tdsb e-learning staff handbook sem 1 2012-13 public

updated September 10, 2012

TDSB e-Learning Teacher Handbook

2011 – 2012

Semester 1 2012-2013

e-Learning Day School Staff Handbook

Teaching & Learning with Technology

http://tdsb.elearningontario.ca

TDSB IT Services

2 :: TDSB e Learning Day School updated September 10, 2012

Welcome ............................................................................................................................. 3

Desire2Learn Help ............................................................................................................... 3

e-Learning Central Office (eLCO) Information ................................................................... 4

Educational Objectives ........................................................................................................ 4

Day School e-Learning Calendar ........................................................................................... 5

e-Learning Regional Centre Achievement Cycles .................................................................. 6

Day School Staffing - Semester 1 .......................................................................................... 7

e-Contacts at OSR Schools ................................................................................................ 8

Expectations ........................................................................................................................ 9

Evaluation ............................................................................................................................................................................. 10

Summative Assessments ...................................................................................................................................................... 10

Reporting ............................................................................................................................................................................... 10

e-Progress Reports ................................................................................................................................................................. 10

Trillium Reports....................................................................................................................................................................... 11

Course Outlines ................................................................................................................................................................... 11

Attendance ............................................................................................................................................................................ 11

*NEW* Web Attendance ...................................................................................................................................................... 12

*NEW* Non-Attending Students ...................................................................................................................................... 12

Verification of Class Lists ..................................................................................................................................................... 12

*NEW* Online Individual Education Plans .............................................................................................................. 12

*REVISED* Online Exams ............................................................................................................................................... 13

Setting Students Up for Success ......................................................................................... 14

e-Learning Teacher Resources ............................................................................................ 15

Laptop Computers ............................................................................................................................................................. 15

TDSBweb ............................................................................................................................................................................... 15

Online Staffroom ................................................................................................................................................................ 15

Desire2Learn Community .............................................................................................................................................. 15

Adobe Connect .................................................................................................................................................................... 15

Adobe Acrobat Pro ............................................................................................................................................................ 15

Turnitin2 ............................................................................................................................................................................... 15

Appendix 1 – Course Outline Template .............................................................................. 16

Appendix 2 – Course Outline Sample ................................................................................. 18

Appendix 3 – Assignment & Expectation Planner ............................................................... 20

Appendix 4 – Startup Checklist........................................................................................... 21

Appendix 5 – e-Learning Comment Codes .......................................................................... 22

Appendix 6 – Attendance Follow-up Log ............................................................................ 23

Appendix 7 - Trillium Web Attendance Modified Quick Reference Card .............................. 24

Appendix 8 – Mark Summary* ........................................................................................... 25

Appendix 9 – E-Learning Guidelines ................................................................................... 26

updated September 10, 2012 TDSB e-Learning :: 3

Welcome

Dear Staff Member: Welcome to the semester one of the e-Learning Day School program 2012-2013. This staff handbook has been written to support your work with your e-learning students. Please familiarize yourself with the information – including the policies and procedures - found in this handbook. For teachers new to e-Learning please take a moment to ensure you follow the Startup Check list- Appendix 4. All the best this semester and please connect with our e-Learning Central Team at anytime and to help you and your students with a rich and engaging online experience. Thank you for your ongoing commitment to student success. Sincerely, Brian Hill Kevin Bradbeer Lead Principal Program Coordinator e-Learning & Online Programs Teaching & Learning with Technology


Desire2Learn Help Desire2Learn (D2L) is our Learning Management System (LMS) provider. Their technical help desk is available 24/7.

phone 1-877-325-7778 email [email protected]

e-Learning Central Office (eLCO) Information Phone: fax: 416-396-7433 Fax: 416-396-7433 Catherine Gu Office Administrator 416-396-8483 Chris Wray LMS Technical Support 416-396-7484 Bea Meglio e-Learning Contact Karen Beutler Instructional Leader 416-396-7485 Andrea Brozyna Student & Guidance Support 416-396-8482 Kevin Bradbeer Program Coordinator 416-396-5490 Aftab Mirza Vice Principal 416-396-8484 Brian Hill Lead Principal 416-396-7195

Please send all reports described in this handbook (course outlines, mark summaries etc.) to: [email protected] Please put your course code in the subject line emails. Thanks!

Educational Objectives e-Learning administration and staff strive to: Provide a well-organized set of educational experiences in order for the students to successfully complete their diploma requirements. Create a stimulating work and study environment in the online classroom. Help our students develop sound work habits including full attendance. Offer a program that provides equal opportunity for student participation and success. Encourage our students to increase their respect for fellow students and to show respect through healthy, responsible behaviour patterns in the online environment.


