team information packet - amazon web services... · participating team’s names on the back. to...
TRANSCRIPT
TEAM INFORMATION
PACKET *Please provide a copy to all team staff and all parents!
Keri Anne DeMott Foundation
Annual “Toys for Tots” Toy Drive
Contact Casey DeMott to find out more info:
Dear Holiday Classic Participant,
Welcome to the 19th year of one of Florida’s premier annual youth baseball and softball
tournaments. We are excited you’ll be joining us for what promises to be another fantastic
event. This tournament is a terrific opportunity for you to showcase your kids’ hard work and
talent all while enjoying some of the best competition around. We’ll have TON’S of vendors,
commemorative gear, concessions and, of course, LOT’S OF HOLIDAY CHEER!
Each year, we welcome teams from all over the state to participate in the Holiday Classic. Year
after year we have grown our tournament to where now we are forced to put a cap on the
number of teams per division. This year we anticipate 80+ teams. It is going to be an amazing
tournament for sure.
In the following pages, you will find pertinent information for you, your players, and their
families. Please take the time to read through it. If all your questions are not answered, you
can contact one of our tournament directors who will be able to further assist you by sending an
email to [email protected].
It is also important to go to our website, www.OviedoBabeRuth.com, and download your
divisions Rules and Regulations. This is very important. Our rules are built around Babe Ruth
rules, however, have a few modifications to tournament play.
Lastly, we have partnered with The Keri Anne DeMott Foundation and the Toys for Tots
Foundation to help the less fortunate kids in our community during the holiday season. We are
asking each team to please bring in 1 New Un-wrapped toy to help support our cause. The
Keri Anne DeMott Foundation will have a tent setup during our tournament to collect these
toys. We truly appreciate your support! Visit www.TheKeriAnneDeMottFoundation.com for
more info.
Again, we look forward to having you participate in our tournament! We know it will be a
fantastic few days of exciting baseball and softball.
Sincerely,
Tony Galarza
Oviedo Babe Ruth Baseball and Softball League President
Tournament Details & Park Rules
What: 19th Annual Oviedo Babe Ruth Holiday Classic
When: November 28th, 2017 – December 3rd, 2017 (local teams may begin on November 27th, 2017)
Where: Oviedo Sports Complex – 1251 E. Broadway Street, Oviedo, FL 32765
Gate Fee: One Day Pass = $5.00 / Weekend Pass = $10.00 (12 & under are free)
*Your band must be worn at all times otherwise you may be subject to purchase another one.
Park Rules:
- Our park is a Drug Free Park!
- Our park is a TOBACCO FREE Park! The following is strictly forbidden:
o Cigarettes, Cigars, Pipes
o Chewing Tobacco of any kind
o E-Cigarettes
*Please note that if you are found using any of the products above, you will be asked to leave the park.
There are no designated smoking areas on park grounds. You must leave the park grounds if you plan to
use any of the products above.
- No Pets are permitted on the park grounds.
- Glass containers are prohibited.
- Alcoholic beverage consumption is prohibited.
- Scooters, rollerblades, skateboards, bikes, etc… are prohibited.
- Wall-ball anywhere on park grounds is prohibited.
- PARKING ON ANY GRASS AREAS (other than in overflow parking area) IS
PROHIBITED. YOU VEHICLE WILL BE TOWED AT OWNERS EXPENSE.
- Please stay out of and off Landscaped Areas!
- Parents… please do not leave young children unattended in the park or on playground!
- Vehicles locked in after hours, call 407-971-5700.
- Weapons of any kind must be locked up in your vehicle at all times unless you are law
enforcement.
- Any physical altercations and profanity of any kind will not be tolerated. You and the
team you represent will be removed from the tournament and not asked to return to any
future events. Police presence will be on park grounds at all times.
- Any questions or concerns should be directed to a City Park official, Law Enforcement or
Tournament Staff immediately.
Things to note
Action Photos will be taken by Seeking Smiles Photography. You can visit their
tent located on site during the tournament. **More details in following pages.
Tournament Bracket & Communication website will be TourneyMachine.com.
To follow your teams scores and stats, please visit https://www.tourneymachine.com/R36687.
