team manual 6 june 2015 · pdf filechia-pula/italy team manual ... chia is a town in the...

Team Manual

www.chia-pula2015.eu6 June 2015

Stadio Amsicora Cagliari

19th European Cup 10.000mChia-Pula/Italy

Team Manual

19th European Cup 10.000m

6 June 2015Chia-Pula/Italy

www.chia-pula2015.eu

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CONTENTSSubject

Page

1. GENERAL INFORMATION2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3EuropeanAthleticsOffice 2.4 Executive Board of Italian Athletic Federation 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Federations3. ARRIVALS 3.1 Arrival by Air 3.2 Visa Requirements4. TRANSPORT 4.1 Bus Shuttle Service 4.2 Return to Airport / Train Stations5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information 5.2 Information Desk 5.3 Costs and European Athletics Quota 5.3.1 Payment Procedures 5.4 Meals 5.5 Meeting Room for Teams 5.6 Telephone Calls6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Access Areas for Teams 6.4 Loss of Accreditation7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting 7.2.1 Technical Meeting Agenda 7.3 Inspection of the Competition Venu 7.4 Competition Area 7.5 Warm-up Area 7.6 Changing Rooms 7.7 Training8. COMPETITION REGULATIONS 8.1 Entries 8.1.1 Team Entries 8.1.2 Individual Entries 8.1.3QualificationStandards 8.1.4QualificationtotheEuropeanAthleticsChampionships8.2 Final Entries 8.2.1FinalConfirmation 8.2.2 Withdrawal 8.3 Scoring 8.3.1 Ties 8.4 Competition Bibs 8.5 Competition Clothing


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9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming up Before the Competition 9.3 Call Room Procedures 9.3.1 Call Room 9.3.2 Leaving the Call Room 9.4 Competition Preparations 9.5 Timing 9.6 Leaving the Stadium after the Competition 9.7 Protests and Appeals 9.8 Interviews 9.9 Doping Control 9.9.1 General Information 9.9.2 Selection of Athletes 9.9.3 Additional Controls10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotels 10.3 Medical Services at the Stadium 10.4 Physiotherapy 10.5 Insurance11. SECURITY12. CEREMONIES & SOCIAL FUNCTIONS 12.1 Opening Ceremony 12.2 Victory Ceremonies 12.3 Closing Banquet

13. DEPARTURE14. CONTACT DETAILS15. APPENDICES Appendix 1 – General Program of the Event Appendix 2 – Timetable and Call Room Schedule Appendix 3– Map of Competition Venue Appendix 4 – Accreditation System Appendix5–RatioofAthletesandOfficials


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1. GENERAL INFORMATION

Chia is a town in the south of Sardinia Island, the Italian island worldwide known for its incredible beaches. This part of the island, South Sardinia, is a blend of enchanting nature, old history and long tradition.Chia is about 50 km from Cagliari, the main city of the island, where the competition venue is located. Sardinia has a population of 1.700.000 inhabitants, of which about 700.000 living in the greater Cagliari area.

Participants and guests will stay in Chia, at the Chia Laguna Resort, set in one of the most enchanting sceneries in SouthernSardinia.ChiaLagunaResortfrontsabroadexpanseoffinegoldensandbeaches,lappedbytransparenttur-quoise waters among the most famous in Sardinia. The professional skills of its staff, together with the service provided byitshotels,offerperfectconditionstowelcomeathletes,officials,EAfamilyandguests.Accommodationaswellasallother services and spaces required will be located inside the Chia Laguna Resort.

Officiallanguage: Italian.Currency:EuroReligion: Roman-CatholicTimezone:GMT+ 2 hours in summerElectricityspecifications: 220V 16amp, 2 pin euro plugInternationalcountrycodeforItaly: +39MobilePhoneNetwork:TIM, Vodafone, Wind, Tre

Shopopeninghours:Chia Laguna Resort includes a small shopping mall. Most shops are open from 9 to 13 and from 16 to 20. It is recommended to check the opening hours displayed in the shop. All major credit cards such as Eurocard/Mastercard, American Express and Visa are accepted. If you need cash, at the resort is available an ATM as well as at the airport in Cagliari.

Tapwater:safe to drink


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English

Hello, Hi

Good Bye

Thank you

How are you?

Good morning

Good afternoon

Good evening

Good night

Water

Ice

How much does it cost?

Where is…?

Italian

Ciao / Buongiorno (formal)

Ciao / Arrivederci (formal)

Grazie

Come stai? / Come sta? (formal)

Buongiorno

Buon pomeriggio (not much used)

Buonasera

Buonanotte

Acqua

Ghiaccio

Quanto costa…?

Dov’è…?

