TECHNICAL SERVICES LAW LIBRARIAN

Volume 21, No. 1 September 1995

Y.rmletter of the Technical Semicem Spmcial Internst section and On-Line Bibliographic Sewicee Spmcial Intera#t Section of the Aarican Aaeociation of Law Librarie.

CONTENTS DEADLINES

DEADLINES

OFFICERS

COMMflTEES

EDITOR'S NOTE

OBS CHAIR MESSAGE

TS CHAIR MESSAGE

COLUMNS: ACQVISmONS CLASSIFICATION I"Er MARC REMARKS PRESERVATION RESEARC WPUBLIC ATIONS SERIALS

OBS COMMIITEES: R U N

ALCl'S/CCS REPORT

MARBI REPORT

CC:DA REPORT

PI"SBURGH 1995

T S U STAFP

P1ge I

Plge 2

Plge 2

Plge 3

P1ge 3

Plge 4

P1ge 5 h g e 7 Plge 7 hge 9 Plge 11 Plge 12 Page 14

P1ge 15

Page 16

Page 18

Plge 20

Plge 21

Page 31

Volume 21 :

Dec. 1995, 12 ..... 18 Oct. 1995

Mar. 1996, 13 ..... 26 Jan. 1996

June 1996, 14 ..... 19 April 1996

+*me+

ADDRESS QUESTIONS CONCERNING SUBSCRIPTIONS OR MISSING ISSUES TO:

LORRAINE LORNE

Phone: 501-575-5834 Fax: 501 -575-2063 Internet: Ilorne@mercury.uark.edu

Teehaleal Services tow Librarian. Volume 21. No. I - 2 -

1995-1996 OFFICERS AND COMWITEE CHAIRS

OBS-SIS

Chair: AMC Myers Boston University

Vice-ChairlChair-Elect : Sally Wambold University of Richmond

SecrctarylTnasurcr: Cynthia May University of Wisconsin

Kathy Faust Northwestern School of Law

Vianne Tang Sha University of Missouri

Members-at-Luge:

Education Committee: Sally Wambold University of Richmond

Local System Committee: Georgia Briscoe University of Colorado

Nominations CommitttC: Am~m Torres Gonzaga University

OCLC committee: KaM den Bleylrcr Mississippi College

Heather Hawkins University of San Francisco

RLM commintt:

++*++

TSSIS

Chiir: Michael petit Georgetown University

Vice-Chair/Chair-E: James M u m Marqueat University

SecntarylTnanurcr Virginia Bryant George Washington University

Judy Laucr New York State Supreme Court Library

Members-at--

Susan Goldner University of Arkansas at Littlc RocW Pulaski County Law Library

Acquisitions Commitl#: Brian Quigky University of Texas-Austin

Awards Committee: Richard Amelung St. Louis University

Carol Shapiro Fordham University

Joan Howland University of Minnesota

Exchange of Duplicates Committee: Felice Lowell University of Miami

Preservation Committee: Curt ConLlin Brigham Young University

serials committee: Paula Tejeda St Thomas University

Cataloging & Classification Committee:

Education Committee:

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TSLL EDITORIAL POLICY

Technical Services Law Librarian is an official publication of the Technical Services Special Interest Section and the Online Bibliographic SeNices Special Intesst Section of the American Association of Law Libraries. It will carry reports or summaries of the convention meetings and other programs of the OBS-SIS and the TS-SIS, act as the vehicle of communication for SIS committee activities, and carry current awareness and short implementation reports Prospective authors should contact the Editor for style information.

Statements and opinions of the authors are theirs alone and do not necessarily reflect those of the AALL, TS-SIS, OBS- SLS, or the TSLL Editorial Board

Subscriptions: Provided as a benefit of membership to section members. Non-member subscriptions: Domestic - $10.00; Foreign - $12.00. Contact the TSLL Business Manager (address on back cover) or the American Association of Law Libraries.

Issues axe issued quarterly in March, June, September, and December.

ISSN 0195-4857

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Technical Sem'ces Law Librarian, V o l m 21. No. I - 3 -

Thank you! Columnists Diane Hillmann, Stuart Spore, Mary Burgos, and Phoebe Ruiz-Valera and Board Members B.J. Segel, Sandra Beehler, and Pat Denham leave us with this issue. They have done an outstanding job with their contributions and s~ppor t over the past several years. The Editors and OBS-SIS and TS-SIS members thank them.

In this issue: Turn to the back section of this issue to get a picture of the happenings in Pittsburgh. OBS and TS business meetings reports are included. Of special interest is the report on the TSLL Editorial Board meeting.

Editors: You are invited to become a contributor to TSLL. Many columns have co-editors, making it easier and more convenient for writers to submit timely articles and meet deadlines. If you've been a faithful reader over the years of columns such as MARC Remarks and Serials Issues, why not try your hand at writing a column or two. This newsletter is a good place to share your expertise with your colleagues.

Now is the time -- volunteer!

ESSAGE FROM "IME CHAIR

Hot! That is the word that first comes to mind when I think about AALL this year in Pittsburgh. In spite of the heat and humidity, we had ample opportunities in the air conditioned comfort of the David

Lawrence Convention Center to educational programs, check out new products in the Exhibit Hall, attend meetings of various committees and roundtables, and generally network with each other. It's always an exciting time and this year was no exception.

