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Tender Document for

Adult Literacy Program (ALP) Outsourcing

TALEEM SUB KAY LIAY (TSKL) PROJECT

LITERACY & NON FORMAL BASIC EDUCATION DEPARTMENT

5th Floor, Alfalah Building, Mall Road, Lahore

Phone: +92-42-99205414

Fax: +92-42-99205427

Email: projectdirector.tskl@gmail.com

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Contents

Sr. No. Description Page

1 Definitions 1

2 Introduction 4

2 Qualification Criteria for Technical Proposal 5

3 Instructions to Bidders 7

4 Submissions, Receipt & Opening of Proposals 9

5 Proposal Evaluation 10

6 Fraud & Corruption 11

7 All Securities Required 12

8 Communication 13

9 Technical Evaluation Performa (Annex 1) 14

10 ALC Locations (Annex 2) 15

11 Technical Proposal Form (Annex 3) 16

12 Form A ( Eligibility Requirements) 17

13 Form B ( Organizational Profile) 18

14 Form C ( Experience Profile) 19

15 Form D (Human Resource Information) 20

16 Form E (CV for proposed staff) 21

17 Financial Proposal Form (Annex 4) 22

18 Financial Proposal 23

19 Cover Letter 24

20 Applicant Declaration 25

21 Documents Check List 26

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Definitions

a. “Taleem Sab Kay Liay Project” abbreviation is TSKL.

b. “Literacy Service Provider” abbreviation is LSP. LSP is an organization which will be

selected by TSKL for providing trainings to residents of Punjab

c. “Agreement” means the Agreement signed by the Taleem Sab Kay Liay Project (TSKL)

and the Service Provider along with all the attached documents thereto.

d. “Client” means Taleem Sab Kay Liay project.

e. “Day” means calendar day.

f. “Government” means the Government of the Punjab and all its associated departments,

agencies, autonomous/semiautonomous bodies, local Governments, boards, universities

and similar other organizations.

g. “Instructions to Service Providers” means the document which provides shortlisted

bidders with all information needed to prepare their Proposals.

h. “Bidding Document” means document submitted by service provider

i. “Management Staff” includes higher management reporting directly to head of the

organisation of the bidder.

j. “Proposal” means the Technical and the Financial Proposal to be submitted by bidder.

k. ‘’Technical proposal’’ to be submitted by the bidder as shown in Annexure 3 in this tender

document.

l. “Financial Proposal” to be submitted by the bidder as shown in Annexure 4 in this Tender

Document.

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Introduction of Project

The main objective of Taleem Sab Kay Liay (TSKL) is to reach out & help illiterate people,

especially women to read and write, and put them on the path to Self-reliance. The essential

goals are to equip learners with essential life skills for personal and community development,

build the capacity of the community for income generation and self-reliance, enable

beneficiaries and their families to attain improved living conditions and a better quality of life,

to provide equitable and adequate access to literacy education to youth and adult women

and men, build a culture of lifelong learning among adult learners and empower marginalised

and vulnerable groups in society to participate fully as partners in development. The ultimate

goal is to increase literacy rate in Pakistan, especially of women in rural areas.

Adult Literacy Program (ALP) Basic Information to Bidder

ALC activity, as supra, outsourcing may be to public or private organisations having

requisite wherewithal to impart adult literacy to adult illiterates.

Outsourcing shall be as per PPRA Rules.

Proposed criteria for qualification in ‘technical bid’ as per PPRA Rules

Bidding may be done District wise in all 36 districts.

There shall be 01 cycle (4 months) for instant activity.

In this cycle number of adult illiterates to be made literate shall be 100 per District.

Prospective learner’s age group is 20 – 50 years.

Process:

(a) Applicant successful in bidding process (service provider) shall submit a list of 100

prospective learners along with their names, parentage / marital status, residential

addresses & CNIC numbers (absolutely compulsory) and a signed certificate that all

prospective learners are illiterates;

(b) Prospective learners shall be verified from NADRA. In case same is not available in

20 days project may utilise other verification methods like from the project literacy staff of

literacy and NFBE department.

