tamilnadu arasu cable tv corporation limited …visitor chairs and signage boards on piece work...

Tamilnadu Arasu Cable TV Corporation Limited

(TACTV) (A Government of Tamilnadu Undertaking)

TENDER DOCUMENT

TENDER FOR THE SUPPLY AND ERECTION OF

MODULAR TYPE COUNTER TABLES, 3 SEATER

AIRPORT MODEL ROW CHAIRS, COUNTER CHAIRS,

VISITOR CHAIRS AND SIGNAGE BOARDS ON PIECE

WORK CONTRACT BASIS FOR A PERIOD OF ONE

YEAR

TENDER REFERENCE No. TACTV/Furniture/7/2015 dt.10.07.2015.

IMPORTANT NOTICE

SL. No. :

ISSUED TO :

RECEIPT No. & DATE :

TENDER OPENING DATE : 10.08.2015

COST OF TENDER DOCUMENT : Rs 1000/-

CONTENTS Clause Topic Page No.

Important Notice 1

1. Preamble 2

2. Scope of work 2

3. Qualification Criteria 3

4. Language of the Tender 4

5. Purchase of Tender Documents 4

6. Prebid Meeting 5

7. Clarification on the Tender Document 5

8. Amendment of Tender Document 5

9. Authorization of the Tenderer 5

10. Submission of Tender in Two Cover System 6

11. Earnest Money Deposit 6

12. Validity 7

13. Opening and Evaluation of The Tender 7

14. Price Offer 9

15. Evaluation of the Price 9

16. Award of Contract 10

17. Security Deposit 10

18. Agreement 11

19. Release of Purchase Order 11

20. Execution of Work 11

21. Supply, Installation and Commissioning 12

22. Minimum Stock Maintenance 13

23. Warranty 13

24. Contact details for service support - stickers 14

25. Payment Terms 14

26. Penalty 15

27. Liquidated Damages 15

28. Termination of the Contract 15

29. General Conditions 16

30. Right to accept or reject the tender 17

31. Arbitration 17

32. Jurisdiction of the Court 17

Annexure

I Minimum Technical Specifications 18

II Part-I (Covering Letter) 23

III Compliance to the technical specifications 25

IV Details of the Tenderer 30

V Letter of authorization from the original manufacturer 32

VI Annual Turnover statement 33

VII List of service centres in Tamilnadu 34

VIII Declaration for not having blacklisted 35

IX Declaration for not having tampered the tender document 36

X Sample submission form 37

XI Letter of guarantee for maintaining minimum stock 38

XII Part-II (covering letter) 39

XIII Price Bid 40

XIV Checklist of documents 41

1 Signature of the tenderer with seal

IMPORTANT NOTICE

This tender procedure is governed by the Tamil Nadu

Transparency in Tenders Act, 1998 and the Tamil Nadu Transparency in

Tender Rules, 2000 as amended from time to time. In case of any

conflict between the terms and conditions in the tender document and

the Tamil Nadu Transparency in Tenders Act, 1998 and The Tamil Nadu

Transparency in Tender Rules, 2000 the Act and Rules shall prevail.


1. PREAMBLE

Tamil Nadu Arasu Cable TV Corporation Ltd (TACTV), is a Government of Tamil Nadu

undertaking, incorporated under the Companies Act, 1956 with an aim to provide high quality

cable signals to the public through Local Cable Operators at an affordable cost. The service

provided by the TACTV is welfare step taken by the Government in the interest of the public and

Cable TV operators. The subscriber base of TACTV is around 70.52 Lakhs.

Government of Tamilnadu has now mandated TACTV to operate Common Service

Centre (CSC) in all blocks of Tamilnadu with an objective of making it available of government

services to the common man at affordable cost. Accordingly, TACTV has established CSC in

350 locations in Tamilnadu.

TACTV proposes to procure modular type counter tables, 3 seater airport model row

chairs, counter chairs, visitor chairs and signage boards on “piece work contract” basis for a

period of one year. In this context, TACTV invites sealed tenders from reputed suppliers in

“Two Cover System” for the supply and erection of modular type counter tables, 3 seater airport

model row chairs, counter chairs, visitor chairs and signage boards on piece work contract basis

for a period of one year through transparent bidding process. The Tender notification has been

published fixing the date of opening of tender as 10.08.2015.

2. SCOPE OF WORK

(a) The successful tenderer should supply and erect modular type counter tables, 3 seater

airport model row chairs, counter chairs, visitor chairs and signage boards, on piece work

contract basis for a period of one year as ordered by TACTV. The detailed specification of

the items are given in Annexure-I.

(b) The estimated number of counter tables, 3 seater chair, counter chair, visitor chair and

signage is around 500. The number given is only indicative which may vary based on the

actual requirement. However, the successful tenderer is required to provide the items as and

when request is made by TACTV.

(c) The successful tenderer should supply and erect the items within 30 days from the date of

receipt of Purchase Order from TACTV.

(d) Supplies should be made at any location in Tamilnadu as per the requirement of TACTV.

(e) The items supplied should have a warranty period of five years from the date of installation

certificate obtained from TACTV.


3. QUALIFICATION CRITERIA

Clause Qualification Criteria Supporting Document

(a) The tenderer should be a registered

legal entity.

(i) In case of Private / Public Limited

Companies,

• Copy of Incorporation Certificate

issued by the Registrar of

Companies

• Copy of Memorandum and

Articles of Association

(ii) In case of Partnership Firm,

• Registered Partnership deed

(iii)In case of Proprietorship Firm,

• Copy of VAT Registration

Certificate / Service Tax

Registration Certificate.

(b) The tenderer should be a

manufacturer/ authorized dealer of

Original Manufacturer of the

furniture.

(i) In case of Manufacturer,

• Valid proof in support of

manufacturing

(ii) In case of Authorized dealer of the

Manufacturer,

• Letter of Authorization from the

Original Manufacturer as per

Annexure-V.

• Valid proof in support of

manufacturing, obtained from the

Original Manufacturer

(c) The tenderer should have at least 3

years of experience (as on 30th June

2015) in the manufacture/sales of

furniture.

Purchase Orders/ Completion certificate

issued by the clients.

(d) The tenderer should have

successfully completed a single order

for the supply of furniture for a value

of at least Rs.20 Lakhs for any

Government organization/ Corporate

in the last 3 years (as on 30th June

2015)

(i) Purchase Order issued by the clients.

(ii) Performance certificate issued by the

clients.

(e) The tenderer should have reported an

Average Annual Turnover of Rs.2.00

Crore in the last three consecutive

financial years i.e. 2011-12, 2012-13

and 2013-14 (or) 2012-13, 2013-14

and 2014-15.

(i) The average annual turnover statement

duly certified by Chartered Accountant

as per Annexure VI.

(ii) The Annual Report/ certified copies of

Balance Sheet, Profit & Loss statement

along with schedules for the last 3

consecutive financial years.


Clause Qualification Criteria Supporting Document

(f) The tenderer should have service

centres in Tamilnadu to provide after

sales service.

The list of service centre in Tamilnadu as

per Annexure VII.

(g) The tenderer should be registered

under TN VAT/ CST Act

Registration certificate as a firm under TN

VAT Act/CST Act.

(h) The tenderer should be registered

with Service Tax Department.

Copy of Service Tax Registration

certificate.

(i) The tenderer should have PAN

number issued by Income Tax

Department.

Copy of PAN allotment Certificate/

PANCARD issued by Income Tax

Department.

(j) The tenderer should not have been

blacklisted for supply of any items or

services to TACTV or any other

Government agency.

The declaration form as per Annexure VIII.