Day School e-Learning Calendar

Sep

tem

be

r Mon Tues Wed Thurs Fri

4 First day of classes Student accounts created by ELCO

5 6

7 Teachers receive student profile information

10 Student Orientations at Regional Centres all week

11

12

13

14 Course Outlines due to ELCO [email protected]

17 18 19 20 21

24 Verification of class lists #1

25

26

27 28

Oct

ob

er

Mon Tues Wed Thurs Fri

1 2 e-Progress spreadsheet report sent to teachers

3 4 5

8 9 Send e-Progress Report to ELCO [email protected]

10 11 12

15 16 17 18 19

22 Verification of class lists #2

23 24 25 26

29

30 31

No

vem

be

r


1 2 post Marks Maintain After Date (Dec. 3rd ) in gr 11&12 online classrooms

5

6

7 8 9

12 13 14 15 16

19 20 21 22 23

26 27 28 29

30

(Nov. 5th to 9th) Provide mid-term marks to your RC school Admin and notify students of mid-term marks


e-Learning Regional Centre Achievement Cycles

De

cem

be

r Mon Tues Wed Thurs Fri

1

2

3 Verification of class lists #3 Full disclosure- MMAD

4 ELCO request OSR school e-Learning exam schedule-(recommend Jan.24/25)

5 6 7

10 Dates & times of culminating activities and/or exams due to ELCO [email protected]

11 12 OSR School exam schedule due to [email protected]

13 14

17 18

19 20 21

24 25 26 27 28

Jan

uar

y


2 3 4 5 6

7 Summative assessments begin (exams and or culminating activities)

8

9 10 11

14 15 16 17 18

21

22

23 24 25

28 teachers notify students and provide final marks & mark/exam review

29 30 31

Regional Centre Semester 1 Term 1

Semester 1 Term 2

David & Mary Thomson CI Sept 4 – Nov 9 Nov 12 – Jan 31

Dr Norman Bethune CI Sept 4 – Nov 8 Nov 12 – Jan 31

L’Amoreaux CI Sept 4 – Nov 8 Nov 9 – Jan 31

Malvern CI Sept 4 – Nov 9 Nov 12 – Jan 31

North Albion CI Sept 4 – Nov 5 Nov 6 – Jan 31

Parkdale CI Sept 4 – Nov 9 Nov 12 – Jan 31

Thistletown CI Sept 4 – Nov 9 Nov 12 – Jan 31

Timelines for the submission of marks are determined by the marks administrator at your school. The dates in this handbook are only intended as guidelines.


Day School Staffing - Semester 1

Class Teacher Course Description RC

BAF3ME-10 Al Brodie Financial Accounting Fundamentals MVCI

BBB4ME-10 Joanna Eagar International Business Fundamentals NACI

BBB4ME-11 Ritsa Koutsouvanos International Business Fundamentals MVCI

BOH4ME-10 Krista Yeung Business Leadership DNBCI

BOH4ME-11 Leah Cosgrove Business Leadership PKCI

CGR4ME-10 Sonya Rai The Environment and Resource Management NACI

CGW4UE-10 Maria Weber Canadian and World Issues DMTCI

CHI4UE-10 Andria Natale Canada: History, Identity & Culture DNBCI

CHV2OE-10 Mike Izzo Civics (0.5 Credit) Sem1Term1 MVCI

CHV2OE-11 Mike Izzo Civics (0.5 Credit) Sem1Term2 MVCI

CHY4UE-10 John Mckibbin World History: The West and the World DMTCI

EMS3OE-10 Anthony Parise Media Studies DMTCI

ENG4UE-10 Wendy Krekeler English LACI

ENG4UE-11 Anastasia Reid English TTCI

ETS4UE-10 John Ouzas Studies in Literature MVCI

EWC4UE-10 Maria Marchese The Writer’s Craft LACI

GLC2OE-10 Alexandra Dobbin Career Studies (0.5 Credit) Sem1Term1 DNBCI

GLC2OE-11 Alexandra Dobbin Career Studies (0.5 Credit) Sem1Term2 DNBCI

HHS4ME-10 Luis Filipe Individuals and Families PKCI

HHS4ME-11 Lindsay Culver Individuals and Families LACI

HNB4OE-10 Lisa Whetter The Fashion Industry TTCI

HSB4ME-10 Bryan Wires Challenge and Change in Society DMTCI

HSB4ME-11 Nicole Shockness Challenge and Change in Society LACI

HSP3ME-10 Laura Norris Intro to Anthro MVCI

HZT4UE-10 Effie Vernuccio Philosophy: Questions and Theories LACI

MDM4UE-10 Ming-Yi Teh Math of Data Management LACI

PPZ3OE-10 Diana Coutsoyannopoulos Health for Life DNBCI

PPZ3OE-11 Kevin Boyle Health for Life DMTCI

SES4UE-10 Ethel Koumarelas Earth and Space Science MVCI

SNC4ME-10 Brad Kennedy Science NACI

SVN3EE-10 Elaine Littlejohn Environmental Science DMTCI


e-Contacts at OSR Schools SCHOOL PHONE eCONTACT SCHOOL PHONE eCONTACT A Y Jackson SS 416-395-

3434 Christine Zaghikian Nelson A Boylen CI 416-395-3278 Carol McDonald

Agincourt CI 416-396-6680

Stephen Buck Newtonbrook SS 416-395-6530 Annie Chu Albert Campbell CI 416-396-

6074 Ronna Stulberg North Albion CI 416-394-6405 Yau-Fei Chan

Alt Scarborough Education 416-396-6918

Darren Livesey North Toronto CI 416-393-8585 Michelle de Braux Avondale Alt SS 416-395-

3134 Robert Pazzano Northern SS 416-393-0284 Catherine Goldsmith

Bendale BTI 416-396-6148

Phyllis Erdos Northview Heights SS 416-395-9133 Sevil Tanrikulu Birchmount Park CI 416-396-