Many thanks go to Mary Chapman for her hard work as Chair last year. Thanks also to out-going Secretary/l-reasurer Mary Lou Corbett, Board member Diana Osbaldiston, and Phyllis Post, Past Chair. We are delighted to welcome our new officers: Sally Wambold (Vice-Chair/@hair-Elect), Cynthia May (Secretary/ Treasurer), and Vianne Tang §ha (Member-at Large).

As most sf you know by now, the Viee- Chair conducts a membership survey each year to collect information. We use survey i n ~ o r m a ~ ~ o ~ ~ in lots of ways: to appoint commiaees to i entify volunteers to work

ram tspics and to d run for elected positions, to

solicit new ideas, and generally to get feedback from members. This year we also asked some "identification" questions to help me know a bit more about you as a group. I thought you'd like to know what 1 found out. Of course, these results reflect only those responses I received, but they are interesting.

The first thing that struck me is that OBS members have been in the profession for a long time: almost 65 per cent of the responses were from people with ten or more years of experience. The second thing i noticed is that we are overwhelmingly (75 per cent) employed by academic law libraries. And third, I noticed that most of us are middle managers, with titles such as "Head of Technical ServicesW or Systems Librarian" or "Head of Cataloging." Although we do have some library directors in our midst, they are greatly ~ ~ t n u ~ b ~ r e ~ .

So what do I do with this information now that I have it? Good question. Hopefully we'll be able to use it as we

Technical Services Law Librarian, Volume 21, No. I - 4

OBS response to the AALL Strategic Plan, which squarely charges the SlSs to create more opportunities for newer members on committees, working groups, and governance processes. That sounds good and makes sense; now we have to figure out how to make it work. If you have any ideas or would like to be on a working group to help OBS respond to this challenge, please contact me by E-Mail: amyers@bu.edu or at: 804-353-4790.

One change that we've already made is to establish an Education Committee, chaired this year by Sally Wambold. The process of proposing programs used to be a mad scramble in the three weeks immediately after a conference. Now, however, we are setting a process in place that will involve more OBS members than in the past and allow us more lead time to develop and flesh out ideas before bringing them to the Committee during the annual meeting. As I write this, we are still scrambling as usual, but by the time you read this column, the AALL Education Committee will already be reviewing the proposals for 1996. However, Sally and her Committee will still be working throughout the year on developing ideas for 1997. If you have ideas or would like to work with someone else on a program topic, get in touch with Sally at: warnbold@uofrlaw.urich.edu or 804-289-8226. No previous experience is required!

I'm looking forward to serving as OBS Chair this year and to working with all of you. Let me know if you have any comments, questions, concerns, or ideas. Volunteers are ALWAYS welcome.

**.**

TECHNICAL SERVICES SPECIAL INTEREST SECTION

0 SERIAL SO CA TA L 0GING.A CQUISITIONS *EXCHANGE OF DUPLICA TESOPRESERVATION

MESSAGE FROM THE CHAIR

Michael Petit Georgetown University

petitm@lrw .georgetown.edu

I trust that everyone has completed going through the backlog of mail that invariably awaited us when we returned from Pittsburgh. The Annual Meeting was very busy for the SIS, with two excellent cataloging programs, "Integrating Access to Online and Traditional Resources" and "Cataloging Problems: Now and Forever." The SIS also sponsored two highly successful acquisitions workshops. I am anticipating an equally productive 1995/96.

I would like to express thanks for the entire membership of TS-SIS to Katherine Tooley for all of her hard work as SIS Chair last year. The officers for this coming year are:

Vice-ChairKhair-Elect: James Mumm Secretarynreasurer: Virginia Bryant Members-at-Large: Judy Lauer and

Past-Chair: Katherine Tooley Susan Goldner

The committee Chairs for the coming year are:

Acquisitions: Brian Quigley Awards: Richard Amelung Cataloging & Classification:

Education: Joan Howland Exchange of Duplicates: Felice Lowell Preservation: Curt Conklin Serials: Paula Tejeda

Carol Shapiro

The 1994/95 Awards Committee, chaired by Richard Amelung, awarded the Renee D. Chapman Award to Larry Dershem of the Los Angeles County Law Library. The award was presented a t the July 16th Business Meeting of TS-SIS. Two special

Technical Senices Law Librapion. V o l m 21. No. 1 - 5 -

service awards were presented to Diane Hillman of Cornell University and Stuart Spore of New York University who are both leaving law libraries for new positions. Diane has taken a position at the Cornell University Library, while Stuart is moving the M.Y.U. Medical Library.

There is a new Internet discussion group, haw-Tech, specifically for technical services librarians in law libraries. This group is jointly sponsored by the Technical Services SIS and the Technical Services Group of the Private Law Libraries SIS. To subscribe send an E-Mail message to listserv@netcom.com. The body of the message should read subscribe law-tech.