Some words and phrases in Italian language

2. ORGANISATIONAL STRUCTURE

2.1 European Athletics Council

President Svein Arne Hansen (NOR)First Vice President Dobromir Karamarinov (BUL)Vice Presidents Jean Gracia (FRA) Frank Hensel (GER)

Director General Christian Milz (SUI)

Council Members Sylvia Barlag (NED) Gregor Bencina (SLO) José Luis de Carlos (ESP) AlfioGiomi(ITA) Marton Gyulai (HUN) Toralf Nilsson (SWE) Dimakos Panagiotis (GRE) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Erich Teigamagi (EST) Libor Varhanik (CZE) Salih Munir Yaras (TUR)

IAAFPresident(exofficiomember) LamineDiack(SEN)European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN) Hansjörg Wirz (SUI)

2.2 EUROPEAN ATHLETICS DELEGATES

European Athletics Council Delegate Jorge Salcedo (POR)Technical Delegate Vadim Zelichenok (RUS)Doping Control Delegate Pekka Pitkälä (FIN)Jury of Appeal (to be appointed at the Technical Meeting)

2.3 European Athletics Office

European Athletic AssociationAvenue Louis-Ruchonnet 181003 Lausanne, SwitzerlandTel: +41213134350Fax: +41213134351E-mail: [email protected]: www.euroepan-athletics.org


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2.4 EXECUTIVE BOARD OF ITALIAN ATHLETIC FEDERATION

President AlfioGiomiGeneral Secretary Fabio Pagliara

FIDALRepresentatives:

Fidal Sardinia Regional Committee President Sergio LaiFidal Head of Technical Department Riccardo IngallinaFidal Event Coordinator Roberta RussoFidalCommunication&Marketing: MarcoSicariFidalMedicalServices&DopingProcedures: MauroGuicciardi

2.5 LOCAL ORGANISING COMMITTEE

President Giampiero SchiavoCEO Roberto MicciulliGeneral Manager & Meeting Director Marcello MagnaniOperation Manager Chia Laguna Resort Gianluca IvaldiEvent Coordinator Ulrike WachtlerSecretariat Alessandra Atti, Vanessa UsaiFinance Roberto MicciulliAccreditation Eleonora Verardi, Mauro De Carli Accommodation&Travel Giovanni Casula, Cristina MartinelliMarketing Giampiero SchiavoMedia&Communication ElisabettaSerafiniPromotion Vanessa UsaiMedical Service Roberto Sollai, Raffaele MiliaDoping Control Supervision Mirella Cicchetti Ceremonies, Protocol & Social Functions Alessandra AttiHospitality Chia Laguna Resort

2.6 COMPETITION ORGANISATION

Competition Director Roberto GravaVenue & Facilities Angelo Pittaluga, Giancarlo Mori UbaldiniVenue Set Up Gavino Garau, Nino Sarno, Paolo VitaliEvent Presentation Alberto Villa, Fidal ServiziAnnouncers Alfons Juck, Paolo MuttonTechnical Manager Gianluca BoselliMeeting Manager Antonio SannaTIC Manager Marina FrabettiTrack Referee Daniela VattuoneCall Room Referee Daniela AgnoliChief Timekeeper Mauro Vincenzo GerolaMarshall Anna SannaSecretary Jury of Appeal Francesca Mariani


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Men

1. Belgium

2. Belarus

3. Bulgaria

4. Croatia

5. Denmark

6. France

7. Germany

8. Great Britain & NI

9. Ireland

10. Israel

11. Italy

12. FYR Macedonia

13. Poland

14. Portugal

15. Serbia

16. Slovak Republic

17. Spain

18. Sweden

19. Turkey

20. Ukraine

Women

1. Austria

2. Belarus

3. Croatia

4. Denmark

5. France

6. Germany

7. Great Britain & NI

8. Ireland

9. Israel

10. Italy

11. Latvia

12. Lithuania

13. FYR Macedonia

14. Poland

15. Portugal

16. Romania

17. Serbia

18. Slovak Republic

19. Spain

20. Switzerland

21. Sweden

22. Turkey

23. Ukraine

3. ARRIVALS

3.1 Arrival by Air

TheofficialairportisInternationalAirportMarioMameli,CagliariElmas, which is situated 50 km from the hotel. Upon arrival at Cagliari Airport, the teams will be met by the welcome desk staff. The Welcome Desk is situated in the arrival area at the airport and will be open on Thursday 4 June and on Friday 5 June according to arrival schedules.

Aftercollectingluggage,teammemberswillbeescortedtotheofficialbusesbythewelcomedeskstaffandtakentotheteam hotel, approximately 45 min. from the airport.