5187 Freida Roidis Oakwood CI 416-393-1790 Betty Butler

Bloor CI 416-393-1440

Wendy Griffin Oasis Alt SS 416-393-8278 Joseph Ghassibe Burnhamthorpe Adult Learning Centre

416-394-7138

Douglas Sapsford Parkdale CI 416-393-9023 Christine Laurin C W Jeffereys CI 416-395-

3179 Shannon Zangari Pleasant View Junior HS 416-395-3088 Martin Himelson

Cedarbrae CI 416-396-4405

Dawn Dodham R H King Academy 416-396-5560 Jason Podur Central Commerce CI 416-393-

0037 Iwona Kurman Richview CI 416-394-4826 Sam Miceli

Central Etobicoke HS 416-394-3840

Nicholas Mills Riverdale CI 416-393-9886 Dave Robb Central Technical School 416-393-

0070 Christina Conrod Rosedale Heights SA 416-393-1590 Diana Backay

City Adult Learning Centre 416-393-9740

Alison Warner Runnymede CI 416-394-3210 Paul Edwards City School 416-393-

1472 Lori Bernier; Marie Melo SATEC @ W A Porter CI 416-396-3365 Rachel Stetter

Contact Alt School 416-393-1455

Vivian Meyer Scarlett Heights Academy 416-394-7748 Nancy Boynton Danforth Collegiate & TI 416-393-

0614 Tina Maestri SCAS Overflow 416-396-5592 Sheriffa Eyasu

David and Mary Thomson CI 416-396-5530

Enrico Del Rosso School of Life Experience (SOLE)

416-393-0910 Lisa Turner Delphi Secondary Alt School 416-396-

3274 Heather Ade SEED Alt School 416-393-1084 Liam Rodrigues

Don Mills CI 416-395-3192

Karin Phillipson Silverthorn CI 416-394-7038 Marcello Nigro Don Valley Junior HS 416-395-

3012 Josie Micallef Sir John A Macdonald CI 416-396-6797 Line Brassard

Downsview SS 416-395-9306

Marcia Ziskind Sir Oliver Mowat CI 416-396-8090 John Renzetti Dr Norman Bethune CI 416-396-

8200 Deborah Williams Sir Robert L Borden BTI 416-396-6811 Michael Barnes

Drewry SS 416-395-3262

Beverley Basen Sir Wilfrid Laurier CI 416-396-6822 Renee Rawlins Earl Haig SS 416-395-

3824 Gael Robertson-Craig Sir William Osler HS 416-396-6834 TBD

East York Alt SS 416-396-2925

Don Hedrick SE Year-Round Alt Centre 416-396-4552 Kim Janzen East York CI 416-393-

9630 Glenn Edwards SW Year-Round Alt Centre 416-396-4552 Shari Burnard

Ostrom Eastdale CI 416-393-9604

Carla Brentel St Andrew's Junior HS 416-395-4695 Lorraine Coughlan Eastern Commerce CI 416-393-

0234 Heather Gillett Stephen Leacock CI 416-396-8013 Christine Gillespie

Emery CI 416-395-3235

Tripta Uberoi Subway Academy I 416-393-0234 Catherine Hong Louie Etobicoke CI 416-394-

4888 Tammy Greeley Subway Academy II 416-393-0940 Anna Gemmiti

Etobicoke School of the Arts 416-394-6946

Patricia Warnock The Student School 416-393-9639 Bethany Tomlinson Etobicoke Year-Round Alt Centre

416-394-2120

Bryon White Thistletown CI 416-394-7727 Roland Straatsma Fisherville Junior HS 416-395-

3033 Lucy Burston Ursula Franklin Academy 416-393-0477 Ali Callegarini

Forest Hill CI 416-393-1870

Harvey Israelovitch Vaughan Road Academy 416-394-3230 Marta Smodis Frank Oke SS 416-394-

3163 Kailea Lorenson Victoria Park CI 416-395-3510 Rose Ullah

George Harvey CI 416-394-3185

John Frogley-Rawson West End Alt School 416-393-0656 Eleonora Ferrari George S Henry Academy 416-395-

4307 David Mindenhall West Hill CI 416-396-8250 Catherine Harrison

Georges Vanier SS 416-395-9360

Theodore Tzalalis West Humber CI 416-394-7461 Francesca Zuccarelli Greenwood SS 416-393-

0752 Debbie Tulk West Toronto CI 416-393-1510 James Arnott

Harbord CI 416-393-1655

Sue Shirley Western Tch 416-393-0500 Eduarda Madeira Heydon Park SS 416-393-

8922 Yuri Narula Weston CI 416-394-3270 Chris Bis

Highland Junior HS 416-396-3303

Elana Goldman Westview Centennial SS 416-395-6629 Nalinee Dindial Humberside CI 416-393-

8122 Gilles Simon Wexford CSA 416-396-6878 Colin Ng

Jarvis CI 416-393-0149

Peter Moravec William Lyon Mackenzie CI 416-395-3339 Dan Chippier John Polanyi CI 416-395-

3303 TBD Windfields Junior HS 416-395-3107 Martin Lacasse

Kipling CI 416-394-6474

Jennifer Mackay Winston Churchill CI 416-396-6886 Gayle Francis Lakeshore CI 416-394-