4. LANGUAGE OF THE TENDER

The Tender prepared by the tenderer as well as all correspondences and documents

relating to the Tender shall be in English language only. If the supporting documents are in a

language other than English/Tamil, the notarized translated English version of the documents

should also be enclosed. Tender received without such translation copy will be rejected.

5. PURCHASE OF TENDER DOCUMENTS

(a) The tender document shall be obtained from Tamil Nadu Arasu Cable TV Corporation

Limited (TACTV), 34 /123, 6th Floor, Dugar Towers, Marshalls Road, Egmore, Chennai -

600 008 on payment of Rs.1000/- payable in the form of Demand Draft drawn on any

Indian Nationalised/ Scheduled Commercial Bank in favour of “Tamil Nadu Arasu Cable

TV Corporation Ltd” payable at Chennai or it can be downloaded from www.tactv.in and

www.tenders.tn.gov.in at free of cost. For the downloaded tender document, the tenderer

need not enclose the tender document cost but should give a declaration for not having

tampered the Tender document downloaded.

(b) The tender document can be purchased on all working days between 11.00 AM and 03.00

PM from 11.07.2015 to 09.08.2015.


6. PREBID MEETING

There will be a pre-bid meeting on 27.07.2015 at 4.00 P.M. in the Head Office of

TACTV, 34/123, 6th Floor, Dugar Towers, Marshalls Road, Egmore, Chennai - 600 008 during

which the prospective tenderers can get clarifications about the tender. The tenderers shall send

their queries in writing if any so as to reach TACTV at least two days prior to the pre-bid

meeting date. The tenderers may also check www.tactv.in and www.tenders.tn.gov.in for up to

date information like change in date / venue etc., of pre-bid meeting as TACTV may not be able

to identify and communicate with the prospective bidders at this stage. Non attending of pre-bid

meeting is not a disqualification.

7. CLARIFICATION ON THE TENDER DOCUMENT

Any discrepancies, omissions, ambiguities or conflicts in the tender document or any

doubts as to their meaning and any request for clarification must be sent in writing to “The

Managing Director, Tamil Nadu Arasu Cable TV Corporation Limited (TACTV), 34 /123, 6th

Floor, Dugar Towers, Marshalls Road, Egmore, Chennai - 600 008”. The Managing Director will

review the same, and where information sought is not clearly indicated or specified in the tender

documents, will issue a clarifying bulletin to all those who have purchased the tender documents

and will also upload such clarification on www.tactv.in and www.tenders.tn.gov.in. The

Managing Director will neither make nor be responsible for any oral instructions. Request for

clarification should be brought to the notice of the Managing Director, in writing, before 48

hours of the opening of the tender.

8. AMENDMENT OF TENDER DOCUMENT

TACTV whether on its own initiative or as a result of a query, suggestion or comment of

an Applicant or a Respondent, may modify the tender document by issuing an addendum or a

corrigendum at any time before the opening of the tender. Any such addendum or corrigendum

will be communicated to all the tenderers who had purchased the tender documents and also will

be uploaded on www.tactv.in and www.tenders.tn.gov.in and the same will be binding on all

Applicants or Respondents or Tenderers, as the case may be.

9. AUTHORISATION OF THE TENDERER

The Tender should be signed on each page by the tenderer or by the person who is duly

authorized for the same by the tenderer.


10. SUBMISSION OF TENDER IN TWO COVER SYSTEM

(a) Every page of the terms and conditions of the tender document should be signed and

enclosed with the tender, in token of having accepted the tender conditions. Failing which

the tender will be rejected summarily.

(b) Tenders should be submitted in two parts:

a) Part I will cover technical bid and

b) Part II will cover price bid

(c) Tenderers should ensure submission of all documents along with Part-I and Part II proposal

as per the Check list given in Annexure -XIV.

(d) Tenderers are requested to submit Part I and Part II in a separate sealed cover

superscripting as Part I and Part II respectively. These two Parts namely Part I and Part II

must be placed in a separate sealed cover superscripted as “Tender for the supply and

erection of modular type counter tables, 3 seater airport model row chairs, counter chairs,

visitor chairs and signage boards on piece work contract basis for a period of one year” and

addressed to “The Managing Director, Tamil Nadu Arasu Cable TV Corporation Limited

(TACTV), 34/123, 6th Floor, Dugar Towers, Marshalls Road, Egmore, Chennai - 600

008”, containing the name and address of the tenderer. Tenders submitted with unsealed

cover would summarily be rejected.

(e) Tenders should be dropped only in the tender box kept at “Tamil Nadu Arasu Cable TV

Corporation Ltd.34/123, 6th Floor, Dugar Towers, Marshalls Road, Egmore, Chennai 600

008” on or before 4.00 PM on 10.08.2015”. Tenders will not be received by hand.

(f) Alternatively, the tenders can be submitted through registered post so as to reach the above

address on or before 4.00 PM on 10.08.2015. Tenders received after the specified time will

not be considered and TACTV will not be liable or responsible for any postal delays.

(g) A tender once submitted shall not be permitted to be altered or amended.

11. EARNEST MONEY DEPOSIT

(a) The Tender should be accompanied by an Earnest Money Deposit (EMD) to the value of

Rs.1,50,000/- (Rupees One Lakh Fifty Thousand only) in the form of a Demand Draft or

Banker’s cheque drawn on any Indian Nationalised/Scheduled Commercial Bank in favour

of “Tamil Nadu Arasu Cable TV Corporation Limited”, payable at Chennai. The EMD in

any other form will not be accepted. The Earnest Money Deposit will be returned to the

unsuccessful tenderers.

(b) The Earnest Money Deposit will be retained in the case of successful tenderer and it will

not earn any interest and will be dealt with, as provided in the terms and conditions of the

tender.


(c) Any request of the tenderer, under any circumstances claiming exemption from payment of

EMD will be rejected and their Part II price offer will not be opened.

(d) The amount remitted towards EMD is liable to be forfeited in case the tenderer fails to

execute the contract after submission of the tender or after acceptance of the offer by

TACTV or fail to sign the Agreement or to remit the Security Deposit.

12. VALIDITY

The rate quoted in the Tender should be valid for the acceptance by the TACTV, for a

minimum period of 180 days from the date of opening of the Tender. The Piece work contract

will be valid for 1 year from the date of signing of the agreement. Escalation in the rates will not

be entertained under any circumstances.

13. OPENING AND EVALUATION OF THE TENDER

(a) The tenders received upto 4.00 PM as per the office clock on 10.08.2015 will be taken up

for opening. Tenders received after specified date and time will not be accepted. The

Tender will be opened by the Managing Director of Tamil Nadu Arasu Cable TV

Corporation Limited or by the Person/Committee authorized by him at 04.30 PM on the

same day in the presence of the available tenderers/ representatives of the tenderers who

choose to be present. The tenderers or their authorized agents are allowed to be present at

the time of opening of the tenders.

(b) The Managing Director of Tamil Nadu Arasu Cable TV Corporation Limited or

Person/Committee authorized by him will inform the attested and unattested corrections,

before the tenderers and sign all such corrections in the presence of the tenderers. If any of

the tenderers or agents are not present then, in such cases the Person/Committee will open

the tender of the absentee tenderer and take out the unattested corrections and communicate

it to them. The absentee tenderer should accept the corrections without any question

whatsoever.

(c) If the date fixed for opening of the tender happens to be a Government holiday, the sealed

tenders will be received up to 4.00 PM on the next working day and opened at 04.30 PM on

the same day.

(d) The Technical bid will be evaluated by the Committee of TACTV in terms of the

qualification Criteria. The Committee reserves the right to disqualify any of the tender in

case the Committee is not satisfied with the documents furnished, including the past

performances.