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2.7 PARTICIPATING FEDERATIONS (BASED ON THE PRELIMINARY ENTRIES)

3.2 Visa Requirements

Countries requiring visas to enter Italy should obtain them from the Italian Embassy or Consulate in their country. Visa applications should be made in due time (not later than two weeks before the event).

ThefollowingcountriesrequirevisastoenterItaly:Belarus, Macedonia, Turkey and Ukraine.

In case of support required, please, contact the Local Organising Committee:Italian Athletics Federation (FIDAL)International DepartmentTel+390633474735–4734Fax:[email protected];[email protected]

4. TRANSPORT

4.1 Bus Shuttle Service

A regular bus shuttle service will be provided between the team hotel and the competition venue. The transportation will be arranged for the training on 5 June (departure from the Chia Laguna Resort at 15 h) and for the competition ( firstshuttleserviceat14.30h,secondshuttleserviceat15.30).Thesocialfunctionsandthetechnicalmeetingwillbeorganised in the Chia Laguna Resort (teams’ hotel). The details of the transportation schedule will be displayed at the Information Desk in the hotel. Transfertimesbetweenthehotelandthecompetitionvenuewillbearound50min,dependingonthetrafficconditions.

4.2 Return to Airport

Transport will be arranged accordingtotheflightschedulessubmittedbytheteams.Furtherinformationwillbeavailablefrom the Information Desk.


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5. ACCOMMODATION & HOTEL INFORMATION

5.1 General Information

Allathletesandofficialswillstayinonelocationonly:theChiaLagunaResort,offeringtoallparticipantsauniqueexpe-rience in one of the most beautiful places of the island. The hotels (Baia and Village), both inside the Chia Laguna Resort, as well as all the service spaces, are within a radius of maximum 150 meters.

CHIA LAGUNA RESORTViale Belvedere, località Chia09010 Domus de Maria (CA)Tel.+3907092391Fax+390709230141www.chialagunaresort.com AccommodationManager:GiovanniCasulaE-mail:[email protected]:+393484041824


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5.2 Information Desk

An LOC InformationDeskwillbelocatedintheBigHalloftheVillageHotelwithqualifiedpersonnelofferingrelevantinformation about all aspects of the EC 10,000m 2015.

TheInformationDeskopeninghourswillbeasfollows:Thursday4-Sunday7Junefrom08:30-22:00.Monday 8 June from 08.30-12.00

5.3 Costs and European Athletics Quota

According to European Athletics Regulation 910.4, European Athletics shall bear the board and lodging expenses of the visiting teams at the venue of the competition for a maximum period of not more than 2 (two) days and for a maximum number of up to 3 (three) male and up to 3 (three) female runners (scoring athletes) from each visiting Member Federation.

Group

Athletes within European Athletics Quota

Athletes (outside the Quota)TeamOfficials(inratio)

TeamOfficials(outsideratio)Additionalnights(athletesorTeamofficials)Additional single room (upon availability)

Price per/night

Covered by European Athletics

75 € - in twin occupancy

120 € - in twin occupancy

150 € - in single occupancy

Note:Pricesaresetperperson/pernightwithfullboardaccommodation;VATincluded

TheratioofathletesandofficialsisincludedtoAppendix5ofthismanual.

(1) Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes andofficialsinratioenteredfortheeventinthefinalentries.Thiswillbechargedattherateof75EUR(upto2daysmaximum). Any single rooms above the 10% threshold will be charged at the rate of 150 EUR.

Cancellation Policy ThefinalaccountforaccommodationattributabletoeachMemberFederationshallbebasedonthenumbersdeclaredin the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbersofathletesand/orofficials.

Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc.) at the hotel reception desk, before departu-re. The team leader will be requested to provide a credit card at the time of checking-in at the reception desk to cover any extras. Payment can be made by credit card or cash. VISA, Eurocard and Mastercard will be accepted on site.

All payments must be made in EUR.

5.3.1 Payment Procedures A proforma invoice will be sent to each Federation detailing the amount they owe based on their preliminary entries. Federations are kindly encouraged to make an advance payment before 31 May 2015. Advance Payments should be made inEURbybanktransfertothefollowingaccount:

Veneto Banca Agenzia di ThieneIBAN IT83R0503560790091570334605 SWIFT:VEBHIT2MAccountowner:IHC∙ItalianHospitalityCollectionSpA

Note: A copy of the bank transfer will be required on arrival.

The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation Center. Payment can be made by credit card or by cash in Euros. VISA, Eurocard and Mastercard will be accepted on site. Extra charges must be paid at the check-out before departure.


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5.4 Meals

All meals will be served in a dedicated restaurant inside the Chia Laguna Resort.

Therestaurantopeningtimesare:Breakfast07:30–10:00Lunch12:30–14:30Dinner*19:30–21:30

* Dinner on 6 June will be served at the Closing Banquet

Accreditation cards will allow access to meals.