(c) In case of non-verification of prospective learner(s) his/her name shall stand deleted

from said list & service provider shall immediately provide suitable substitute(s);

(d) In case more than 30% prospective learners fail verification then instant bid shall be

declared void & its security of Rs. 2,000/- shall be forfeited;

(e) After verification service provider shall be given 04 months to make literate the said

learners (benchmarks to be notified by L&NFBE Department);

(f) Advance mobilisation of funds, to the maximum extent of 10% of bid value, shall be

permissible but strictly subject to timely availability of funds via advance drawl from

Finance Department, Government of Punjab & AG Office, Punjab. Non-availability of

advance mobilisation of funds shall in no case, whatsoever, become an excuse of non-

performance or delayed performance by service provider;

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(g) No intervention / support of any kind shall be given from project / L&NFBE Department

during this period of 04 months. Service provider has to compulsorily execute the needful

on own resources;

(h) After end of 04-05 month period project / L&NFBE Department shall examine learners

via NTS Government of Pakistan (preferable) or by Non-Formal Assessment &

Examination Cell (NFAEC);

(i) Based on examination results, service provider shall be paid for every successful

learner as per accepted bid provisions;

(j) Service provider must ensure that at least 70% of learners clear said examination

otherwise final payment will be stopped;

(k) Other modalities shall be decided / executed, as per project exigencies, by L&NFBE

Department;

(l) Data of successful learners shall be maintained.

Qualification Criteria for Technical Proposal

(1) Nature of Organisation

a. Any public or private organisation.

b. Organisation must have a valid registration as per any relevant Law [Act(s) /

Ordinance(s), Rule(s) and Government Notifications etc.] of past 02 years standing.

c. Organisation must be able to impart basic literacy (basic reading, writing & numeracy;

benchmarks to be given by L&NFBE Department) to adult illiterates.

d. Organisations must be able to contractually engage with L&NFBE Department for

imparting basic literacy to adult illiterates.

e. Organisations may include: (a) government autonomous bodies, authorities,

commissions, universities, institutions etc. (b) private universities, colleges, schools,

madrassas etc. (c) International cum domestic non-governmental organisations and (d)

others like trusts, companies, firms, cooperatives, societies, consortiums/joint

ventures/partnerships etc.

(2) Financial Particulars

(For private organisations only and not for government organisations)

Documentation

a. National Tax Number (NTN).

b. Income Tax Statement for last 01 year.

c. Bank statements, from scheduled banks, for last 02 years.

d. Audit reports, from recognised audit firms, for last 02 years.

Resource Mobilisation

a. Evidence of funds mobilisation, via philanthropy or donors etc., to tune of

Rs.50, 000/- in past 01 year.

b. Recommendation letter / positive evaluation report (specific to adult literacy & less

than 06 months old) from a UN donor agency or a bilateral international donor agency

engaging with Government shall carry added weight.

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(3) Organisational Resources

(a) Extent of presence

Logistics, human resource and transport facilities availability in concerned District

(preferable) or Human resource & transport facilities availability in concerned District and

presence of logistics, human resource & transport facilities in 02 other Districts of concerned

Division.

(b) Logistics

Office premises

Status

Functional since last 02 years.

Nature

Owned or rented by organisation.

Accommodation

At least 03 functional rooms in premises.

Civic amenities

Availability of water supply and electricity with paid utility bills for last 02 years.

Office Equipment

01 official desktop / laptop computer with 01 computer printer.

Contacts

Official landline number(s) / official cell number(s) & official email address

Transport

Availability of at least 01 functional four wheeler vehicle or 02 functional motorcycles on a

valid rent agreement.

Organisations with at least 01 functional four wheeler vehicle or 02 functional motorcycles as

registered in name of said organisation shall be given added weight.

Learner centre(s)

Organisations having availability of premises for imparting tuition to 50 adult learners (within

concerned District, having adequate space for 50 learners, with electricity cum fan, well

ventilated) shall be given added weight.

(c) Human Resource

Administrative

01 personnel, at least intermediate, as full time engaged by organisation.

Technical

a. 01 teacher trainer, at least B.Ed., residing in District concerned, full time engaged by

organisation for last 01 year and imparting adult literacy.

b. 02 community mobilisers, at least intermediate, residing in District concerned, full time

engaged and fielded in concerned communities by organisation.

c. Organisations engaging at least 02 adult literacy teacher (at least intermediate &

residing in District concerned), full time, for last 01 year shall be given added weight.

(d) Instruction Resources

a. Availability of 01 blackboard and 01 floor mat / seating furniture.

b. Access to learner materials e.g. textbooks, copies and slates.

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(4) Experience

a. Making 150 adult illiterates literate in past 02 years along with record of terminal

assessment / examination of beneficiaries.

b. Training of 05 adult literacy teachers in concerned District.

c. Organisations having self-produced & self-published adult literacy learner material

(adult literacy textbook or adult literacy teacher training manual or adult literacy teacher

guide) shall be given additional weight.

■ Above criteria is a minimum requisites. Preference shall be given to organisations with

expanded resources / experience.

