TECHNICAL OPERATIONS HAND BOOK

2015 - 2016

SCHOOL OF IMAGE ARTS RYERSON UNIVERSITY

FILM

NEW MEDIA PHOTOGRAPHY

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W E L C O M E!

This is a detailed guide to the equipment and facilities available to students and the policies governing their use and is intended to make working in the School of Image Arts a little easier. All the information contained in this booklet is relevant so please read it thoroughly to become familiar with all policies, rules and penalties. Understanding how the technical services are provided will allow you to complete your course work without any setbacks. This guide and the technical staff are here to help you navigate the school and make the most out of our equipment and facilities.

S A F E T Y , S E C U R I T Y A N D

I N S U R A N C E

While at the School of Image Arts, you will handle chemicals, electrical fixtures and expensive electronic equipment. You will receive training and information that will provide you with the

knowledge you need to manage the many aspects of attending a hands-on program at a downtown university campus.

For information on personal safety, equipment hazards, theft and insurance, see the section on Health & Safety/Studio Guidelines.

D A T A S T O R A G E P O L I C Y

The School of Image Arts provides server space for each student on which to store digital data. However, the school is not responsible for

any data stored on the server. We take precautions to ensure the safekeeping of all data stored on the server but cannot guarantee the

data will not be lost. It is your responsibility to protect your data by creating ‘back-up’ copies of all your digital work.

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C O N T E N T S

General Information 04

Borrowing Equipment and Facility Keys 05

List of Image Arts Equipment 07 Supplies Available for Purchase 09 Fines and Penalties 09 Labs and Studios 11

Motion Picture Laboratory 15

Sound Stage 17 New Media 18 Workshop 19 Student Areas 19

Health & Safety 20 Studio Guidelines 23

Survival Tips 29

Part Time Employment 31 Facility Maps 32

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G E N E R A L I N F O R M A T I O N

Image Arts Building Hours The IMA Building is open days, evenings and weekends for IMA students during the academic term and during Fall and Winter Study Weeks. It is closed on statutory holidays and during the December break. F r e q u e n t l y U s e d T e l e p h o n e N u m b e r s Access all internal extensions through the switchboard: (416) 979-5000.

IMA Equipment Cage 6845 Motion Picture Lab 6869

E q u i p m e n t C a g e Students gain access to equipment and facilities through the ‘Cage’, located in the basement of the Image Arts Building, IMA B-18. Equipment includes a wide variety of digital and analogue cameras and accessories, still and video equipment, electronic flash and lighting accessories, projection equipment, sound recording systems, film stock and editing supplies. Keys for all labs, studios and classrooms are also signed out here. There are special booking periods for certain film and video production equipment. The cage is open when classes are in session and during Fall and Winter Study Weeks. The Cage is closed during exam periods, on statutory holidays and during the December break.

Cage Hours of Operation:

Monday – Thursday 8am – 10pm Friday 8am – 6pm Saturday 9am – 6pm

Sunday (Oct-April) 12pm – 5pm Please check at the Cage for any changes to these hours. The following technical support staff operates this facility: Philip Taylor, Cage Technician, IMA B-17 Jonathan Duder, Cage and Booking Assistant, IMA B-18

B O R R O W I N G E Q U I P M E N T A N D F A C I L I T Y K E Y S

Although the School of Image Arts regularly maintains all equipment and facilities, it is the responsibility of each student to test the apparatus upon issuance. The School of Image Arts does not take responsibility for lost and/or damaged materials used in conjunction with Image Arts equipment.

Cage Access Your Ryerson One Card is required to access labs and equipment relevant to your production courses. Access will not be granted without this card. One Cards can be picked up through the Registrar’s Office (bring your fees statement and timetable). At the start of each year of your studies you must register into the Cage Access System and complete a Technical Operations Agreement Form, which indicates that you have read and will follow the policies outlined in this handbook.

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The Cage also requires a copy of your Ryerson WHMIS Certificate for you to be granted access to equipment and facilities.

P r o c e d u r e Every transaction with the Cage will require the use of your One Card. Your card will be scanned into the computer when you reserve, take out or return equipment.

R e s p o n s i b i l i t y

When you take equipment from the Cage, you are entering into a contract which states: “I accept responsibility for loss of or damage to the equipment while on loan to me and agree to return it on or before the date and time indicated.” This agreement is binding, therefore please be sure to care for your equipment and keep track of your exact return time when planning your work. R e t u r n i n g L a t e Returning your equipment late is not an option – your fellow students may be waiting to use the equipment or facility you have signed out and are relying on you to return it on time and in working order. If unavoidable circumstances make it impossible to return equipment on time, you are expected to notify the Cage before your return time. Depending upon circumstances you may be granted extra time to return your order. Note that a call does not relieve you of your responsibility for being late, but allows the Cage staff to plan around these circumstances. Failing to inform the cage beforehand of your late return will result in a fine. Only the Cage supervisor can authorize extensions to equipment or facility loans.

C h e c k i n g E q u i p m e n t Although Cage staff checks equipment when it is returned, there is no absolute guarantee that equipment is in perfect working order when you receive it. You are expected to thoroughly check all equipment and lab facilities upon issuance. If you find any problems during this check, you must inform the Cage within twenty minutes of signing out the equipment or facility. You will not ordinarily be held responsible for equipment or facility problems reported within twenty minutes of being signed out.

R e p o r t i n g B r o k e n o r L o s t E q u i p m e n t In order to keep all equipment and facilities in working order and circulation, we need to know about any malfunctions, damages or loss immediately. When you report lost or damaged equipment, the Cage staff will fill out an Equipment Malfunction Report (EMR). You will be notified shortly of any cost associated with this loss or damage. Students with unpaid bills will have their grade reports withheld (see the section on Fines and Penalties for more information).

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L i s t o f I m a g e A r t s E q u i p m e n t

This list is an overview of what is available from the Cage. Detailed lists are available at the Cage.