For lunch and dinner, mineral water is available free of charge. All other drinks must be paid for.

On the competition day late serving provision will be made for those team members detained at the stadium due to doping controls or protests.

5.5 Meeting Rooms for Teams

Arrangements can be made for team meeting rooms through the Information Desk in the hotel. Requests shall be made 12 hours in advance.

5.6 Telephone Calls

Thetelephonewillbeautomaticallyactivatedtomakeroom-to-roomcalls.Anyathleteorteamofficialrequiringtheuseof the room phone for outgoing calls must make arrangements with the information desk at the hotel. The service will be made available upon the presentation of a credit card to cover all charges.

All delegations will receive a telephone contact list of important telephone numbers for the European Cup 10.000m, Chia-Pula 2015.


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6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Se-curity personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system.

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Fede-rationintheonlineentrysystem.Nochangeswillbeacceptedafterthefinalentrydeadline.

Accreditation cards will be distributed at the accreditation desks located in the Big Hall of the Hotel Village inside the Chia Laguna Resort. The Team Leader will be responsible for collecting the team’s accreditation cards.The Team Leader will settle the payment of accommodation for team members outside the European Athletics quota and confirmtheathletesparticipatingintheCup.

AfterthepaymentandconfirmationtheTeamLeadercancollecttheaccreditationscardsforthewholeteam.

6.3 Access Areas for Teams

A description of the accreditation system is included in appendix 4 of this document.

All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms.Onlyathleteswhoareabouttocompetewillhaveaccesstothecallroomandtotheinfield.

The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card.

Separate cards will be issued to Team Leaders, for access to the TIC.

AccesstotheDopingControl:1passwillbegiventotheathleteuponnotificationandanadditionalpassforanaccom-panying person. Passes will be collected once they enter the Doping Control Station.

6.4 Loss of an Accreditation CardAnylostordamagedaccreditationcardsshouldbereportedtotheLOC,attheLOCOfficeintheConferenceCentreof the Chia


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7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and Te-chnical Delegates and the Competition Administration, regarding technical matters.

TheTICislocatedintheStadium(seeAppendix3).TechnicalinformationisalsoavailableintheLOCOfficelocatedinthe Conference Centre of the resort.

TheTICwillbeopenatthefollowingtimes:

5June 15:00–20:006June 09:00–22:00

TheTICwillbelinkedtoallinformationdeskssetupforthiseventandshallberesponsibleforthefollowing:

• Competition information (Start Lists, Results, etc.) • Liaison points concerning technical matters between Team Delegate, Technical Delegate and LOC • Urgent notices – collection and delivery of any urgent written notices to the Team Delegations from Technical Delegates, European Athletics and LOC • Settlement of technical enquiries from delegations•Recoveryofitemsconfiscatedatthecallroom•Applicationsfor‘nationalrecords’(dopingcontrolrequestandphotofinishprints) • Receipt of appeals from the teams • Publication of results. Results will be displayed on the notice boards near the TIC•Deliveryofofficialinvitations

Access to the information in the teams’ pigeon boxes at the TIC will be controlled by separate entry cards, NOT by the accreditation card (see point 6.4.).

Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition bibs from the TIC after the Technical Meeting.


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7.2 Technical Meeting

The Technical Meeting willbeheldonSaturday,6June,at10:00hintheSalaSpartiventoattheConferenceCentreofthe Chia Laguna Resort. AllquestionsrelatedtotheTechnicalMeetingmustbepresentedinwriting,preferablyinEnglish,totheLOCofficeattheConferenceCentrebefore21:00on5June.TheTechnicalMeetingwillbeconductedinEnglish.Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting.

TheTechnicalMeetingwillbeattendedby:

• European Athletics Delegates • Jury of Appeal • Representatives of the Local Organising Committee • Competition Director•CompetitionOfficials • TIC representatives • European Athletics Staff

7.2.1 Agenda

The preliminary agenda oftheTechnicalMeetingincludes:

• Welcome by the President of the Local Organising Committee • Welcome by the European Athletics Council Delegate•PresentationoftheInternationalOfficials•PresentationoftheCompetitionOfficials • Presentation of the competition and warm-up sites•InformationbriefingbytheTechnicalDelegate • Technical information • Call-room procedures and schedule • Scoring and ties • Pace makers • Protests & Appeals•InformationbriefingbytheDopingControlDelegate • Victory Ceremonies, Opening and Closing Ceremonies • Answering of questions submitted in writing by federations • Distribution of bib numbers and start lists


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7.3 Inspection of Competition Venue

There will be no organized tour atthecompetitionandwarm-upareas;informationanddetailswillbegivenattheTe-chnical Meeting. Heads of Delegation and team members may visit the venue, inspecting access routes and other facilities which will be important to the Teams on Friday 5 June during the training at the Venue. Busses will start from the team hotel at 16.00 and return from the venue at 19.00.

