tbg1 – tbg12 joint meeting kuala lumpur – march 16, 2005 tbg1 - tbg5 - tbg6 - tbg12 joint...

TBG1 – TBG12 Joint Meeting Kuala Lumpur – March 16, 2005

TBG1 - TBG5 - TBG6 - TBG12 Joint Meeting

Accounting Token Into

Invoice

UN/CEFACTTBG1 – TBG12 Joint Meeting Kuala Lumpur – March 16, 2005

Your Speaker

• Chair UN-TBG12 WG Accounting & Audit (former EWG-D14) since 1997

• Belgian e-Business consultant (UML, eb-XML, EDIFACT)• 30+ years IT expertise in accounting and administrative

organization domains• ICT Expert appointed by the United Nations Delegation of France• IT and accounting Expert appointed by « Conseil Superieur de

l’Ordre des Experts-Comptables » (France)• Founding member of Edificas• Conference guest speaker in Canada, Singapore,Turkey, United

Kingdom, Slovenia, France, the Netherlands, Luxemburg, etc.• Initiator or partner of EU funded projects such as EDI-AUDIT (FR),

EDIVAT (BE), TELER (NL, DE, S, FR, P)• Former IT technical adviser of the Belgian professional

organization OECCBB


Accounting Token Project Scope

In general, by each step of most e-Business scenarios, the economic value flow is tracked with entries into accounting books.

The scope for this project consists in building a normalized minimum set of data elements needed for bookkeeping, accounting and auditing practices.


Why Accounting Token ?

• Accounting is a back office task that is associated with, or that is crossing a number of steps in the course of many businesses;

• e-Message characterising an event in a business process is often a trigger for Accounting Classical Entry


What ? End-to-End solution

• Each activity is assigned to a responsible ‘actor’ that ensures its successful completion. The information used at each stage is contained to that which can actually be used and is necessary to perform the next step in the process (excerpt from EAN GCI) ;

• Plug vertical business processes into horizontal ones (i.a. accounting);

• Removal of missing link between core business and back office


How Accounting Token ?

• Discover which elements are needed to automate pulling (or pushing) classical accounting entry from a e-business message ?

• Confront business messages chain with accounting needs;

• TBG1 is among the most suitable e-Business chain for accounting to work with;

• Understand respective business process.


In Short

• Accounting token shall contain the fundamental set of

accounting elements to stick on current e-business documents


order delivery invoice statmnt accntbank remitt.

Accounting and e-business choreography

REPORTING

XB

RL

Common developments• Taxonomies• Chart of accounts IAS-IFRS

ENTRY

JOURNAL

LEDGER - AP - AR

TRIAL BALANCE

ANNUALACCOUNTS

FISCALRETURN

UN

-ED

IFA

CT

/ eb

XM

L

TB

G12

UN

-Cef

act

• SPECIF

ICATIO

NS

Events that trigger classical double accounting entry


Quotation Quotation

Purchase order

Contract

Contract

Basic information

Basic information

Langage d ’échange des filières acier

European Steel Exchange

Language

Scheduling Scheduling Ordering

Ordering Shipping

Shipping Invoicing

Invoicing Payment

Payment

Order status

Sales list

Traditional invoice

Self-billing invoice

ALL EVENTS MUST BE RECORDED INTO

ACCOUNTING ACCOUNTS

TBG1 Steel Industry Business model

TBG1 – TBG12 Joint Meeting Kuala Lumpur – March 16, 2005

Buyer - Seller

Both Need Accounting

However

Different Views


Invoice Accounting Views


e-Invoicing

Invoice Line

Taxable Basis amountTax RateTax Allowance RateTax Amount

Amount (UnitPrice x Qty)AccountTax Account

Cost, budget, job, other analysisAccount(s)

Interface ApplicationGeneration

Accounting EnentriesAccounting

Tax Return Filing

Accounring entry

Interface Application to determine amountdebit-credit sense and positive or negative sign

Entry Message

(accounting) Account(accounting) Amount

Invoice Header

General AccountSecondary AccountTotal Invoice

Accounting entry

Interface Application to determine amountdebit-credit sense and positive or negative sign

(accounting) Account(accounting) Amount

Deb

it

Cre

dit

=

e-Invoice Toward e-Accounting


Despatched, received or consumed goods

Reconciliation

Check against price conditions of order or contract Check against received and accepted goods