4 x 5 L a r g e F o r m a t C a m e r a s a n d A c c e s s o r i e s Cambo and lenses ranging from 65mm – 210mm, Graphic View (with lenses ranging from 135mm – 203mm), Cambo Cadet (with 210mm lens), Arca Swiss (with 215mm lens), Shenhao (with 90mm, 210mm, and 135mm), bellows, film holders, Polaroid backs. 8 x 1 0 L a r g e F o r m a t C a m e r a s a n d A c c e s s o r i e s Deardorff (with lenses ranging from 165mm – 610mm), film holders, reducing backs. Fi lm Cameras & Lenses Pentax Screw-mount and T-mount bodies with wide range of lenses. Digital Cameras Canon 5D Mark II and Mark III,, Nikon D800, D800E, assorted Nikon and Canon Digital Lenses, prime and zoom lenses. D a r k r o o m P r i n t i n g K i t s a n d A c c e s s o r i e s Darkroom printing kits for B&W printing and assorted accessories: graduated cylinders, beakers, developing tanks, trays, tray siphons, negative carriers, contact printers, contact proofers, Gralab timers, easels, grain focusers, polycontrast filters. S t u d i o L i g h t i n g E q u i p m e n t ( P h o t o g r a p h y ) Metz portable flash units, Speedotron 2400w packs (with fan heads, grid spots, snoots, barn doors, diffusers, reflectors), Speedotron 1200w portable kits, Aurora and Visatec Monobloc kits, Manfrotto soft boxes (studio only), Broncolor Hazylight, portable stands, Lowell portable kits, Lupolux Daylight LED’s, Kino Flo Vistabeams. S t u d i o A c c e s s o r i e s Umbrellas, snoots, gobo arms, clamps (Students must provide own sync cords). T r i p o d s a n d A c c e s s o r i e s Tripods of various types ranging from lightweight to large fluid head (Manfrotto ‘trix’, Manfrotto (with 1/8” or 3/8” threads), baby legs, shoulder braces (for 16mm film cameras), spreaders, high hats, dolly, field monitors, monopods, Kessler Jib and Slider. M i s c e l l a n e o u s E q u i p m e n t Light boxes, slide projectors, carousels, 16mm film projector, Macbook Pro laptops, iPads, LCD projectors, Polaroid slide printers, tacking irons, UV exposure unit, fog machine, folding equipment carts. 1 6 m m F i l m C a m e r a s a n d A c c e s s o r i e s Bell and Howell 70DR, Bolex H16, Arriflex SR (zoom or prime lenses), Arriflex 416 (zoom or prime lens), 400’ magazines, matte boxes, filters, motors, and associated tripods. V i d e o C a m e r a s Panasonic AF100, Panasonic HVX200, Canon C100, Atomos Ninja External Recorders.

S o u n d R e c o r d e r s a n d A c c e s s o r i e s Digital sound recorders, Zoom H4N recorders (sound devices 722 and 744T, Marantz 660), Nagra ¼” reel-to-reel, microphone mixers, boom poles, microphone stands, plastic slates, smart slates.

M i c r o p h o n e s Cardioid, omni-directional, lavalier (wired and wireless), shotgun.

V i d e o L i g h t i n g E q u i p m e n t Mole Richardson lights (650 – 1000w spots and floods), 750w softs, 200w spots, KinoFlo Diva 200 and 400, Barfly 400 and 200, Celeb, MiniFlo lighting kits, Lowel Creator Kits. snoots, lightweight location stands, studio stands (with wheels), floor stands. G r i p E q u i p m e n t C-stands, gobo arms, flags, butterfly kit, alligator and maffer clamps, light carrying cases, sandbags, apple boxes, A/C extension cords.

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S u p p l i e s A v a i l a b l e fo r P u r c ha s e

Certain course-related supplies are available at the Cage.. These supplies may be purchased only with the use of a Ryerson One Card. The Cage does not handle cash. All prices are subject to change without notice. Please note that all items are subject to availability.

Double-X negative (7222) 100’ $30.00 Hi-Con negative (7363) 100’ $19.00 china marker each $1.25 cotton gloves each $1.00 black leader 50’ TBA white leader 100’ $10.80 clear leader 100’ TBA SMPTE leader roll $3.30 fill 100’ $2.00 Tape core for splicer each 1.25 Mylar splicing tape roll $6.10 16mm plastic reel (400’) each $3.50 Mat cutting blades 3 $1.00 Flatback tape 4.00 soundstage plans each free fog juice 1L $20.00

F i n e s an d P e n a l t i e s

To ensure smooth running of technical operations, there are certain penalties in effect. Keep these in mind when using facilities and equipment.

F i n e P a y m e n t Fines must be paid immediately. Your access will be suspended until the fine is paid.

S u s p e n s i o n All access to equipment, facilities and services is suspended.

N o S h o w A $10 fine will be levied for failing to cancel a reservation. H i t a n d R u n A $10 fine for equipment and/or facility keys left unattended at the cage or failing to remain at the Cage until the staff has cleared your order. L a t e R e t u r n s Fees will be levied for equipment and/or facility keys that are late based upon number of items out and length of lateness. Please report unavoidable lateness to the Cage before due time. This does not excuse the lateness or guarantee extension.

L o s t o r D a m a g e d E q u i p m e n t The cost for repairs or replacement of equipment and/or parts will be calculated on a case-by-case basis according to current value. The bill must be paid by a set deadline decided by a Cage Technician or the Operations Manager. Should repairs be covered by an existing warranty, the student will only be liable for an administrative fee of $25 under the same policy as a Grade Withhold, see below.

L o s t F a c i l i t y K e y - $50

L e a v i n g K e y i n D o o r o r L e a v i n g D o o r U n l o c k e d - $10

F o o d o r D r i n k s i n L a b , S t u d i o , D a r k r o o m o r E d i t i n g S u i t e $20 fine for the first offence. $20 fine and one week suspension from the facility for second offence.