■ Details encompassing (i) names, (ii) ages, (iii) parentages / marital particulars, (iv)

residential addresses, (v) CNIC numbers and (vi) copies of qualifications (where applicable)

etc. of all concerned i.e. executives, employees & beneficiaries must be provided.

■ Attested copies of documentation / data concerning (i) registration(s), (ii) financial

requisites cum flows, (iii) work flows, (iv) organisational resources, (v) experience and (vi)

others – all as supra - must be provided.

Instructions to Bidders

This document contains all the information pertinent to our solicitation, and must govern the

preparation and submission of proposals. The definitions, instructions and technical &

financial forms to be filled by bidder for the assignment are annexed with this tender

document. Proposals must be submitted by the deadline, completed on the formats provided

by Taleem Sab Kay Liay (TSKL) Project, with supporting documents, according to the

guidelines given in the document titled Instructions to Bidders. The proposals will be

evaluated by a Bid Evaluation Committee (BEC) nominated by TSKL. The selection of

bidders will be according to PPRA Rule 38(2) (a), 2014 (latest amended), single stage two

envelop bidding procedure.

1. Solicitation Document

1.1 Contents

The bidder is expected to examine all instructions, general conditions, forms and terms

contained in the Tender Document and its annexures. Failure to comply with instructions will

be at the bidder’s risk and may affect the evaluation of the tender document. Proposals that

do not comprehensively address the scope of work and requirements will be rejected. Inability

to comply with the corresponding instructions, general conditions of contract and terms may

lead rejection of proposal.

2. Preparation of Proposal

2.1 Language of the proposal

The proposals prepared by the bidders and all correspondence and documents relating to

the proposal exchanged between the bidders and procuring agency i.e. Taleem Sab Kay Liay

Project hereinafter mentioned as TSKL shall be in writing and in English Language.

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2.2 Proposal currency

All prices shall be quoted in Pak Rupees (PKR) and all payments will be made in PKR.

2.3 Period of validity of proposal

Proposals shall remain valid for 180 calendar days after the date of submission as provided

in the bidding document. In exceptional circumstances, TSKL may solicit the bidder’s consent

to an extension of the period of validity without any material changes in the bidding document.

2.4 Supporting Documents

While preparing the Technical Proposal, the bidding firm must give particular attention to the

instructions and should understand that the claimed experience, without provision of

documentary evidence will not be considered.

2.5 Proposal documents

The bidding document with serial number should comprise of following:

2.5.1 The Technical Proposal Documents:

(1) Bidder’s eligibility requirements, in accordance with Form A

(2) Bidder’s organizational profile, in accordance with Form B

(3) Bidder’s experience profile, in accordance with Form C

This should detail the capability and experience of delivering the Adult Literacy services

specified in the Technical Evaluation Criteria.

(4) Human Resource Information, in accordance with Form D

(5) Curriculum Vitae (CV) for proposed staff for ALP, in accordance with Form E

Human Resource proposed by the Bidder for the project (including updated CVs of

individuals involved in management and project implementation) in accordance with

Form D and Form E.

(6) Duly signed declaration and Cover Letter for submission of technical proposal by

authorised signature on Company letter Head.

(7) Document Checklist.

2.5.2 The Financial Proposal Document:

The Bidder shall indicate the price of the Adult Literacy services it proposes to provide in

the respective district of the Punjab for which the bidder is submitting the bid (Form F

Financial Proposal). The Financial Proposal should provide per learner cost inclusive all

taxes related to the scope of work. It is the responsibility of the Bidder to ensure that all

information detailed in this clause is contained in the submitted Financial Proposal.

NOTE: Technical proposal should not contain any financial information. Cost and financial

estimates need to be provided in a separate sealed envelope clearly indicating Financial

Proposal. Non-compliance will lead to rejection of the proposal.

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2.6 Taxes

The quoted costs should be inclusive of all applicable (direct & indirect) taxes. The financial

bid shall be considered inclusive of all taxes.

2.7 Format and signing of proposal

The proposal shall contain no interlineal, erasures, or overwriting, except, as necessary to

correct errors made by the bidder, in which case such corrections shall be initialled by bidder’s

authorised Person.

3. Submission, Receipt, and Opening of Proposals

3.1 The original proposal shall contain no interlineal or overwriting. All pages of the

proposals (Technical & Financial) must be numbered. Submission letters for both

Technical and Financial Proposals should respectively be in the attached format in

separate envelopes.

