavior Managementb. If the Incident Status has been changed to Complete, in the Status Filter dropdown select

Completec. The Incidents are sorted by date. Click the appropriate Incident to view.

2. Opening an Existing Behavior Record via the Student Behavior Taba. Go to the Search tab, search for any of the students involved in the Incidentb. Go to: Index > Student Information > Generalc. Click the Behavior tabd. Click the appropriate Incidente. In the Incident Detail section, click the Incident ID link. This opens the Incident in the

Behavior Management tool.

Editing Behavior Records1. Search for the Incident to edit by using the steps for Opening Existing Behavior Records, Page 20.2. Make corrections to the Incident, Event(s), Participants and/or Resolutions3. Click Save in the upper left hand corner


D A T A E N T R Y

Deleting Behavior RecordsPlease use caution when deleting! Deleting not only removes the part deleted, but also all underlying data. D E L E T E W I T H E X T R E M E C A U T I O N !

1. Deleting an Incident – This will delete not only the Incident, but all Events, Participants and Resolutions tied to it.

a. Search for the Incident to delete by using the steps for Opening Existing Behavior Records, Page 20.

b. Click the “Delete” button above the Incident

2. Deleting an Event – This will delete not only the Event but all Participants and Resolutions tied to it.a. Search for the Incident to delete by using the steps for Opening Existing Behavior Records,

Page 20. b. Click the Event to deletec. At the bottom of the Event and

Participant Details screen click Delete d. Click Save on the Incident

3. Deleting a Participant – This will delete not only the Participant but all Resolutions tied to the student.

a. Search for the Incident to delete by using the steps for Opening Existing Behavior Records, Page 20.

b. Click the appropriate Event to delete a Participant

c. In the Participant Details section, uncheck the checkbox beside the student’s name

d. Click Savee. Click Save on the Incident

4. Deleting a Resolutiona. Search for the Incident containing the Resolution to delete by using the steps for Opening

Existing Behavior Records, Page 20.b. Under the appropriate Event and Participant, click the Resolution to deletec. Click Deleted. Click Save on the Incident


D A T A E N T R Y

Correcting Duplicate EventsWhen more than one student is involved in an Incident/Event, it is very important not to duplicate the Event. Use the steps below if it is necessary to combine multiple Events into one due to incorrect data entry. In the screen shot to the right, you will see three Events for “Fight – Student/Student”. When this is submitted to KDE, it will appear as three separate fighting Events, when it actually was one Event with two Participants and one Victim.

1. Search for the Incident to delete by using the steps for Opening Existing Behavior Records, Page 20.

2. Click the first event listed3. Check the boxes to add the other students attached to the Incident. In the screen shot to the

right, I will place checks beside Robin and Brandon’s name. Because Robin was a Victim, I must be careful to change her Role to Victim.

4. Click Save. This adds the additional two students to the first Event.

5. Make note of the Resolutions for the students moved to the first Event.6. Delete the duplicate Events using the steps on Page 21, Deleting Behavior Records.7. Click Add Resolution and add the Resolutions you noted to the students as needed. Use the

steps on Page 17, Add Resolution.8. Click Save on the Incident

Incorrect – Three Events, three students attached Correct : One Event, three students attached


R E P O R T S

Error ReportsThese reports must be run monthly and errors corrected.

Behavior Error ReportThis report will show you any Behavior Incident/Event with the following errors:

Bullying/Harassment Data Requirements - Behavior Events qualifying as Bullying/Harassment that do not list a Victim or do not have a Harassment Type indicated.

Date Issues – Incident Dates that do not fall within the school calendar dates Resolution End Date Missing Law/Board Violation Check – Law/Board Violation does not match Event Type. See Cross

Reference Table to make corrections. Call Police Check – Event coded as a Law Violation but the “Call Police” checkbox was not

checked. Overlapping Resolutions – Dates for ISS / SAFE and Out of School Suspension cannot overlap

1. Go to: Index > Behavior > Reports > Error Reports > Error Report2. Select the following:

a. Yearb. Schoolc. Grade Levelsd. Error Typee. Group Byf. ID to Print

3. Click: View Report4. Fix all errors listed as soon as possible


R E P O R T S

Error Reports

These reports must be run monthly and errors corrected.