L e a v i n g W a t e r R u n n i n g i n U n a t t e n d e d L a b s $10 fine plus expenses incurred in repairing water damage (if applicable), and one week suspension from Lab.

F a i l u r e t o R e p o r t a P r o c e s s i n g M a c h i n e J a m One week suspension from processor and restricted access to the cage.

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F a i l u r e t o C l e a n S t u d i o , L a b o r S o u n d S t a g e $5 – $10 fine for minor infractions Major infractions can result in two weeks suspension from facility and payment of all expenses incurred to return facility to proper condition.

I n a p p r o p r i a t e S t o r a g e / L a b e l l i n g o f C h e m i c a l s A strict $50 fine and one week suspension. Grades will be held at the end of term if chemistry is not removed from the school or disposed of correctly and/or not correctly labeled.

D a m a g e t o F a c i l i t y The cost for repairs will be calculated on a case-by-case basis. Infractions can cost up to two weeks suspension from facility that was damaged. R e d u c t i o n o f P e n a l t i e s Only the Cage Staff or the Operations Manager can reduce penalties. Student employees cannot change penalties.

G r a d e W i t h h o l d The final grade report is withheld until outstanding fines, processing bills and/or damaged equipment bills are paid. All unpaid fines are subject to grade withholds. Grade withholds will be submitted to the Registrar on the first business day following exams. An administration fee of $25 over and above unpaid bills will also be charged.

L A B S A N D S T U D I O S

R E M I N D E R : Food and drinks are not al lowed in any studios, labs, darkrooms or edit ing rooms in the School of

Image Arts.

Access to equipment and facilities is gained through in-class training or with the appropriate instructor’s approval. In general, access to equipment and labs is based on current enrolment in specific courses and programs. Labs that are signed out during the evening must be returned at least fifteen minutes before the Cage closing time. A N A L O G U E P H O T O G R A P H Y L A B S

During the day and evening, analogue photography labs are reserved for specific classes. Spare labs are released thirty minutes after a scheduled class commences. At this point, students who are not in the scheduled class are allowed to sign out unused facilities. When there is no class scheduled, these facilities are free to students with access privileges on a first-come, first-served basis. A printing kit can be signed out from the Cage, which contains three lenses (50mm, 80mm and 135mm) and three negative carriers (35mm, 6x6 and 4x5). Other negative carriers are available from the cage. Note: Safety Orientation - Access is granted to labs, studios or equipment only after the student has attended a Student Safety Orientation (usually held during the first week of classes).

F i l m L o a d i n g a n d P r o c e s s i n g D a r k r o o m s IMA 123 – 129

Access: All Photography students with appropriate clearance from instructor. Student must sign out facility key from the Cage.

B l a c k a n d W h i t e D a r k r o o m s Access: All Photography students with appropriate clearance from instructor. Student must sign out facility key from the Cage.

L a r g e F o r m a t / F i b r e - B a s e d P r i n t i n g I M A B - 0 3 Access: All Photography students with appropriate clearance from instructor. Student must sign out facility key from the Cage. A d v a n c e d a n d H i s t o r i c a l D a r k r ooms IMA B03, B08 Access: Second, third, fourth year and MFA students who have attended a Student Safety Orientation with Technical Staff.

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F i x e r U s e P o l i c y

For ecological and financial reasons, black and white fixer (hypo) must be used according to the following rules:

• ALWAYS RE-USE FIXER UNTIL IT BECOMES EXHAUSTED. Use Hypo-Chek to verify that fixer is still usable. Used fixer will not have any detrimental effects on film or paper.

• NEVER POUR USED FIX DOWN THE DRAIN. There is a fix recovery container on the first floor (IMA 121, IMA B-03, IMA B-08). Pour all exhausted b/w fix (no colour fix or other chemicals) into this container. All exhausted fix is processed to remove silver before it is discarded. Fix treated in this way is less polluting to the environment.

P R I N T & F I L M P R O C E S S I N G M A C H I N E S

B & W p a p e r ( R C ) P r o c e s s o r - No fibre-based paper South Viewing Room IMA 135 B & W 4 x 5 F i l m P r o c e s s o r South Viewing Room IMA 135 Access: All Stills and Media students with processor orientation.

IMA 210 P H O T O G R A P H Y S T U D I O

This is a large studio space which can handle up to 20 students working simultaneously. The studio is supplied with a variety of daylight and electronic flash systems, as well as professional softboxes. The studio contains a Cove, or seamless “cyc” wall, which allows students to do portraiture and fashion-related photography. The studios also serve as a working space for students to show their work in critiques that are an integral part of their production courses. Scheduled classes have priority. Spare bays are released to other students thirty minutes after a scheduled class commences if the instructor gives permission. When there is no class scheduled, the bays are free to students with access on a first-come, first-served basis. All bays must be signed out from the Cage before using. Access: All Photo students who have undergone the Studio Safety Orientation. P r i n t F i n i s h i n g R o o m – M o u n t i n g a n d M a t C u t t i n g Basement above PIT Mat cutting, print mounting, paper cutting Access: All Image Arts students. P H O T O G R A P H I C I M A G I N G C E N T R E IMA 233 The PIC facility houses photographic quality inkjet printers that can produce test prints and up to 13x19 prints. Students bring their digital files to this facility and print themselves. Note: There is a charge for all prints made and the price list is posted at the facility. Access to Student Printers is booked by emailing Print to request the time you would like to print. Your requests will be answered by return email, usually the same day. Print’s email address: print@ryerson.ca Also available are high end film scanners, allowing students in all three undergraduate and graduate programs, to scan film, both positive (slides) and negative, in all formats from 35mm to 8x10. Students wanting to use this facility must take a scheduled workshop first before they will be eligible for access. Access to PIC is booked by emailing PIC to request the time you would like to scan. Your requests will be answered by return email, usually the same day. PIC’s email address: pic@ryerson.ca Hours of Operation: A schedule will be posted at the beginning of each term. Access: 2nd, 3rd, and 4th year Image Arts students and graduate students.