3.2 The Organization Head (bidder) or an authorized representative on his/her behalf shall

initial all pages of the original Technical and Financial Proposals. In case of latter, an

authorization shall be provided which shall be in the form of a written power of attorney

accompanying the Proposal or in any other form demonstrating that the representative

has been duly authorized to sign.

3.3 The Technical Proposal shall be placed in a sealed envelope clearly marked

“TECHNICAL PROPOSAL”. Similarly, the Financial Proposals shall be placed in sealed

envelopes clearly marked “FINANCIAL PROPOSAL” followed by the name of the bid

“ALP– OUTSOURCING” with a warning “DO NOT OPEN WITH THE TECHNICAL

PROPOSAL”. The envelopes containing the Technical and Financial Proposals shall

be placed into an outer envelope and sealed. This outer envelope shall bear the

submission address and title of the bid. If the Financial Proposals are not submitted in

separate sealed envelopes duly marked as indicated above, this will constitute grounds

for declaring the Proposals Ineligible. The name of the district should be clearly

mentioned on all the envelopes for which bid is submitted. Use separate bidding

document for each district.

3.7 The Proposals must be sent to the address indicated in the bidding document clause

(16) and received not later than the time and the date indicated in the advertisement, or

any extension to this date in accordance with these instructions.

3.8 Any proposal received by this office after the deadline for submission shall be returned

unopened.

3.9 The Technical Proposal shall open thirty minutes after the deadline for their submission.

The envelopes with the Financial Proposal shall remain sealed and securely stored in

the custody of Client.

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4. Proposal Evaluation

4.1 The bidders should not contact the Client on any matter related to its Technical and/or

Financial Proposal during the evaluation process of bids. Any effort by the bidder to

influence the Client in the examination, evaluation, ranking of Proposals, and

recommendation for award of Agreement may result in the rejection of the bidder’s

Proposal. However the Client may contact the bidder for seeking clarification of any

aspect of technical proposal or demand any missing information.

4.2 Evaluators of Technical Proposals shall have no access to the Financial Proposals until

the technical evaluation is concluded.

5. Evaluation of Technical Proposals

During the technical evaluation no amendments in the proposals shall be permitted. The

evaluation committee shall evaluate the Technical Proposals on the basis of their

responsiveness in the technical bid forms A to E. Each responsive Proposal will be given

a technical score according to criteria mentioned at Annexure (1). A Proposal shall be

rejected at this stage if it does not respond to important aspects of the tender document

and particularly the eligibility criteria or if it fails to achieve the minimum qualifying

technical score indicated in the Evaluation Criteria.

6. Financial Proposals

6.1 After the evaluation and approval of the technical proposals, TSKL shall open the

financial proposals of the accepted and technically qualified bids, publically at a time,

date and venue announced and communicated to the bidders in advance, within the bid

validity period.

6.2 After the technical evaluation is completed, the Client shall inform the bidders, who have

submitted proposals, the technical scores obtained by their Technical Proposals and

shall notify those whose Proposals did not meet the minimum qualifying score or were

considered non responsive, that their Financial Proposals will be returned unopened

after completing the selection process. The Client shall simultaneously notify in writing

bidders that have secured the minimum qualifying technical score, the date, time and

location for opening the Financial Proposals.

6.3 Before opening of financial bid, technical score of qualified bidder shall be read aloud

during financial bid opening session. Financial Proposals shall be opened in the

presence of the bidders representatives who wish to attend.

6.4 The Evaluation Committee will correct any computational errors. When correcting

computational errors, in case of discrepancy between a partial amount and the total

amount, or between word and figures, the formers will prevail.

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6.5 Single stage two envelopes bidding procedure shall be used for such services and the

bids are to be evaluated on technical and financial grounds.

7. Availability of Professional Staff / Experts

The successful bidder will bound to provide the services of the professional staff proposed in

technical proposal. In case of non-availability of any proposed professional staff during the

contract period, the bidder will provide valid reason and documentary justification. The bidder

will bound to provide the substitute professional staff with same technical strength with no

delay after mutual agreement of both parties i.e. the bidder and TSKL.

8. Award of Agreement

8.1 Contract will be awarded to the technically responsive lowest evaluated bidder in the

respective districts. The bidder must submit performance guarantee @ 10% of the

contract amount within 10 days of the issuance of Letter of Acceptance (LOA). After

receipt of performance guarantee contract will be signed and Services Order will be

issued. In case of non-submission of performance guarantee @ 10% of the contract

amount within 10 days of the award of contract, the bid security will be forfeited and

contract will be terminated.

8.2 The bidder has to commence the assignment on the date and at the location specified

in the bidding document.