6433 Deborah Walker Woburn CI 416-396-4574 Judy Bellstedt

L'Amoreaux CI 416-396-8055

Palma Mastroianni York Humber HS 416-394-3290 Majda Resnik Lawrence Park CI 416-393-

9505 Matt Perry York Memorial CI 416-394-3001 Rick Picciotti

Leaside HS 416-396-2385

Denise Wilson York Mills CI 416-395-4253 Janet Wilton Lester B Pearson CI 416-396-

5899 Catherine Haghighat Yorkdale ALC 416-395-4417 LoriAnn Pressello

Malvern CI 416-393-1490

Claudine Tyrell Yorkdale SS 416-395-4417 Jonathan Cox Maplewood HS 416-396-

6857 Saby Chandi

Marc Garneau C.I. 416-396-2414

James Jan Martingrove CI 416-394-

7222 Jennifer Archer

Monarch Park CI 416-393-0200

Cathy Zeldin

A spreadsheet with more OSR school e-Contact details is in your online locker.


Expectations You are strongly encouraged to: Use Adobe Connect as an instructional tool on a regular basis in your online classroom. Ask your students if they have an IEP or have special needs and follow through on supporting these students. Use the LMS Quiz tool throughout the semester if your students are writing a final supervised online exam.

All e-Learning students have the right to…

The e-Learning program expects students to …

Expect a safe and supportive online environment. Attend every class (log on every school day Monday to Friday)

Know how they are evaluated in each subject. Follow all OSR (home) school rules and classroom expectations.

Expect impartial and courteous treatment from their teacher.

Exhibit a respectful and courteous manner and attitude in the online classroom

Discuss with their OSR (home) school administration/guidance counsellor questions of an academic or personal nature regarding e-Learning.

Refrain from any inappropriate language or behaviour, in particular that which is disruptive, profane, harassing, or intimidating.

Expect academic assistance from their teacher. Follow their school and board policy regarding plagiarism and crediting sources.

e-Learning has many advantages for students and for teachers. Because of these advantages, online learning has become increasingly popular and its extraordinary growth shows no sign of slowing down. As the illustration at right shows, however, online learning is not without its challenges. Without our help, e-Learning students could feel lost, frustrated and alone. Teacher effectiveness makes all the difference. If we create caring and engaging learning communities our students will be able to enjoy the advantages of online learning.

Advantages Challenges


Policies & Procedures

Evaluation

Multiple evaluation opportunities are highly recommended. Students benefit from multiple opportunities to demonstrate their learning. Meaningful feedback and multiple evaluation opportunities keep students on their toes and optimistic about their chances to succeed All marks should be clearly listed on a legibly organized mark sheet, using computer software such as MarkBook. For e-Learning, the mark calculation methods align with your curriculum area, Regional Centre school and the Toronto District School Board Policy. The student will be evaluated on the basis of a term mark (70%) and final summative evaluation mark (30%). Final summative evaluations consist of:

culminating activity

online exam

culminating activity & online exam Examinations will be conducted online using the LMS quiz tool

Summative Assessments

Please vet exams and culminating activities (summative evaluation – 30%) with your subject Curriculum Leader and/or school administration.

Here’s the procedure for summatives: (see page 13 for the revised online exam process)

Teachers send the dates & times of culminating activities to ELCO. (note: Not all courses will have exams, some will only have culminating activities)

ELCO reminds teachers to inform and confirm with each student the date and time of online exams and/or due dates for culminating activities

ELCO will send OSR schools a confirmation of their e-Learning students and summative assessment dates & times if applicable

Reporting

It is important that students know how they are doing in their online course. Frequent meaningful feedback helps them know where they stand, what their strengths are and where they need to focus their efforts for improvement. When student marks are updated regularly on their standing in your course, unpleasant surprises and upsets can be avoided.

e-Progress Reports

e-Learning teachers send electronic e-progress report to their students/parents and a summary to [email protected] early in the semester. The Lead Principal will email teachers a template to complete with the following information for each student: assignments submitted, assignments due, absences, and progress (E, G, S or N). Once all teachers have submitted their reports, the ELCO will send the interim progress reports to the e-Learning Contacts and VPs at the OSR schools.

mailto:[email protected]


Trillium Reports

Our students receive two formal reports per semester:

Report Description Submit to Date due

mid term For the mid-term reports use the same mark entry method as at your day school. Include a mark, 3 comments* and learning skills.

Regional Centre Based on the RC Reporting Cycle

final For the final report use the same mark entry method as at your day school. Include a mark, one comment* and learning skills.

Regional Centre Based on the RC Reporting Cycle

*IMPORTANT NOTE Comments must be from the TDSB Comment Bank – do not write your own. There are now comments specific to e-Learning. Please see Appendix 5

Course Outlines

Because teachers and students come to e-Learning from a variety of OSR (home) schools and backgrounds, it is important that the material presented in class is consistent and representative of the course outlines approved by the Ministry of Education and the TDSB’s Teaching & Learning Department. Make sure that you are very familiar with the outline of the course you are teaching. Please use the attached course outline template (Appendix 1) and provide a copy to your Regional Centre Administrators and email a copy to [email protected] by September 14, 2012. Note: If you are teaching a multiple section course, please collaborate with your e-Learning colleague to submit a common course outline. If you teach a grade 12 course, clearly indicate whether your class has a final exam. The e-Learning Central Office will place your course outline on file for reference should any questions arise.