(e) Sample Submission and Benchmark Test:

The tenderer have to submit one sample for each item specified in the tender. The sample

should be submitted indicating the make, model number and brouchers / specification of

the items for benchmark testing by TACTV as per Annexure-X. TACTV's technical team

would evaluate the samples and the tenderers whose samples pass the evaluation will be

qualified for price bid opening. Bids without submission of samples are liable to be

rejected.

Analysis of Benchmark results:

• If the equipment supplied for evaluation meets the tender specifications, it would be

treated that the equipment had passed the “specifications test”. If the specifications

are below the tender specifications, then the equipment would be treated as “failed” in

the “specifications test”. The tenderers should take utmost care to bring in the

samples which should be equal to or better than the specifications given in the tender

documents.

• TACTV reserves the right to reject a sample if it is found that it does not meet the

specifications. In such cases the tenderer would be treated as “failed” in this test.

However, TACTV reserves its right to offer one last opportunity to the tenderer to

produce another sample for evaluation, say within a short period of 2-3 days. Such a

sample would be evaluated again to find out whether the tenderer gets “pass” in this

test.

• Offering this additional opportunity is solely at the discretion of TACTV. TACTV

would be pleased to provide such an opportunity ONLY if public interest (healthy

competition) demands such a step. In the normal course such an additional

opportunity would not be given to the tenderers.

(f) For those tenderers who have already worked or working with TACTV, their previous

performance in TACTV would be the mandatory criteria for selection. If any unsatisfactory

performances of those tenderers are found, their tenders will be straight away rejected. The

Unsatisfactory performance is defined as

• Non responsiveness after getting the Purchase order, Delay in supply, installation of

the ordered items etc.,

• Lack of communication about the delay in deliveries, Installation etc.,

• Poor warranty support etc.,

(g) TACTV may also arrange for field inspection to verify their pre-qualifying conditions

before opening of Part II cover and in case if any failure to satisfy the requirements, their

Tender will be rejected and their Part-II Cover will not be opened.

(h) The tenderers declared as qualified by the Committee, will be informed the date of opening

of Part II (Price bid).


14. PRICE OFFER

(a) The Price bid should be kept only in the Part II cover.

(b) The price bid should be prepared as per Annexure-XIII.

(c) Tenderers should quote for all the items specified in the tender namely Modular type

counter table, 3 seater airport model row chair, Counter chair, Visitor chair (without arm)

and Signage board. Price bids without quotes for all items would summarily be rejected.

(d) The price quoted by the tenderer shall include cost and expenses on all counts viz. cost of

equipment, materials, tools/ techniques/ methodologies, manpower, supervision,

administration, overheads, travel, lodging, boarding, in-station & outstation expenses, etc

and any other cost involved in the supply and commissioning.

(e) The rate quoted by the tenderer shall be kept firm for a period specified in the Tender from

the date of opening of the tender. The tenderer should keep the Price firm during the period

of Contract including during the period of extension of time if any. Escalation of rate will

not be permitted during the said periods or during any period while providing services

whether extended or not for reasons other than increase of duties / taxes payable to the

Governments in India within the stipulated delivery period.

(f) The Price Bid shall be typed and shall be signed by the authorized signatory in all pages.

Any alterations, deletions or overwriting shall be attested with full signature of the

authorized signatory.

(g) If the rates quoted in figures and in words differ, the lower of these two will be adopted.

(h) Part-II bid should not contain any commercial conditions. Variation in the commercial

terms and conditions of the tender will not be accepted.

15. EVALUATION OF THE PRICE

The price bid will be evaluated in accordance to the Tamil Nadu Transparency in Tenders Act

1998 read with the Tamil Nadu Transparency in Tenders Rules 2000, as given below:

(a) The evaluation shall include all Customs Duty, Central Excise Duty and Value Added Tax

(VAT) and Warranty Cost as a part of the price, as detailed below:

(i) In evaluation of the price of an imported item, the price shall be determined

inclusive of the customs duty;

(ii) In the evaluation of the price of the articles which are subject to excise duty, the

price will be determined inclusive of such excise duty.

(iii)In a Tender where all the tenderers are from within the State of Tamil Nadu or

where all the tenderers are from outside the State of Tamil Nadu, the Sales Tax

under the Tamil Nadu Value Added Tax shall be included for the evaluation of

the price bid.


(iv) In a tender where the tenderers are both from the state of Tamil Nadu as well as

outside the state of Tamil Nadu the sales tax under the Tamil Nadu Value Added

Tax shall be excluded for the evaluation of the price, as per Rule 29(d) (iv) of the

Tamil Nadu Transparency in Tenders Act 1998 read with the Tamil Nadu

Transparency in Tenders Rules 2000.

(b) The tenderer who has quoted lowest rate for the supply, erection & for providing

comprehensive warranty for 5 years all items put together will be adjudged as L1.

16. AWARD OF CONTRACT

(a) The tenderer(s) who has quoted lowest price (L1) will be invited for negotiations for

further reduction of price.

(b) Upon finalization of negotiated rate, TACTV will issue the Letter of Acceptance (LoA) to

the successful tenderer.

(c) However, TACTV may also award the contract to Other Technically Qualified Tenderers

who are matching the negotiated price of L1 bidder, in accordance to the Clause 31(2) of

the Tamil Nadu Transparency in Tenders Act, 1998 read with the Tamil Nadu

Transparency in Tenders Rules, 2000.

17. SECURITY DEPOSIT

(a) On receipt of the Letter of Acceptance from the TACTV, the successful tenderer should

remit a Security Deposit (SD) of Rs. 5,00,000/- (Rupees Five Lakhs only) in the form of a

Demand Draft or Banker’s Cheque drawn on any Indian Nationalized/ Scheduled

Commercial Bank or irrevocable Bank Guarantee with a validity period of 12 months in

favour of “Tamil Nadu Arasu Cable TV Corporation Limited”, payable at Chennai, within

10 (ten) working days from the date of receipt of letter of acceptance. The EMD shall be

adjusted with the Security Deposit.

(b) Any other amount pending with TACTV will not be adjusted under any circumstances,

against the Security Deposit if so requested.

(c) If the Security Deposit amount is not paid within the time specified, the EMD remitted by

the tenderer shall be forfeited, besides cancelling the communication of acceptance of the

Tender.

(d) Security Deposit amount remitted will not earn any interest.


18. AGREEMENT

The successful tenderer should execute an agreement as may be drawn up to suit the

conditions on a non-judicial stamp paper of value, as prescribed in law on the date of remittance

of Security Deposit and shall pay for all stamps and legal expenses incidental thereto. In the

event of failure to execute the agreement, within the time prescribed, the EMD/SD amount

remitted by the tenderer will be forfeited besides cancelling the Tender.

19. RELEASE OF PURCHASE ORDER

After payment of Security Deposit and successful execution of the agreement, Purchase

Order will be released to the items as and when it is required by the TACTV. The successful

tenderer should supply and erect the items within 30 days from the date of receipt of Purchase

Order from TACTV.

20. EXECUTION OF WORK

(a) The successful tenderer should nominate and intimate TACTV, an Account Manager for

Single Point of Contact (SPOC), who should be responsible for effective delivery of work

complying with all the terms and conditions. The successful tenderer should ensure that the

Account Manager fully familiarizes with the Tender Conditions, Scope of Work and

deliverables.

(b) Pre-dispatch Inspection

Pre-dispatch inspection will be carried out by the Authorized Agency appointed by

TACTV and / or Representatives of TACTV.

(c) Specification Test

• Specification conformity will be tested for the ordered items as per technical specification

given in the tender document.

• The successful tenderer should intimate the readiness of the goods after internal testing

along with test report and warranty certificate.

