Team 1“Pirates in

Leadership”

Mark PerewSharron WilsonLaura Wickline

Professional Reading

The Time TrapAlec Mackenzie & Pat Nickerson

Course TextbookGroup Dynamics for Teamsby Daniel Levisections on “Forming”

Books

Time Log – Mark Perew

Inadequate Planning – Sharron Wilson

Expectations, Authority & Roles – Laura Wickline

Audience participation

Overview

Time Log

Time is the coin of your life. It is the only coin

you have, and only you can determine how it will be spent. Be careful lest you let other people spend it for you. -- Carl Sandburg

We each get the same amount of time

Use it well – Know where it goes

Time Log

Keep a time log

Get a fact based view of your time

Too busy? Then you MUST keep a log!

Too many variables? Then you MUST keep a log!

Log creates freedom, not restrictions

Time Log – Why?

Time Log - Outline

Top 3 “Red Zone”

How was time planned?

Diversions

What got in the way?What went right?

Technology doesn’t matter – Just keep a log

Code you log so it’s confidential

Make the data meaningful

Log in real-time – Can’t make it up later

Time Log - How

Most important rule:

BE HONEST

Time Log - Key

Time Log - Example

Top 3 “Red Zone”8:15 – 8:45 Complete Security Admin Training Plan

9:30 – 10:30Analyze System Utilization Reports for Upgrade Projections

1:30 – 2:30Review & Comment on Installation Planning Documents

Diversions8:10 – 8:25 - Chat w/Roscoe on CM Docs

Completed

1:25 – 1:40 – TC<Matt – Email Mig.2:00 – 2:10 – TC<Ops – WC Tape

What did I learn?

Could have asked Roscoe to chat a little later Perhaps early AM isn’t good “Red Zone” time Call from boss often takes priority (but not

always) -- But this task was due last week -- Option not to answer phone

Time Log - Lessons

How does this connect to teams forming?

Forming takes dedicated time Get to know team mates Understand purpose and goals of team

Knowing your time lets you be flexible

Time Log & Teams

Knowing your time lets you plan

Knowing your time allows you time to plan

Knowing your time helps you set expectations

Sharron and Laura will be covering these topic in much more detail

Time Log & You

Inadequate Planning

Overtime: not recommended for critical work

Are you planning or coping

Daily plans help you see what matters

How Planning Protects Priorities

How to plan your mid-level tasks

Variety is not the spice of working life

Your Number One Take-Away On Planning

Your written daily plan: A must

Expect multiple gains

Plan team priorities: Spot threats early

Multiple Demands Require Greater Clarity

Helps your boss forestall any surprises

Why updating is a must

Multitasking? Warning Your Boss Early

Confusing priority management with time

management

Unclear criteria

Fear of negotiating

Three Barriers To Maintaining Priorities

The field hospital model

Prioritizing tasks is comparable to a battlefield scenario

Triage: Defined On Survivability, Not

Scheduling

Two generic rules for validating

Still worried about negotiating?

Set Your Criteria To Plan And Validate Work

Standards must be set

Planning enhances decision making

Planning: The Key To Good Parenting

When first formed, there is little work for

groups

They spend time getting to know each other, which requires no planning

They will need to spend time planning how to do their assignments

How Inadequate Planning Is Tied To

Forming

Do you focus on the top 20% of tasks, gauged

by risk and value?

When short-range tasks compete with long-range tasks, do you break down the long-range tasks before deciding what gets done now?

Do you consciously define urgency as a secondary element, used as a tie-breaker between tasks of equal validity?

Check Yourself

Undue Expectations,

Confused Authority & Team

Roles

Do you focus on the top 20% of tasks, gauged

by risk and value?

When short-range tasks compete with long-range tasks, do you break down the long-range tasks before deciding what gets done now?

Do you consciously define urgency as a secondary element, used as a tie-breaker between tasks of equal validity?

Check Yourself

When requests are sent:

1. Validity2. Political sensitivity3. Complexity4. Costs, risks, or opportunities5. Options6. Whose consultation7. Urgency

Bowing to Undue Expectation

Socializing and drop-in visitors

People like1. Face time2. Staying in “the loop”

Group Cohesion1. Training in social interaction skills2. Training in task skills

“Hey, got a minute?”

Bowing to Undue Expectation

Bowing to Undue Expectations

5 ways to manage drop-ins: Drop Box Body Language Put them to work Hide Post a note

Confused Responsibility and

Authority

Risks for the newly appointed

Negotiate for clarity

Confused Responsibility and

AuthorityBuilding Trust

The key to good communication: TRUST

Requires two types of behaviors:1. Being trusting 2. Being trustworthy

When Forming, roles are the

cornerstone for a team to be successful

May cause stress: Role ambiguity Role conflict

Must be clearly defined

Team Roles

Team Roles

Alec MacKenzie suggests:

Bosses:

Give plenty of time for Q & A

Appointees:Make a two-column

chart

What you do know

What you don’t know

In addition to social behaviors, groups need to insist on having :1. Accurate job titles2. A job description3. An organization chart4. An announcement made to all who are

concerned5. Performance evaluations

Forming Teams

Time Logs are a must to avoid losing valuable

time.

Inadequate planning leads to ineffective time management.

Undue expectations, confused responsibility and authority, forming teams

Recapitulation :

Questions?