TRIBAL ARE,A DEVELOPMENT DEPARTMENT

t Head Office: Commissioner, Tribal Area Development Department' UDAIPURPhone - 0294-24287 21 -24, F ax N a. 029 4-241 1 4 17, E-Mail : comn.tad. @ gmai l.com

€-t-s{ (e-Tenderl

Bid form Fee Rs. 40Ol- (Non-Refundable)

RISL Processing Fees Rs. 500/- (Non-Refundable)

Bid Security Rs. 76,000/- (Refundable) Bid Value Approx. Rs. 38.00 Lakh

Sr.No. Subjea Date Time7. e-publishing Date 02.01.18 05.00 PM2. Document Download Start Date 02.01.18 05.00 PM3. Document Download End Date t7.oL.t8 01.00 PM4. Bid Submission End Date t7.oL.L8 03.00 PM5. Technical Bid Opening Date L7.Ot.t8 04.00 PM6. Submission of Demand Draft/ Banker Cheque of

Bid Fee, processing fees and earnest money inphysicalform.

L7.OL.L8 04.00 PM

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E-Tender for Supplv, lnstallation and Commissionins of Desktop Computer

Technical Bid Check list

S.No. Type of Certificate & Other informations Yes/No Date ofissue/validity

1 Whether bid document fee submitted with e-bidProvide details Banker Cheqe/DD No......... dt.....

2 Whether Bid security submitted with e-bidProvide details DD/Banker Cheque/Challanreceipt no.............. dt............. amount .............

3 Whether Bid Processing fee sumitted with e-bidprovide details DD/Banker Cheque/Challanreceipt no............. dt........... amount.................

4 Annexure-F (Affidvit regarding acceptance of Bidterms & conditions on Rs. 50/- non judicialstamp paper.)

5 Whether GST registration certificate issubmitted with e-bid

6 Whether sales tax/VAT/GST clearance certificateis submitted with e-bid

7 lf tax clearance certificate is not issued by ttreconcerned gow. copy of the challan or taxreturn be submitted with e-bid

o Whether SSI registration certificate issued bythe BoW. of Rajasthan is submitted with e-bid

9 Whether original manufacturer's certificate forthe item submitted with e-bid

10 wnether certificate regarding authorizeddealer/authorized representative issued by themanufacturer is submitted with e_bid

7t Whether relevant ISO certification submittedwith e-bid

72 Annexure-G (Statement of turnvoer and balancesheet)Supply order ana ratirfaaory --u-esrfcompletion certificate in last 3 year of amount50.00 lakh

Warrent Certificate

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Details of Bidder:

1. Name of the Firm/Bidder

2. Telephone No. (off) (Fax)

3. Mobile No.

e-mail lD

4. Office Address of the Firm

5. Constitution of the Firm whether/ Proprietorship/ Partnership/

Company

(a) ln case of Proprietorship Firm :-

Name, Father's Name and Residential address of theProprietor:-

(b) ln case of Partnership Firm :-

Name, Name of Father and Residential address ofall thePartners

Note:- (Enclose the Registration certificate of Firm or itsattested copy/photocopy of Partnership Deed (attach separatesheet ifspace is insufficient)

(c) ln case of Company

li) Regd.No. of the Company

(ii) Name and address of theDirectors of the company(attach separate sheet, if space is insuficient)

6. BANK DETAILS OF BIDDER

Banker's name with branchAccount type

Account number

7. PAN No. of the Bidder(Enclose a certified copy of the same)

8. Bid scurity of Rs.

Bankercheque/Bank Draft No. ............................Dated ........................ (Name of Bank & branch)*(To be filled in by the office)

signature of the bidder with seal

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l/+ ln case of authorized reprsntative signing this document, enclose copy of the authority letter.B. Enclosed Tender Documents along with all necessary Annexures/certificates/Affidavites.