• The items should be supplied in full as per the ordered specification for acceptance

testing. Items which fall short of the specification will not be taken up for acceptance

testing under any circumstances. The successful tenderer however can offer a better

specification than the one finalized through the tender and the same will be accepted for

testing.

• The successful tenderer should intimate the readiness of the items to TACTV for pre-

dispatch inspection 7 days in advance before the dispatch.


(d) Pre-Dispatch Acceptance

• 100% Physical Verification will be done by TACTV.

• Benchmark test will be conducted for all items either on 100% basis or on random

sampling basis.

• The items should give the same performance results as given during technical evaluation

benchmarking.

• Any item got rejected during acceptance test shall be re-offered for acceptance test within

2 days.

• The items which are accepted after testing should be sealed inside the carton box under

the joint signatures of the representative(s) of TACTV and vendor’s representative and

then sent along with the packing list giving serial numbers and part numbers of all

possible items and copy of the acceptance test report to the specific location.

21. SUPPLY, INSTALLATION AND COMMISSIONING

(a) The successful tenderer should supply and erect the items within 30 days from the date of

receipt of Purchase Order from TACTV.

(b) Supplies should be made at any location in Tamilnadu as per the requirement of TACTV.

(c) The successful tenderers after obtaining the Consignee address should visit the sites to

assess the readiness of the site for installation. A report in this respect should be submitted

to TACTV. However TACTV is responsible for the site preparation before the scheduled

installation dates.

(d) The successful tenderer is responsible for all unpacking, assemblies, wiring, installations,

cabling between furniture and connecting to power supplies. The successful tenderer will

test all operations and accomplish all adjustments necessary for successful and continuous

operation of the furniture at all the installation sites.

(e) The successful tenderer must send the proposed delivery schedule to TACTV well in

advance.

(f) The ordered items should be supplied along with necessary operational and user manuals.

(g) After successful supply of the ordered items, the successful tenderer must obtain signed

installation certificate in the specified format duly certified by the respective consignee on

the installed items.

(h) The successful tenderer shall send status report in the format prescribed in such intervals as

may be required by TACTV from time to time till the execution of the ordered quantities.

(i) The successful tenderer should supply spares and service support for the maintenance of

the offered items during the warranty period of five years.

(j) The details of the service centre representatives responsible for attending the installation,

warranty services at each consignee site, name and designation of the contact person and


centre in–charge, higher level incharge who is responsible to oversee the service centers,

person to whom complaints can be made in case the service provided by any centre is not

satisfactory, phone, fax, mobile numbers & email address must be provided well in

advance to each consignee and to TACTV.

(k) The successful tenderer shall stick TACTV LOGO / HELP DESK LOGO / Holograms etc

as per the directions of TACTV and as per sample, in a prominent place on all the items

delivered.

(l) In the rare event of non-acceptance of delivery items by the Consignee, the successful

tenderer should immediately report TACTV for suitable directions.

22. MINIMUM STOCK MAINTENANCE

Some occasions may arise that items may be required to be delivered within a short

period of 24 hours to the consignee address as directed by TACTV. In such occasions, it may be

very difficult to arrange shipment of the items from the vendor premises due to the routine

formalities. To tackle such conditions, the successful tenderer should maintain an ex-stock of

about 10 units of all items in the premises as confirmed by TACTV. Upon issuance of notice

from TACTV, the successful tenderer should supply, install and commission the ex-stock at the

customer premises. No financial commitment will be given by TACTV for maintaining the ex-

stock items. At any point of time, the successful tenderer should ensure the minimum ex-stock

level.

23. WARRANTY

(a) All the materials and components of the supplied items should be given warranty for a

period of 5 years from the date of installation certificate obtained from TACTV.

(b) All the Tendered items should be supplied to the customer site free from breakages,

malfunctions, breakdowns or manufacturing defects. If any of the items are found defective

due to manufacturing defect or design fault or transit damage occurred at the time of supply

or within one month from the date of installation, the items in full should be replaced.

(c) The successful tenderer shall be liable to make good the loss by replacing the items or other

accessories found defective during the warranty period.

(d) The successful tenderer should give an undertaking to maintain the spares of all the

hardware items of 2% of the total quantity ordered.

(e) During the warranty period, the complaints received by TACTV should be attended within

1 (one) working day across Tamil Nadu. All the complaints should be attended from the

nearest service centers. All the complaints should be attended from the nearest service

centers.


(f) After completion of warranty period, the supplied items shall be handed over to TACTV in

good condition.

24. CONTACT DETAILS FOR SERVICE SUPPORT - STICKERS

The successful tenderer should deliver the systems with stickers pasted on it containing

the Service persons details with escalation matrix for the service facility. The successful tenderer

should get the approval for the sticker before deploying in the field. TACTV will conduct post

delivery inspection for the items delivered and if it is found that the successful tenderer is not

pasting the stickers will be liable for declaring as the non performer. If this deviation is found in

three instances, the successful tenderer will be declared as the non performer and will not be

permitted in participating in TACTV tenders for a period of next 3 years, minimum.

25. PAYMENT TERMS

(a) For supply and erection- 100% of the total cost of ordered items will be paid on

installation, commissioning and handing over of the ordered items fulfilling the technical

specifications and on submission of an irrevocable Bank Guarantee for 5% of the cost of

the ordered value valid for 61 months during the warranty period. Alternatively, 95% of the

total cost of ordered items will be paid on installation, commissioning and handing over of

the ordered items fulfilling the technical specifications and the balance 5% will be released

to the supplier after completion of 5 years warranty period.

(b) For warranty- The cost of warranty will be paid in 5 equal annual installments and the

first installment will be paid on satisfactory completion of one year after adjusting the

penalty, if any.

(c) Bills will be honoured within 7 working days after submission of bills along with all

supporting documents in complete shape. The successful tenderer should file relevant

invoices as instructed by TACTV.

(d) The successful tenderer hereby agrees to get the refund of incentive, excise duty and

proportionate sales tax from concerned authorities and pass it on to TACTV if the

Government or any other appropriate agency reduces the Excise duty or Sales tax or give

incentive of any type retrospectively after supplying the Ordered items failing which action

will be taken to recover the balance amount from the successful tenderer under the

Revenue Recovery Act or any other relevant act.

(a) Penalty amount if any will be adjusted in the payment due to the successful tenderer.

(b) All taxes and other levies imposed by Governments in India will be paid at actual as

applicable.


26. PENALTY

(a) For Supply and Erection:

A penalty will be levied at the rate of 0.25% per day on the un-delivered portion of the

material value subject to a maximum of 5% if the delivery has not been completed in full

within the stipulated period subject to Force Majeure conditions. Besides such

performance may entail black-listing of the successful tenderer. If the successful tenderer

fails to supply even after the lapse of one month after the stipulated date of delivery, then

the orders/contracts are liable for cancellation and the EMD/ Security Deposit will be

forfeited in addition to TACTV reserving the right to blacklist the successful tenderer for a

period of three years from participating in TACTV’s tenders.

(b) For Service Support

Failure to attend the complaint raised by TACTV within 1 (one) working day will attract a

penalty of Rs.1000 per day per complaint.

27. LIQUIDATED DAMAGES

A penalty will be levied at the rate specified in the Clause 26 of the tender conditions, for

non-fulfillment of delivery schedule subject to the Force Majeure conditions. Besides, the

difference in cost of the items purchased through other technically qualified tenderers or any

other alternative sources will be recovered as liquidated damages from the successful tenderer.

28. TERMINATION OF CONTRACT

(a) Termination for default

TACTV may without prejudice to any other remedy for breach of contract, by written

notice of default with a notice period of 7 days, sent to the successful tenderer, terminate the

contract in whole or part, (i) if the successful tenderer fails to deliver any or all of the goods

within the time period(s) specified in the Contract, or fails to supply the items as per the Delivery

Schedule or within any extension thereof granted by TACTV; or (ii) if the successful tenderer

fails to perform any of the obligation(s) under the contract; or (iii) if the successful tenderer, in

the judgement of TACTV, has engaged in fraudulent and corrupt practices in competing for or in

executing the Contract.