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The following technical support staff operates this facility: Michelle Fletcher, Digital Imaging Technologist, IMA 224 Jane O’Donnell, Digital Imaging Assistant, IMA 230

D I G I T A L P R I N T I N G F A C I L I T Y

IMA 230 This facility provides photographic quality inkjet prints on a variety of different papers, in cut sheet sizes and roll format. The facility contains a number of large format printers capable of producing prints up to mural size. Students can bring their digital files to this facility and have their images output to a number of different paper surfaces. Please note that students do not print the files themselves. Note: There is a charge for all prints made. A price list is posted at the facility. You are welcome to come by during our open hours and we will be glad to answer any questions you may have about papers, file specifications and price. Payment for prints is handled two ways: 1) Through a voucher called a PIC Voucher, which you can obtain from the Cash Office in Jorgenson Hall. 2) Through the use of your ONE CARD. There is no cash or credit. Prints are only given out upon receipt of payment. To load funds in your card, a ONE CARD deposit machine is conveniently located beside the Cage, IMA B-18. Hours of Operation: A schedule will be posted at the beginning of each term. Access: All Image Arts Students F i l m W r i t i n g C e n t r e IMA 230 Digital files can be output to slides or negatives in 35mm and 4x5 film formats. There is a nominal charge for this service. C O M P U T E R L A B S F C A D G r a p h i c s L a b , IMA 234 35 iMac stations with five flatbed scanners. Access: All students in the Faculty of Communication and Design.

F I L M A N D E D I T I N G F A C I L I T I E S

During the day and evenings, film editing labs are reserved for specific classes. Spare labs are released thirty minutes after a scheduled class commences. At this point, students who are not in the scheduled class are allowed to sign out unused facilities. When there is no class scheduled, these facilities are free to students with access privileges on a first-come, first-served basis. All lab keys are signed out from the Cage. Labs may be reserved in advance although classes have priority. All labs not reserved in advance are subject to availability. Please note that if you have not used the space by the first half hour of your booking, another student may take it and you will be penalized as a ‘no-show’ (see the section on Fines and Penalties for more information).

F i l m E d i t i n g R o o m IMA 122 16mm editing benches each with a splicer and film viewer. Access: All Film and Senior students (with training).

N o n - l i n e a r D i g i t a l E d i t i n g S u i t e s IMA 338 – 346, 349 All suites include a 27” iMac computer with editing capability, M-box and network connectivity. Students must supply their own portable hard drive. A 500GB Hard drive with USB 3.0 or Thunderbolt interface is highly recommended as a minimum. Students are expected to provide their own headphones for this facility. Access: All Film and New Media students.

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IMA 327 M O T I O N P I C T U R E L A B

This facility houses a black and white motion picture film processor, a 16mm printer and a dark loading room. 16mm digital transfer service – from negative or work print - is done at an outside facility. S e r v i c e s a n d F e e s First Term and Continuing Education Film courses: The choice on the envelope is “process & work print”. This also applies to second term of continued education. Second Term: The choice on the envelope is “process and digital transfer”. The process part is done in-house, but the digitization is done at an outside facility. The lab offers: normal negative processing, pushed processing (overdeveloped to compensate for underexposure), pulled processing (underdevelopment to compensate for overexposure), work printing or process only. Other services include: high contrast processing and printing, and preparation for digital transfer. Please see the lab flyer for details and prices. NOTE: Super 16mm requires special loading and must be clearly indicated on the envelope. R y e r s o n M o t i o n P i c t u r e L a b O r d e r E n v e l o p e Film processing envelopes are available at the Cage, and are stamped by the Cage. This indicates to the lab that you are entitled to student prices. Make sure that your name, student number and year are printed onto the envelope. Fill it out clearly and entirely – including contact information. Incomplete information may delay your order.

• Use only one envelope for all rolls that are to be processed the same way (same stock and ASA). Plastic Ziploc bags

are available near the Lab drop box. Use these for multiple rolls with the Ryerson envelope inside. • If you have pushed or pulled your film, the ‘ASA Used’ box should reflect this. For example, Double-X negative –

normally rated at 200 ASA daylight -- pushed one stop would change to ASA 400. You should also state this change by checking ‘push one stop’ in the ‘Special Instructions’ section. If you are unsure of the principles behind pushing or pulling, consult with the lab before submitting your film.

• The “Digital Transfer” “New Work Print” section is for films that have already come back from the Lab. They require 3 feet of head & tail leader, clearly marked with your name, film title, and “head” and “tail”. We use this for identification. Leave the ‘Film Type’ and ‘ASA Used’ boxes empty and state whether the transfer is from negative or work print, and how many feet.

• Note: speak to your instructor about digital transfers. The following is an example of the envelope you will receive from the Cage. Your name, course, year, section, customer ID and student number should already be printed onto the envelope. You will need to fill in the rest. Note that 2014 envelopes may be slightly different. For more information regarding film processing please pick up a pamphlet from IMA 327 or the Cage.

You can drop off your film in the Lab drop-box any time the building is open, but the film is only picked up twice a week - at 8:30 am on Monday and 8:30 am on Wednesday. Anything handed in after the deadline goes on the next available date.

1. For unprocessed film, indicate the film type, usually 7222 or XX. 2. The actual rating that you use. If you pushed or pulled the stock, write that ASA here. 3. Estimate the total footage of all rolls submitted with the (one) envelope. 4. Indicate the process required by checking off the appropriate box.