SAFE Schools Error ReportThis report should be run in conjunction with the Behavior Error Report on Page 23. KDE’s Safe Schools Report will show you any Behavior Incident/Event with the following errors:

State Resolutions without a Start/End Date and/or Time State Resolution missing a Law or Board Violation Events without a participant selected Behavior Incident date not within enrollment Suspension/attendance dates and/or times inconsistent Student demographic information missing Behavior Resolution date not within enrollment Overlapping state Resolutions Behavior Response checks for Restraint and Seclusion

1. Go to: Index > KY State Reporting > Safe Schools2. Under Select Calendars select your school3. Click: Run Extract4. The first screen displayed is a list of errors. Fix all errors listed as soon as possible.

Suspension Attendance LinkageThis report will show where a student’s suspension in Behavior does not match in Attendance or vice versa. To correct these errors you need to work with the staff member who enters Attendance data to determine if the error is in Attendance or in Behavior.

1. Go to: Index > KY State Reporting > Edit Reports > Suspension Attendance Linkage2. Click: Generate Report3. All students listed must be corrected (with the exception of Early Start grade levels 96, 97, 98 and

99)


R E P O R T S

Behavior Detail ReportThis report will list details of the Behavior Incidents/Events based on your chosen report options.

1. Go to: Index > Behavior > Reports > Behavior Detail2. Select the following:

a. Yearb. Schoolc. Start Dated. End Datee. Eventf. Resolutiong. Gradeh. ID to Print?

3. Click: View Report

Behavior Role Count ReportThis report lets you specify how many times a student played a “Role” in a Behavior Incident/Event.

1. Go to: Index > Behavior > Reports > Behavior Role Count2. Select the following:

a. Yearb. Schoolc. ID to Printd. Gradee. Start Datef. End Dateg. Event Typeh. Resolutioni. Minimum role count – The minimum number of role involvement counts you want to

search forj. Maximum role count – The maximum number of role involvement counts you want to

search fork. Report Typel. Group Summary Bym. 1st Details Groupingn. 2nd Details Groupingo. Hide Student Name?



R E P O R T S

Behavior Summary ReportThis report will give you summary information of the Behavior Incidents/Events based on your chosen report options.

1. Go to: Index > Behavior > Reports > Behavior Summary2. Select the following:

a. Yearb. School Typec. Schoold. Start Datee. End Datef. Eventg. Resolutionh. Gradei. Group by


Equity Score CardThis report will allow you to disaggregate data by percentage of enrollment.

1. Go to: Index > Behavior > Reports > Equity Scorecard2. Select the following:

a. Yearb. School Typec. Schoold. Grade Levelse. Start Datef. End Dateg. Group 1 – The first level of aggregationh. Group 2 – The second level of aggregation



L E T T E R S

Suspension LettersSetupBefore the letter can be generated, the Behavior Event and Resolution must be entered for the student. The letter will not generate or print if these two items are not in place.

1. The student must be marked as “Offender” or “Participant”2. Underneath the Event , the student must have at least one Resolution for “Out of School

Suspension”

Generating and Printing1. Search for the student2. Click the appropriate student name and click the “Behavior” tab3. Click the Index tab4. Go to: Index > Behavior > Letters > Suspension Letter5. Select the following:

A. Incident Date – The date the Incident occurredB. Print Options – Choose options for printing Incident Comments, Participant Comments,

Resolution Comments and/or Referring Staff Name as desired6. Click: View Report7. Review the letter. If any data is missing, go back into the student’s behavior record and make

the necessary corrections.8. If all information on the letter is accurate, follow steps on Page 6, Printing “Double Dash”

Reports


L E T T E R S

Behavior LettersSetupBefore the letter can be generated, the Behavior Event and Resolution must be entered for the student. The letter will not generate or print if the following items are not in place:

1. The student must be marked as “Offender” or “Participant”. 2. At least one Resolution must show underneath the Event. The Resolution must be something

other than Out of School Suspension.

Printing1. Search for the student2. Click the appropriate student name and click the “Behavior” tab3. Click the Index tab4. Go to: Index > Behavior > Letters > Behavior Letter5. Select the following:

A. Incident Date – The date the Incident occurredB. Print Options – Choose options for printing Incident Comments, Participant Comments,

Resolution Comments and/or Referring Staff Name as desired6. Click: View Report7. Review the letter. If any data is missing, go back into the student’s behavior record and make

the necessary corrections.9. If all information on the letter is accurate, follow steps on Page 5, Printing “Double Dash”

Reports to print.