In the event TACTV terminates the Contract in whole or in part, TACTV may procure,

upon terms and in such manner as it deems appropriate, the goods and services similar to those

and delivered and the successful tenderer shall be liable to TACTV for any additional costs for

such similar goods. However, the successful tenderer shall continue the performance of the

contract to the extent not terminated.


(b) Termination for Insolvency

TACTV may at any time terminate the Contract by giving written notice with a notice

period of 7 days to the successful tenderer, if the successful tenderer becomes bankrupt or

otherwise insolvent. In this event, termination will be without compensation to the successful

tenderer, provided that such termination will not prejudice or affect any right of action or remedy

that has accrued or will accrue thereafter to TACTV.

(c) Termination for Convenience

TACTV may by written notice, with a notice period of seven days sent to the successful

tenderer, may terminate the Contract, in whole or in part, at any time for its convenience. The

notice of termination shall specify that termination is for TACTV’s convenience, the extent to

which performance of work under the Contract is terminated, and the date upon which such

termination becomes effective. On termination, the successful tenderer is not entitled to any

compensation whatsoever.

29. GENERAL CONDITIONS

(a) Conditional Tender in any form will not be accepted.

(b) TACTV reserves the right to split the tender and award it to more than one supplier.

(c) TACTV reserves the right to relax or waive or amend any of the tender conditions.

(d) The right of final acceptance of the tender is entirely vested with TACTV and TACTV

reserves the right to accept or reject any or all of the tenders in full or in parts without

assigning any reason whatsoever.

(e) After acceptance of the tender by TACTV, the tenderer will have no right to withdraw his

tender.

(f) The successful tenderer(s) shall not off load either full or part of the work to other supplier.

(g) If delivery performance of the tenderer is not as per the Schedule, then TACTV reserves

the right to reallocate the quantity to other tenderer.

(h) TACTV reserves its right to inspect the tenderer' factory before or after placement of orders

and based on the inspection, TACTV reserves a right to modify the quantity ordered.

(i) TACTV reserves its right to withhold any amount for the deficiency in the service aspect of

the supplied items.

(j) Any notice regarding any problems, to the tenderer shall deemed to be sufficiently served,

if given in writing at his usual or last known place of business.

(k) In the course of discussion and instruction TACTV may disclose information of

confidential and proprietary nature relating to its products, knowhow, to the tenderer. Such

information shall be considered as confidential.

17

30. TACTV reserves the right to accept or reject any or all the tenders in part or in totality or to

negotiate with any or all the tenderers or to withdraw/ cancel/ modify this tender without

assigning any reason whatsoever.

31. ARBITRATION

(a) In case of any dispute in the tender, including interpretation if any on the clauses of the

tender or the agreement to be executed, the matter shall be referred by the TACTV/

tenderer to an Arbitrator who shall be selected by the tenderer from the panel of Arbitrators

approved by TACTV and communicate the same within 15 days, from the date of receipt

of the letter from the TACTV along with the panel. If there is no reply from the tenderer

within 15 days, TACTV shall choose any of the Arbitrators from the panel of Arbitrators

referred to above. The remuneration for the Arbitrator and other expenses shall be shared

equally by TACTV and the tenderer.

(b) The venue of the Arbitration shall be at the Head office of the TACTV, Chennai. The

decision of the Arbitrator shall be final and binding on both the parties to the Arbitration.

(c) The Arbitrator may with the mutual consent of the parties, extend the time for making the

award. The award to be passed by the Arbitrator is enforceable in the Court at Chennai city

only.

32. JURISDICTION OF THE COURT

Any dispute arising out of non-fulfillment of any of the terms and conditions of this

Tender/Agreement or any other dispute arising out of the arbitration award will be subject to the

jurisdiction of the Courts in the City of Chennai only.

We agree to the above terms and conditions.

SIGNATURE OF THE TENDERER

DATE :

NAME IN BLOCK LETTERS:

DESIGNATION:

ADDRESS:


ANNEXURE – I

MINIMUM TECHNICAL SPECIFICATIONS

1. MODULAR TYPE COUNTER TABLE

Table Size: L 1200mm x W 750mm x H2100 mm

Table Top Size 1200mm x 750mm made of 18mm thick ISI BWR Grade Kitply or equaled

brand with both side 0.8 mm thick Greenlam or equivalent brand lamination, Hot Pressed using

SH Grade Adhesive and all edges made to 2mm through feed edge banding finish. Top size

includes225mm front space for the visitor’s use. Wire manager holes along with cup are

provided on the left hand corner of the top.

Side Bottom Panels

Size 650mm x 450mm, made of 18mm thick ISI BWR Grade Kitply or equaled brand with both

side 0.8 mm thick Greenlam or equivalent brand lamination, Hot Pressed using SH Grade

Adhesive and all edges made to 2mm through feed edge banding finish

Side Top Panels

Size 525mm x 450mm, made of 18mm thick ISI BWR Grade Kitply or equaled brand with both



Modesty

Size 1125mm x 700mm made of 18mm thick ISI BWR Grade Kitply or equaled brand with both



Key Board

Key board made of 0.8mm thick metal sheet Size: 525 mm x 260mm with epoxy powder

coating fine finish attached to the left side of the table using heavy duty telescopic channel with

special clamp.

Double Raceway Cover

Cover made of 0.8mm thick metal sheet with epoxy powder coating fine finish with n ecessary

slots for electrical fitting.

One raceway used for electrical purpose fixed to the bottom of the top.

Second Raceway is used for Network and LAN fixed at the center of the modesty panel.


Frame

Frame Size: L1200 x W515mm x H 2100 mm

Frame is made of 30mm Square Tube with1.2mm thick (18G) CR Grade Mild Steel with

epoxy powder coating Finish.

The Frame is made in a way that it can be removed and fixed (Knock down model).

Special clamps are provided along with the frame. Top portion is using for the display

board provided for all necessary hardware and special fittings.

CPU Trolley

CPU trolley with movable type made of 0.8mm thick MS Sheet with seven tank treated

epoxy powder coated finish.

Glass

12mm thick with four side edge polise fine finish clear glass Size: 1180mm x 400mm

Fixed Pedestal

Size: 380mm x 470mm x 650mm with 2 Draw and 1 filing Cabinet

Outer Frame Made of .08mm thick CR Metal Sheet

D raws Size: 150mm made of 0.8mm thick CR Metal Sheet.

F iling Cabinet Size: 300mm made of 0.8mm thick CR Metal Sheet.

All the draws and cabinets are fixed to the outer frame by heavy duty Telescopic

Channels and heavy duty locks (Godrej or equivalent brand)

The Pedestal is finished with seven tank treated epoxy powder coating finish

Front Anchor Clamp

Size: 150mm x 75mm

Clamp made of 2mm thick Metal sheet, Notched and Formed to fit the back side of the 30mm

Square pipe using slot with seven tank treated epoxy powder coated finish. This clamp is used as

a support the visitor’s writing space.

D Clamp

C lamp made of 2.5mm thick Metal sheet using Forming Process for extra strength with seven

tank treated epoxy powder coated finish

1 2mm “D” Clamp Size: 90mm x 62mm used to fix the Glass to the Table

18 mm “D” Clamp Size: 100mm x 65mm used to fix the Side Top Panels to the Table


Frame Assemble Clamp

Size: 100mm x 65mm

Clamp made of 2.5mm thick Metal sheet using Forming Process for extra strength with seven

tank treated epoxy powder coated finish. This clamp is used to fix the modesty panel to the table.