7

Signature of the Bidder with seal

Annexure-'A'

COMPLIANCE WITH THE CODE OF INTEGRITY AND NO CONFLTCT OF tNTERESTT

Any pe.son participating in a procurement process shall-

a) Not offer any bribe, reward of gift or any material benefit either directly or indirectlyin exchange for an unfair advantage in procurement process or to otherwiseinfluence the procurement process;

b) Not misrep.esent or omit misleads or attempts to mislead so as to obtain a financialor other benefit or avoid an obligation;

c) Not indulge in any collusion, Bid rigging or anti competitive behavior to lmpair thetransparency, fairness and progress ofthe procurement process;

d) Not misuse any information shared between the procuring entity and the bidderswith an intent to gain unfair advantage in the procurement process;

e) Not indulge in any coercion including impairing or harming or threatening to do thesame, directly or indirectly, to any part or to its property to lnfluence the

f)

e)

h)

procurement process;

Not obstruct any investitation or audit of procurement process,Disclose conflict of interest, ifany, andDisclose any previous transgression with any entity in lndia or any other countryduring the last three years o. any debarment by any other procuring entity.

CONFLTCT OF tNTERESTTThe bidder participating in a bidding process must not have a conflict of interest. Aconflict of interest is considered to be a situation in which a party has interests thatcould improperly influence that party's performance of ofrjcial duties orresponsibilities, contractual obligations, or compliance with applicable laws andregulations.

A gidder may be considered to be in conflict of interest wjth one or more panies inbidding process if, including but not limited to:Have controlling partners/shareholders in common; orReceive or have received any direct or indirect subsidy from any ofthem; orHave the same legal representative for purposes ofthe Bid; orHave a relationship with each other, directly or through common third parties, thatputs them in a position to have access to information about or influence on the Bidof another bidder, or influence the decision of the procuring entity regarding thebidding process; orThe bidder participates in more than one Bid in a bidding process. partjcipation by abidder in more than one Bid will result in the disqualification of all Bids in which thebidder is involved. However, this does not limit the inc,usion of the samesubcontractor, not otherwise participating as a bidder, in more than one Bid; orThe bidder or any of its affiltates participated as a consultant in the prepamtion ofthe design or technical specifications of the goods, works or servjces that are thesubject of the Bid; or

7.

a.

b.

c,

d.

e,

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.. g. The bidder or any of its affiliates has been hired (or is proposed to be hired by thering Entity as engineer-ln charge/consultant forthe contract.

Date:Signature of Bldder with Seal

Name:

Designation:

Address:

3

AnnexureJE'

DECI.ARATION gY THE BIDDER REGARDING QUALIFICATIONS

DECLARATION BY THE BIDDER

ln relation to my/our Bid submitted to Commissioner TADD Udaipur for procurement of M/s,.,..,....... ln response to their notice inviting Bids No....,.................,Dated

,.............-.|/we hereby declare under Section 7 of Rajasthan Transparency in publicProcurement Act, 2012, that:1. l/we possess the necessary professional, technical, financial and managerial resources and

competence required by the bidding Document issued by the procuring entity;

2. l/we have fulfilled mylour obligation to pay such of the taxes payable to the Union andthe State Government or any local authority as specified in the bidding document;

3. l/we are not insolvent, in receivership bankrupt or being would up, not have my/ouraffairs administered by a court or a judicial officer, not have my/our business activitiessuspended and not the subject of Iegal proceedings for any of the foregoing reasons;

4. l/we do not have, and our directors and officers not have been convicted of any criminaloffence related to my/our professional conduct or the making of farse statements ofmisrepresentations as to my/our quarifications to enter into a procurement contractwithin a period of three years preceding the commencement of this procurementprocess, or not have been othe.wise disqualified pursuant to debarment proceedings;

5. l/we do not have a conflict of interest as specified in the Act, Rules and the biddintdocument, which materially affects fair competition. \

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o,

Date:Place:

Signature of Bidder with SealName:Designation:Address:

7o

AnnexureJC'GRIEVANCE REDRESSAT DURING PROCUREMENT PROCESS

The designation and address ofthe First Appellate Authority is

The desi8nation and address ofthe Second Appellate Authorityts

1. Filling an appealr

lf any bidder or prospective bidder is aggrieved that any decision, action or omission of theprocuring entity is in contravention to the provisions of the Act or the Rules or theGuidelines issued there under, he may file an appeal to First Appellate Authority, asspecified in the bidding document within a period of ten days, from the date of suchdecision or action, omission, as the case may be, clearly giving the specific ground or groundon which he feels aggrieved:

Provided that after the declaration of a bidder as successful the appeal may be filed only bya bidder who has participated in procurement proceedings:

Provided further that in case a procuring entity evaluates the technical bids before theopening of the financial Bids, and appeal related to the matter of financial Bids may be filedonly by a bidder whose technical Bid is found to be acceptable.

2. The officer to whom an appeal is filed under para (1) will deal with the appeal asexpeditiously as possible and will Endeavour to dispose it off within thirty days from thdate ofthe appeal.

3. lf the officer designated unde. para (1) fails to dispose of the appeal filed within theperiod specified in para (2), or ifthe bidder or prospective bidder or the procuring entityis ag8rieved by the order passed by the First Appeflate Authority, the bidder orprospective bidder or the procuring entity, as the case may be may file a second appealto second Appelrate Authority specified in the biddinS document in this behalf withinfifteen days from the expiry ofthe period specified in pira (2) or ofthe date of receipt ofthe order passed by the First Appellate Authority, as the case may be.

4. Appeal not to lle in certaln casesr

No appeal will lie against any decision of the procuring entity relating to the followingmatters, namely:-

(a) Dete.mination of need of procurement;(bl Provision limiting participating of bidders in the gid process;(c)The decision ofwhether or not to enter into negotiations;(d) Cancellation of procurement p.ocess;(e) Applicability ofrhe provisions of confidentiatity

5. Form ofAppeaF

(a) An appeal under para (1) or (3) above wjll be in the annexed Form alont with manycopies as there are respondents in the appeal.

0

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71

(b) Every appeal will be accompanied by an order appealed against, if any affidavit verifyingthe facts stated in the appeal and proofof payment of fee.

(c) Every appeal may be presented to First Appellate Authority or Second AppellateAuthority, as the case maybe, in person or through retistered post or authorizedrepresentative.

6. Fee for filling appeal

(a) Fee for first appeal will be rupees two thousand five hundred and for second appeal willbe rupees ten thousand, which will non-refundable.

(b) The fee will be paid in the form of bank demand draft or banker,s cheque of scheduledBank in lndia payable in the name ofAppellate Auth ority con cern ed.

7. Procedure for disposal of appealr

(ii) Peruse or inspect documents, relevant records or copies thereof relating to thematter.

(a) The First Appellate Authority or Second Appellate Authority, as the case maybe, uponfilint of appeal, will issue notice accompanied by copy of appeal, affidavit anddocuments, if and fix date of hearing.

(b) On the date First Appellate Authority or Second AppellatAuthority, as t(i) Hear allthe t before him; and

(c) After hearing the parties, perusar or inspection of documents and rerevant records orcopies thereof relating to the matter, the Appellate Authority concerned wjll pass anorder in writing and provide the copy of order to the parties free of cost.

(d) The order passed under sub-clause O above will be place on,h" a,"," prbliaProcurement portal.

Date:

PlaceSignatu.e of Bidder with SealName:Designation:Address:

72-

FORM No. 1

lsee rule 831

AJ2072Appeal No. ......................-....of......................Before the .................. .............(First/Second Appellate Authority)

1. Particulars of Appellant:

(i) Name ofthe appellant:

(ii) Official address, if any:

(iii) Residential address:

2. Name and address of the respondent (s)

(i)

(ii)

(iii) .r(

3. Number and date of the order appealed against and name and designation of theofficer/authority who passed the order (enclose copy) or a statement of a decision,action or mission ofthe procuring entity in contravention to the provisions ofthe Act bywhich the appellant is aggrieved:

4. lf the Appellant proposed to be represented by a representative, the name and postaladdress of the representative:

5. Number ofAffidavits and documents enclosed with the appeal:

6. Grounds of appeal:

u,(/

(supported by an affidavit)

7. Prayet i

Place

Date

Appellant'sSignature

13

7.