7.4 Competition Area

The European Cup 10.000m 2015 will take place at the Stadio Amsicora in Cagliari. A plan of the Stadium and its sur-rounds is included in this Manual (Appendix 3). The capacity of the Stadium is totally 10.000 seats on two tribunes. The stadium track is of 6 lanes.

Athletes’seatsarelocatedonthetribuneoppositethefinishline(seemapinappendix3).7.5 Warm-up AreaTheWarm-upAreaislocatedattheStadioAmsicorsaandconsistsofthefollowingfacilities:syntheticfootballfieldan asphalt-covered area7.6 Changing RoomsChanging rooms with showers are located in the team area (Appendix 3).

7.7 Training

Athletes will havethepossibilitytotrainonasfollows:

Friday5June17:00–19:00attheStadioAmsicoraSaturday6June:therewillbenoorganisedtrainingatthecompetitionvenueon6June.Incaseathleteswanttoruninthe morning, they may use routes and streets around the team hotel Chia Laguna Resort.

Officialswillbepresenttohelpinthecaseofproblemsorspecialrequirements.Drinkswillbeavailableatthetrainingvenue. The transport schedule will be displayed at the Information Desk in the Big Hall of the Village Hotel.


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8. COMPETITION REGULATIONS

8.1 Entries

8.1.1 Team Entries

According to 902.7 each European Athletics Member may enter 1 (one) men’s team and 1 (one) women’s team, of a maximum of 6 (six) runners each of whom 3 (three) will score.

In case a Member Federation participates with two athletes who have achieved the entry standard a third athlete may be allowed to take part without entry standard in order to complete a scoring team of 3.

8.1.2 Individual Entries

Although the Cup is basicallyateamcompetition,individualentriesmaybeaccepted(902.13),accordingtothequalifica-tion standards, for those European Athletics members which are unable to send full teams.

Only Member Federations which have no athletes with entry standards may enter 1 (one) athlete in each event, even ifhe/shehasnotfulfilledtheentrystandards,providedthatsuchMemberFederationhasparticipatedintheprecedingyear’s European Cup 10000m (902.14).The individual ranking will be applied for all runners.

8.1.3 Qualification standards

Event5000m

10,000m3000m steeple

10kmHalf Marathon

Marathon

Men13:58.7529:39.888:49.4329:391:05:152:17:35

Women16:09.1334:42.8410:19.2034:101:15:132:37:58


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The qualifying times shall be those equal to the 100th (one hundredth) in the European best lists in 10,000m, 5000m, 3000m Steeplechase, 10km, half marathon and marathon of the year 3 (three) years preceding that in which the re-spectiveEuropeanCup10,000mwillbeheldandmustbeachievedinbonafidecompetitionbetweenthe1stJanuary2 (two) years preceding the year in which the European Cup 10,000m is held and the closing date for Final Entries.

Alternativelyanathleteshallbequalifiedbyhavingfinishedinthefirst50(fifty)inanyoneofthe3(three)lastIAAFWorldCrossCountryChampionshipsheldpriortotheclosingdateforFinalEntries;orinthefirst20(twenty)inthe Senior events of the European Cross Country Championships held in the year preceding the European Cup 10,000m;orinthefirst10(ten)intheUnder23eventsoftheEuropeanCrossCountryChampionshipsheldintheyear preceding the European Cup 10,000m.

•

•

8.1.4 Qualification for the European Athletics Championships

Thefirstthreeplacedathletes(men & women) of the European Cup 10.000m will be eligible to take part in the next edition of the European Athletics Championships even if the entry standard was not achieved. The entry of such athlete will be up to his/her National Federation.

8.2 Final Entries

Final entries shall be made through the European Athletics online Event Management System, called Arena, which will be accessibleatthefollowinglink:https://arena.european-athletics.org/.Member federations’ entries managers shall use their already known individual and personalised access.

Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation requestandroominglist)ofthecompetitorsandoftheofficialsmustbesubmittednotlaterthan10(ten)daysbeforetheeventbymidnight.Accordingtotheregulations,thedeadlinesforthefinalentriesare:

•Openingofthefinalentries: 12May2015•Closingofthefinalentries: 27May2015,24:00(CET)

8.2.1 Final Confirmation

Team Leaders or theirrepresentativesmustconfirmthenamesofthosecompetitorsalreadyenteredwhowillactuallytake part in the competition.