2. 3 SEATER AIRPORT MODEL ROW CHAIR

Overall dimension of the waiting sofa airport model Length 1720mm x width 675mm x height

850mm.

Chair dimension floor to seat height 400mm and floor to arms height 600mm seat and back

frame size Length 495mm x width 490mm x height 550 mm.

Sofa Arms is made up of CR Grade Steel Tube 50mm X 25mm Oval Shapes Tube 1.6mm

thickness. Legs are made to 48mm Mild Steel round CR Tube 2mm thickness and seat and back

frame made to 19mm mild steel round CR tube 1.2mm thickness. Seat and back use to 1.2mm

thickness perforated HRPO steel sheet. All the end cups are made to stainless steel glossy finish

cups and using for the floor levelers 10mm nylon adjustable bush. All the steel items are

necessary seven tank process treatments and silver grey color epoxy powder coated finish with

80 Micron thicknesses.


3. COUNTER CHAIR

Seat and back: Made out of Moulded foam with ABS for seat and back as outer cover and fabric

of our choice.

Base: Made out of metal base with powder coated with 5 pronged wheel.

Handles: PVC handle for comfort.

Mechanism: Push back chair with Height adjustment.

Overall height of the chair will 1050mm.

Seat will be 450d*470w.

Back will be 450h*400w

Arm to Arm distance will be 570 mm

Wheelbase will be 600 mm.

4. VISITOR CHAIR (WITHOUT ARM)

Seat and back: Made out of 12mm ply with cut foam for the seat and back and upholstery of our

choice.

16 gauge MS pipe with 32 mm flat shape and powder coated.

Seat will be 420d*450w

Back will be 340h*450w

5. SIGNAGE BOARD

6’x 3’ made out of 0.75 inch square tube frame with good quality flex material. The display

write-up will be provided by TACTV.


ANNEXURE –II

PART-I

Date:____________

From,

Name:

Address:

Ph:

Fax:

E-mail:

To,

The Managing Director,

Tamilnadu Arasu Cable TV Corporation Limited (TACTV),

34 /123, 6th Floor, Dugar Towers,

Marshall’s Road, Egmore,

Chennai - 600 008

Sir,

Sub: Tender for the supply and erection of modular type counter tables, 3 seater airport

model row chairs, counter chairs, visitor chairs and signage boards on piece work

contract basis for a period of one year – Submission of Part I –Reg .

Ref: Your Tender Notice ______________________________ dated ____________

With reference to your tender notice, we submit herewith our sealed tender for the

supply and erection of modular type counter tables, 3 seater airport model row chairs, counter

chairs, visitor chairs and signage boards on piece work contract basis for a period of one year as

specified by TACTV in this tender document.

We enclose the following documents:

1) Tender conditions duly signed in each page and enclosed in token of accepting the

Tender conditions.

2) Demand Draft or Banker’s Cheque for Rs.1,50,000/- (Rupees One Lakh and Fifty

Thousand only) towards EMD (DD/ Banker’s Cheque No. _____________ dated

____________drawn on ______________________________ Bank in favour of

“Tamilnadu Arasu Cable TV Corporation Limited”, payable at Chennai).

3) Letter of Authorization for authorized signatory from the tenderer organisation.

4) Compliance report to the technical specifications of the furniture (as per Annexure-III).

5) Details of the Tenderer (as per Annexure-IV)

6) Letter of Authorization from the Original Manufacturer, in case of authorized dealer (as

per Annexure-V)

24

7) Average annual turnover statement duly certified by a Chartered Accountant (as per

Annexure-VI).

8) List of Service centres in Tamilnadu (as per Annexure-VII).

9) Declaration for not having black listed either by TACTV or by any other Govt. agencies

(as per Annexure-VIII).

10) Declaration for not having tampered the Tender documents downloaded from the

websites www.tactv.in and www.tenders.tn.gov.in (Annexure-IX).

11) Sample Submission Form(as per Annexure-X)

12) Letter of Guarantee for Maintaining Minimum Stock (as per Annexure-XI)

13) The copy of certificate of incorporation/registration.

14) Copy of Memorandum and Articles of Association.

15) Copy of Registered Partnership deed, in case of Partnership Firm.

16) Valid Proof in support of Manufacturing.

17) Purchase Orders issued by the clients

18) Performance certificate issued by the clients

19) The Annual Report / certified copies of Balance Sheet, Profit & Loss statement along

with schedules for the last 3 consecutive financial years i.e. FY 2011-12, 2012-13 and

2013-14 (or) FY 2012-13, 2013-14 and 2014-15.

20) Copy of Registration certificate as a firm under TN VAT Act/CST Act.

21) Copy of Service Tax Registration certificate.

22) Copy of PAN allotment Certificate/ PANCARD issued by Income Tax Department.

23) Latest Assessment orders under TN VAT Act/CST Act.

24) Latest I.T return.

25) Latest Service Tax Clearance Certificate.

26) Notarized translated English version of the documents in a language other than

English/Tamil, if any.

Yours faithfully,


Encl: As stated above


ANNEXURE – III

COMPLIANCE TO THE TECHNICAL SPECIFICATIONS

The tenderers should specify the Make, Model and Detailed specifications of the items to be

supplied. The Compliance report should be enclosed along with technical bid. Specifications of

offered Model/Make are to be written clearly in the column of “OFFERED SPECIFICATIONS”

in the table given below. Offers without clear specifications on the said column will be treated as

non-responsive and rejected.

DESCRIPTION TENDER SPECIFICATIONS OFFERED SPECIFICATIONS

(Specify exact specification.

Do not write Yes/No/Complied/Not

Complied)

1. MODULAR

TYPE

COUNTER

TABLE

Table Size: L

1200mm x W

750mm x H2100

mm

Table Top Size 1200mm x 750mm

made of 18mm thick ISI BWR

Grade Kitply or equaled brand with

both side 0.8 mm thick Greenlam or

equivalent brand lamination, Hot

Pressed using SH Grade Adhesive

and all edges made to 2mm through

feed edge banding finish. Top size

includes225mm front space for

the visitor’s use. Wire manager

holes along with cup are provided

on the left hand corner of the top.

Side Bottom

Panels

Size 650mm x 450mm, made of

18mm thick ISI BWR Grade Kitply

or equaled brand with both side 0.8

mm thick Greenlam or equivalent

brand lamination, Hot Pressed using

SH Grade Adhesive and all edges

made to 2mm through feed edge

banding finish.

Side Top Panels

Size 525mm x 450mm, made of








Complied)




banding finish.

Modesty

Size 1125mm x 700mm made of







banding finish.

Key Board

Key board made of 0.8mm thick

metal sheet Size: 525 mm x

260mm with epoxy powder coating

fine finish attached to the left side

of the table using heavy duty

telescopic channel with special

clamp.

Double Raceway

Cover

• Cover made of 0.8mm thick

metal sheet with epoxy powder

coating fine finish with n

ecessary slots for electrical

fitting.

• One raceway used for electrical

purpose fixed to the bottom of

the top.

• Second Raceway is used for

Network and LAN fixed at the

center of the modesty panel

Frame

Frame Size: L1200 x W515mm x

H 2100 mm

• Frame is made of 30mm

Square Tube with1.2mm thick

(18G) CR Grade Mild Steel

with epoxy powder coating

Finish.

• The Frame is made in a way

that it can be removed and

fixed (Knock down model).





Complied)

• Special clamps are provided

along with the frame. Top

portion is using for the display

board provided for all

necessary hardware and special

fittings.

CPU Trolley

CPU trolley with movable type

made of 0.8mm thick MS Sheet

with seven tank treated epoxy

powder coated finish.