5. Note anything here that deviates from the norm, e.g. film may be damaged. (torn sprockets’, etc.).

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Pr o c e s s i n g S c h e d u l e It is important to meet the 8:30 am deadlines in order for your film to be back in time for your class. Add an extra day for any special orders that require pushing or pulling your film. D i g i t a l T r a n s f e r s Transfers are done at an external location and generally take up to a week or longer. There are two types of orders: If you are submitting film to be processed and then transferred to digital, you check that choice on the envelope and everything will be taken care of by the Lab. If you require a transfer of existing negatives from first term please see the Lab for instructions on how to place this order. Orders not properly set up with head and tail leader may be returned, or a fee charged. P a y m e n t All orders are picked up at the Cage and are paid for in full with your Ryerson One Card. Contact the Lab You can go in person to IMA327, call extension 6869, or send email to naughton@ryerson.ca Hours of Operation: Monday to Thursday 8 am - 6:00 pm The following technical support staff operates this facility: Suzanne Naughton, 16MM Processing Technician, IMA 327

Sound S tage IMA 301 The Ryerson Image Arts Sound Stage features 2800 sq. ft of open, sound-insulated workspace with seamless ‘cyc’ walls, green screen, a dedicated silent ventilation system, Joy 50A and Twist-Lock 20A circuits, fixed and movable lighting grids, a Colourtran programmable lighting board, 9 floor-to-ceiling sound-baffling travelers, an Arri articulated camera dolly, a 20’ x 15’ projection screen, a 40’ moveable scaffolding, a film loading room and a full complement of props and 8’x4’ flats and set pieces. There is a complete supply of lights, stands and ancillaries and a fully equipped set construction workshop adjacent to the sound stage. The Sound Stage is a bookable facility available to 2nd, 3rd, and 4th year Film students who have completed the Sound Stage Safety Orientation Seminar. Students must complete a Sound Stage Application prior to booking this space for periods greater than 1 day. Scheduled day and evening classes retain priority for Sound Stage use. Additional training is required for use of the Scaffolding, Camera Dolly, Lighting Grids, and Colourtrans. Electrical Safety rules, proper rigging practices, appropriate set construction and general sound stage discipline must be observed at all times. The Skyjack lift may only be operated by individuals trained and certified on this equipment. Hours of Operation: Monday to Thursday 8 am to 9:30 pm (lights out / doors locked by 9:45 pm) Friday and Saturday 8 am to 5:30 pm Access: 2nd, 3rd and 4th year Film and Media students. The following technical support staff operates this facility: Bryn Chamberlain, Facility Technician, IMA B-18 R e c o r d i n g a n d M i x i n g F a c i l i t y (IMA 302, 302A) These multi-track digital recording and mixing facilities include a sound booth and a Foley Pit. Space is booked through the Equipment Cage when classes permit. This is a shared space for FCAD students who have been trained in this facility.

IN → → → OUT

Monday by 8:30 am Tuesday by 6pm Wednesday by 8:30 am Thursday by 6pm

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IMA 322 N E W M E D I A S T U D I O This facility includes a multi-purpose production studio for 4th year students, with a lighting grid and digital projection capability, space for assembly and light construction. Tools and Soldering kits can be signed out at the Equipment Cage. New Media students have access to the studios once they complete a Safety Orientation. The facility is signed out by students through the Equipment Cage when classes permit and not booked for special presentations.

IMA 323 S T U D E N T G A L L E R Y This exhibition/installation space is available for all students to install and test new works Space is booked at the Cage.

IMA 305W O R K S H O P This facility is equipped with woodworking equipment and tools that can be used for the construction of set pieces, installations, and other individual projects. Power equipment and tools must be used as directed by the Image Arts Workshop Technician. All tools and equipment are solely the property of the Workshop, therefore they may not be removed from the facility. Access: All Image Arts students who have completed a mandatory Workshop Orientation to the tools and safety procedures. Hours of Operation: It is open under supervision two days per week. A schedule will be posted at the beginning of each term. The following technical support staff operates this facility: Joseph Lammirato, Workshop Technician, IMA 305. S T U D E N T L O U N G E A R E A S

A c c e s s : A l l I m a g e A r t s S t u d e n t s . F i r s t F l o o r S t u d e n t S t u d y L o u n g e This is a shared student space with Wi-Fi access, work tables and comfortable seating, so feel free to use the space and make it your own. Student Meeting and Study Areas Three study areas are located at the northeast/northwest corners on the 2nd floor of the IMA building, as well as the northeast corner on the 3rd floor. The spaces include smart board monitors for students to use with a laptop for demos, post-production and works-in-progress. Contact the Cage to gain access to the smart boards. The Pit The Pit is an open space located across the Cage for students and professors to use for study sessions and class demonstrations.

IMA 329 S T U D E N T A U D I T I O N / R E H E A R S A L S P A C E This space may be signed out by students for auditioning, rehearsing and meeting use. Contact the office staff to book and you will be required to complete a Room Usage Contract which outlines the guidelines for use.

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H e a l t h & S a f e ty

S A F E T Y A N D S E C U R I T Y

E q u i p m e n t H a z a r d s It is mandatory that you attend all in-class workshops offering training on equipment that you will need to complete your course work. Specialty workshops are available for non-course specific equipment. For your protection and the protection of others, you cannot sign out equipment without the appropriate clearance. Training is crucial, you or someone else could be seriously injured if used improperly. If you damage something, you are responsible for the cost of repairs or replacement and you will lose access to Cage privileges until payment is received.

Your instructor is responsible for providing specific training on the hazardous materials and/or processes that you are required to use in a course. This includes procedures for the safe use, storage, handling and disposal of these hazardous materials and the procedures to follow in case of an emergency involving these materials.

In addition to the specific hands-on training, you will be taught general safety guidelines, The following are some safety precautions to keep in mind when using equipment: • Never use equipment you have not been instructed on or may be un-familiar with. • Always inspect equipment for damage (e.g. exposed wires) before using. • Do not attempt to repair broken or damaged equipment. Report any problems to a qualified technician or to the cage.