Issue invoice

end

Invoice

Supplier Customer

Initiate the incorrect invoice process

Not ok

Ok

From shipping cycle

Receive invoice

At Seller/SupplierDebit Buyer Receivable Account

Credit Sales AccountCredit Due Tax Account(Credit Other Tax Account)

At Buyer/CustomerDebit Deductible Tax Account or/andDebit Not Deductible Tax Account(Debit Other Tax Account)

Credit Seller Payable Account

Invoicing Activity Diagram


cd Invoice Header

Invoice Header

+ Invoice Number: Identifier. Type+ Invoice Date Time: Date Time. Type+ Invoice Type Code: Code. Type [0..1]+ Copy Indicator: Indicator. Type [0..1]+ Invoice Global Unique Identifier: Identifier. Type [0..1]+ Invoice Language: Code. Type [0..1]+ Invoice Currency: Code. Type [0..1]+ Price Currency: Code. Type [0..1]+ Payment Currency: Code. Type [0..1]+ Alternative Payment Currency: Code. Content [0..1]+ Tax Point Date Time: Date Time. Type [0..1]+ Transport. Mode: Code. Type [0..1]+ Number Of Invoice Line: Numeric. Type [0..1]+ Total Invoice Line Amount: Amount. Type [0..1]+ Total Additional Amount : Amount. Type [0..1]+ Total Taxable Amount: Amount. Type [0..1]+ Total Tax Fee Amount: Amount. Type+ Total Invoice Amount: Amount. Type+ Transport Charge Amount: Amount. Type [0..1]+ Taxable Transport Charge Amount: Amount. Type [0..1]+ Insurance Charge Amount: Amount. Type [0..1]+ Invoice Note: Text. Type [0..*]

Document Reference. Details

+ Reference Number: Identifier. Type+ Reference Status: Code. Type [0..1]+ Reference URI: Identifier. Type [0..1]+ Reference Global Unique Identifer: Identifier. Type [0..1]+ Copy Indicator: Indicator. Type [0..1]+ Reference Date: Date Time. Type [0..1]+ Reference Item Number: Identifier. Type [0..1]+ Reference Number Item Status: Code. Type [0..1]

Delivery Terms

+ Delivery Terms Code: Code. Type [0..1]+ Delivery Terms: Text. Type [0..1]

Location. Details

+ Identification : Identifier. Type [0..1]+ Description: Text. Type [0..1]

Adjustment Details

+ Adjustment Reason: Code. Type+ Adjustment Amount: Amount. Type+ Adjustment Text: Text. Type [0..1]

Allowance Charge. Details

+ Charge Indicator: Indicator. Type+ Allowance Charge Identification: Code. Type+ Calculation Sequence Number: Numeric. Type+ Allowance Charge Percent: Numeric. Type [0..1]+ Allowance Charge Amount: Amount. Type [0..1]+ Allowance Charge Base Quantity: Quantity. Type [0..1]+ Prepaid Charge Levy Indicator: Indicator. Type [0..1]

Currency Exchange. Details

+ Source Currency: Code. Type+ Unit Base Source Currency: Numeric. Type [0..1]+ Target Currency: Code. Type+ Unit Base Target Currency: Numeric. Type [0..1]+ Exchange. Rate: Numeric. Type+ Exchange Date Time: Date Time. Type [0..1]

Financial Account. Details

+ IBAN Number: Identifier. Type [0..1]+ Account Holder Number: Identifier. Type [0..1]+ Account. Holder Name: Text. Type [0..1]+ Institution Branch Name: Text. Type [0..1]+ Institution Name: Text. Type [0..1]+ Bank Identifi ication Swift: Identifier. Type [0..1]+ Alternative Bank Identification: Identifier. Type [0..1]

Transport Means. Details

+ Transport Means Type Code: Code. Type [0..1]+ Transport Means Type Text: Text. Type [0..1]+ Transport Means Identifier: Identifier. Type [0..1]

Payment Instructions

+ Payment Condition Code: Code. Type [0..1]+ Payment Guarantee Code: Code. Type [0..1]+ Payment Means Code: Code. Type [0..1]