Attendance

Regular attendance is important for the success of any student regardless of the type of program, but it is particularly important in e-Learning courses. In requiring regular attendance from your students, please use the following procedure: At the beginning of your course stress the importance of regular attendance (students must login every school day Monday to Friday) . Complete contact information for your students (based on Trillium registration) will be placed in your online locker by the e-Learning Central Office Please take progressive steps to re-engage students after several days absence:

Email the student

Call/email home to discuss the situation with the student’s parent or guardian

Call the student’s OSR school e-Learning contact (a list of all e-Learning Contacts is found on page 9)

Appendix 6 of this handbook provides an attendance follow-up log for you to use.

mailto:[email protected]


NEW

NEW

*NEW* Web Attendance

Starting this semester e-Learning teachers will take DAILY attendance using the Trillium Web Attendance (TWebATT) – this tool is not for your f2f classes

No more bubble sheets for e-Learning classes, hurray! https://secure.tdsb.on.ca/twebatt

Each day teachers will record e-Learning attendance for the PREVIOUS day

TWebATT ONLY works on a TDSB networked computer; it cannot be accessed from a personal computer

Select the ZLERN Track if applicable and then your e-Learning class code

Activate (students who have logged in) preReg students (click submit to save)

Only mark students Absent, not Late

Here’s an example of how TWebATT works: o On the morning of Wednesday Sept. 12 the teacher goes to their D2L class list. o The teacher looks at their students’ Last Accessed date o They then open TWebATT and marks ABSENT any student whose Last Accessed date

was Monday Sept. 10th or earlier (the student did not login on Tuesday Sept. 11th) Check out the Trillium Web Attendance Quick Reference Card in Appendix 7.

*NEW* Non-Attending Students

From September 24th on an ongoing basis, eLCO will notify OSR schools of non-attending students (10 consecutive absents). OSR schools will encourage students to attend or will follow steps to drop (demit) students from e-Learning. Students with 15 consecutive absents will be demitted from the Online Classroom, and from the Trillium class list.

Verification of Class Lists

Verification of class lists takes place 3 times per semester. This is the procedure: eLCO emails both LMS and Trillium class lists to e-Learning teachers e-Learning teachers match class lists in the online classroom to Trillium Web Attendance class lists and report any discrepancies to their VP. RCs report discrepancies to the e-Learning Central Office

*NEW* Online Individual Education Plans

eLCO provides OSR school principals with a list of students with IEPs enrolled in e-Learning for the current semester/term as well as the names of the e-Learning teachers and e-Learning Regional Centre school contacts. The principal delegates to a staff member at the school (special education or e-Learning contact) the task of sharing the IEPs of all students enrolled in e-Learning courses with the associated e-Learning teachers. e-Learning teachers will receive via TDSB Outlook email a .pdf copy of their student’s IEP. Please follow this procedure:

Upon receipt of an e-mail containing a copy of a student’s IEP, immediately move the e-mail from your Outlook Inbox to a dedicated folder for IEP emails - do not save copies of the IEPs or e-mails to any other folder or drive

At the end of the semester/term delete all e-mails from the dedicated IEP folder - If any printed copies of IEPs are produced, at the end of the semester/school year shred all copies

https://secure.tdsb.on.ca/twebatt


*REVISED* Online Exams

Supervised online exams are held in grade 12 courses only. Students must have an opportunity to practice using the LMS Quiz Tool (unit tests, exam review quiz) before using it during their exam.

Procedure Teachers indicate their class has an exam In their Course Outline, teachers of grade 12 courses notify their students and eLCO that their class has a supervised online final exam eLCO tells OSR schools which students are writing an online exam eLCO sends each OSR school a report listing the grade 12 e-Learning students who will be writing a supervised online exam that semester this report includes: student number, student name, course code and teacher name OSR School schedules exam eLCO will provide OSR schools with a range of recommended dates for final e-earning exams OSR School sends eLCO exam date and time information eLCO asks the exam scheduling VP at each participating OSR school to provide the date and time of the supervised online exam session at their school exam date and time information for each student writing a supervised online exam is collated eLCO sends exam date and time date to teachers each teacher will receive a report with the following information for each of their students: exam scheduling VP, exam date and exam time [location?] Teachers setup exam restrictions for their class Using the information from the exam information report, teachers setup custom restrictions for their exam teachers setup Special Access to the exam for each student in their class Exam > Restrictions > Advanced Availability > Special Access Teachers confirm exam information with students Confirm exam dates, times & locations with students The onus is on the students to confirm or correct the information

indicates

exam on Course Outline

teacher

informs which

students have exam

eLCO

schedules exam

notifies eLCO of date and

time

OSR school

compiles & sends exam

dates and times

eLCO

•sets up exam

•confirms with students

teacher

Supervised Online Exam Information Flow


Setting Students Up for Success

Make Connections Our e-Learning students need our help every bit as much as our face-to-face students do; in fact, they need our help even more. Just because we can’t see them, doesn’t mean they’re not real. And vice versa. We have to make a really conscious effort to reach out to them. Call, page, email, … It will be worth the time and effort.