Finally, I am very much looking forward to serving as chair of TS-SIS this year. If you have any questions, comments, or suggestions, please contact me at 202-

ACQUISITIONS

Washington t Ine University Law Library jrne@fs.Iaw.wlu.edu

If your library has a collection development policy, the question of adding selection criteria for electronic information materiais is sure to arise, if it has not already. Electronic information materials include CD-ROMs, software, videos, books accompanied by other media, electronic access to remote databases, and Internet information servers. In this column I list some journal articles which address collection development policies for other than traditional materials.

b Harkea, "Collection Development for Electronic Materials", 7 Against the Grain

29 (April 4995). This article may be a good one to begin with if you have not written a policy for non-print formats. This is not a "how we did it good in our library" article, as the author is an account services director for EBSCO. The author discusses organizational considerations, logistical implications, format, and delivery method. She summarizes many of the questions and decisions you will need to consider when developing the electronic collection.

b Demas, Sam. "Mainstreaming Electronic Formats". 4 3 Library Acquisitions: Practice and Theory 227 (1 989). This article was presented at the ALA Preconference "Collection Development in the Electronic Age" held July 8, 1988. Mr. Demas believes that the collection development policy should include all media, not just print. A t that time, the author felt that some librarians were surprisingly "tentative, unfocused, and even reluctant" to include them. Even though the information in this article is seven years old, the! "dive key arenasB in which collection ~ ~ v e l ~ ~ m e n ~ librarians "will be working to integrate electronic information" into our policies is still relevant. The five are: Economics (Money); the Collection Policy; Selection Criteria; Hardware and Software; and Skills Needed to Select and Manage Electronic information.

B LaGuardia and Bentley, "Electronic Databases: Will Old Collection Development Policies Still Work?", 16 O n h e 60 (July 1992). The answer to the question is "no," and the authors go on to list some of the ways collecting these types of material is different from collecting print material: is there a roll-off of years covered by the datafile; Will the search interface be the same as the OPAC; Is this a purchase or lease; How much space does the system need; What are the networking requirements; Is expert trouble-shooting available; Does this product offer advantages over other formats. The authors conclude that there is "the need for applying consistent standards to the

Technical Sem.ces Law Librarian, Volwnc 21. No. I 6

acquisition of any product" regardless of format.

Miller, "Reality in the Age of the Virtual: Experiences on the Threshold of the Electronic Library", 7 Against the Grain 1 (April 1995). The author relates the experiences of the University at Albany, State University of New York library staff in collecting CD-ROMs. She says, "It is not enough to determine that a given non-print title is suitable for the collection as well as the budget. Other factors, including hardware requirements, searching protocols, relationship to printed materials, interfaces with OPACs, and license agreements must be dealt with before a title can be added to the library." Ms. Miller describes the various committees, task forces and working groups that Albany formed over the years to determine what electronic products it would purchase. I think one of the main points of this article is that change is constant, and libraries must be prepared for that change.

Ferguson, "Interesting Problems Encountered On My Way to Writing an Electronic Information Collection Development Statement", 7 Against The Grain 16 (April 1995) This article is adapted from the author's presentation at the 1994 Charleston Conference. He focuses on the problems and solutions his institution (Columbia University) encountered when it formed its electronic information statement. Those problems were: 1. "Which electronic access medium will best meet the needs of our library user community;" 2. " What criteria should be employed when selecting a specific title within an access medium;" 3. "Who pays for new electronic titles;" and, 4. "Can the Conspectus be used to describe electronic text and data collections." Concerning the third problem (money), Columbia has had several grants and special one year appropriations; when these ran out, funds had to be taken from the library's budget to keep up subscriptions. In regard to the fourth problem, Columbia adapted the

conspectus definitions for collecting level to electronic information.

Further reading in the April 1995 issue of Against The Grain includes : "Op--Ed: Opinions and Editorials" by Chuck Hamaker on pages 23-24, and "On the Street: A Survey of ATG Subscribers--How Do You Select Electronic Resources?" by Barbara C. Dean, et al on pages 25 and 88.

Britten, "Building and Organizing Internet Collections", 1 9 Library Acquisitions: Practice and Theory 243 (Summer 1995) Near the end of this article, which was presented at the 1994 Charleston Conference, the author states, "As a systems librarian who has been among the first to develop first a gopher server, and then a web server at an academic library, I have found it increasingly difficult to keep up with the pace of change." Mr. Britten discusses the "proliferation of network information" and its current organization via gophers, the WWW, the Yahoo Guide to WWW, and the WWW Virtual Library. He believes there is a place for libraries and librarians in organizing all this information because of "the long-term institutional perspective of libraries, librarians' expertise in information organization, and the library profession's organizational structure [which] would add both collection management expertise and permanence to a virtual library project."

Hazen, "Collection Development Policies in the Information Age", 56 College and Research Libraries 29 (January 1995) This article challenges traditional collection development policies. Mr. Hazen calls them "monuments of defensiveness," "enshrinements of obsolescence," and "codifications of decline." He believes that collection development policies need to be flexible in order to include "all formats of information and resources both local and remote ... as each field's methods and materials evolve."

Even if you don't plan to write a collection development policy for any materials, these

Technical Senices Low Librarian, Volume 21, No 1 - 7 -

articles point out things to think about when dealing with electronic materials. At the present time, in particular, licensing is a "hot" topic. The Miller article discusses this at some length.

Against the Grain is on the World Wide Web at: http://www.spidergraphics.com/atg/atgld.htrnl

AcqWeb is on the World Wide Web at: http.//www.library vanderbilt.edu/law/acqs/acqs.html

CLASSIFICATION

Regina T. Wallen Stanford University LAW Library

rg rtw@forsythe.stanford.edu

Marie E. Library o f Congress Law Libmry

At the ALA Annual Conference in Chicago t w o exciting prototype CD-ROM classification tools were demonstrated. Both of these products have powerful search engines allowing for Boolean, proximity, phrase, and class/subclass searches with limit capabilities and hyperlinks to tables and cross references. Both have a hierarchical display similar to the printed schedules.