Payment Terms

+ Payment Terms Identification: Code. Type [0..1]+ Payment Terms Time Reference: Date Time. Type [0..1]+ Payment Terms Number Of Period: Numeric. Type [0..1]

Payment

+ Payment Amount: Amount. Type+ Payment Due Date: Date Time. Type+ Payment Discount Percent: Numeric. Type [0..1]

Party. Details

Period. Details

+ Start Date: Date Time. Type [0..1]+ End Date: Date Time. Type [0..1]

Invoice Header::Tax Fee Totals

+ Tax Fee Qualifier: Code. Type+ Tax Fee Category: Code. Type [0..1]+ Tax Fee Type: Code. Type [0..1]+ Tax Fee Rate: Numeric. Type [0..1]+ Taxable Amount: Amount. Type [0..1]+ Tax Amount: Amount. Type [0..1]

0..1

+Payment

0..1

+Proforma Invoice

0..1

+Letter Of Credit

0..1

+Import License

0..1

+Export License

0..1

+Goods Declaration

0..1

+EUR1 Document

0..1

+Way Bill

0..1

+Payment Currency Exchange

0..1

+Contract

0..1

+Invoice Currency Exchange

0..1

+Previous Invoice

0..*

0..1

0..1

0..1

+Delivery Terms Location

0..1

+Documentary Credit

0..1

+Despatch Advice

0..1

+Packing List

0..1

+Bill Of Lading

1

+Supplier

0..1

+Manufacturer

0..1

+Invoicee

0..1

+Invoice Issuer

0..1 +Tax Fee CurrencyExchange

0..1+Allowance Charge Currency Exchange

0..1

+Payee

0..1

+Consignor

0..*

1

+Customer

0..1

+VAT Representative

0..1

+Seller

0..*

0..1

0..1

0..1 +Invoice Period

0..* +Payee Financial Account

0..*

0..1

+Alternative Payment Currency Exchange

0..1

+Consigneecd Inv oice Header

Inv oice Header

+ Invoice Number: Identifier. Type+ Invoice Date Time: Date Time. Type+ Invoice Type Code: Code. Type [0..1]+ Copy Indicator: Indicator. Type [0..1]+ Invoice Global Unique Identifier: Identifier. Type [0..1]+ Invoice Language: Code. Type [0..1]+ Invoice Currency: Code. Type [0..1]+ Price Currency: Code. Type [0..1]+ Payment Currency: Code. Type [0..1]+ Alternative Payment Currency: Code. Content [0..1]+ Tax Point Date Time: Date Time. Type [0..1]+ Transport. Mode: Code. Type [0..1]+ Number Of Invoice Line: Numeric. Type [0..1]+ Total Invoice Line Amount: Amount. Type [0..1]+ Total Additional Amount : Amount. Type [0..1]+ Total Taxable Amount: Amount. Type [0..1]+ Total Tax Fee Amount: Amount. Type+ Total Invoice Amount: Amount. Type+ Transport Charge Amount: Amount. Type [0..1]+ Taxable Transport Charge Amount: Amount. Type [0..1]+ Insurance Charge Amount: Amount. Type [0..1]+ Invoice Note: Text. Type [0..*]

Document Reference. Details


Deliv ery Terms

+ Delivery Terms Code: Code. Type [0..1]+ Delivery Terms: Text. Type [0..1]

Location. Details

+ Identification : Identifier. Type [0..1]+ Description: Text. Type [0..1]

Adjustment Details

+ Adjustment Reason: Code. Type+ Adjustment Amount: Amount. Type+ Adjustment Text: Text. Type [0..1]





Financial Account. Details

+ IBAN Number: Identifier. Type [0..1]+ Account Holder Number: Identifier. Type [0..1]+ Account. Holder Name: Text. Type [0..1]+ Institution Branch Name: Text. Type [0..1]+ Institution Name: Text. Type [0..1]+ Bank Identifi ication Swift: Identifier. Type [0..1]+ Alternative Bank Identification: Identifier. Type [0..1]



Payment Instructions

+ Payment Condition Code: Code. Type [0..1]+ Payment Guarantee Code: Code. Type [0..1]+ Payment Means Code: Code. Type [0..1]