Mix It Up Using a variety of instructional strategies is just good teaching in any context, but it’s even more important for effective e-Learning. It’s overwhelming and daunting to look at masses of text. Visuals significantly increase student engagement. Multimedia helps keep your course colourful and interesting.

Be Responsive Timely and meaningful feedback is key to the success of our e-Learners. If assessments indicate that students are struggling, take the time to review and reassess. Trim the sheer volume of content and assignments to fit the needs of your students while meeting the overall curriculum expectations.

Keep it Simple Make sure your instructions are simple and clear. If wording in the LMS is convoluted or vague, edit it for clarity. If it’s your first time teaching a course, try doing the assignments yourself. If the instructions aren’t clear to you, they’re bound to be confusing for your students.

Own Your Course There’s a lot of content in your online course. This comprehensive coverage is great, but if left unaltered it can be overwhelming for you and for your students. Using your professional judgment and keeping the overall expectations in mind, customize the content and assignments to meet the needs of your learners. It’s your course.

Build a Community You can build a learning community with your students online. Model accepting and inclusive responses. Let your students put their own stamp on your course. Share their successes the way you’d display student work in a “real” classroom. You can make your class a place students will look forward to coming to each day.


e-Learning Teacher Resources

Laptop Computers

All e-Learning teachers are equipped with a TDSB laptop. These laptops were purchased to support the e-Learning program at your school. Please complete and sign the equipment loan agreement for your laptop and return it to Aftab Mirza.

TDSBweb

In the e-Learning “Online Classroom” page on TDSBweb you’ll find a large collection of videos and other resources that will help you get started and for you to use for reference. Follow this path: TDSBweb > Teachers > Teaching & Learning > ICT > eLearning > Online Classroom

Online Staffroom

On your My Home page you’ll see the Online Staffroom listed as one of your courses. This is a place where you can find resources and share ideas with fellow TDSB e-Learning teachers. All of our program materials (templates, calendars, contact information, etc) are also stored here. Drop by!

Desire2Learn Community

D2L is our LMS (Learning Management System) provider and they’ve created an online community where D2L teachers from around the world can share information and ideas.

Setup an account at: https://community.desire2learn.com

Adobe Connect

This online audio/video conferencing tool helps you create a space for real time communication and collaboration with your students. Set up regular Connect “meetings” and conduct tutorials, conference about projects or have groups brainstorm ideas. Log in at: https:tdsb.adobeconnect.com Your username is your TDSB Outlook email address.

Adobe Acrobat Pro

Streamline your grading with the comment / markup features available in Adobe Acrobat Pro. You can give detailed feedback with the audio recording feature and save the graded document as a .pdf to return to the student’s dropbox. This is licensed software that can only be installed on TDSB computers. For installation contact the Enterprise HelpDesk and provide your serial number.

Turnitin2

Accounts are available if you wish to use Turnitin2 with your online students. The Turnitin writing cycle has three parts: Originality Checking, GradeMark Digital Grading and PeerMark Peer Reviewing. Learn more about this tool at http://www.turnitin.com

http://www.turnitin.com/


Appendix 1 – Course Outline Template To complete this template, delete the appendix title and replace all text in square brackets

TDSB e-Learning Course Outline Semester 1 2012-1013

[Course Code Course Title] [Teacher Name], [Day School]

Contact Information

Email: [[email protected]] School Telephone: [416-39#-####] Office Hour: [enter availability information]

Course Description

[This course …]

Assessment and Evaluations

To promote student success, ongoing formative assessment and feedback will be given to students. As required by the Ministry of Education, students will be assessed in the four areas of the achievement chart. The chart below provides percentages for each category. All evaluations are expected on the due date, however, they will be also accepted up and until the ultimate due date. Submission after the ultimate due date results in a mark of zero or a 10% deduction.

Assessment Category Percentage

Knowledge and Understanding

Thinking and Inquiry

Communication

Application

The final grade will be determined as follows (in accordance with Ministry of Education standards):

Term Work Based on evaluations from throughout the course

70%

Summative Evaluation

30%


Learning Skills Assessment

Skills: Responsibility Organization Independent Work Collaboration Initiative Self-regulation

Rating Scale: E – Excellent G – Good S – Satisfactory N – Needs Improvement

Due Dates

Assessments & Evaluations Due Date Ultimate Due Date


Appendix 2 – Course Outline Sample

TDSB e-Learning Course Outline Semester 1 2012-2013

HHS4M –Individuals and Families in a Diverse Society Sample Teacher, North Albion Collegiate Institute

Contact Information

School Telephone: 416-396-7980 Office Hour: Monday – Friday from 1:00 p.m. to 2:00 p.m. Stop by and ask a question at this link: http://tdsb.adobeconnect.com/hhs4moffice/

Course Description

This course applies current theories and research from the disciplines of anthropology, psychology, and sociology to the study of individual development, family behaviour, intimate and parent-child relationships, and the ways in which families interact within the diverse Canadian society. Students will learn the interpersonal skills required to contribute to the well-being of families, and the investigative skills required to conduct and evaluate research about individuals and families.

Assessment and Evaluations

To promote student success, ongoing formative assessment and feedback will be given to students. As required by the Ministry of Education, students will be assessed in the four areas of the achievement chart. The chart below provides percentages for each category. All evaluations are expected on the due date, however, they will be also accepted up and until the ultimate due date. Submission after the ultimate due date will result in a mark of zero or a 10% deduction.

