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Revenue Regulation 18-2012

Regulations in the Processing of Authority to Print

(ATP): Official Receipts

Sales Invoices, and;

Other Commercial Invoices

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Objectives of RR 18-2012 To enhance and facilitate the processing of the

Authority to Print ORs, SIs and CIs by having a fullautomation of the processes involved in theapplication, generation, approval and issuance of thesame through a web-based ATP (on-line ATP) System.

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Objectives of RR 18-2012 To provide for the additional requirements for the

printing of official receipts, sales invoices and othercommercial invoices.

To classify receipts and invoices into Principal and

Supplementary Receipts/ Invoices.

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Objectives of RR 18-2012 To regulate further the printing of all invoices by

setting a validity period.

To provide for the standard reports pertaining to theprocessing of the ATP.

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Terms defined by RR 18-2012 Outbound Correspondence Number a systems-

generated control number which serves as a referencefor every ATP issued to a taxpayer.

Online ATP system an IT infrastructure that catersto the on-line processing (application, approval,

issuance)

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Terms defined by RR 18-2012 Principal Receipts/ Invoices - a written account

evidencing the sale of goods and/or services issued tocustomers in an ordinary course of business

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Principal Receipts/ Invoices VAT Sales Invoice - a written account evidencing the

sale of goods and/or properties issued to customers inan ordinary course of business, whether cash sales oron account which shall be the basis of the output taxliability of the seller and the input tax claim of thebuyer. (e.g. Cash Sales Invoice, Credit Sales Invoice)

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Principal Receipts/ Invoices VAT Official Receipt - a proof of sale of service and/or

leasing of propertieswhich shall be the basis of theoutput tax liability of the seller and the input tax claimof the buyer. It is a written admission oracknowledgment of the fact that money has been paidand received for the payment or settlement betweenpersons rendering services and its customers.

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Principal Receipts/ Invoices Non-VAT Sales Invoice - A written account

evidencing the sale of goods and/or properties issuedto customers in an ordinary course of business,whether cash sales or on account (credit) which shallbe the basis of the Percentage Tax liability of the seller.

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Principal Receipts/ Invoices Non-VAT Official Receipt - it is a proof of sale of

service and/or leasing of properties which shall be thebasis of the Percentage Tax liability of the seller. It is awritten admission or acknowledgment of the fact thatmoney has been paid and received for the payment orsettlement between persons rendering services and itscustomers.

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Terms defined by RR 18-2012 Supplementary Receipts/ Invoices (Commercial

invoices) - It is a written account evidencing that atransaction has been made between the seller and thebuyer of goods and/or services, forming part of thebooks of accounts of a business taxpayer for recording,monitoring and control purposes.

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Supplementary Receipts/Invoices

It is a document evidencing delivery, agreement to sellor transfer of goods and services. Examples are:

Delivery receipts

Order slipsDebit and/or creditmemoPurchase order

Job orderProvisional/temporaryreceipt

Acknowledgement

receiptCollection receiptCash receiptBill of lading

Billing statementStatement of account

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Supplementary Receipts/Invoices

Also includes documents whether preparedmanually, pre-printed/ pre-numbered loose-leaf,computerized, or prepared using the Excel and

similar programs or the typewriter as long as it isused in the ordinary course of business beingissued to customers or otherwise.

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Supplementary Receipts/Invoices These are not valid proof to support the claim of input

taxes by buyers of goods and/or services

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Policies and GuidelinesAll persons, whether private or government, who are

engaged in business shall secure /apply from the BIRanAuthority to Printprincipal and supplementaryreceipts/invoices.

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Policies and Guidelines For newly registered taxpayers, the ATP shall be

secured simultaneously with the Certificate ofRegistration (COR).

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Policies and Guidelines

The Taxpayer-applicant shall apply for an ATP and

submit the required documents, using the on-lineATP System. However, in case of systemsdowntime, taxpayer shall apply for ATP andsubmit the required documents at the RDO or

concerned LT Office having jurisdiction over thetaxpayers Head Office.

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Policies and GuidelinesAs a general rule, all applications for ATP of the Head

Office (HO) and all its branches shall be done on-line.

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Policies and Guidelines

There shall be one application for ATP per

establishment (HO or branch) which shallbefiled with RDO/LT Office concernedwhere the HO is registered.

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Policies and Guidelines The approved ATP shall be valid only upon full usage

of the inclusive serial numbers of principal andsupplementary receipts/invoices reflected in such ATPor five (5) years from issuance of the same, whichevercomes first.

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Policies and Guidelines No ATP shall be granted for the printing of principal

and supplementary receipts/invoices unless therequired information which shall be prescribed in aseparate revenue issuance, are reflected therein.

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Policies and Guidelines The replicate copy of the ATP issued shall be printed at

the inside back portion of the cardboard cover of eachbooklet/pad of principal and supplementaryreceipts/invoices printed.

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Policies and Guidelines OnlyBIR Accredited Printers shall have the exclusive

authority to print principal and supplementaryreceipts/invoices.

The on-line ATP System shall generate reports that willbe prescribed in the Revenue Memorandum Order

that will be issued for this purpose.

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Penalty ProvisionsAny acts or omission violating any provisions of these

Regulations shall be subject to penalty imposedpursuant to Section 264 of the NIRC, as amended.

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Transitory ProvisionsAll unused/unissued principal and supplementary

receipts/invoices printed prior to the effectivity ofthese Regulations, shall be valid until June 30, 2013.

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Transitory ProvisionsA taxpayer with expiring ATP for its invoices/receipts

(principal and supplementary) shall apply for a newATP not later than Sixty (60) days prior to actualexpiry date.

All unused/unissued principal/supplementaryreceipts/invoices shall be surrendered to the RDOwhere the taxpayer is registered on or before the 10th

day after the validity period of the expiredreceipts/invoices for destruction.

An Inventory listing of the same shall also be

submitted.

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Work to Learn. Dont work for

Money.- Robert Kiyosaki

Thank you!