Formsforthefinaldeclarationandconfirmationwillbedistributedtoeachdelegationduringaccreditation.Theseformsmustbecompletedandreturnedimmediatelyornolaterthan21:00on5JuneattheTICConferenceCentre.

Anyteamforeseeingtoarrivelaterthanthisdeadlineshallconfirmtherespectiveathletes’[email protected].

8.2.2 Withdrawal

Withdrawal of anyconfirmationmustbeindicatedtotheTICinwritingontheofficialwithdrawalform.

8.3 Scoring

The women’s and men’s races are scored separately.

If A and B races are held, the results are merged into one list. The team ranking is decided on the basis of the 3 (three) besttimesoftheteammembersintheAandBraces.Ateamwithfewerthan3(three)finishingathletesshallnotbecountedintheteams’classification.

The individual ranking is decided by merging together the results of A and B races into 1 (one) list of results.

8.3.1 Ties

In the event ofatie,itshallberesolvedinfavouroftheteamwhoselastscoringrunnerfinisheswiththebettertime.

8.4 Competition Bibs

The LOC will provide the teams with competition bibs after the Technical Meeting.


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Each competitor receives 3 numbers. The bibs shall be pinned on the front and the back of the competition clothing, on the back of the tracksuit. The competition numbers may not be cut, bent or covered in any way.

One of the bib will be with a plastic pouch for the transponders and shall be pinned in the front. Transponders will be handed out at the Call Room.

8.5 Competition Clothing

Competitors must wear the Federation’sofficialteamclothing.IAAFRule8&143willbestrictlyapplied.Pleasemakesure to follow the IAAF Advertising Regulations. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room.

European Athletics has a record of the Team vests of all Member Federations on the Extranet Arena System. If the uni-formdisplayedontheArenaSystemdiffersfromyourcurrentofficialuniform,anupdatedfullsetofphotographsmustbe uploaded (using standard Word format form) by 27 May 2015 the latest.

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete.

This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.


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9. COMPETITION PROCEDURE

9.1 TimetablePlease refer to Appendix 2 for the competition timetable.

9.2 Warming Up Before the EventsWarmingupwilltakeplaceontheofficialwarm-upareaadjacenttothestadium(pleaseseepoint7.6.)

9.3 Call Room Procedures

9.3.1 Call RoomTheCallRoomislocatedinfrontofthetribuneoppositetothefinishline(seevenuemap).Itistheresponsibilityoftheteam managers to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event.

Athletes must report to the Call Room 25 minutes before start of each event. The detailed call room schedule is provided in the appendix 2.

ThefollowingcheckswillbecarriedoutonequipmentthatmustcomplywithIAAFAdvertisingandCompetitionRules:• Competition clothing • Shoes• Bags•Thatnon-authorisedequipment(radio,Walkman,mobilephone,camera,etc.)arenotbroughtinfield.

9.4 Competition preparation

Tracksuits shall be placed in baskets at the start, and these will be taken to the Post Event Area for collection after the race.

9.4.1 Start commands

The starter commandswillbegiveninEnglish,asfollows: – “On your marks” – Fire of the gun. Ifforanyreasonthestarterfeelsitisnecessarytointerrupttheprocesshe/shewillsay: – ”Stand Up”

A Silent Gun will be used. For recall an ordinary starter’s gun will be used.

9.5 Timing

Theofficial timing will be provided by Fidal Servizi. For all races, the elapsed time will be displayed on the electronic timer locatedat200mstartline,thefinishlineandonthevideoboard.

9.6 Leaving the Stadium after the Competition

After the competition,athletesleaveimmediatelytheinfieldthroughthemixedzonewheremediainterviewswillbecarriedout.

9.7 Protests and Appeals

Protests are permitted and will be processed in accordance with IAAF Rule 146.


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Inthefirstinstance,protestsmustbemadeorallytotheRefereebytheathletehimself/herselforbyaresponsibleoffi-cial acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutesoftheofficialannouncementoftheresultofthatevent(postedontheTICinformationboard).

AnywrittenappealtotheJuryofAppealmustbesignedbyaresponsibleofficialonbehalfoftheathleteandsubmittedtoTICwithin30minutesaftertheofficialannouncementofthedecisionmadebytheReferee.

When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned.The Jury’s decision will be provided in writing at the TIC.

9.8 Interviews

Immediately afterthecompetition,theflashinterviewgroupwillinterviewthewinningathletes.Theseinterviewswillbedistributedoninformationsheetstothemedia.Inthemixedzone,allathletesmeetthemedia:firstTV,thenradioandfinallythewrittenpress.Itisfortheathletetodecidewhetherhe/shewillgiveaninterview.

9.9 Doping Control

9.9.1 General Information

Doping control shall be conducted in accordance with IAAF Rules and Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Cup.

