Affordable Care Act (ACA) compliance requirements are complicated and still changing, and HR and Compliance teams at most organizations are not prepared for the level of complexity and volume of work required. There’s a significant financial issue at stake as well — organizations that don’t provide accurate reporting can face significant fines; and even if the reporting is accurate, many organizations face penalties for eligibility, affordability, or for “Cadillac” level benefit plans. In order to tackle compliance, HR organizations are turning to Tango’s ACA Compliance Concierge Suite for expert advice and assistance.

The foundation for accuracy in compliance is data — without access to clean, correct data, an organization’s ACA reporting will be inaccurate. Tango works with clients to gather the data from their various systems and ensure its accuracy, and then Tango’s software solution turns the complicated data into easy-to-read dashboards and reports. Throughout the process, a Tango ACA Compliance Concierge provides guidance on the reports, educates clients on changes in the regulations, and provides input on IRS forms and filing.

The combination of purpose-built software and the personal touch of customized service provides Tango clients with the confidence that they will meet the requirements of ACA compliance, and can mean the difference between paying penalties or substantial savings. With Tango, you’ve got the experts in ACA compliance on your side.

DifferentiatorsJust a few of the areas where Tango goes above and beyond what other vendors offer:

• Online dashboards and action- oriented reporting

• Data Exception Analysis and Reconciliation

• Monthly Affordability Certification

• Multiple measurement/stability periods for single controlled groups

• Experts in handling multiple FEINs

• Affordability calculations for Union populations

• Exceptions and 70%/95% Rule Report

• Calculation of potential penalty risk

• Compliance Action Plan to avoid triggering penalties

• Secure Audit Trail

• IRS 1095-C and 1094-C report preparation

• Validation of incoming IRS penalty notices

Compliance is Complex:Get the Experts on Your Side

Getting The Right DataThe key to compliance is accurate data. Pulling data from benefits administration, payroll software, and other systems can lead to jumbled, inaccurate data, or an incomplete picture of your employees’ benefit activities. These systems are designed to do specific tasks, like paying employees or enrolling them in benefits; none of them have the full data picture to certify results according to IRS definitions. Tango provides clients with the ability to transfer data from a range of different systems in order to gain a full picture of hours worked, benefits eligibility, and more. Tango’s systems analyze the data, and an Implementation Project Manager works with clients to determine the challenges on an organizational level that may need to be addressed to guarantee accuracy in reporting.

The Human Touch: ACA ConciergeAlthough data is the foundation for accurate reporting, having experts in place to manage the relationship is equally vital. The Tango level of service goes above and beyond that of other vendors: from the initial implementation through education and user training, to reviewing reports and dashboards via monthly online meetings and on-demand support.

The Tango ACA Concierge:

• Individual assigned to specific accounts supports the implementation process

• Provides education on variable hour tracking, affordability requirements, data exception reporting, IRS requirements through Code 6055 and 6056, and more

• Conducts a monthly online report review

• Offers on-demand support via phone or e-mail to IT, HR, and Payroll teams

• Keeps clients up-to-date on breaking news, regulation updates, and software enhancements

• Provides consulting and education on ACA regulations and best practices

• Manages long-term challenges identified during the implementation phase

Getting the Reporting RightThe most crucial aspect of ACA compliance is reporting. Tango offers a robust reporting package that includes:

• ACA Data Quality Report: identifies potential data errors that could affect reporting

• Compliance Action Plan: with a targeted view of actionable benefits coverage suggestions based on New Hire, Standard and Stability Period Measurements

• Measurement Period Reports: including New Hire, Look-Back, and Ongoing reports

• Affordability Snapshot: with monthly affordability calculations using appropriate safe harbors

The Tango ACA Compliance Concierge Suite also provides easy-to-understand dashboard views that help you make sense of the complicated data.

• Forecast and view ACA eligibility

• Action required notification

• Employee affordability not met

• 70%/95% threshold not met

• Smartphone and Tablet enabled user interface

Affordability report summary showing applicable safe harbors Measurement period report summary showing eligibility trends

Tango offers monthly views analyzing the Standard Measurement Period and New Hire Measurement Periods. Each view shows how employees within the specific period are trending, the current threshold of influence on whether variable hour employees become ACA benefits eligible at the end of the period, and the results of concluded measurement periods.

The Affordability Snapshot shows current affordability calculations using appropriate safe harbors, as well as the maximum allowable monthly premium as a “what if” scenario, indicating the maximum allowable monthly plan cost allowed for benefits-eligible employees. Alerts identify potential future incidents of unaffordability due to benefits-ineligible employees trending eligible.

Finally, the Compliance Action Plan provides a targeted view of actionable benefits coverage suggestions based on your New Hire, Standard and Stability Period Measurements.

IRS 6055 and 6056 ReportingTango utilizes the data provided by the organization to generate the information needed to populate 1094-C and 1095-C forms for active employees over the tax year in question, and delivers that data to the client for IRS 6055 and 6056 reporting. This includes coverage information for benefits-eligible employees, as well as safe harbor determinations for affordability on a per-employee basis.

Based on the organization’s requirement, Tango can also fulfill the distribution of the 1095-Cs to employees, including capturing electronic acknowledgment, notifying and providing forms electronically, or mailing forms directly to employees.

Tango and the Tango Health logo are trademarks of Tango Health® Inc. All other product or service names are trademarks of their respective companies.

Putting it all togetherAs complicated as it is, ACA compliance is only one of the challenges that today’s HR teams face. Tango’s Health Benefits Optimization® Suite includes ACA compliance and reporting as part of a larger solution that optimizes health benefits by helping employees choose the right plan for their needs — while saving the organization money. Find out more about how Tango can help you optimize health benefits at TangoHealth.com.

Security for your OrganizationThe Tango ACA Compliance Concierge Suite provides advance warning of potential penalties so that clients can take actions to avoid them. Tango can also deliver a full audit trail to support organizations in validating and contesting IRS penalty notices, providing information on whether benefits were affordable for each month the employee was eligible, as well as dates of offered and waived coverage.

Tango maintains a clean SSAE16 Type II certification and has since our inception — client data is kept safe and secure.

Trust the Experts and Know Your Organization is CompliantFrom Ivy League universities to Fortune 100 companies, Tango is helping clients tackle the complex challenges of ACA compliance with the right combination of software and hands-on client services. If your organization is looking for the best solution, Tango has a full-service team of compliance experts with the knowledge and tools needed for full visibility and control over ACA reporting.

Learn more about Tango’s ACA compliance solution at Tangohealth.com/resources. View archived webinars, read customer case studies, and find out how Tango can help all the groups in your organization — HR, Benefits, Payroll and Finance — solve ACA compliance concerns.