A P P E N D I X

Behavior Resolutions 2017-18BGRP Behavior Group

BIP Behavior Intervention Plan

BSUSP Bus Suspension

COMSV Community Service

CONOT Conference Other

CONPR Conference Principal

CONST Conference Student

DBR Daily Behavior Report

DETEN Detention

SSP2 Expelled, Not Receiving Services

SSP1 Expelled, Receiving Services

ISAP ISAP-Other in-school placement

SAF00 ISS / S.A.F.E.

SSP6 Law Only

LTRSE Letter Sent

LNDET Lunch Detention

MEN Mentoring

MER Merge-multiple referrals

NOCON No Contact Agreement

NONE None

OTO Office Time Out (15 minutes or less)

SSP3 Out of School Suspension

CONFG Parent/Guardian Conference

PARK Park Permit Sus/Rev

PEERC Peer Conflict Mediation

PEND Pending Action

PHONE Phone Call

CONMU Prin/Stu/Par Conf

PC Property Confiscation

REFSA Refer Stu Asst Team

REFAP Refer Supr/Alt Plcmn

REFCO Refer To Counselor

REFSW Refer to School Social Worker

YSCRF Refer to YSC/FRYSC

RSM Restorative Solutions

SSP7 Restraint

RETEA Reteach Behavior

SATDT Saturday Detention

SCHED Schedule Change

SCDET School Detention

SCLPD School Privlg Denied

SCRES School Restitution

SSP8 Seclusion

SPASG Special Assignment

TMTO Team Time Out (15 minutes or less)

TRNSF Transfer

VERBA Verbal Reprimand

WARN Warning

WDSCL Withdrawn From Schl

SSP4 Withdrawn to Alternative Education Program

WRTPL Written Agreement Plan

WWARN Written Warning

Resolutions highlighted in gray will be included in KDE’s In School Removal Reporting

A P P E N D I X

Law Violation – Drug / Alcohol Cross Reference 2017-18FCPS Code Event Type - Law State

Code Matching Law Violation

L060 Alcohol Distribution 1812 Alcohol DistributionL070 Alcohol Poss/Use 1811 Alcohol Possession & UseL080 Amphetamine Distribution 1842 Amphetamine DistributionL090 Amphetamine Poss/Use 1841 Amphetamine Poss & UseL110 Barbiturate Distribution 1852 Barbiturate DistributionL120 Barbiturate Poss/Use 1851 Barbiturate Poss and UseL200 Cocaine/Crack Distribution 1872 Cocaine/Crack DistributionL210 Cocaine/Crack Poss/Use 1871 Cocaine/Crack Poss & UseL410 Hallucinogenic Distribution 1832 Hallucinogenic DistributionL420 Hallucinogenic Poss/Use 1831 Hallucinogenic Poss & UseL450 Heroin Distribution 1862 Heroin DistributionL460 Heroin Poss/Use 1861 Heroin Possession & UseL490 Inhalant Distribution 1892 Inhalant DistributionL500 Inhalant Poss/Use 1891 Inhalant Poss and UseL550 Marijuana Distribution 1822 Marijuana DistributionL560 Marijuana Poss/Use 1821 Marijuana Poss and UseL620 Other Drug Distribution 1802 Other Drug DistributionL630 Other Drug Poss/Use 1801 Other Drug Possession and UseL650 Over the Counter Drugs

Distribution1802 Other Drug Distribution

L655 Over the Counter Drugs Poss/Use 1801 Other Drug Possession and UseL690 Prescription Drug Distribut 1882 Prescription DistributionL700 Prescription Drug Poss/Use 1881 Prescription Poss & UseL750 Synthetic Drug Distribution 1902 Synthetic Drugs DistributionL760 Synthetic Drug Poss/Use 1901 Synthetic Drugs Possession and

Use

Event Types highlighted in gray will be included in KDE’s Behavior Reporting, regardless of Resolution

