Teacher Licensure Examination ServicesRequest for Proposal 11- 42

Pre-Proposal ConferenceFebruary 17, 2011

1:00 PM

Nicole Kenney, Department of Administration

Agenda

• General Information• Purpose & Scope of RFP• Key Dates• Proposal Preparation & Evaluation• Minority and Women’s Business Enterprises• Question and Answer Session

General Information

• Sign-In Sheet for Attendees

• Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website

• Hold questions until the end of the presentation– Any verbal response is not considered binding;

respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.

Purpose of the RFPThe purpose of this solicitation is to select one or more vendors that provide high-quality plans for developing and administering licensure examinations for the Department of Education.•Contract Term: 7 years

– Five years from the date of contract execution – possibility of two (2) one-year renewals– The state expects respondents to provide highly

competitive cost solutions with consideration of the contract term.

Scope of RFPIDOE believes that teacher licensure examinations should reflect a teacher’s capability to teach by aligning examination questions with the Common Core standards and Indiana’s Academic standards.

– 4 Developmental Areas• Early Childhood Education, Elementary Education,

Middle School, Secondary Education, and P-12

– 49 Content Areas• Career to Mathematics to School Administrator

Scope of RFPThe awarded vendor(s) will provide the following:• Fully develop high-quality, best-in-the-nation

teacher licensure exams in one or more of the content / developmental areas.– Customize those examinations to meet Indiana’s

Academic standards, the Common Core State Standards and Indiana teacher standards.

– Provide scientifically-based research validating all examinations developed.

– Present drafts of the examinations to the IDOE.

Scope of RFPThe awarded vendor(s) will provide the following:• Plan, coordinate, and administer the

examinations at sites designated by the vendor.– Ideally, the IDOE would like these to be administered

electronically instead of paper-based exams.

Current Purchasing Profile• 35,000 – 40,000 licenses are issued per year in

the State of Indiana.

Key Dates

Activity Date

Issue of RFP February 14, 2011

Deadline to Submit Written Questions February 23, 2011

Response to Written Questions March 2, 2011

Submission of Proposals April 8, 2011

Contract Award July 1, 2011

Proposal Preparation• Submit your responses within the templates

– Attachment E, Business Proposal Template– Attachment F, Technical Proposal Template

• Attachment D, Cost Proposal Template– PER TEST FEE for each developmental and content

area exam the respondent can provide. – The candidate taking the test will pay the awarded

vendor directly; there will be no fees charged to the IDOE.

– Pricing shall be all inclusive of any costs associated with the response to the technical proposal.

Proposal Preparation• Buy Indiana Preference, 5 definitions

– Status shall be finalized by proposal due date.– Details provided in Business Proposal.

• Attachment C, Indiana Economic Impact– Definition of FTE (Full-Time Equivalent)

– Example: If a Respondent has 5 full time employees and is

bidding on its 5th contract, and all contracts get an equal amount

of commitment from the employees then each employee

commits 20% of his or her time to the new contract:• 0.2 x 5 employees= 1 FTE.

Proposal EvaluationSummary of Evaluation Criteria:

1. Adherence to Mandatory Requirements– Pass/Fail

2. Management Assessment/Quality (Business & Technical)– 35 points

3. Cost (Cost Proposal)– -20 points to +20 points available (5 bonus pt opportunity)

4. Indiana Economic Impact– 15 points

5. Buy Indiana– 10 points

6. Minority (10) and Women Business (10) – Subcontractor Commitment 20 points

* 100 Total Points

Minority and Women’s Business Enterprises

Charles Hill, MWBE Division• Complete Attachment A, MWBE Form

– Include sub-contractor letters of commitment

• Goals for Proposal– 8% Minority Business Enterprise– 8% Women’s Business Enterprise

Minority and Women’s Business Enterprises

Prime Contractors must ensure that the proposed subcontractors meet the following criteria:•Must be listed on the IDOA Directory of Certified Firms•Each firm may only serve as once classification – MBE or WBE•A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.•Must serve a commercially useful function. The firm must serve a value-added purpose on the engagement.•Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htm •Must be used to provide the goods or services specific to the contract•National Corporate Diversity Plans are generally not acceptable

Minority and Women’s Business Enterprises

Additional InformationIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. http://www.in.gov/idoa/2467.htmLink to the developing “one stop shop” for vendor registry with IDOA and Secretary of State.

B. Secretary of State of Indiana:Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

C. See Vendor Handbook:Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc

D. Minority and Women Owned Business Enterprises:http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm

E. RFP posting and updates:Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions and Answers

Thank You