"Super LCCsn from Gale Research is derived from the full text of all the LC printed schedules including the quarterly LC Additions and Changes. It will calculate some divide-likes, but the tables are not expanded. Catalogers can enter local annotations, bookmarks, notes, and hyperlinks. The Gale product does not link to LCSH at present, but Gale is considering this option. "Super LCCs" will be Eleta tested in July and is scheduled for release in Oct. 1995, with a second release in Jan. 1996.

"classification Plus" from the Library of Congress contains machine-readable data in the USMARC Classification format. The data are reviewed by CPSO and used to

produce LC's print schedules. "Classification Plus" uses the same software as the Cataloger's Desktop and can share its search engine. The H,R,E,F,J,T and Z schedules, with Additions and Changes, are currently mounted. The remainder of the schedules will be loaded as they become available, with a projected completion date of mid-9 997. LC is working on table expansion through programi-calculator links, developing help screens, and considering adding a local note option. "Classification Plus" contains the complete L G W and provides links where the class number exists in LCSH. CPSO is editing and correcting terminology differences between the class schedules and subject headings to provide greater synchronization between the two products. Catalogers are encouraged to propose updates and additions of class numbers to 6CSH. "Classification Plus" is scheduled to be released in Jan. 9996.

[CotT~Ction: The June 1995 internet column contained mistakes in two of the addresses.

ubvm.ce.buffalo.edu should have read listsei~@ubwn.cc.buffalo.edu

listser@psuvm.psu.edu should have read listserv@psuvm.psu .edu

The Editors apologize for any inconvenience.1

Using USENET ( ~ i t h ~ a t having Usenet me JWU)

If E-Mail is like getting a delivery from the electronic postman every day, then Usenet can be likened to a stop at a giant bulletin board where, since your last visit, people have been tacking up messages on every subject imaginable. Usenet postings don't clutter up your mailbox, they aren't meant

T&dcal Services Lmu Librarian, Volrnu 21. No. I - 8 -

to be private communications between you and another person, and the sheer quantity of information can be daunting. But, they are a very good way of getting a lot of information out to a lot of people efficiently, and a great way of getting feedback on any number of subjects and questions.

Not all Internet services and connections provide access to Usenet groups. Usenet is, for the most part, considered ephemeral information compared to E-Mail. But is it? To some extent, yes. There were at my site, by last count, over 5400 discussion groups, or "newsgroups" as they're called, and new ones pop up every day. For example, within a week of the first O.J. Simpson incident, four groups were established. If you want to know what people are thinking about the latest news and trends, this is where to look.

There is a hierarchy to newsgroups. In the beginning, there was no need to categorize the groups, but as the numbers grew, there came to be logical divisions in the structure of Usenet. The first basic seven groups were: comp (computer topics); misc (topics that fit nowhere else in the hierarchy); news (topics concerning Usenet itself and related programs; rec (recreational topics); sci (scientific subjects); soc (social discussions); and talk (social and cultural issues, usually controversial in nature). Now there are many more basic subdivisions, indicating location (e.g., ba for San francisco Bay area interests), subscription services (e.g., clari for Clarinet groups), and so on. There is also the infamous alt domain, which is the true frontier of Usenet. Here there are few rules and this is where the most outrageous, interesting current groups can be found. Unlike the standard domains, which have strict guidelines about creating discussion groups, alt has no rules, so new topics appear hourly.

Of particular interest to TSf f readers may be the fact that some of the mail groups are "gatewayed" to Usenet; that is, they may

be read using the Usenet newsreader programs. This serves to unclutter your mailbox and give you some of the nicer features of newsreaders to apply to your daily professional reading. At this time, the following lists that were mentioned in my column on E-Mail (TSLL March 1995) are available on Usenet:

AUTOCAT bit.listserv.autocrrt GOVDOC-L bit.listserv.govdoc-1 INN 0 PAC bit. listserv. innopac NOTIS-L bit. listserv. notis-1 PACS-L bit.listserv.pacs-1

Again, check with your institution or provider to determine what groups are available on your feed. If you don't find the group you want, contact your Systems Administrator and often it can be added.

If your institution or provider does offer access to Usenet, you must learn to use a program called a "news reader" to actually read the messages. various programs provide various features, and some are more complicated than others. The basic program is m; more powerful readers are nn, tin, and tm, and you can also read Usenet on Netscape. There isn't enough space here to give instructions for each one, but to really benefit from the newsgroups, you should learn to 1) subscribe and unsubscribe; 2) read, save, and delete messages; 3) search at all levels of the groups, including finding groups themselves and finding posts within the groups; 4) post and reply to messages; 5) find and use the archives set up for the group. The most helpful readers (trn and tin) "thread" messages, or cluster posts with the same subject lines. Thus, you can follow the "thread" of an original message and the replies.

When I first used Usenet (on a UNlX machine), I knew no more than how to start the program -- for the rn reader, type rn at your prompt; for tin, type tin. From there, I typed h for help and just read and followed the command instructions.