A P P E N D I X

Behavior Event Cross Reference 2017-18FCPS Code Event Type - Board State

Code Matching Board Violation FCPS Code Event Type - Law State

Code Matching Law Violation

B140 Bullying 8001 Bullying L010 1st Degree Assault 301 1st Degree AssaultB170 Cheating 1001 Cheating L020 2nd Degree Assault 302 2nd Degree AssaultB190 Chewing - Tobacco 9002 Chewing Tobacco L030 3rd Degree Assault 303 3rd Degree AssaultB230 Damaging Property 998 Other L040 4th Degree Assault 304 4th Degree AssaultB240 Dangerous Instrument 110 Dangerous Instrument L100 Arson 90 ArsonB245 Disorderly Conduct (Board) 2001 Disruptive Behavior L130 Bomb Threat 320 Terroristic - BombB250 Disregarding Safety 998 Other L150 Burglary 50 BurglaryB260 Disruptive Behavior 2001 Disruptive Behavior L180 Chemical/Bio/Nuclear 330 Terroristic-Ch/Bio/NucB270 Dress Code Violation 1002 Dress Code Violation L220 Criminal Homicide 11 Criminal HomicideB295 Endangering Others 998 Other L250 Disorderly Conduct (Law) 240 Disorderly ConductB330 Failure to Follow Staff

Inst1010 Failure to Follow Staff

InstL280 Driving Under Influence 210 DUI

B340 False Note/Report 998 Other L290 Drug Paraphernalia 260 OtherB350 Fight – Student/Other 5003 Fight-Student to Other L300 Embezzlement 120 EmbezzlementB360 Fight – Student/Staff 5002 Fight-Student to Staff L320 Extortion 260 OtherB370 Fight – Student/Student 5001 Fight-Student to

StudentL343 Felony Criminal Abuse 308 Felony Criminal Abuse

B405 Gang Activity Promoting 998 Other L345 Felony Stalking 340 Felony Stalking

B470 Inappropriate Sexual Behavior 60 Inappropriate Sexual

Behavior L347 Felony Wanton Endangerment 306 Felony Wanton

EndangermentB520 Leaving Campus 1003 Leaving Campus L380 Forgery/Counterfeiting 100 Forgery

B545 Look alike drug possession, distribution 1014 Look-alike drug

possession, distribution L390 Fraud 110 Fraud

B550 Look Alike Weapon 998 Other L400 Gambling 190 GamblingB570 Missed Detention 40 Failure to Attend

DetentionL430 Harassing Communication 350 Harassing

CommunicationB580 Missed Saturday Detention 40 Failure to Attend Detention

L440 Harassment – Law 370 HarassmentB640 Out of Assigned Area 998 Other L480 Indecent Exposure 171 Indecent ExposureB670 Personal Telecom Device 1013 Violation of Personal

Electronic L510 Larceny – Theft 60 Larceny-Theft

B680 Physical Aggression 5003 Fight-Student to Other L530 Loitering 280 LoiteringB710 Present While Suspended 998 Other L562 Menacing 305 MenacingB720 Profanity or Vulgarity 70 Profanity or Vulgarity L565 Misdemeanor Criminal Abuse 309 Misdemeanor Criminal

AbuseB730 Public Display Affection 998 Other L567 Misdemeanor Stalking 341 Misdemeanor Stalking

B750 Skipping Class 1004 Skipping Class L569 Misdemeanor Wanton Endangerment 307 Misdemeanor Wanton

EndangermentB760 Skipping School 1005 Skipping School L590 Motor Vehicle Theft 70 Motor Vehicle TheftB770 Smoking 9001 Smoking L610 Other – Law 260 OtherB790 Stealing 1009 Stealing L730 Robbery 30 RobberyB820 Tardy to Class 1006 Tardy to Class L740 Sexual Assault 174 Sexual AssaultB837 Threatening – Student 8006 Threatening another

StudentL780 Statutory Rape 172 Statutory Rape

B840 Threatening – Staff 8003 Threatening Staff L800 Stolen Property 130 Stolen PropertyB850 Tobacco – Other 9003 Tobacco – Other L830 Terroristic Threat 310 Terroristic ThreatB890 Verbal Abuse 8004 Verbal Abuse L870 Under the Influence 230 Under Influence

L880 Vandalism 140 VandalismL910 Weapon – Handgun 151 Weapon – HandgunL920 Weapon – Other 154 Weapon – OtherL930 Weapon – Other Firearm 153 Weapon/Other FirearmL940 Weapon – Rifle or Shotgun 152 Weapon - Rifle

Event Types highlighted in gray will be included in KDE’s Behavior Reporting, regardless of Resolution

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