Assessment Category Percentage

Knowledge and Understanding 25%

Thinking and Inquiry 25%

Communication 25%

Application 25%

The final grade will be determined as follows (in accordance with Ministry of Education standards):

Term Work 70%

Summative 30%

http://tdsb.adobeconnect.com/hhs4moffice/


Learning Skills Assessment

Skills: Responsibility Organization Independent Work Collaboration Initiative Self-regulation

Rating Scale: E – Excellent G – Good S – Satisfactory N – Needs Improvement

Due Dates

Assessments & Evaluations Due Date Ultimate Due Date

Orientation Online Orientation Activities September 11 September 14

Unit 1: Investigating the Individual

Unit 1 Activities 1, 2 & 3 September 18 September 21

Unit 1 Activities 4, 5 & 6 September 25 September 28

Culminating Project Step 1. Research Proposal October 4 October 7

Unit 2: Up Close and Personal

Unit 2 Activities 1, 2 & 3 October 11 October 21

Unit 2 Activities 4, 5 & 6 October 25 October 28

Culminating Project Step 2. Secondary Research November 1 November 4

Unit 3: Family Fundamentals

Unit 3 Activities 1, 2 & 3 November 8 November 11

Unit 3 Activities 4, 5 & 6 November 15 November 18

Culminating Project Step 3. Primary Research Method November 21 November 26

Unit 4: Diversity

Unit 4 Activities 1, 2 & 3 November 29 December 2

Unit 4 Activities 4, 5 & 6 December 6 December 9

Culminating Project Step 4. Primary Research Analysis December 13 December 16

Unit 5: Social Issues

Unit 5 Activities 1, 2 & 3 January 10 January 14

Unit 5 Activities 4, 5 & 6 January 16 January 18

Culminating Project Step 5. Final Research Paper January 18 January 20


Appendix 3 – Assignment & Expectation Planner Sample Unit from CGR4M – The Environment and Resource Management A full Excel planner template that you can customize is available in the Online Staffroom.

Unit 1: Natural Systems

Activity Assignments Method Category Overall Expectation Addressed

1: From the Beginning

1: Creation Story Organizer Rubric Know

2: Creation Story Discussion Discuss Comm

3: Renaissance Scholars Rubric

2: The Sun

1: Energy Budget Graph Rubric Know SS1.01

2: Sun's Impact Diagram Rubric Applic GI2.08

3: "How do you use resources?" Journal

3: The Atmosphere

1: Layers of the Atmosphere Organizer Rubric Think GI2.04

2: Ozone Layer Discussion Discuss Comm

3: Extreme Weather Fact Sheet Rubric Applic GI1.03

4: The Hydrosphere

1: Hydrolic Cycle Questions Rubric Think SS1.02

2:"Water use…" Journal

3: Flood Newspaper Report Rubric GI3.03

5: The Lithosphere

1: Soil Questions Rubric Know SS3.05

2: Soil Discussion Discuss Comm

3: Mass Wasting Research Rubric Think GI2.07

6: The Biosphere

1: Source Reliability Rubric Think GI2.09

2: Gaia Discussion Discuss Comm

3: Geologist Resume Rubric

7: Spaceship Earth

1: Enviro Relationships Diagram Rubric

2: Grindsbrook Writing Activity Rubric

3: "Describe your fav natural" Journal Think HEV.02

8: Biomes

1: Biome Study Rubric Know GI2.06

2: "Biome I'd like to live in Discuss Comm

3: Species Research Rubric

9: Unit Culminating Activity

Ecosystem Field Study Guide2 Rubric Know Think Comm Applic

GIV.03

Planning considerations: Provide assignments with meaningful names (instead of the numbering system in the LMS) Hide extra assignments whose overall expectations have been addressed elsewhere Hide assignments that don’t build towards the unit or course culminating tasks or are required to address overall expectations Use the curriculum document for your course and this template to help plan your course


Appendix 4 – Startup Checklist Before Your Course Starts

Course Outline (see Appendix 1 for a template and Appendix 2 for a sample) Review curriculum and plan assignments and units (see Appendix 3)

Ready for Day One in Your Online Classroom

The Meet the Teacher page in the LMS should be completed (Content > Student Information) – it’s very discouraging for students to click on this page and find it blank

FAQ – edit this NavBar tool to clarify all of your course policies and expectations Online Orientation – decide whether you’re going to use the orientation with your students and

hide this module if it won’t be used Populate the Calendar with at least the first week’s activities Unit 1 needs to be “student friendly” and ready to go - hide all further units from view Set-up your Adobe Connect meeting/tutorial and post the URL link for your students

During the First Week

Phone home to introduce yourself to the parents or guardians Email students within the online course Icebreaker activity or online orientation (hide orientation unit if you’re not using it to avoid

confusion) ask your students if they have any special education needs / accommodations Invite students and parents to your school for a “meet the teacher” session (coordinate the date

with your Regional Centre e-Learning colleagues) Strongly encourage your students to attend your “meet the teacher” session

By the End of the First Week Send a positive email message or create a news item congratulating your students on making it

through getting signed up and logged in and for beginning their course work Praise their efforts in discussions and activities Follow up on students who haven’t logged in yet; they can fall behind very quickly “No shows” – please email OSR School e-Learning Contacts (info in “locker”) and

[email protected] And A Few Things To Remember

You are creating and encouraging a sense of community You don’t have facial expressions or body language to add nuance to what you’re saying, so avoid

dry humour or sarcasm as it can come across (unintentionally) as harsh or mean You are getting a sense of who your students are and how you can best work with them Respond to each student at least once in the initial discussion forum Check web links and repair any broken ones or change the link Don’t push ahead too quickly, some students might have difficulty getting logged in initially Your students might be feeling anxious and unsure, be patient and flexible Don’t feel like you’re alone; there are many supports in place and people you can talk to Take the time to do some up-front set-up (like completing the FAQ and restricting the release of

units) and you’ll save time and reduce your workload throughout the semester Have fun!