9. Confidentiality

TSKL shall keep all information regarding the bid evaluation confidential until the time of the

announcement of the evaluation report under PPRA Rule no. 58.

10. Fraud and Corruption:

10.1 TSKL requires the bidder/s participating in provision of Service/s to adhere to the highest

ethical standards, both during the selection process and throughout the execution of an

agreement. In pursuance of this policy, TSKL defines, for the purpose of this paragraph,

the terms set forth below as follows:

i. “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any employee of TSKL in

the selection process or in agreement execution;

ii. “Fraudulent practice” means a misrepresentation or omission of facts in order to

influence a selection process or the execution of an agreement;

iii. “Collusive practices” means a scheme or arrangement between two or more with or

without the knowledge of the Client, designed to establish prices at artificial, non-

competitive levels;

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iv. “Coercive practices” means harming or threatening to harm, directly or indirectly,

persons or their property to influence their participation in a procurement process,

or affect the execution of an agreement.

10.2 TSKL will reject a proposal for award if it determines that the bidding firm recommended

for award has directly or through an agent, engaged in corrupt, fraudulent, collusive or

coercive practices in competing for the agreement in question. TSKL may also impose

penalties on the bidding firm, declaring it ineligible, either indefinitely or for a stated

period of time, for TSKL funding, if at any time it determines that the Service Provider

has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive

practices in competing for, or in executing, a TSKL funded project.

10.3 TSKL will have the right to inspect the bidding firm’s accounts and records and other

documents relating to the submission of proposals and agreement performance, and

have them audited by auditors appointed by TSKL.

11. Clarification Request/Amendment

11.1 The bidder can request a clarification in tender document before last date of the

submission of proposal. Any request for clarification must be sent in writing, or by

standard electronic means to the Client’s e-mail address indicated in the bidding

document at clause (16)

1 1.2 At any time before the submission of Proposals, the Client may amend the Tender

document by issuing an addendum in writing or by standard electronic means. The

addendum shall be published in the local newspaper and uploaded at PPRA &

Client web site, and revise tender document will be uploaded on Client’s Website

and PPRA web site.

12. ALL SECURITIES REQUIRED

All Financial bids must accompany the bid security Rs. 2000/- in the shape of CDR / DD / PO

/ Banker’s cheque in favour of Project Director, Taleem Sab Kay Liay (TSKL), without which

the offer will not be entertained. In case of withdrawal of bid after opening of bids or non-

response for contract signing within 10 days of the award of contract, the bid security will be

forfeited.

13. Release of Bid Security

Bid Security of unsuccessful bidders will be released after receipt of acceptance from the

successful bidder. Bid Security of successful bidder will be released on receipt of

performance guarantee.

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14. Arbitration

In case of any dispute between the procuring agency and the contractor after the procurement

contract, the dispute should be resolved through Arbitration.

15. Black Listing

The following are the events which may lead to initiate under PPR-2014 blacklisting /

debarment process:

15.1 Submission of false fabricated / forged documents for procurement in bid.

15.2 Inordinate tardiness in accomplishment of assigned / agreed responsibilities /

contractual obligation resulting loss to procuring agency.

15.3 Non-execution of work as per terms & conditions of the contract.

16. Communication

In case of any problem regarding preparation and submission of bids, Project Director,

Taleem Sab Kay Liay (TSKL) may be contacted on the below mentioned address:

PROJECT DIRECTOR

TALEEM SAB KAY LIAY

5th Floor, Alfalah Building, Mall Road, Lahore

Phone: +92-42-99205414; Fax: +92-42-99205427

Email: projectdirector.tskl@gmail.com

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Annexure 1 TECHNICAL EVALUATION PROFORMA

Sr. No

Description Max

Marks Formula

1 Nature of organization (maximum 10 marks)

1.1 Valid Registration 5 1 marks for each year

1.2 Past Experience for imparting basic literacy to adult illiterates

5 1 mark for each year

2 Financial Particulars: (For Private Organization only) (Maximum 20 marks)

2.1 Income Tax Statement 4 1 mark for each year

2.2 Bank Statements for last 02 Year 4 1 Mark for each one lakh rupee

2.3 Audit Reports for last 02 Years 4 2 marks for each year

2.4 Evidence of funds mobilization to tune of Rs. 50,000/- in past 01 year

5 5 marks for more than or equal to Rs. 50,000

2.5 Recommendation Letter / Positive Evaluation Report special to adult literacy from donor agency

3 1 mark from each reference letter

3 Organizational Resources: Maximum 40 Marks

3.1 Availability of Logistics, Human resource and transport facilities in concerned district

6 2 marks for each facility

3.2 office functional since last 02 years 4 2 marks for each year

3.3 office owned or rented 2 1 mark form rented & 2 for owned

3.4 at least 02 functional rooms in premises of center 5 2.5 mark for each room

3.5 Availability of water supply and electricity 4 2 marks for each facility

3.6 availability of 01 desktop/laptop computer and 01 printer

4 2 marks for each item

3.7 contact information (landline numbers, official mobile number & official email address