(i)

AnnexureJD,ADDITIONAL CONDITIONS OF CONTRACT

Correction of Arithmetic Errorst

Provided that a flnancial Bid is substantially responsive, the procuring entity willcorrect arithmetical errors during evaluation of financial Bids on the following basis:

lf there is a discrepancy between the unit price and the total price that is obtained bymultiplying the unit price and quantity, the unit price will prevail and the total pricewill be corrected, unless in the opinion of the procuring entity there is an obviousmisplacement of the decimal point in the unit price, in which case the total price asquoted will govern and the unit price will be corrected;

lf there is an error in a total corresponding to the addition or subtraction ofsubtotals, the sub totals will prevail and the total will be corrected; and

lf there is a discrepancy between words and figures, the amount in words willprevail, unless the amount expressed in words is related to an arithmetic error, inwhich case the amount in figures w lprevail subject to clause (i) and (ii) above.

lf the bidder that submitted the lowest evaluated Bid does not accept the correctionof errors, its Bid wtll be disqualified and its Bid security will be forfeited or its Bidsecuring decla.ation will be executed,

Procuring Entitl,rs Right to Vary euantitie,

The quantity mentioned in the Bid is the mjnimum approximate quantity thatbidder will have to compulsorily supply to specified destination.

(a) At the time of award of contract, the quantity of Goods, works or serviceo.igln-ally specified in the Bidding Document may be increased or decreased by aspecified percentage, but such increase or decrease shall not exceed twentypercent, of the quantity specified in the Biddin8 Document, lt shall be withoutany change in the unit process or other terms and conditions of the Bid and theconditions of contract,

(b) lf the procuring Entity does not procure any subject matter of procurement orprocure less than the quantity specified in the Bidding Documeni due to changein circumstances, the Bldder shall not be entitled for;ny claim or compensationexcept otherwise provided in the conditions of contract.

(c) ln case of procurement of Goods or services, additional quan ty may beprocured by pracing a repeat order on the rates and conditions of the originarord-er. However, the additional quantity will not be more than 50% of the valueof Goods ofthe original contract and shall be within one month from the date ofexpiry of last supply. tf the supplierfails to do so, the procuring Entity will be freeto a'ange for the barance suppry by rimited bidding or otherwise and the extracost incurred willbe recovered from the supplier.

DIVIDING QUANTITIES AMONG MORE THAN ONE BIDDER AT THE TIME OF AWARD(lN CASE OF PROCUREMENT oF GoODslr

As a Beneral rule arr the suppry wifl be taken from successfur bidder, whose Bid isaccepted, However, when it is considered that the quantity of tfr" .uO;"A ."n", ofsupply to be suppried is very rarge and it may not be in ttre capacity oi,r," tiaa"r,whose

'id is accepted to deriver the entire quantity or when it is .oniia"r"a1i.t .r

"subject matter of procurement to be procured is of criflcar and vitar nature, in such

(i)

(i)

2.

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' cases, the quantity may be divided between the bidder, whose Bid is accepted andthe second lowest bldder or even more bidders, in that order, in a fair, trans nt

, and equ itable manner at the rates of the bidder, whose Bid is accepted.

Date:Place:

Sitnature of Bidder with SealName:Designation:Address:

7s

AnnexureJE'

FullDesktop

Computer Core i3lntel Core i3 7th Generation Intel Processor or

Minimum 4GB Single Channel DDR4 2400MHz

Minimum 500GB, Serial ATA HDD orI8.5 inch TFT LED Digital Color Monitor or

Two button USB Optical Scroll MouseOne Serial Port, I RI45 port , 2 USB ports in the front, 4

USB ports at the back out ofwhich 2 to be USB 3.0,Headphone (front), Microphone(front), Line in, Line our,