Glass

12mm thick with four side edge

polise fine finish clear glass Size:

1180mm x 400mm

Fixed Pedestal

Size: 380mm x 470mm x 650mm

with 2 Draw and 1 filing Cabinet

• Outer Frame Made of .08mm

thick CR Metal Sheet

• Draws Size: 150mm made of

0.8mm thick CR Metal Sheet.

• Filing Cabinet Size: 300mm

made of 0.8mm thick CR Metal

Sheet.

• All the draws and cabinets are

fixed to the outer frame by

heavy duty Telescopic

• Channels and heavy duty locks

(Godrej or equivalent brand)

• The Pedestal is finished with

seven tank treated epoxy

powder coating finish

Front Anchor

Clamp

Size: 150mm x 75mm

Clamp made of 2mm thick Metal

sheet, Notched and Formed to fit

the back side of the 30mm Square

pipe using slot with seven tank

treated epoxy powder coated finish.

This clamp is used as a support the

visitor’s writing space.





Complied)

D Clamp

• C lamp made of 2.5mm thick

Metal sheet using Forming

Process for extra strength with

seven tank treated epoxy

powder coated finish

• 12mm “D” Clamp Size: 90mm

x 62mm used to fix the Glass to

the Table

• 18 mm “D” Clamp Size:

100mm x 65mm used to fix the

Side Top Panels to the Table

Frame Assemble

Clamp

Size: 100mm x 65mm

Clamp made of 2.5mm thick Metal

sheet using Forming Process for

extra strength with seven tank

treated epoxy powder coated finish.

2. 3 SEATER

AIRPORT

MODEL

ROW

CHAIR

• Overall dimension of the

waiting sofa airport model

Length 1720mm x width

675mm x height 850mm.

• Chair dimension floor to seat

height 400mm and floor to arms

height 600mm seat and back

frame size Length 495mm x

width 490mm x height 550 mm.

• Sofa Arms is made up of CR

Grade Steel Tube 50mm X

25mm Oval Shapes Tube

1.6mm thickness. Legs are made

to 48mm Mild Steel round CR

Tube 2mm thickness and seat

and back frame made to 19mm

mild steel round CR tube 1.2mm

thickness. Seat and back use to

1.2mm thickness perforated

HRPO steel sheet. All the end

cups are made to stainless steel

glossy finish cups and using for

the floor levelers 10mm nylon

adjustable bush. All the steel





Complied)

items are necessary seven tank

process treatments and silver

grey color epoxy powder coated

finish with 80 Micron

thicknesses.

3. COUNTER

CHAIR

• Seat and back: Made out of

Moulded foam with ABS for

seat and back as outer cover

and fabric of our choice.

• Base: Made out of metal base

with powder coated with 5

pronged wheel.

• Handles: PVC handle for

comfort.

• Mechanism: Push back chair

with Height adjustment.

• Overall height of the chair will

1050mm.

• Seat will be 450d*470w.

• Back will be 450h*400w

• Arm to Arm distance will be

570 mm

• Wheelbase will be 600 mm.

4. VISITOR

CHAIR

(WITHOUT

ARM)

• Seat and back: Made out of

12mm ply with cut foam for the

seat and back and upholstery of

our choice.

• 16 gauge MS pipe with 32 mm

flat shape and powder coated.

• Seat will be 420d*450w

• Back will be 340h*450w

5. SIGNAGE

BOARD

6’x3’ made out of 0.75 Inch square

tube frame with good quality flex

material.

The display write-up will be

provided by TACTV.


ANNEXURE – IV

DETAILS OF THE TENDERER

1. Name of the Tenderer

2. Registered Office

Address

3. Telephone Number

4. Fax

5. Email

6. Website, if any

7. Contact Person Name:

Designation:

Phone:

Mobile:

email

8. Date of Incorporation

9. Legal Status Proprietorship/partnership/Pvt. Limited/Public

Limited/others(Pl. mention)

10. Addresses of Offices

located in Tamilnadu

along with phone

number, fax and email.

11. Brief profile of the

tenderer


12. Manufacturing

Capacity

Description Manufacturing Capacity

Modular type counter table

3 seater airport model row

chair

Counter chair

Visitor chair

(without arm)

Signage board

13. Registration Number

as a firm under State

Sales Tax Act/VAT

14. Registration Number

as a firm under Central

Sales Tax Act

15. Service Tax

Registration Number

16. PAN Number


ANNEXURE – V

LETTER OF AUTHORIZATION FROM THE ORIGINAL MANUFACTURER

To


Tamil Nadu Arasu Cable TV Corporation Ltd.,

Dugar Towers, 6th Floor,

No.34/123, Marshalls Road, Egmore,

Chennai – 600 008.

Sir,

We hereby authorize M/s ................................to undertake to submit a Bid, and subsequently

negotiate and sign the contract with the TACTV against Tender No:_____________ for the (type

the Description of goods) developed by us. We hereby extend our full warranty for the goods

offered for supply by the above firm against this tender.

We also undertake to provide timely supplies as per terms of tender and as agreed mutually and

also to provide a trouble free and continuous support either directly or through our authorized

partners under our supervision during the said support period. We will provide the necessary

support in the event of upgradation of any of the software is necessitated while providing the

support will arrange for complete replacement of the item(s) with an equivalent / higher version.

For this tender we authorize M/s. ______________________________________ (Complete

address and full contact details of the partner) to be our sales and service partner. In the event of

discontinuation of supply and service by our partner or any problem arises during provision of

supply and services, the entire responsibility to provide trouble free and continuous supply and

services to the end user rests with us and we undertake to provide supply and services directly or

through our alternative sales / service partners.

In case of violation of any of the conditions above, I/We .......................... understand that I/

We are liable to be blacklisted by TACTV for a period of three years.

(Signature for and on behalf of Principal)

NOTE: COMPETENT AUTHORITY OF THE MANUFACTURER SHOULD ISSUE

THE LETTER OF AUTHORIZATION INDIVIDUALLY FOR EACH TENDERER

SEPARATELY.

33

ANNEXURE – VI

ANNUAL TURN OVER STATEMENT

The Annual turnover of M/s ............................................................... for the past three

years are given below and certified that the statement is true and correct.

S.no Year Turnover

(Rs. in lakh)

1 2011-2012

2 2012-2013

3 2013-2014

4 2014-2015

Total

Average annual turnover

Note: Average Turnover of any three consecutive financial years will be considered i.e. FY

2011-12, 2012-13 and 2013-14 (or) FY 2012-13, 2013-14 and 2014-15.

DATE :


SIGNATURE OF CHARTERED ACCOUNTANT

(with seal and Address)

34

ANNEXURE – VII

LIST OF SERVICE CENTRES IN TAMILNADU

Sl.No District Name of the

Tenderer, who

established the centre

and address of the

centre

Details about

the facilities

and no. of

service persons

Contact

Person

Phone /

Mobile

Number


(with seal and address)

35

ANNEXURE – VIII

CERTIFICATE

Date: __________

Certified that M/s.........................................................../ the firm /company or its partners / share

holders had not been blacklisted by Tamilnadu Arasu Cable TV Corporation Limited (TACTV),

or by any Government Agencies.



36

ANNEXURE – IX

DECLARATION FORM

Date: __________

a) I/We …………………………………………………………………….. having our

office at …………….. do declare that I/We have carefully read all the conditions of tender sent

to me/us by the Tamilnadu Arasu Cable TV Corporation Limited (TACTV), for the tenders

floated vide tender ref.no.__________________________ for the supply and erection of modular

type counter tables, 3 seater airport model row chairs, counter chairs, visitor chairs and signage

boards on piece work contract basis for a period of one year, will complete the contract as per the

tender conditions.

b) I/We have downloaded the tender document from the internet site www.tactv.in /

www.tenders.tn.gov.in and I /We have not tampered / modified the tender document in any

manner. In case, if the same is found to be tampered / modified, I/ We understand that my/our

tender will be summarily rejected and full Earnest Money Deposit will be forfeited and I /We

am/are liable to be banned from doing business with TACTV or prosecuted.