Appendix 5 – e-Learning Comment Codes

5LSST In this e-Learning course @ contributes in discussion posts by answering questions in support of class learning.

5LSST In this e-Learning course @ contributes in course web conferences that support the learning of others.

4LSST In this e-Learning course @ is beginning to complete discussion activities by responding to classmate posts for knowledge building.

4LSST In this e-Learning course@ is beginning to attend course web conferences to support learning.

4LSST In this e-Learning course @ is beginning to read course instructions carefully.

4LSST In this e-Learning course @ is beginning to reflect upon feedback and make the necessary changes for future work.

3LSNS In this e-Learning course @ should continue to complete discussion activities by responding to classmate posts for knowledge building.

3LSNS In this e-Learning course @ should continue to attend course web conferences to support learning.

3LSNS In this e-Learning course @ should continue to read course instructions carefully.

3LSNS In this e-Learning course @ should continue to reflect upon feedback and make the necessary changes for future work.

2LSNS To improve in this e-Learning course @ should complete discussion activities by responding to classmate posts for knowledge building.

2LSNS To improve in this e-Learning course, @ should attend course web conferences to support learning.

2LSNS To improve in this e-Learning course, @ should read course instructions carefully.

2LSNS To improve in this e-Learning course, @ should reflect upon feedback and make necessary changes for future work.

1LSWK In this e-Learning course $ needs to login, read the instructions, and complete course content, assignments, and assessments regularly.

1LSWK In this e-Learning course $ needs to communicate with the instructor when absent.

1LSWK In this e-Learning course $ needs to attend web conferences and ask the instructor for assistance.

1LSWK $ is registered in this e-Learning course but does not log in regularly and has fallen behind in the course content and assignments.


Appendix 6 – Attendance Follow-up Log

This is a suggested format for tracking students who haven’t logged into your online classroom for more than several consecutive days

Student’s name Emailed student

Contacted parent/guardian

Called the e-Learning Contact at OSR School

Contact Information Note: Home phone numbers are located on your Trillium class list and full registration information (parent or guardian name, contact phone number, email etc.) will be placed in your online locker. A list of all OSR School e-Learning Contacts is also in your online locker


Appendix 7 - Trillium Web Attendance Modified Quick Reference Card

Logging In to TWebATT When logged on to a TDSB networked computer go to:


Enter your Trillium user ID and password Make sure to use correct upper/lower case Attendance Page Dropdown Lists’ Contents

Track – all tracks for all your current classes – use ZLERN if applicable to see your e-Learning class Class – all your current classes Date – attendance dates for your classes Period – all periods for selected class Reason – reasons for selected attendance If you do not have any current classes, the Class and Date dropdown lists are empty “%“ in Class list identifies classes with multiple blocks per day “*“ in Class list indicates that attendance has been entered and completed via TWebATT

Student list

Student list contains Active and PreReg students for selected class. PreReg students are displayed at top of list If selected class does not meet on selected date, the student list is empty. If attendance for student has been entered in core Trillium, the student row is disabled Entering Attendance Select track, date , class, period Select Absent/Late/Excused, Reason, enter Note and Comment for appropriate students (Grant Days are updated in core Trillium only) When completed (for class, day, period), check off Attendance Completed checkbox Click Submit to save ! Attendance Completed Checkbox

This checkbox must be checked off when all attendance for class/day/period has been entered If unchecked, the class/day/period will keep appearing on Attendance Not Completed report

Deleting Attendance Click Erase button at the left of student row Activating PreReg Students

Enabled checkbox indicates PreReg student Activating Individual Students: Select student’s checkbox Click Submit to save Activating All Students: Select All PreReg Students button on the Toolbar Click Submit to save

! Do not enter attendance for PreReg students. Activate them first! Entering attendance for PreReg students does not activate them Shared students must be activated in Home school first “Non-shared” students can be active in one school only Application Support SIS Support: 416-395-HELP option 4



Appendix 8 – Mark Summary*

Teacher: _____________________ e-Learning Regional Centre: _________________

Subject Code Class Size

80% + 70-79% 60-69% 50-59%

# of marks below 50%

# of marks above 50%

Class Average

e.g. Math MHF4UE 21 7 7 3 3 1 20 76.7

*Or use a similar report from MarkBook Additional Comments: ________________________________ Teacher’s Signature _____________________ Date Please Note: Duplicate copies of this Mark Summary should be given to the Regional Centre School Office and e-mailed to the e-Learning Central Office.


Appendix 9 – E-Learning Guidelines

tdsb e-learning staff handbook sem 1 2012-13 public

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