Consistent with the intent of the Student Code of Conduct: Each student must take al l reasonable care to ensure a healthy and safe learning environment.

WHMIS Training for Image Arts

All Image Arts Students are required to have Workplace Hazardous Materials Information System (WHMIS) training and provide a copy of their Ryerson University WHMIS Quiz Certificate to the Cage in order to gain access to the Image Art's facilities and /or equipment.

The WHMIS Quiz To take the on-line quiz you must have a Ryerson User Name and Password. Go to http://www.ryerson.ca/ehss/training/whmis.html Scroll to the bottom of the page to log-in to the Quiz Site. This on-line quiz will test general knowledge of the following topics:

• WHMIS legislation • Hazard Classifications and Symbols • Supplier and workplace labels • Material Safety Data Sheets

• You have 90 minutes to answer the questions and you must get 80% to pass the quiz. You may take the test as many times as you need to.

• An email will be sent to you when you pass the quiz. Keep this email as a back up confirmation that you passed.

• Download and print your certificate and bring a copy to the Cage for processing. You will not get access immediately so get your certificate in as early as possible for processing. Keep a copy of the .pdf for your records.

• Your certificate is valid for 2 years but Image Arts will honour it until you graduate from the program.

• Review reference material on CEHSM (Centre for Environmental Health, Safety & Security Management) web site. http://www.ryerson.ca/ehss/training/whmis.html

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C h e m i c a l s Image Arts is a studio based program and you may be working with various substances, such as photographic chemistry, that could be harmful to your health if not used properly. It is your responsibility that your work environment is safe as the majority of chemicals you will come in contact with will be your own.

Keep your work area clean and organized to reduce accidental spills or splashes. Wear gloves, which are available free of charge at the Cage upon request. Each darkroom area is equipped with an emergency eye wash kit. Read the instructions so you know what to do if it ever happens to you or someone else in a neighbouring darkroom.

Material Safety Data Sheets (MSDS) All chemicals brought into the school must include a valid MSDS to be given to the Health and Safety Technician for inclusion into the MSDS Book (Send a PDF to Darren Cerkownyk at dcerkownyk@ryerson.ca). You can check to see if the chemicals you wish to use already have a MSDS in the database by checking the MSDS Book at the Cage. It is your responsibility to read and understand the MSDS for all chemistry you will be working with. If a substance is not in the MSDS Book you CANNOT bring it into the Image Arts building until the Technician has approved its use. You will be fined and have access suspended for using any chemicals that are not labelled correctly or do not have a valid MSDS in the database. All chemicals that you use or mix MUST be stored in appropriate containers and MUST be properly labelled with the following:

1. Substance's name 2. Ingredient amounts or % 3. Student's or instructor's name 4. Date made or in use 5. Safe handling procedures - e.g. If you need to wear gloves or use a mask when working with the chemical. 6. Ingredients - (If the solution or mixture has more than one Material Safety Data Sheet (MSDS), see below) list the

ingredients and the percentage of each ingredient in the solution or mixture.

Contact Darren Cerkownyk at IMA B-18, ext. 7591 about labelling

dcerkownyk@ryerson.ca

First Aid Technical staff are trained and certified in First Aid/CPR. First Aid kits are located in the Equipment Cage (B-018), the Administrative offices, Darkrooms, MFA labs (B22/23), PPCM lab (B02), First Floor (IMA 121), Studio (IMA 210), PIC (IMA 233), Sound Stage (IMA 301), Design Room (IMA 321), New Media (IMA 322), Film Lab (IMA 327), Operations Manager (IMA 205).

S t u d i o G u i d e l i n e s GENERAL STUDIO GUIDELINES

• No food or drink in any studio areas. • Never attempt to use any equipment you have not been instructed on or may be unfamiliar with. • Wear personal protective equipment where necessary and appropriate clothing and footwear. • Always inspect all equipment for damage before using. • Report any damaged or broken equipment immediately to a technician or to the cage. Do not attempt to repair

equipment yourself. • No spray painting or spray glues anywhere in the IMA building • No sanding with power tools except in the Workshop • Know where the machine emergency shut-off is located for all processors and shop equipment. Use the shut-off

immediately if you suspect a problem, and then have a technician check the situation. Technicians can be paged from the cage or front office at any time.

• Read the WHMIS label and Material Safety Data Sheet for any chemical you are using and make sure you take precautions to protect yourself and those around you.

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• Keep your work area clean – keep dust, dirt, scents and materials that might react when mixed to a minimum. Clean up when you leave and take all personal belongings with you.

• Clean up all paint/chemical spills and splashes – even small ones • Do not rush or run in studios – do not work when you are overtired and hungry. • I f you don’t know – ASK

The Photo Studio (IMA 210) and Sound Stage Safety (IMA 301)

• Avoid working alone. • Appropriate clothing and footwear must be worn (no open-toed shoes). • No open flames, toxic substances or dangerous materials are allowed. • Use of a fog machine must be authorized by your instructor and the Operations Manager. • Children and animals are allowed in the studio as models only if they are supervised at all times by a caregiver

other than the photographer • Use appropriate ladders when installing or hanging work. Do not stand on chairs, stools or tables. • Move flats with caution using the ends and near the bottom – they are top heavy and very prone to tipping over if

pushed from the back. • Sandbag all lights and booms that will be extended above 5’. • Ensure lights and booms are completely lowered when moving. Watch your fingers - do not hold onto the inner

extension pole of stands • Never sit or place heavy objects on Studio Product tables, do not place studio ‘hot’ lights underneath and do not

change angle of the rear panel on Product Tables • Do not hang anything from overhead pipes • Note the difference between the "hot" lights and the "cool" lights such as Kino Flo - VistaBeam lights. Use heavy

work gloves when redirecting the ‘hot’ lights and do not use tape of any kind. • Do not place the lights near flammable material or plastic • Use extension cords and avoid tripping hazards. There should not be any tension on electrical cords or plugs. • Roll up all cables and cords when finished and remove all tape from equipment • SPECIAL INSTRUCTION REQUIRED FOR ELECTRONIC FLASH!!!