You may also download the TourneyMachine App from your App Store.
The Tournament Director will be John Laudani.
The Assistant Tournament Director will be Jim Brashear.
Baseball Check-in will be located by Main Concession (Field’s A - D1).
Softball Check-in will be located by Softball Fields (Field’s 1 - 4).
Game Schedules will be posted no later than Sunday, November 26, 2017.
Team Announcements will be made during one of your pool play games, so please be
prepared to provide the announcer with names (spelled phonetically) and any nicknames you
want mentioned prior to your first game. When announced, please have your team come out
onto the field as their name is called AND to line up on their respected foul line to prepare for
the national anthem.
Playing Field and Dugouts: Only manager, coaches, players, tournament officials and
tournament approved batboys/batgirls are allowed in the dugout and in the fenced playing area.
Under no circumstances will anyone else be allowed inside the playing field during games
except when called for by the umpire when time is called. This includes parents, team
scorekeepers, and fans. Teams will be permitted to bring coolers for drinks to the dugout for
player use during the game.
Custom Tournament Shirts will be provided by Shirt Doctors and will be
available to purchase ahead of time AND on site during the tournament for as low as $20!!
The shirts you can purchase onsite will have our official tournament logo on the front and all
participating team’s names on the back. To purchase “Team Custom” shirts with your team’s
names on the back, you must place your order using the order form located on our website.
*Note that team shirts ordered on site are not guaranteed to be turned around prior to end of
tournament and may have to be shipped to you. Also, teams registered after cutoff date may not
have their name on the onsite shirts.
I WANT MY PLAYER TO BE
PHOTOGRAPHED!
We are pleased to announce that we will be using Seeking
Smiles Photography to photograph our 19th Annual Holiday
Classic Tournament. To ensure they photograph your Athlete,
they work on a “reservation system”. This allows them to
concentrate on YOUR player, and not taking tons of random
photos. This allows you to have a larger pool of photos to
choose from and ensure customer service.
To register your player, you must visit the onsite tent, OR you
may visit www.seekingsmiles.com/action-photos/sign-up. You
can also find this link on the main page of our website at
www.OviedoBabeRuth.com under “Holiday Classic
Information/Helpful Links”.
Cost: $20 Deposit per player
- Good for one
- Goes towards your onsite purchase
Onsite Products: - Custom Action Posters
- Team Photos
- Digital Image Packages
www.seekingsmiles.com / 407-242-6203 / [email protected]
FAQ’s
Is there a gate fee?
Yes. There will be a One-Day pass gate fee of $5.00 and a Weekend pass gate fee $10.00
per person. 12 and under are free. Players and coaches are admitted free of charge.
We will need to check in prior to playing games?
YES!!! Please make sure you find the Tournament Check-In Table located near the main
concession stand prior to playing your first game. Birth Certificates will be required to be
with your player at all times and are subject to be checked by tournament staff at any
time during play. All players must have their online waiver signed prior to participating.
Will there be concessions?
Yes! The City of Oviedo has a full range of concession offerings from snacks to meals,
fountain and bottled drinks and fresh fruit. Please bring cash with you. They currently do
not accept credit cards, however, will be providing an ATM just in case.
Can I bring a cooler?
Yes. There are no rules against bringing in your own food and drinks. Please refrain from
setting up any cooking devices for safety reasons.
How many games will my team play?
Your team is guaranteed at least 4 games (3 pool play games and then single elimination).
Where can we stay while in town?
Please see hotel list below.
What does my registration fee cover?
Your registration fee covers the cost of field rental, balls, umpires at every game,
scorekeepers, scorebooks, and trophies and an MVP Plaque for each division for the 1st
and 2nd place teams only!
Where can I find a copy of the rules for the tournament?
You can find a copy of the rules on our website, www.OviedoBabeRuth.com.
Will there be tournament shirts available to purchase?
YES! Tournament Logo Shirts will be available to buy. See website for more details.
IS MY BAT ALLOWED TO BE USED IN THE HOLIDAY CLASSIC?
Please visit our website www.OviedoBabeRuth.com and click on the link “is my bat
allowed to be used in the holiday classic” for more info.