Technical Se&u Low Libraidan, Volume 21. NO. I - 9 -

Be warned that when you first get onto Usenet on most systems, you will not have to search for groups to join. Rather, you are subscribed to them all automatically and must unsubscribe to those you don't want. It's tedious, but it's necessary, and the best way is to do a few each time you sign on. There are ways of editing the file controlling subscriptions, but if you're a beginner, it's easier just to slog through the list.

If you can get this far (and again, it's like the chicken or the egg -- how can you get on if you don't know how when ail the best instructions and information is on the service you don't know how to use yet?), there are several "must subscribe" groups. By joining just a few groups, you can get all the important documents that will tell you about Usenet, as well as have a place to ask questions. Plus, you can learn about all that Usenet offers in the way of discussion forums. These magical groups are news.announce.newusgrs (many basic documents are posted here at least monthly), news.newusers.guest~~ns (the place you can ask these "stupid" beginner things), news.lists (all you wanted to know about Usenet, Internet, and then some), and news.answers (the place to find "frequently-asked question," or "FAQ" lists from most of the discussion groups).

There are other sources, both online and offline, for some of this information, Many books on the Internet have chapters on Usenet and basic instructions on using newsreader programs and many will list a sampling of groups. If you're on the WWW, there is usually access to Usenet. On Netscape, with which I'm most familiar, you just click on "Usenet Groups" and you're there. Get into the "Computer," the "Internet" section of the Yahoo directory, and you'll find many of the useful documents on Usenet. I would also call your attention to the NovembedDecember 1994 issue of Internet World which featured articles about Usenet.

To be repetitive, the best advice I can give you about getting started with Usenet is to find someone who has been there before you and can give you some direct nelp. An Internet (or in this case, Usenet) buddy is the best learning tool of all. An a real Net junkie just loves to share and get someone else hooked!

Next time --The WQrPd Wide Web! See you in Cyberspace!

w

lolls bet that like most of us, you've been hearing the trendy term w ~ ~ t ~ ~ ~ ~ ~ n bandied around pretty frequently at library meetings and on listserws, and perhaps you've been a bit uncertain about what the term acaudly means. Well, if you're a cataloger, you can rest assured that in one sense you already know what it means: Metadata is "de%a about data," or, in the context with which we're akeady familiar, " ~ ~ ~ l ~ ~ ~ r ~ ~ ~ ~ ~ data. The big difference is that "bibliographic data" implies, to some extent, traditionai print resources (or analogs), and metadatta speaks in terms of "document-like objects" or "DLOs" -- resources oftentimes without a physical manifestation that a cataloger can touch, examine closely, or (sometimes) measure.

The task of defining what metadata is in the current Internet environment heated up in a formal way this past March, when OCLC and NCSA (the National Center for Supercomputing Applications) joined forces to sponsor an invitational Metadata Workshop in Dublin, Ohio. I was fortunate enough to be among the dozen or so librarians invited to the workshop, which included as well some important players in

Technical s.rvlcu Law Librorhn, V O W 21. No. 1 - 10 -

the areas of computing, publishing, and related fields. As Stu Weibel, workshop organizer, described the group, we consisted of "the geeks, the freaks, and the people in sensible shoes."

As a card carrying member of the sensible shoe group (clearly something of a misnomer since the geeks and freaks generally favored sneakers of one kind or another!), I spent three very stimulating days discussing access issues with lots of non-librarians who considered USMARC a "legacy system," perhaps an advanced idea 30 years age, but a bit past it for the Internet. We spent part of each day hearing different representatives of the "stakeholder communities" present information about the state-of-the-art from their point of view and the remainder of the days in smaller groups trying out concepts on one another and on sample data. The workshop organizers had taken pains to mix and match the small groups to maximize diversity of viewpoint, so the discussion was often heated and even occasionally LOUD! Luckily, the selection process had apparently favored candidates who enjoyed debate and the possibility of friendly disagreement, so a good time was had by (almost) all.

As we got past the more contextual debates and into more concrete areas, it was clear that the librarian group, with their collective years of experience dealing with access issues and large databases, was at a distinct advantage. It is therefore no surprise that the metadata elements, as described, bear a striking resemblance to the traditional bibliographic data elements we all know and love. Interestingly, the librarians were probably far more willing to jettison traditional terminology such as "author" for less bibliographically-based terms; but they were retained in the hopes that the information providers would be more likely to understand their meaning.

One important aspect of the Dublin Core Metadata Elements is the idea that they will provide a means for the originators of

resources to furnish basic data that can be used by either libraries (as a kind of electronic CIP) or other more native Internet discovery tools. If a cataloger augments or updates the information in the process of creating a USMARC record, that information should be able to be added to the resource itself, thus enhancing the "visibility" and accessibility of the resource. Though not exactly all that's needed for a "self-cataloging document," it's an important start.

The basic elements are:

Subject: The topic addressed by the work Title: The name of the object Author: The person(s1 primarily responsible for the

intellectual content of the object Publisher: The agent or agency responsible for

making the object available OtherAgent: The person(s), such as editors or

transcribers, who have made other significant intellectual contributions to the work

Date: The date of the publication ObjectType: The genre of the object, such as novel,

poem, or dictionary Form: The data represdntation of the object, such as Postscript file or Windows executable file

Identifier: String or number used to uniquely identify the object

Relation: Relationship to other objects Source: Objects, either print or electronic, from which

Language: Language of the intellectual content Coverage: The spatial locations and temporal

this object is derived, if applicable

durations characteristic of the object.