37

ANNEXURE – X

SAMPLE SUBMISSION FORM

S.No Item

Description

Make Model Broucher/

Specification

of the product

Sl.No

of the

item

1. Modular type

counter table

2. 3 seater airport

model row chair

3. Counter chair

4. Visitor chair

(without arm)

5. Signage board



38

ANNEXURE – XI

LETTER OF GUARANTEE FOR MAINTAINING MINIMUM STOCK

To


Tamil Nadu Arasu Cable TV Corporation Ltd,

Dugar Towers, 6th Floor,

No.34/123, Marshalls Road, Egmore,

Chennai – 600 008.

Sir,

We, M/s .........................hereby undertake and ensure that as per the Tender clause 22. Minimum

Stock Maintenance and 23. Warranty Clause for the tender reference ______ floated by TACTV

for the supply and erection of modular type counter tables, 3 seater airport model row chairs,

counter chairs, visitor chairs and signage boards on piece work contract basis for a period of one

year, will maintain the minimum stock for the tendered items and strictly follow the instructions

of TACTV for the immediate delivery of the items as per the conditions stipulated in the Tender.

1. Minimum ex-stock of about 10 units of all items will be kept in the premises as confirmed

by TACTV. Upon issuance of notice from TACTV, we will deliver and install the items

within 24 hours for the Chennai customers and 48 hours for the customers outside Chennai.

2. No financial commitment will be claimed by us for maintaining the ex-stock items.

3. We ensure that at any point of time the minimum ex-stock level will be maintained. The

short fall of 10 numbers will be replenished within 7 days from the date of delivery of the

items from the minimum stock.

4. TACTV can inspect the Minimum stock level at any point of time and may impose a penalty

of 20% of the cost of the equipments which are shortage of the specified qty.

5. If we fail to maintain the minimum stock level in three instances during the Piece work

contract period, TACTV reserves the right to terminate the contract with us and we may be

declared as non performer which may not permit us in participating tenders floated by

TACTV in future, for the next three years.

In case of violation of any of the conditions above, I/We .......................... understand that I/

We are liable to be blacklisted by TACTV for a period of three years.

(Signature for and on behalf of Principal)

39

ANNEXURE - XII

PART-II

From,

Name:

Address:

Ph:

Fax:

E-mail:

To,


Tamilnadu Arasu Cable TV Corporation Limited (TACTV),

34 /123, 6th Floor, Dugar Towers,

Marshall’s Road, Egmore,

Chennai - 600 008

Sir,

Sub: Tender for the supply and erection of modular type counter tables, 3 seater airport

model row chairs, counter chairs, visitor chairs and signage boards on piece work

contract basis for a period of one year - Submission of Part – II – Price Offer-Reg

Ref:- Our tender (Technical Bid) submitted today for “the supply and erection of modular

type counter tables, 3 seater airport model row chairs, counter chairs, visitor chairs

and signage boards on piece work contract basis for a period of one year”

----

In continuation of our above tender, we submit herewith the price offer for “the supply

and erection of modular type counter tables, 3 seater airport model row chairs, counter chairs,

visitor chairs and signage boards on piece work contract basis for a period of one year” as

specified by TACTV in this tender document. We agree to abide by the terms and conditions

stipulated by the TACTV and also agree to complete the entire contract, at the rates quoted by

us. The rate quoted and approved by the TACTV in this tender will hold good as per TACTV

tender conditions.

Yours faithfully,


40

ANNEXURE –XIII

PRICE BID

Sl.No Description Rate per unit for the supply and erection Rate per unit for

warranty for

5 years

(excluding taxes)

(Rs.)

Total rate per unit

(Rs.) Rate

excluding

VAT/CST

(Rs.)

Applicable

VAT/ CST

(%)

Applicable

VAT/ CST

(Rs.)

Rate

including

all taxes

(Rs.)

1. Modular type counter table

2. 3 seater airport model row

chair

3. Counter chair

4. Visitor chair (without arm)

5. Signage board

Grand Total

Amount in Words: Rupees __________________________________________________________________________________ only

Note:

1) Tenderers should quote for all the items in the above list. Quoting of few items would entail rejection of the tender.

2) Tenderer shall fill up all the columns against each item.




ANNEXURE – XIV

CHECKLIST OF DOCUMENTS

Documents to be enclosed in Part-I:

1. A covering letter on your letter head addressed to The Managing Director, Tamilnadu

Arasu Cable TV Corporation Limited (TACTV), 34 /123, 6th Floor, Dugar Towers,

Marshall’s Road, Egmore, Chennai - 600 008 (as per Annexure-II)

2. Tender conditions duly signed in each page and enclosed in token of accepting the

Tender conditions.

3. Demand Draft or Banker’s Cheque for Rs.1,50,000/- (Rupees One Lakh and Fifty

Thousand only) towards EMD (DD/ Banker’s Cheque No. _____________ dated

____________drawn on ______________________________ Bank in favour of

“Tamilnadu Arasu Cable TV Corporation Limited”, payable at Chennai).

4. Letter of Authorization for authorized signatory from the tenderer organisation.

5. Compliance report to the technical specifications of the furniture (as per Annexure-III).

6. Details of the Tenderer (as per Annexure-IV)

7. Letter of Authorization from the Original Manufacturer, in case of authorized dealer (as

per Annexure-V)

8. Average annual turnover statement duly certified by a Chartered Accountant (as per

Annexure-VI).

9. List of Service centres in Tamilnadu (as per Annexure-VII).

10. Declaration for not having black listed either by TACTV or by any other Govt. agencies

(as per Annexure-VIII).

11. Declaration for not having tampered the Tender documents downloaded from the

websites www.tactv.in and www.tenders.tn.gov.in (Annexure-IX).

12. Sample Submission Form(as per Annexure-X)

13. Letter of Guarantee for Maintaining Minimum Stock (as per Annexure-XI)

14. The copy of certificate of incorporation/registration.

15. Copy of Memorandum and Articles of Association.

16. Copy of Registered Partnership deed, in case of Partnership Firm.

17. Valid Proof in support of Manufacturing.

18. Purchase Orders issued by the clients

19. Performance certificate issued by the clients

20. The Annual Report / certified copies of Balance Sheet, Profit & Loss statement along

with schedules for the last 3 consecutive financial years i.e. FY 2011-12, 2012-13 and

2013-14 (or) FY 2012-13, 2013-14 and 2014-15.


21. Copy of Registration certificate as a firm under TN VAT Act/CST Act.

22. Copy of Service Tax Registration certificate.

23. Copy of PAN allotment Certificate/ PANCARD issued by Income Tax Department.

24. Latest Assessment orders under TN VAT Act/CST Act.

25. Latest I.T return.

26. Latest Service Tax Clearance Certificate.

27. Notarized translated English version of the documents in a language other than

English/Tamil, if any.

Documents to be enclosed in Part-II

1. A covering letter on the letter head addressed to The Managing Director, Tamilnadu

Arasu Cable TV Corporation Limited (TACTV), 34 /123, 6th Floor, Dugar Towers,

Marshall’s Road, Egmore, Chennai - 600 008 (as per Annexure-XII)

2. Price Bid as per Annexure-XIII of the Tender document.

Note: Tenders submitted in unsealed cover would summarily be rejected.

One Sample for each item should also be submitted on the date of submission of tender.