3 1 mark form each contact

3.8 availability of at least 01 four wheeler vehicle or 02 motorcycles

5 2.5 marks for each motorcycle and 5 for four wheeler vehicle

3.9 transport facility is rented/owned 2 1 mark form tented & 2 for owned

3.10 well-equipped learned center facility in concerned District for 100 learners

5 5 marks for facility of 100 learners

4 Human Resource: (Maximum 15 Marks

4.1 01 administrator full time at least intermediate 4 2 marks for at least intermediate 4 marks for higher Qualification

4.2 02 community mobilizers full time, at least intermediate in concerned District

5 2.5 marks for each mobilizer

4.3 02 literacy teachers full time at least intermediate in concerned District

6 3 marks for each teacher

5 Relevant Experience: (Maximum 15 Marks)

5.1 literate at least 150 adult illiterates in past 02 years with complete proof

6 2 mark to literate less than 100 adults, 4 marks to literate 150 adults or 6 marks to literate more than 150 adult illiterates

5.2 Trained at least 05 adult literacy teachers in District 5 1 mark form each trained teacher

5.3 Self-produced & Self-published adult literacy learner material or teacher training manual/guide.

4 2 marks for literacy learner material 2 marks for teacher training manual

TOTAL PONITS: 100 QUALIFYING SCORE IS 60 MARKS

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(Adult Literacy Locations and Number of Learners) Annexure (2)

Serial No District

No. of Adult

Learners

1 Attock 100

2 Bahawalnagar 100

3 Bahawalpur 100

4 Bhakkar 100

5 Chakwal 100

6 Chiniot 100

7 Dera Ghazi Khan 100

8 Faisalabad 100

9 Gujranwala 100

10 Gujrat 100

11 Hafizabad 100

13 Jhang 100

14 Jhelum 100

15 Kasur 100

16 Khanewal 100

17 Khushab 100

18 Lahore 100

19 Layyah 100

20 Lodhran 100

21 Mianwali 100

22 Multan 100

23 Muzaffargarh 100

24 Nanakana Sahib 100

25 Narowal 100

26 Okara 100

27 Pakpattan 100

28 Rahim yar Khan 100

29 Rajanpur 100

30 Rawalpindi 100

31 Sahiwal 100

32 Sargodha 100

33 Sheikhupura 100

34 Sialkot 100

35 Toba Tek Singh 100

36 Vehari 100

Grand Total 3600

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Annexure 3

TECHNICAL PROPOSAL FORM

FOR

DISTRICT___________________________________

ADULT LITERACY PROGRAM (ALP) OUTSOURCING

TALEEM SAB KAY LIAY (TSKL) PROJECT LITERACY & NON FORMAL BASIC EDUCATION DEPARTMENT

From

Name of Organization:

_______________________________________________ Date of Submission: ______________________________

NOTE:

For submission of your proposals for more than one district, submit separately file for each district

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FORM A: ELIGIBILITY REQUIREMENTS

Sr. No.

Necessary Eligibility Information For Office

Use Response / Elaboration

1 Nature of Organization 1.1 Valid Registration of past 2 years

1.2 Ability to impart basic literacy to adult illiterates

1.3 Past Experience for imparting basic literacy to adult illiterates

2 Financial Particulars (For Private Organizations Only) 2.1 Income Tax Statement for last 01 year

2.2 Bank Statements for last 02 years

2.3 Audit Reports for last 02 years

2.4 Evidence of funds mobilization to tune of Rs. 50,000/- in past 01 year

2.5 Recommendation Letter / Positive Evaluation Report specific to adult literacy from donor agency

3 Organizational Resources 3.1 Availability of Logistics, Human Resource and

Transport facilities in concerned district

3.2 Office functional since last 02 years

3.3 Office Owned or Rented

3.4 At least 03 functional rooms in premises

3.5 Availability of water supply and electricity

3.6 Availability of 01 desktop/laptop computer and 01 printer

3.7 Contact Information (Landline numbers, official mobile number & official email address

3.8 Availability of at least 01 four wheeler vehicle or 02 motorcycles

3.9 Transport facility is rented / owned

3.10 Well-equipped Learner Centre facility in concerned District for 50 Learners

4 Human Resource 4.1 01 administrator full time at least intermediate

4.2 02 community mobilisers full time, at least intermediate in concerned District

