technical reports 2
TRANSCRIPT
-
8/21/2019 Technical Reports 2
1/24
Technical Reports
-
8/21/2019 Technical Reports 2
2/24
Attributes of a good Technical Report
1. Brief and Accurate
2. Clear and Logical
3. Relevant and
Appropriate
4. Organized
5. Rational
facts and figures
Indicate where ideas
are leadingNo irrelevant or
misleading ideas
Systematic
presentation of facts
Specific analysis and
recommendation
-
8/21/2019 Technical Reports 2
3/24
Attributes of a good Technical Report
6. Comprehensible
7. All inclusive
8. Highly objective9. Written in good
English
10. Appropriate layout
and style
11. Neat and Attractive
in appearance
Covers details Answer who, when, where,
what, why and how
no prejudices,personal opinions
Sentence/Grammar/
Spelling
-
8/21/2019 Technical Reports 2
4/24
Types of Technical Reports
1. Presentation
2. Length
3. Nature
4. Purpose
5. Time Duration
Oral and Written
Short and Long
Informal andFormal
Informational and
AnalyticalRoutine/Periodic
and Special Reports
-
8/21/2019 Technical Reports 2
5/24
Nature of Technical Reports
Informal Reports
business reports
more frequent
same function as
formal reports
brief and no more
than five pages
conversational
Formal Reports
Thorough
investigation of a
problem
Detailed and
elaborate
Fixed format
Informational/
Analytical
-
8/21/2019 Technical Reports 2
6/24
Purpose of Technical Reports
Informational
Reports
Presents facts,
situations or problems
required for decision-
making
Records events such
as conferences,seminars,
client/supplier details
Analytical Reports
Presents analysis of
data
Evaluate, make
recommendations, and
conclude
Recommendation
/Feasibility/ MarketSearch reports
-
8/21/2019 Technical Reports 2
7/24
Analytical Reports
Recommendation Reports
Analyze a problem or situation
Present possible solutionsProvide recommendations
Conduct on short investigations
Focus on goods, machinery requirementsBring an important issue in the limelight
-
8/21/2019 Technical Reports 2
8/24
Analytical Reports
Feasibility Reports
Determine the difficulty in carrying out a plan
Develop criteria for assessing solutionsShow the best solutions
Involve testing demographics
Submit to authorities who approve permitapplications
-
8/21/2019 Technical Reports 2
9/24
Analytical Reports
Market Search
Contain guidelines for promoters of a new
product or policyOrganized effort to gather information about
markets or customers
-
8/21/2019 Technical Reports 2
10/24
Key Elements to Include in a Report
I. Front-End Materials
Transmittal document
Executive summary Title Page and Table of Contents
II. Body of the Report
III. Back-End Materials Bibliography
Appendices
-
8/21/2019 Technical Reports 2
11/24
Front-End Materials
1. Transmittal document
Write directly to the reader
Use pronouns such as we or you Set the tone for the report
For internal use: memo
For client/supplier: letter Focus on purpose of report and building
goodwill
-
8/21/2019 Technical Reports 2
12/24
Front-End Materials
2. Executive Summary
window into the body of the report
for those involved in decision-making andpolicy-setting activities
-1 page long
last section you write in a report
Contains key conclusions andrecommendations
Optional: Project description or methodology
-
8/21/2019 Technical Reports 2
13/24
Front-End Materials
3. Title and Table of Contents
Report Title (centered, all caps)
Presented To (name, position, organization) Presented By
Date (date of delivery/submission)
-
8/21/2019 Technical Reports 2
14/24
Body of the Report
I. Introduction
A. Purpose
Reason for report
Begin with phrases like: to inform, to identify, toanalyze,
Example: This report aims to analyze variousnetworking options and to recommend a system
that will best meet current and future needs of
XYZ.
-
8/21/2019 Technical Reports 2
15/24
B. Problem
Context and Project Requirements
C. Scope and Limitation
Areas covered and those not considered in thereport
-
8/21/2019 Technical Reports 2
16/24
II. Background
A. Theory
Anchor report on theory/principle (justify)
B. Research
Review of related literature/previous research
-
8/21/2019 Technical Reports 2
17/24
III. Test and Evaluation
A. Apparatus
Device used to accomplish the task
B. Procedure
Steps used to accomplish the task
-
8/21/2019 Technical Reports 2
18/24
IV.Findings
A. Data
Present the results of the test and evaluation
Describe: direct observation
changes in results based on variables
Discuss differences between theory and results
B. Interpretation
Discuss assumptions and idealizations
Focus on your contribution to this project
-
8/21/2019 Technical Reports 2
19/24
V. Conclusion
A. Assessment
Recap problem, approach, and results
State conclusions based on interpretations
State implication of results to your field
B. Recommendations
Suggestions on how the project can be improved Recommendations for further work
-
8/21/2019 Technical Reports 2
20/24
Back-End Materials
Appendices
Supplement the body of the report
Labeled using letters of the alphabet
Bibliography
List of References
Style:Moden Language Association of America (MLA)
American Psychological Association (APA)
-
8/21/2019 Technical Reports 2
21/24
Project Ideas
Choose a scientific or technical subject
Identify problems/issued related with subject
Recommend a product/technology/programComparative data on three to four products in
the same category then recommend one
Recommend a model/process/service ofdoing things
Address a problem in a school, workplace or
community setting
-
8/21/2019 Technical Reports 2
22/24
Midterm Coverage: Written Exam
Characteristics of Technical Reports
Brevity
Passive to Active Types of Audiences
Levels of Decision-Making
Case Studies
Technical Reports
-
8/21/2019 Technical Reports 2
23/24
Midterm Coverage: Analytical Report
Oral Presentation
3-5 minutes
can use ppt
Written Report
10 pages
this includes front-end materials, body of thereport (4-5pages), back-end materials
-
8/21/2019 Technical Reports 2
24/24
End of Discussion