A sample of how it could be used (from the final report of the Metadata Workshop):

Title: Qafbe Pulse of the M orninp '

Author: Maya Angelou Publisher: University of Virginia Library Electronic

OtherAgent: Transcribed by the University of Virginia

Date: 1993 Object: Poem Form: 1 ASCII file Source: Newspaper stories and oral performance of

Text Center

Electronic Text Center

text at the presidential inauguration of Bill Clinton

Language: English

Some steps were taken this summer at the MARBl meetings at ALA's summer meeting in Chicago to make the metadata elements

- 11 -

easily translatable into USMAWC. Chief amoog the changes was the proposed addition of a "generic name" field, which would allow all names (whether explicitly personal or corporate) to go into an appropriate field. Though catalogers' first reaction to this is generally horror, its purpose is not for use in individually cataloged items, but rather for situations where bulk loaded data that is Mname" but not explicitly "personal nameR or "corporate name" has a place to go, be indexed, but not necessarily co-habit with those names that we have already categorized.

I would urge all of you with any interest to take a look at the Metadata Workshop report at http://www.oclc.org:5046/conferences/meedata/ dublin-core-report. html

The repon give a good sense of what happened a t the Workshop, and how the Dublin Core Metdata Elements are even ~ Q W being used in various applications. You'll be hearing more about metadata as time goes on, MARC my words!

a++*+

PRESERVATION

A Day in the Life of a Preservation LibbWl

Of course, there is no such thing as a "typical" day, but these are a few of the things that I typically deal with as a preservatiort librarian.

1 find a book in my mailbox when I arrive in the morning. It was put there by a student worker on the circulation desk who has been trained to give books with physical problems to me. Several of the pages have fallen out of this book with "perfect" binding. Checking the online catalog, I find that the library doesn't own any other copies of the title. (If we did have several copies and if the book was at least a few

years old, I would consult with our reference staff to determine if this copy could be withdrawn). I decide to send the book to the commercial bindery to be bound (the paper is not brittle); I prepare a bindery book slip. I found about a dozen paperbacks with torn covers or pages coming out during our biannual shelfreading in June. Those also were sent to the bindery.

Another book, given to me the previous day, is not as easily handled. Published in 1935, its pages are extremely brittle, breaking off a t the slightest touch. The corners of about 20 pages have broken off and another six pages have broken off in the gutter margin. Since this book is a volume of our state reports, it cannot be withdrawn and it cannot be rebound because of the condition of the paper. The book cannot be replaced with a reprint since the title has not been reprinted. Checking the online catalog, I find that we own a second copy of the set in our storage area. Although the paper in copy two is as brittle as in copy one, none of the pages have broken. Therefore, I switch the two copies and put the original one in storage as a backup copy.

In order to reattach a spine label, (which had been supplied by the publisher to cover the information originally printed on the spine), 1 make up a wheat starch mixture and app'ly it PO the label. After carefully placing it on the spine, I put a piece of waxed paper over the label and put it on a shelf, spine down with a weight, to dry overnight.

I supervise a student worker in sewing pamphlets into pamphlet binders. We receive several pamphlets each week. I have them checked out to the repair lab so patrons know where they are if they need to access them while they are in process. Since most of the pamphlets consist of only a few pages, they need to be encased in the binders in order for them to last any time at all.

Technical Services Law Librarian, Volume 21, No. 1 - 12 .

One of our summer projects is to dust a section of the collection. This year we are dusting all of the volumes in the second series of the National Reporter System. I spend about an hour every day dusting the volumes. Since they have never been dusted, most of them are very dirty. We use OneWipe dust cloths, which are pre- treated with a substance which picks up the dust. I remove all of the volumes from each shelf and wipe it with a separate cloth before I dust the volumes individually and place them back on the shelf. As I dust, I remove all Post-It notes, pieces of paper, and paper clips from the books and I turn back all pages which have been folded down.

I spend some time reading current literature. The Summer 1995 (vol. 3, no. 3) newsletter from Archival Products has an article entitled "The Problem of Conservation in Small Libraries and a Practical Solution" by Pamela Pirio. She states that "the best solution to the problem of book conservation in small libraries is: 1) to gain an understanding of the differences between the concepts of conservation, preservation, and restoration; 2) develop an awareness of how the handling of books affects them; 3) learn five or six basic book conservation applications to turn around the problem; and 4) build book conservation measures into small library operations."

From my AL C7S Newsletter, I learn of a program entitled "Why Me? Integrating Preservation into Your Library's Operations," presented at the ALA meeting in June. The program was designed to teach techniques for integrating preservation awareness and activities librarywide.

I saw on the Conservation DistList on 19 July that Information Conservation, Inc. (ICI) has acquired the Brittle Book Replacement Service from Archival Products, a division of Library Binding Service. ICl's goal is to expand the BBRS over the next twelve months from its

current black and white and color photocopying techniques to scanning, digitizing, and storing information that can be printed and bound on demand. While complying fully with copyright laws, ICI plans to build a computerized, full-text library of titles, ranging from out-of- copyright literary works to sets of law and history books that can be printed and bound as needed without re-photocopying or storing paper copies. The Brittle Book Binding Service will be part of ICl's Conservation Division, located in Brown Summit, NC. (For more information, contact Harry Campbell, ICl's Chief Conservator: 91 0-375-1 202 or 70304.3023@compuserve.com

+a+++

RESEARCH AND PUBLICATIONS

Ellen McGrath University at Buffalo Law Library emcgrath@ubvm.cc .buffalo.edu

**+

OBS/TS-SIS Research Roundtable Meeting July 18, 1995

Lynn R. Robinson Gonzaga Udversity School of Law Library

Fifteen people attended the Research Roundtable sponsored jointly by the OBS and TS-SISs on July 18th in Pittsburgh. A wide variety of people were represented, ranging from published authors wanting to give advice and encouragement and some who were feeling the pressure of tenure requirements to others who were simply interested in research and publishing in the area of technical services.