PLAYER, COACH AND SPECTATOR EXPECTATIONS:
Our goal is to help all players perform at the peak of their abilities
while enjoying the competition, camaraderie and distinction that
go along with playing in a Tournament. At the same time, you
have an obligation to everyone involved to be on your best
behavior at all times. If you have a problem that can’t be resolved
by your manager or coaches, please contact tournament officials.
Be smart and avoid trouble. There is always a certain level of
tension in competitive sports. We do not want you to lose your
competitive edge. The desire to perform at your very best makes
the game exciting for everyone. Stay under control, even if
another player or fan says something that you find offensive. Keep
your cool and do not respond to provocation in any way that could
lead to your disqualification. Remember, baseball games are won
with hits and runs, not with words.
The Tournament Director has the authority to remove any player,
manager or coach from a tournament game for actions detrimental
to the sport of Baseball and Softball. Any misbehavior or
misconduct on or off the field could disqualify a player, manager,
coach or team from the tournament. Physical contact with any
official by player, coach or spectator could disqualify this person
and/or the team from further participation.
AREA INFORMATION
The following is local hotel information for teams wishing to stay close by
for the duration of the tournament.
HAMPTON INN & SUITES HILTON GARDEN INN
3450 Quadrangle Blvd. 1959 N. Alafaya Trail
Orlando, FL 32817 Orlando, FL 32826
407-282-0029 1-866-311-6110
FREE breakfast!
DOUBLETREE BY HILTON HOTEL HOLIDAY INN EXPRESS & SUITES
12125 High Tech Ave. 12250 E. Colonial Dr.
Orlando, FL 32817 Orlando, FL 32826
407-275-9000 407-203-8585
FREE breakfast!
HOLIDAY INN ORLANDO HOMEWOOD SUITES BY HILTON-UCF
1724 N. Alafaya Trail 3028 N. Alafaya Trail
Orlando, FL 32826 Orlando, FL 32826
1-888-465-4329 407-282-0067
Closest banks:
Citizens Bank of Florida – 156 Geneva Dr. Oviedo, FL 32765
Trustco Bank – 1875 W. County Road 419, Oviedo, FL 32766
Chase Bank – 3 Alafaya Woods Blvd., Oviedo, FL 32765
Bank of America – 20 Alexandria Blvd., Oviedo, FL 32765
Suntrust Bank – 1880 W. County Road 419, Oviedo, FL 32765
BB&T Bank – 3055 Alafaya Trail, Oviedo, FL 32765
AREA INFORMATION CONTINUED…
Emergency Services:
24-Hour CVS Pharmacy - 5650 Red Bug Lake Rd., Winter Springs, FL 32708
Phone: 407-699-0781
First Choice Urgent Care – 1945 W. County Road 419, Oviedo, FL 32766
Phone: 407-366-2890
Oviedo Emergency Room – 8300 Red Bug Lake Rd., Oviedo, FL 32765
Phone: 407-359-6007
Local Events/Sights Please feel free to Google these events for more information.
Light up UCF!! – UCF’s CFE Arena
Ice skating, Santa appearances, free movies on the lawn, rides and attractions. Visit
www.lightupucf.com for detailed information.
Ice! At Gaylord Palms featuring “Christmas Around the World”– Gaylord Palms
Mickey’s Very Merry Christmas Party – Magic Kingdom
SeaWorld’s Christmas Celebration – SeaWorld Orlando
Macy’s Holiday Parade – Universal Studios Florida
Christmas in The Wizarding World of Harry Potter – Universal Orlando Resort
Grinchmas at Universal Islands of Adventure – Universal Orlando Islands of Adventure
December 1st, 6-8pm – The Nutcracker Performance by University Performance Arts Centre
at Center Lake Park Amphitheater at Oviedo at the Park – FREE EVENT!
December 2nd, 7pm – City of Orlando Annual Tree Lighting Celebration at the Walt
Disney Amphitheater at Lake Eola Park (Downtown Orlando) – FREE EVENT!
www.cityoforlando.com/holiday
You may also download the “VisitOrlando” app for tons of other
wonderful things to do while you are here!