4.3 02 Literacy teachers full time at least intermediate in concerned District

4.4 Instruction Resources (01 Blackboard, floor mat / seating furniture, learner materials)

5 Relevant Experience 5.1 Literate at least 150 adult illiterates in past 02 years

with complete proof

5.2 Trained at least 05 adult literacy teachers in concerned District

5.3 Self-produced & self-published adult literacy learner material or teacher training manual/guide

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FORM B: ORGANIZATION PROFILE

Sr

# Required Information Response

1 Legal name of the organization

2 Year of Registration /

Establishment of the Organisation

3 National Tax Number

4 Core business area/s of the

organization

5

What is the legal status of your

organisation? Tick the relevant box

(one box only). (Attach Copy/Copies of

Registration Certificate/s)

Partnership Firm

Private Ltd. Company

Others (Please specify)

6 Name and designation of ‘Head of

Organization’

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Mobile:

Phone/s:

Email:

Fax:

Address of organization:

Website address:

8

Name and designation of ‘Contact

Person’:

Phone/s:

Mobile:

Email:

Fax:

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FORM C: EXPERIENCE PROFILE

To determine the bidder’s suitability for this project, TSKL requires information regarding relevant current or prior assignments conducted by the bidder of the same/similar nature regarding Adult Literacy Program (ALP). Use this form to provide details of your experience. Replicate the table for each project example. Please note that documentary evidence must be attached for all the projects claimed. No marks will be awarded if documentary evidence is not attached with the proposal.

Project title

Client, name and designation of contact person, office address and telephone number

Location of Project Activities:

Value of the agreement (in PKR or original currency of agreement):

Project description (In no more than 150-200 words)

Duration of the assignment (months)

Start date (month/year) and Completion date (month/year)

Number and Nature of proposals evaluated

Methodology and tools used

Total number of staff-months (by your organization) on the assignment:

Adult Literacy material or Learning material used in the Project

Number of Individuals employed by or affiliated with your organisation who worked on this project

Please specify the components of the proposals evaluated

What were the outcomes of the project

Number and Names of senior professional staff of your firm involved and functions performed (indicate most significant profiles such as Project Director/Coordinator, Team Leader)

Description of actual services and deliverables provided by your staff within the assignment

Summary of the Project (Note more than 2 Pages)

20

Form D: Human Resource Information

TSKL expects that the Bidder has adequately qualified and competent personnel available to carry out the tasks required for effective implementation of this project. Please provide following information regarding Human Resource of your organization.

Total number of employees employed in your organization: Permanent Employees: Part-Time Employees:

Employees to be engaged in Adult Literacy Program (ALP) of TSKL Project: Permanent Employees: Part-Time Employees:

Describe complete work plan for the implementation of Ault Literacy Program (ALP):

Indicate relevant qualification and experience of human resource to be engaged in the Adult Literacy Program

(ALP) in accordance with the directions mentioned in the “Proposed Qualification Criteria”,

A minimum of 01 management staff, 02 community mobilizers and 02 adult literacy teachers detail need to be

mentioned.

Sr. # Name of Staff Designation Qualifications

Total Work Experience

(years)

Work experience relevant to

Adult Literacy ( years)

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Form E: Curriculum Vitae (CV) for Proposed Staff Members

[Replicate this form to provide this information for each member, and have it signed by the respective person] 1. Proposed Position [only one candidate shall be nominated for each position]: ____________________________

2. Name of Organization [Insert name of firm proposing the staff]: ________________________________________

3. Name of Staff [Insert full name]: _________________________________________________________________

4. Date of Birth: __________________________________

5. CNIC No: _____________________________________

6. Education:

Qualification Major Subjects Institution Grade /

Division

Completion Date

7. Training/Certification:

_________________________________________________________________________________________________

___________________________________________________________________________________

8. Employment record [Starting with present position, list in reverse order every employment held by staff member]

Employer Position From (MM/YYYY) To (MM/YYYY)

9. Detail of duties / tasks assigned:

__________________________________________________________________________________________ 10. Declaration:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes my qualifications and experience and the content of the CV is truthful. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged.