With guidance from Brian Striman and Ellen McGrath (Co-coordinators), the group reviewed guidelines for a proposed joint OBS/TS-SIS research grant in an attempt to create the form necessary for the grant application process. The current AALL grant request form was used as a starting point. A working draft was devised;

- 13 -

however, during the process it became apparent that more work would weed to be done. A separate committee was p r ~ ~ o ~ e ~ to refine the docurnerrt, coordinate the grant applications, and oversee the administration of the grants. Several people expressed interest in serving on such a committee. Brian and Ellen agreed to follow this up with the QBS and YS-SlS Boards.

Since much of tire time w ~ s spent fine tuning the research grant proposal, there was little time left for informal dialogue among the attendees. Hcawever, some interest was expressed in setting up a listserv to allow people to present research topics and to provide feedback on various research issues.

I felt the Research Roundtable was a positive effort on the part of the OBSA-S-SISs to promote research and publication in technical services. 18 was nice to firially meet Ellen arid Bribn in person.

~~~~~~~~~~~ cslbamn that they have each edited for the lass couple of years. The encouragement and ~ ~ t ~ ~ ~ i ~ ~ ~ I had received from the colaamns was just as apparent in person. They d ~ ~ ~ ~ n ~ ~ ~ a ~ ~ ~ a wide array of publishing ~ ~ ~ ~ ~ ~ ~ ~ n ~ ~ ~ e ~ for technical services librarians end volunteered IS provide feedback and a that I am writing this report is a tribute to their motivational abilities.

I have enjoyed the 1-su ~~~~~~~~

I felt people were eager to talk about their research ideas and gather information from the "published" people. Unfomnately, because of the necessity of focusing on the nuts and bolts of the research grant, there

rime for this type of ully, the ~~~~~s~~ listserv

will meet this need. Also, given the number of p @ ~ p l e anending this meeting, 1 hope that another ~ ~ ~ ~ a r ~ ~ ~~u~~~~~~~ will

conference. e set up for next year's enrruad

Fina%ly, 1 would like to say a special than to Ellen and Brian for their efforts and

~ n ~ ~ ~ ~ ~ ~ e ~ ~ n t in prom ting research in sh technical services profsssisn through this column, by organizing this year's Research R o ~ ~ ~ ~ ~ b i e , end providin the ~ ~ a ~ ~ ~ ~ h ~ ~ in the QBSPTS-%IS r e ~ e ~ r c ~ grant proposal.

999

ties

I just wanted to comment briefly on the Little, Brown grant of $50,60 year for two years) which was awarded for grants to AALL members conducting research projects in the future of legal information. This is great news! It should boost the AALL Research Agenda and the amount of research taking place in the field of law librarianskip. As Lynn mentioned above, the OBS and TS-SISs are ~nvest iga t~n~ a method for ~ ~ ~ ~ r i b u t i n ~ a grant for technical services law library research. It \PAS o ~ v ~ o u ~ ~ y be on a smaller scale, but the c o m ~ i ~ ~ ~ ~ ~ to research on the part of the SlSs is the imponant point. The next few years should prove to be quite exciting from a research point OF view. Stay tuned to this column for updates!

Here a m some recent ~ ~ ~ b l i ~ ~ j ~ ~ spportunities that came to my attention, mainly via the various iistservs ts which I subscribe:

s In response to the notice of the ~ e ~ e ~ ~ c h ~ ~ ~ n ~ ~ ~ b ~ e meeting being posted to LAW- LIB, Nathan Rosen (Proskausr Rose Goetm & ~ ~ n d e ~ s c a h n ~ E-Mailed to ask me to remind everyone of the existence of two different

ALb-sponsored p u ~ ~ ~ c a t i o ~ ~ (by Rothman and Hein) which are ~ ~ m j n ~ ~ ~ e r e ~ by the AALL ~ ~ b ~ i ~ ~ t i o n s W Commi~ee. ~ a t h a n said that the Committee is "always looking for new arid ~ ~ p r ~ ~ r i ~ t ~ ~ ~ ~ ~ ~ c a t ~ ~ n ~ which the AALL could sponsor."

B, Grace Mills ( b a i t Hall, Berkeley) issued a call for reports by first or second time

Technical Services Low Librarian, Volume 21. No. 1 - 14 -

attendees of AALL annual in Pittsburgh on the LAW-LIB list. These reports will be published in the Academic Law Libraries SIS Newsletter.

Mark Estes (Holme Roberts & Owen) posted a call for papers to LAW-LIB seeking authors for Trends in Law Library Management & Technology "to write about their experiences implementing performance based or output measures for their law library." Mark provided some examples, a number of which involved technical services functions.

b The Ohio Valley Group of Technical Services Librarians issued a call for papers for its spring meeting in Toledo, Ohio in 1996. Possible topics were listed and the deadline for submissions is September 30, 1995.

b The Library and Information Technology Association (LITA), the Library Administration and Management Association (LAMA), and the ALA Office for Information Technology Policy (OITP) are seeking proposals for programs and showcase sessions for the LITA/LAMA national conference scheduled for October 13-1 6, 1996 in Pittsburgh. The deadline for proposals is October 15, 1995.