Sound Stage (IMA 301) – addit ional safety precautions • Proper use of the scaffold (outriggers, brakes and safety harness) must be understood and strictly adhered to. • Flats / set pieces must be securely attached and braced with jacks and sandbags. • Knowledge of the safe and proper use of the grid is required. Never stand below the moveable grid as it is being

raised or lowered. Safety chains must be used to secure lights hung from the grid. Barn doors must also be attached to the grid or the light.

• A basic understanding of electrical power and the dangers of equipment misuse is required - breakers, lights, electrical distribution boxes, etc.

• Knowledge of grip equipment is required before use. • The Skyjack lift may only be operated by individuals trained and certified on this equipment.

Darkrooms and other areas where using chemicals

• Know your chemicals and how to use safely. • Wear personal protective equipment and appropriate clothing and footwear, ie. goggles, gloves, no open-toed

shoes). • Never leave water running unattended • Know where the Eye Wash Station is and how to use it • Know how to dispose of chemicals correctly • When in complete darkness whistle, hum or make some kind of noise so that people know where you are • No headphones – you need to be able to hear what is going on around you, in a darkroom • Clean up all spills

Print Finishing Room (Basement above PIT)

• Know how to safely use matte cutters, paper trimmers and heat presses • Do not throw discarded blades in the garbage - put them in the designated container

New Media Production Studio (IMA 322) Access to 4th year students only

• Student must take a Safety Orientation Workshop to receive clearance to access. • Once cleared, students may sign out a room key from the Equipment Cage. • No spraying of any kind (spray paint, fixative, glue, etc.)

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• Wear personal protective equipment and appropriate clothing and footwear, ie. goggles, gloves, no open-toed shoes).

• Hair must be tied back, remove dangling jewellery. • Dispose of paint correctly – do not throw in regular garbage. Arrange with technical staff. • No sanding allowed, must be done in carpentry workshop or outdoors. • Use appropriate ladders when installing or hanging work. Do not stand on chairs, stools or tables. • Check all cords for damage. • No cord octopi (multiple cords plugged into each other). • Clean up all debris and spills immediately, use garbage bins provided. • Cover the floor when painting or using messy materials. • Do not make holes in the walls. Hang work only from the Grid. • Do not leave tape on the floor, furniture or walls. • Store all wood neatly in the corner storage area. • Vacuum and clean all work areas at the end of every work period. • Empty the Shop Vac into a green garbage bag each week. • Students must label all large items left in the room with their name and put all small tools, etc. in the bin provided

or a locker. Anything found that is not clearly labeled or put away will be removed and discarded. Student Instal lat ion Space (IMA 323)

• Do not make holes in the walls. Hang work only from the wall rails and beam using s-hooks, wire, etc. You are responsible for any wall damage and repairs.

• Use appropriate ladders when installing or hanging work. Do not stand on chairs, stools or tables. • Special requests to attach work directly to wall must be approved by your instructor and Operations staff.

G E N E R A L P R E C A U T I O N S Emergency

• Ryerson Security: dial “80” on an internal phone for medical or personal safety. • Ryerson Security: dial 416.979.5040 on cell phones or external land lines they will come immediately and

contact emergency vehicles to the scene. • If you call ‘911’ give them your exact location in IMA or on campus or Emergency vehicles will go to 350 Victoria

St. • St. Michaels Hospital Emergency is 2 blocks south to Shuter and then one block west (right), corner of Shuter &

Victoria St. • See details for locations of First Aid Kits on page 23

F i r e S a f e t y If you see, smell, or hear a fire: •Pull the closest fire alarm. •Dial “80” from a safe location on any campus telephone. •Close all doors. •Ensure doors and exits are clear, do not block doors. •Exit by stairwells; do not use elevators. •Leave the building immediately by the nearest safe exit. •Assist people with disabilities or children, as required. •Wait outside the building as directed by Security or the Fire Wardens.

P e r s o n a l S a f e t y A downtown campus such as Ryerson does tend to attract the occasional wanderer to its buildings in spite of regular checks by Campus Security. To be on the safe side, keep these tips in mind when working in the building during irregular hours:

• Whenever possible, do not work alone. • Notify cage staff if you see someone suspicious in the building so they can investigate or call Campus Security. • Know where the Emergency Pull Stations are. These are a direct link to Campus Security. • Use your common sense. If someone who doesn’t appear to belong in the building asks for your help, refer the person

to the cage or Security.

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Walk Safe Program This service provides Ryerson's community with a protected escort by security officers or supervisors 24 hours a day to any location on the Ryerson campus, to the Dundas subway or to a number of parking lots off campus. To request an escort, call security at 416-979-5040 or ext.5040 from any internal phone. http://ryerson.ca/ehss/security/index.html