Team Name: _____________________________ Division: _________________________________
POC: ____________________________________
POC cell phone: ___________________________
(Total) ____ t-shirts @ $20.00 (YS – AXL)
___YXS ___ YS ___YM ___YL ___AS ___AM ___AL ___ AXL ___
(Total) ___ t-shirts @ $23.00 (A2XL & A3XL)
A2XL___ A3XL ___
TOTAL DUE: $______________ CASH or Checks made payable to: OBR
Payment due at pickup.
Please email your team preorder or any questions to: [email protected]
T-shirts will be Gray with the above artwork on the front, participating team names listed on the back by division by default and onsite sales, or you can list your team’s players and coach’s
names instead.
There will be a limited number of t-shirts available at the tournament for $20 or $23
If adding your team name and players to the back, please provide the information below
(Fill out using all CAPS Please)
Team Name:____________________________
Manager:_______________________________
Coach:_________________________________
Coach:_________________________________
Players Names: (All CAPS Please)
1. __________________________________
2. __________________________________
3. __________________________________
4. __________________________________
5. __________________________________
6. __________________________________
7. __________________________________
8. __________________________________
9. __________________________________
10. __________________________________
11. __________________________________
12. __________________________________
13. __________________________________
14. __________________________________
15. __________________________________
Team Name: _____________________________ Division: _________________________________
POC: ____________________________________
POC cell phone: ___________________________
(Total) ____ t-shirts @ $20.00 (YS – AXL)
___YXS ___ YS ___YM ___YL ___AS ___AM ___AL ___ AXL ___
(Total) ___ t-shirts @ $23.00 (A2XL & A3XL)
A2XL___ A3XL ___
TOTAL DUE: $______________ CASH or Checks made payable to: OBR
Payment due at pickup.
Please email your team preorder or any questions to: [email protected]
T-shirts will be Gray with the above artwork on the front, participating team names listed on the back by division by default and onsite sales, or you can list your team’s players and coach’s
names instead.
There will be a limited number of t-shirts available at the tournament for $20 or $23
If adding your team name and players to the back, please provide the information below
(Fill out using all CAPS Please)
Team Name:____________________________
Manager:_______________________________
Coach:_________________________________
Coach:_________________________________
Players Names: (All CAPS Please)
1. __________________________________
2. __________________________________
3. __________________________________
4. __________________________________
5. __________________________________
6. __________________________________
7. __________________________________
8. __________________________________
9. __________________________________
10. __________________________________
11. __________________________________
12. __________________________________
13. __________________________________
14. __________________________________
15. __________________________________
WAIVERS MUST BE COMPLETED ONLINE PRIOR TO
TOURNAMENT!
Below is a step-by-step on how to complete the tournament
waivers online. It is not an option to complete waivers at the
tournament.
Completing Waivers
With our system, while the tournament director creates the waiver, the coach is the one responsible for sending them out
to athletes/parents to complete.
Note: Make sure each athlete has an email address entered, otherwise they will not be able to receive waivers. This should
be completed under your “Roster” tab.
When you log into your coach account you'll see notifications at the top of the page showing which waivers need to be
sent out and how many of your athletes have completed them. Clicking those notifications will give you a more specific
report on waivers sent and completed.
To send out and manage a specific teams waiver(s) click the teams tab in the top right corner, click on specific team and
click the waivers button on the teams dashboard.
On this page you can see which athletes have been sent the waiver(s) and if they've completed it. To send waivers out you
can either send them individually by clicking the "envelope" button to the right of each athlete, or by sending them to
everyone by clicking the Send Waiver Requests To All Athletes button at the bottom of the page.
Once sent out each athlete will receive an email with a link to fill the waiver out. Included in this email will be a unique
verification code that will be needed to complete the waiver. Click Complete Waiver to start filling it out.
The waiver will consist of Terms and Conditions, Athlete Information (requested info may vary), Parent/Guardian
Information (requested info may vary), and Waiver Authorization (this will include the verification code from the email
and signature from the parent/guardian).
Once completed click Agree To This Document and copies to both the coach and tournament director.