Payment Terms

+ Payment Terms Identification: Code. Type [0..1]+ Payment Terms Time Reference: Date Time. Type [0..1]+ Payment Terms Number Of Period: Numeric. Type [0..1]

Payment

+ Payment Amount: Amount. Type+ Payment Due Date: Date Time. Type+ Payment Discount Percent: Numeric. Type [0..1]

Party. Details

Period. Details


Inv oice Header::Tax Fee Totals

+ Tax Fee Qualifier: Code. Type+ Tax Fee Category: Code. Type [0..1]+ Tax Fee Type: Code. Type [0..1]+ Tax Fee Rate: Numeric. Type [0..1]+ Taxable Amount: Amount. Type [0..1]+ Tax Amount: Amount. Type [0..1]

0..1

+Payment

0..1

+Proforma Invoice

0..1

+Letter Of Credit

0..1

+Import License

0..1

+Export License

0..1

+Goods Declaration

0..1

+EUR1 Document

0..1

+Way Bil l

0..1

+Payment Currency Exchange

0..1

+Contract

0..1

+Invoice Currency Exchange

0..1

+Previous Invoice

0..*

0..1

0..1

0..1

+Delivery Terms Location

0..1

+Documentary Credit

0..1

+Despatch Advice

0..1

+Packing List

0..1

+Bill Of Lading

1

+Supplier

0..1

+Manufacturer

0..1

+Invoicee

0..1

+Invoice Issuer

0..1 +Tax Fee CurrencyExchange

0..1+Allowance Charge Currency Exchange

0..1

+Payee

0..1

+Consignor

0..*

1

+Customer

0..1

+VAT Representative

0..1

+Seller

0..*

0..1

0..1

0..1 +Invoice Period

0..* +Payee Financial Account

0..*

0..1

+Alternative Payment Currency Exchange

0..1

+Consignee

BUYER

SELLER [ 0..*]

[ 0..*]

At BuyerCredit Seller Payable Account

At SellerDebit Buyer Receivable Account

Accounting Needs (on Invoice Header)


cd Inv oice Line

Inv oice Line

+ Invoice Line Number: Identifier. Type+ Tariff Code Number: Identifier. Type [0..1]+ Origin Country Code: Identifier. Type [0..1]+ Lot Number: Identifier. Type [0..1]+ Delivery Date: Date Time. Type [0..1]+ Despatch Date: Date Time. Type [0..1]+ Expiry Date: Date Time. Type [0..1]+ Invoiced Quantity: Quantity. Type [0..1]+ Despatch Quantity: Quantity. Type [0..*]+ Gross Weight: Measure. Type [0..1]+ Net Weight: Measure. Type [0..1]+ Theoretical Weight: Measure. Type [0..1]+ Number Of Pieces: Numeric. Type [0..1]+ Number Of Packages: Numeric. Type [0..1]+ Invoice Line Amount: Amount. Type [0..1]+ Invoice Line Additional Amount: Amount. Type [0..1]+ Invoice Line Taxable Amount: Amount. Type [0..1]+ Tax Fee Amount: Amount. Type [0..1]+ Invoice Line Total Amount: Amount. Type [0..1]+ Transport Mode: Code. Type+ Marks And Numbers: Text. Type [0..1]+ Invoice Line Note: Text. Type [0..*]

Party. DetailsDocument Reference. Details






Price. Details

+ Price Type Code: Code. Type [0..1]+ Net Price Indicator: Indicator. Type+ Price Amount: Amount. Type+ Price Base Quantity: Quantity. Type [0..1]

Period. Details


Tax Fee

+ Calculation Sequence Number: Numeric. Type+ Tax Fee Category: Code. Type [0..1]+ Tax Fee Currency: Code. Type [0..1]+ Tax Fee Qualifier: Code. Type+ Tax Fee Type: Code. Type+ Tax Fee Rate: Numeric. Type [0..1]+ Tax Fee Exemption Reason: Text. Type [0..1]+ Tax Fee Jurisdiction: Text. Type [0..1]

Article Details

+ Customer Article Number: Identifier. Type [0..1]+ Supplier Article Number: Identifier. Type+ Manufacturer Article Number: Identifier. Type [0..1]+ Article Description: Text. Type [0..1]

Item Details

+ Supplier Item Identification: Identifier. Type [0..1]+ Manufacturer Item Identification: Identifier. Type [0..1]