Athletesselectedfordopingcontrolshallbeinformedbyanti-dopingofficials.Athleteswillberequiredtosignaconfirmationofnotification.AthleteswhoaretobetestedmayinviteateamofficialtoaccompanythemtotheDopingControlCentre(DCC).

A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes willbeaccompaniedbyatrainedchaperoneorDopingControlOfficerfromthetimeofnotificationuntilarrivalattheDCC.Athletesareremindedthatrefusaltoprovideasamplecanrenderthemliabletodisqualificationandmayleadtofurther disciplinary action.

Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to atten-ding the event.

9.9.2 Selection of Athletes

The selection of athletes forcontrolwillbemadeonafinalpositionand/orrandombasisunderthesupervisionoftheDoping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the Doping Control Delegate.

All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample willresultintherecordnotbeingratified.

9.9.3 Additional Controls

Additional athletes, such as those achieving National Records who have not been selected for doping control, may pre-sent themselves for testing. These athletes must report to the TIC where they will have to complete the “Doping Control Request Form”. They will then be escorted to the Doping Control Station.

The cost of this control will be paid by European Athletics and will be deducted from the member federation’s subven-tion after the event.


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10. MEDICAL SERVICES

10.1 General

The medical service is in charge of any medical assistance to the team leaders, the competition organization, the infor-mation personnel, the honorary guests as well as, during the competition, to the spectators in the stadium.

In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions. Dr Mauro Guicciardi is in charge of themedicalserviceandcanbereachedon+393669240638.

10.2 Medical Services in the Hotel

Medical service and/or emergency calls will be available by phone (information is available at the hotel reception or at the Information Desk).

10.3 Medical Services at the Stadium

The stadium medical service is responsible for any problems concerning the athletes’ health. There is also a room for medicalattentionnexttothefinishline.Theteamdoctorhasaccesstothemedicalservicefacilitieswhenanathleteof his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for firstaidinthewarminguparea.

Therewillbetwofirst-aidteamsnexttotheinfield,supervisedbyadoctorandmarkedwithredcrosses.

10.4 Physiotherapy

There is a physiotherapy facility in the hotel. The physiotherapy room is equipped with massage tables and will be open onFriday5JuneandSaturday6Junefrom9:00to18:00.

RequestsforthetreatmentsaretobedoneatthePhysiotherapyroomorintheLOCoffice.Theteamphysiotherapistsand doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff.

Team tents for physiotherapy with space for tables will be provided in the warm-up area.

10.5 Insurance

According to the Regulation 910.9 the participating Member Federations are responsible for taking out their own in-surance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athleticseventandduringtheeventitself.Pleasetakethenecessarystepstofulfiltheserequirementswellinadvance.

11. SECURITY

Instructions given by the LOC, the security personnel and the police have to be followed in all areas, as well as during transport from location to another.The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC Information Desk.

Theemergencyphonenumbersare:• Police 112• Ambulance 118• Fire department 115

If necessary, the police can be contacted through the LOC Information Desk at your hotel.

12. CEREMONIES

12.1 Opening Ceremony

The Opening Ceremonywilltakeplaceon6June2015,at17:00attheStadioAmsicoraCagliari.

12.2 Victory Ceremonies

The victory ceremonies for the individuals (Men and Women) will take place at the competition venue Stadio Amsicora (please see the timetable). Team victory ceremonies will take place at the end of the closing banquet at the Chia Laguna Resort.Athletesmustweartheofficialteamclothingfortheceremonies.

12.3. Closing Banquet

The ClosingBanquetwilltakeplaceonSaturday6Juneat21:45inadedicatedrestaurantinsidetheChiaLagunaResort.Everyone with accreditation or an invitation is welcome to attend.


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13. DEPARTURE

Teams will be asked to provide full travel details on the on line entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especiallyifthereareanychangestothepreliminaryconfirmeddetails.

Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Information Desk.

All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager checks the rooms together with the team leaders.

14. CONTACT DETAILS

ForfurtherdetailsabouttheEuropeanCup10.000m,Chia-Pula2015,pleasecontact:

Federazione Italiana di Atletica Leggera:Mrs Roberta RussoFidal event co-ordinatorVia Flaminia, 83000191 RomaInternationalDepartment:Tel:+390633484735–4734,Fax:+390656561069E-mail:[email protected]

LOC:Mrs Ulrike WachtlerLOC event co-ordinatorE-mail:[email protected]+39346.2630151


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15. APPENDICES

Appendix 1 – General Program of the EventAppendix 2 – Timetable and Call Room ScheduleAppendix 3– Map of Competition VenueAppendix 4 – Accreditation SystemAppendix5–RatioofAthletesandOfficials


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Appendix 1 – General Program of the Event