________________________________ Dated___________________ [Signature]

22

Annexure 4

FINANCIAL PROPOSAL FORM

FOR

DISTRICT___________________________

ADULT LITERACY PROGRAM (ALP) OUTSOURCING

TALEEM SAB KAY LIAY (TSKL) PROJECT LITERACY & NON FORMAL BASIC EDUCATION DEPARTMENT

From

Name of Organization:

________________________________________________ Date of Submission: ______________________________

NOTE:

Quote bid for each district separately in the Financial Bid Form and submit Technical Proposal Separately for each proposed district

23

Financial Proposal

Note: Submit in financial bid envelope along with annexure (4)

Serial No

District Number

of Learners

Rate per Learner per Cycle (4

Months) including all taxes (Rs.)

Total Quoted Price of 100 Learners per Cycle per District

(Rs.)

(1) (2) (3) (4) (3) x (4)

100

Name, Designation & Signature with Official Stamp of Bidder:

________________________________________________________

________________________________________________________

24

Cover Letter for the Submission of Technical Proposal

[Must be printed on the letterhead of Organization]

Reference No.________________ Date___________________

To

Project Director Taleem Sab Kay Liay (TSKL) Project Literacy & Non Formal Basic Education Department 5th Floor, Alfalah Building, Mall Road, Lahore Subject: Technical Proposal in Respect of Adult Literacy Program (ALP) Outsourcing

Dear Sir:

We offer to provide the Services for Adult Literacy Program (ALP) Outsourcing in accordance with

your Tender for Proposal dated _______________ [Insert Date of Tender advertised]. We hereby

submit our technical Proposal for the district(s) ______________________ [Write down the names

of district for which submitting your proposals] including all the required documents in a sealed

envelope.

We hereby declare that all the information and statements made in the proposal are true and accept

that any misinterpretation contained therein may lead to our disqualification. Our proposal is binding

upon us and we undertake that we will initiate the services as per the bidding document if our proposal

is accepted. We understand that you are not bound to accept any or all proposals you receive.

Thank you.

Yours sincerely,

Signature

Name and title of signatory:

Important Note: TSKL Project may reject all bids or proposals at any time prior to the acceptance of a bid or proposal. TSKL shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds. The bids should be submitted in sealed envelope clearly mentioned “TECHNICAL PROPOSAL FOR ADULT LITERACY PROGRAM OUTSOURCING” and name of the district for which bid is submitted.

25

APPLICANT DECLARATION

I______________________________________________________, hereby certify that:

The information provided in this proposal is factually correct in all material respect.

I understand that provision of false/incorrect information will lead to rejection of proposal and black listing / debarring of the organisation for participation in TSKL Project.

I am duly authorized by the Competent Authority of the organization to submit this proposal on behalf

of ___________________________________________________________________

Note: Technical Proposal will be liable to rejection and zero score if it is submitted without signature of Head

of Organisation/ authorized person in the above table. In case of authorised person, authority letter must be

attached.

Signature

Name

Designation

Address

Contact Numbers (landline and Mobile)

Email address

Fax Number

Date

26

Document Checklist All bidders are requested to read the under mentioned checklist carefully and ensure that all the requirement are met for the preparation and submission of their bids:

Sr. No. Requirement Yes / No

01. The bidder is active tax payer

02. Bid Security Rs. 2000 is attached in the shape of CDR / DD / PO / Banker’s cheque in favour of Project Director, Taleem Sab Kay Liay (TSKL)

03. Two separate envelope marked with “Technical Proposal” and “Financial Proposal” are available in main (outer) envelope marked with bid reference number at top left corner of the envelope and clearly mention the name of DISTRICT.

04. No item of a package missed and rates of all items in a package quoted

05. No Erasing, cutting/ overwriting made. If made the same is properly singed and stamped

06. Envelopes are properly sealed and clearly mentioned the name of district

07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided

08. Bids are addressed to Project Director, Taleem Sab Kay Liay (TSKL), 5th Floor Alfalah Building, Mall Road, Lahore

09. All pages of bidding documents are properly signed and stamped at the given place

10. Item wise and grand total are quoted at the respective columns of the Form of Bid.

11. Firm and final rates are quoted in PAK Rupees

12. Literature / manual / brochure placed in the technical bid, is in conformity with the required specifications of items

13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.

14. Rates are quoted on the attached prescribed Form of Bid

15. No calculation or arithmetic error is made

16. Bid is submitted within due date and time

17. Bid is not conditional

18. Certificate at the end of bidding documents is singed and stamped

19. Read and understand all the bidding documents

20. Address and contact No. of the bidder on the main (outer) is written

Undertaking: Information provided above is correct and I am willing to offer my services for the assignment mentioned above.

Name of person with signatures _______________________________________________