VGA portOn board integrated ru+S n**o.t po.t,

Blqetooth 4.0 and Wireless LAN E02. I IPreloaded Windows l0 professionat with Ms Offrce

(Academic License) & preloaded OEM recovery part& its media and Documentation & Certificiti of

Total Security (Latest version) of MacAfee/ Norton/Kaspersky/ Quick heal with Media & 3 year Subscription

(OEM Support, Updates, patches)3-Year comprehensive on-site Warant f.om the date of

EPEATTM Gotd/Silver rating, ENEEGVTTAR 5.0_

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Technical Snecification and Ouantitv of Desktop Computer

AnnexureJF'

' Declaration reeatdinr acceDtance gl Terms & Crndiflon of Bid

(On Rs. 50/- non iudicial stamo paoer dulv attested bv Notarv public)

Bldder Name...,,.,.............,........

l/We confirm that t/We are authorized to submit Bid on behalf of the tirm participating inthe Bid and have perused the entire Tender/Bid document including all its amendments tilldate.

Havint pe.used the subject gid with all amendments (wherever applicable). t/We herebyconfirm unconditionar acceptance and compriance to abide by aI its terms & conditions asmentioned in Tender/Bid document including technical particulars, detailed technicalspecifications of the produo special terms & conditions and general terms & conditionswherever indicated, offer validity, terms ofdelivery without any deviations whatsoever:

l/We also confirm acceptance ofthe all generalterms & conditions of gid document.

l/We certify that the prices quoted against the Bid are competitive and without adopting anyunfair/unethical means in including cartelization.

l/we cenified that tendering firm has not been black listed/banned by any GovernmentDepartment ofthe State /pSU from business dealings.

l/We also certified that the information given above is factually correct, true and nothingmaterial has been concealed.

Date:Place

Sitnature of Bidder with SealName & Address

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AnnexureJG'

Annual Turnover Statement

The Average annual turnover of M/s. ......................

...............for the past three years aregiven below and certified that the statement ts true and correct.

Sr. No. FinancialYear Turnover in Rs

7.

2.

3.

2014-152015-162076-t7

Total - Rs._ Lakh

Date:Place:

Three Year Annual Average turnovers per annum _ Rs._ Lakh

Signature of Auditor/SealCharted Accountant(Name & Address)Membership No. :

Tel. No.:Mob. No.:

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37

1'ri- Instruction to Bidders for online Biddins (e-Bid)

1 The bidders who are interested in bidding can download Bid document fromhttp ://eproc.rai asthan. qov.in

2 To participate in online Bids, Bidders will have to produce Digital SignatureCertificate (type II or type III) as per information Technology Act-2000 using whichthey can sign their electronic bids, Bidders can procure the same from any CCAapproved certifying agency, i.e. TCS safe crypt , N code etc. or they may contact e-Procurement Cell, Department of IT & C, Government of Rajasthan for furtherassistance. Bidders who already have a valid Digital Certificate need not procure a newDigital Certificate. Contact No: 014l-4022688 (Help desk 10 am to 6 pm on allworking days) E-mail:eproc@raj asthan.gov.inAddress: e-Procurement Cell, RISL, Yojna Bhawan, Tilak Marg, C-Scheme, Jaipur

J Bidder shall submit their offer on line in Electronic formats both for technical andfinancial proposal, however D.D. for Bid Fees, Processing Fees and Bid Security(EMD) should be submiued manually in the office of Bidding Authority before date &time of opening of technical bid and scanned copy of D.D. should be also uploadedalong with the online bid.

4 Before electronic submitting the Bid, it should be ensured that all Bid papers includingconditions of contract etc. ate digitally signed by the Bidder and filled up as per theBid Guideline.

5 Training for the bidders on the usage of e-tendering system is also being arranged byRISL on regular basis. Bidders interested for training may contact e-Procurement Cell,RISL for booking the training slot.

6 Bidders are also advised to refer " Bidders manual" available under "Downloads"section for further details about the e-tendering process.

7 Rates should be quoted only in INR. Foreign Currency rates will not be accepted andBid liable to reiected.

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