Thursday 4 June

Friday 5 June

Saturday 6June

Sunday 7 June

All Day

All Day

16:00

16:00–19:00

18:00

10:00

16:00–16:50

17:00-17:15

17:20

18.00

18:40

19.20

19:30

20:10

21:45

23.00

All Day

Arrivals and Accreditation

Arrivals and Accreditation

Venue Inspection

Training

Finalconfirmation

Technical Meeting in the Chia Laguna Resort – Conference Center

Regional Youth races

Opening Ceremony at the stadium

Start Women Race B

Start Men Race B

Start Women Race A

Individual Victory Ceremony - Women

Start Men Race A

Individual Victory Ceremony - Men

Final Banquet in the Resort

Team Victory Ceremony

Departures


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Appendix 2 – Timetable and Call Room Schedule

17:00-17:15

17:20

18:00

18:40

19.20

19:30

20:10

23.00

Opening Ceremony at the stadium

Start Women Race B

Start Men Race B

Start Women Race A

Individual Victory Ceremony Women

Start Men Race A

Individual Victory Ceremony Men

Team Victory Ceremony

TIME EVENT


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CALL ROOM FIRST CALL

CALL ROOM FINAL CALL

AT THE START

START

16.55

17.00

17.17

17.20

18.15

18.20

18.33

18.40

17.35

17.40

17:57

18.00

19.00

19.05

19.23

19.30

CALL ROOMREPORTING TIMES

WOMENRACE B

MENRACE B

WOMENRACE A

MENRACE A

LEGENDA1. Drop off/on Point2. Warm-Up area3. Team Flow4. Team Tribune5. Team Area (under tribune)6. Call Room7. Timing, Data Processing and Event Presentation8. Media Tribune9. Media Working Area (under Tribune)10. Vip Tribune and Vip Hospitality 11. T.I.C. (under tribune)12.EADelegatesoffices,T.D.,JuryofAppeal(undertribune)13. Competitions Secretariat (under tribune)14. Doping Control (under tribune)15. VIP Parking16. Mixed Zone Post Event Area17. Podium18. Country Flags19. Poles Flags20. Spectators Tribune21. Ambulance22. Video Screen23. Storage

StadioAmsicoraCagliari


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Appendix 3 – Map of Competition Venue

Stadio AmsicoraVia delle Saline 1Cagliari

Appendix 4 – Accreditation System

ACCESS AREAS:

1 VIP AREA (VIP tribune, hospitality)2 EVENT MANAGEMENT3 INFIELD4 MIXED ZONE5 MEDIA (media tribune media center)6 TEAMS AREA (team tribune, warm-up)7 TIC

ATHLETE

6 6

TEAM LEADER

16

TEAM OFFICIAL


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6

TEAM OFFICIAL DOCTOR

4

1 VIP AREAS2 EVENT MANAGEMENT3 INFIELD4 MIXED ZONE5 MEDIA AREAS6 TEAM AREAS7 TIC

ACCESS ZONE

NATIONAL PARTNER

Italian Hospitality Collection

Hotels & Natural Spas

INSTITUTIONS

1 – 3

4 – 6

7 – 10

11 - 15

16 - 20

21 - 25

26 - 30

31 - 35

36 - 40

41 - 45

46 - 50

51 - 55

56 - 60

61 - 70

71 - 80

Plus 10

1

2

3

5

7

9

11

13

15

17

18

19

20

21

22

+1

Number of AthletesFrom – to

Number of Team Officials Up to: (in ratio) (1)

1

1

2

3

3

4

4

5

5

6

7

9

10

14

18

+4

Maximum number of additional Team Officials:(out-of-ratio) (2)

Appendix 5 – Ratio of athletes and officialsTeamofficialsareallocatedperteamasfollows:


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TeamOfficialsinclude:HeadofDelegation,TeamLeaders(s),Coaches,MedicalStaff(medicaldoctorsandphy-siotherapists),TeamPressLiaison,PersonalCoachesandothers;

Each participating team shall be allocated a minimum number of single rooms equal to 10 per cent of the total numberofathletesandinrationofficialsenteredinthefinalentries(e.g.10%of40athletesandinratioofficialsequal 4 single rooms to be allocated).

Thenumberofabovementionedteamofficialsiseligibleforfixedpriceaccommodationandotherbenefits.Euro-peanAthleticswillnotcovertheseofficials’accommodationcosts;

ForPersonalcoachesbeyondthemaximumnumberofout-of-ratioofficialspackagescanbeoffered without accommodation including accreditation with access to the warm-up, training facilities

and team seats.

(1)

(2)

NATIONAL PARTNERS

Italian Hospitality Collection

Hotels & Natural Spas

INSTITUTIONS


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