Inv oice Line::Additional Article Details

Inv oice Line::Additional Item Details



0..1

0..1

+Allowance Charge Currency Exchange

0..*

0..*

0..*+Price Allowance Charge

0..1

+Validity Period

0..1

+Consignee Order0..1

+Supplier Order0..1

+Customer Order

0..1

0..1

0..1

+End User0..1

+Consignor0..1

+Consignee

cd Inv oice Line

Inv oice Line

+ Invoice Line Number: Identifier. Type+ Tariff Code Number: Identifier. Type [0..1]+ Origin Country Code: Identifier. Type [0..1]+ Lot Number: Identifier. Type [0..1]+ Delivery Date: Date Time. Type [0..1]+ Despatch Date: Date Time. Type [0..1]+ Expiry Date: Date Time. Type [0..1]+ Invoiced Quantity: Quantity. Type [0..1]+ Despatch Quantity: Quantity. Type [0..*]+ Gross Weight: Measure. Type [0..1]+ Net Weight: Measure. Type [0..1]+ Theoretical Weight: Measure. Type [0..1]+ Number Of Pieces: Numeric. Type [0..1]+ Number Of Packages: Numeric. Type [0..1]+ Invoice Line Amount: Amount. Type [0..1]+ Invoice Line Additional Amount: Amount. Type [0..1]+ Invoice Line Taxable Amount: Amount. Type [0..1]+ Tax Fee Amount: Amount. Type [0..1]+ Invoice Line Total Amount: Amount. Type [0..1]+ Transport Mode: Code. Type+ Marks And Numbers: Text. Type [0..1]+ Invoice Line Note: Text. Type [0..*]

Party. DetailsDocument Reference. Details






Price. Details

+ Price Type Code: Code. Type [0..1]+ Net Price Indicator: Indicator. Type+ Price Amount: Amount. Type+ Price Base Quantity: Quantity. Type [0..1]

Period. Details


Tax Fee

+ Calculation Sequence Number: Numeric. Type+ Tax Fee Category: Code. Type [0..1]+ Tax Fee Currency: Code. Type [0..1]+ Tax Fee Qualifier: Code. Type+ Tax Fee Type: Code. Type+ Tax Fee Rate: Numeric. Type [0..1]+ Tax Fee Exemption Reason: Text. Type [0..1]+ Tax Fee Jurisdiction: Text. Type [0..1]

Article Details

+ Customer Article Number: Identifier. Type [0..1]+ Supplier Article Number: Identifier. Type+ Manufacturer Article Number: Identifier. Type [0..1]+ Article Description: Text. Type [0..1]

Item Details

+ Supplier Item Identification: Identifier. Type [0..1]+ Manufacturer Item Identification: Identifier. Type [0..1]

Inv oice Line::Additional Article Details

Inv oice Line::Additional Item Details



0..1

0..1

+Allowance Charge Currency Exchange

0..*

0..*

0..*+Price Allowance Charge

0..1

+Validity Period

0..1

+Consignee Order0..1

+Supplier Order0..1

+Customer Order

0..1

0..1

0..1

+End User0..1

+Consignor0..1

+Consignee

At BuyerDebit Purchase Account orDebit Assets Account

At SellerCredit Sales Account

BUYER

SELLER

[ 0..* ]

[ 0..* ]

At BuyerDebit Deductible Tax Account or/andDebit Not Deductible Tax AccountDebit Other Tax Account

At SellerCredit Due Tax AccountCredit Other Tax Account

BUYER

SELLER [ 0..*]

[ 0..*)

Accounting Needs (on Invoice Lines)


Order Accounting Views

IN P

ROGRESS


Order Response Accounting Views

IN P

ROGRESS


Delivery Accounting Views

IN P

ROGRESS


Settlem

ent

Settlem

ent

Settlem

ent

Settlem

ent

Settlem

ent

Settlem

ent

Payment Accounting Views

IN P

ROGRESS


Questions ?

tbg1 – tbg12 joint meeting kuala lumpur – march 16, 2005 tbg1 - tbg5 - tbg6 - tbg12 joint...

Documents

accounting needs tbg1

accounting expert

accounting books

classical accounting

short accounting token

accounting token project

ebusiness message

tbg1 tbg5