T h e f t Theft of personal or borrowed school property has unfortunately been known to happen. DO NOT leave your belongings unattended at any time anywhere in the building. Avoid storing valuable equipment in your locker overnight or over weekends. If you see someone suspicious, or anyone who seems to be paying a little too much attention to you and/or the contents of your locker, call Campus Security. Lockers Lockers are situated in the basement and the 3rd floor of the IMA building. They are free and available to use for all Image Arts students for the duration of one school year. Note that items and locks must be removed from your locker at the end of the winter academic term. Any locks left after Apri l 30 wil l be cut off and the contents discarded. Bike Theft | Vandalism Bikes left overnight or even until a late hour in front of the School are at high risk for theft or vandalism. Leaving it in other areas of campus that are more populated at night may at least reduce the risk and alternating spots is a good idea if you tend to follow a routine. If you see theft in progress or if it happens to you, report it immediately to Campus Security. Bicycle Room The Bicycle Room offers students, faculty and staff a secure indoor facility to park or store their bicycles. It is located behind 110 Bond Street behind the G. Raymond Chang School of Continuing Education. See link below for more details. http://www.ryerson.ca/ubs/bicycle_room/ Parking There are three lots nearby - at Church St and Gould St, Bond St and Dundas St, and Ryerson Parking Garage on Victoria St right behind the Image Arts building. See link below for more parking details. http://www.ryerson.ca/ubs/parking/ Insurance As a student of Image Arts, whether you are studying Film, Photography or New Media, you will be borrowing and using professional, valuable equipment on a regular basis. While there are great benefits to accessing this equipment, you assume full responsibility in the event of loss, theft or damage. Property Insurance Every enrolled student is covered by the same insurance policy at Ryerson, which covers both property and liability. Equipment loss or damage falls under property, which currently has a deductible of $50,000. This means that each time you sign out equipment from the Cage, you are responsible for paying the first $50,000 for repairs or replacement if that equipment is lost, stolen or damaged. You may want to talk to an insurance agent about what coverage options may be available. One company that has dealt with our students is CG & B Group Inc. Insurance. Speak to Judy Heron at 905-479-6670 to see what she can do for you. Liabi l i ty Insurance The liability clause of Ryerson’s policy offers significantly better protection to students in the event of an accident or damage to public or private property while filming or photographing away from campus. For example, you can still be sued if someone trips on a cable that you have placed on a city street while filming but if it can be proven that you are a registered student of Ryerson and that the activity that caused the accident was directly related to course work, you will not be held financially accountable as Ryerson’s insurance policy will cover you. Occasionally, you will be asked to produce a Certificate of Insurance from the university as proof that you are a full-time student with coverage in case of accident. Typically, only government or large public-sector organizations such as the TTC will request this from you but a request can come from anyone. Whether or not you obtain this Certificate, your coverage is active. To obtain a Certificate of Insurance, contact Carrol Scanlan in the Finance Department at ext. 6259. It takes 5 working days to prepare so make sure you notify Carrol as soon as you know you need one. The policy covers equipment used outside of Ontario; however, the Insurance Office must be advised before leaving. Off campus losses must be reported to police immediately in order for the insurer to accept liability. On campus equipment losses must be reported to both Campus Security and Carrol Scanlan in the Finance Office.

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Negligence is inexcusable and costly in any situation, no matter which party ends up ultimately responsible for damages. Liability insurance is there for you in case of accident - it is not a license to be careless or to take avoidable risks. If a lawsuit arises from a situation you are involved in, though you may not be held financially accountable, take all precautions and act responsibly in every situation! Note: I f you are bringing in non-students to work on a photo or film production in IMA facilities, those individuals are required to complete a Liability Waiver for assumption of risks and responsibilities. This form is available from the Operations Manager. S u r v i v a l T i p s O r i e n t i n g Y o u r s e l f There are floor plans located at the back of this book indicating the location of all classrooms and labs in the building. Feel free to ask for directions from cage staff or technical staff. C o m p l e t i n g A s s i g n m e n t s Remember that when you have an assignment due, so do a lot of other students. Plan your equipment and facility needs in advance. Do not assume that the cages will always have everything you need. E q u i p m e n t F a i l u r e We cannot guarantee that equipment will not fail, so plan your out-of-town shoots carefully. For local shoots, the cage can often replace or repair a broken item. The rental of any replacement equipment must be at your own expense. L o s t o r D a m a g e d E q u i p m e n t Report to the Cage. P u r c h a s i n g S u p p l i e s a n d L a b O r d e r s All payments for supplies and lab orders must be made with a Ryerson One Card. These debit-type cards can be serviced at the One Card Office located JOR02 in Jorgenson Hall (on the lower ground floor). Your card can also be serviced (up to a certain amount) using a CVC (Card Value Centre) machine located around campus. T h e ‘ H a l f - h o u r R u l e ’ Labs are often reserved for in-class use, though all lab space is not always occupied by students in a scheduled class. In this case, all other qualified students may use the available facilities beginning thirty minutes after the class has begun. This allows students with priority a chance to get a lab before they are released to all students. P r o c e s s i n g M a c h i n e J a m s o r R e l a t e d P r o b l e m s Report immediately to the Cage. L a b L o c k - O u t Report to the Cage and ask for an available technician. Faculty members also have keys to most labs. L o s t R y e r s o n O n e C a r d o r F a c i l i t y K e y Report to the Equipment Cage. immediately. U n a v o i d a b l e L a t e n e s s If you are stuck in the field with equipment that is due back, call the Cage before the equipment is due and ask for a short extension. P a r t T i m e / C a s u a l E m p l o y m e n t If you are interested in working while studying at Ryerson, you should visit the Career Centre on the 4th floor in Jorgenson Hall, where you’ll find listings of available jobs both on and off campus. Several part-time and work-study positions are available throughout IMA, assisting administrative and technical staff in darkrooms and labs, and as teaching and research assistants for faculty members. The Equipment Cage employs students during the regular school year, with most hiring done in Early September. If interested, see one of the Cage Technicians and bring your timetable. Positions are posted on-line at by the end of August. http://ryerson.ca/career/facultystaff/hiringstudents/work_study/index.html The School of Image Arts also maintains a blog that lists mostly one-time casual jobs called into the school from people looking to hire a student. These jobs often include event photography and videography, such as weddings and corporate gatherings, production assistance for film and photography shoots and more. The blog is updated regularly. http://imagearts.ryerson.ca/imablog

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F A C I L I T Y M A P S

I m a g e A r t s B u i l d i n g – B a s e m e n t

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I m a g e A r t s B u i l d i n g – F i r s t F l o o r

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I m a g e A r t s B u i l d i n g – S e c o n d F l o o r

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I m a g e A r t s B u i l d i n g – T h i r d F l o o r