b Oxford University Press is looking for authors to write 1000-word scholarly articles on some 4,000 subjects that remain to be commissioned for the American National Biography. A detailed description of the project, the names of the subjects who need biographies, and general format of biographical sketches can be obtained by sending the following command to listserv @uicvm.uic.edu: Get AmerBiog Package.

b Haworth Press has created a new book program entitled "Innovations in Content, Forms & Functions" which will focus specifically on the latest trends, needs and uses, problems, solutions, and approaches to cataloging and classification. Ruth C. Carter (Editor, CCQ) is Senior Editor of this new series.

b The International Society for Knowledge Organization has issued a call for papers for its fourth international conference to be held in Washington, D.C. in July 1996. The deadline for submission of abstracts is September 30, 1995.

b Telecommunications Electronic Reviews issued another call for qualified reviewers for all types of resources related to telecommunications.

Contact me if you want more information about any of these excellent publishing opportunities.

Please call, write, or E-Mmail your comments, suggestions, etc. about this column to me. I would love to hear from you! Ellen McGrath, SUNY Buffalo Law Library, O'Brian Hall, Buffalo, NY 14260-1 1 10. Phone: 71 6-645-2254; Fax: 71 6-645-3860; Internet: EMCGRATH@UBVM.CC. BUFFALO. EDU

+++*+

SERIALS

Jean Pajcrtk Cornell University m84y@cotnek .edu

The following serials title changes were recently identified by the Cornell Law Library acquisitions staff:

BankAmerica journal of applied corporate finance Changed to: Bank of America journal of applied corporate finance. Vol. 7, no. 3 (fall 1994)-

Copyright (Geneva, Switzerland) Merged with: Industrial property; to form: Industrial property and copyright 1st year, no. 1 (Jan. 1995)-

Technical Sem'ces Law Librurrrirrn. Volume 21, No. I - 1 5 -

ILSA journal of international law Changed to: lLSA journal of international & comparative law. VoI. 1, no. 1 (spring 1995)-

Quarterly review (Federal Reserve Bank of New York) Changed to: Economic policy review (New York, N.Y.) Vol. I , no. 1 (Jan. 1995)-

UCLA Asian American Pacific Isllands law journal Changed to: UCLA Asian Pacific American law journal. Vol. 2, no. 9 (fall 4 994)-

University of Puget Sound law review Changed to: Seattle University law review. Vol. 18, no. 1 (fall 1994)-

The following serials cessations were identified by the Cornell Law Library Acquisitions staff:

Animal law report Ceased with: vol. 6, issue 1 (date unknown)

Federal judiciary almanac Ceased with: 1987

Library of Congress. Exchange and Gift Division. Monthly checklist of state publications

(Dec. 1994) with: vol. 85, no. 12

Rights (Geneva, Switzerland) Ceased: date unknown, ca. I993

United States. General Accounting Office. lndex-digest of the published decisions of the Comptroller General of the United States Ceased with: vol. $ 9 (Sept. 1992)

* * t t ) R U

RklN c EE

hscciation of the Bar of the City of New ?fork

Time is relative, I have aiways been told. So, it seems that it was only yesterday since that hectic convention in Pittsburgh. Twenty-five RLlN users attended the RLlN Committee meeting on Tuesday, July 18, at the unbelievable hour of 7:38 a.m.! We heard Win-Shin Chiang speak about RLG's digital initiatives and plans for the future. WLG is a pioneer in the Studies in Scarlet, a digital coliection project of subjects focusing on law as a social science. The Task Force, chaired by Joan Howland, recommended a digital collection of primary and secondary sources focusing on marriage and sexuality in the 19th Century. It will include British and U.S. materials from trial records, court records, ~ ~ a t ~ t ~ ~ , diaries, fiction, news acc~unPs, and other material. It intends to include ~~~~~i~~~~~ end unpublished works in a variety of formats.

RLlN for Windows has been enthusiastically adopted by users. Discussion indicate we would need to train staff ~ ~ ~ c i f j ~ a l ~ ~ in using Windows and also make sure that the hardware bas large enough screens to enlarge the material. The printin was discussed as not being adequate, but on the whole users were satisfied. The most important development is the ability to use the lnternet and R P sol~~tiosrs. Margaret Leary updated us on the WLlN Database Advisory Group Report on dataloads for libraries. Ways are being studied to reduce the backlog for loading the information, whether from a tape or an FTP server. A dataloads request form would be filled out by each library which would then serve as a profile for their dataload.

The forma?. integration and local systems discussion indicated the need for attention to mapping: make sure, that your local system vendor "translatesR the RLlN fields

T'srrviur Lmr Ubrarh, Volvrna 21. No. I - 16 -

correctly into your library's profile or you could find some unwanted surprises on your OPAC. Stuart Spore distributed some examples on using the 524 field (Preferred Citation of Described Materials Noted) for legal citation data. The discussion on the Call Number in the 050 field was inconclusive. It was felt that it was helpful to have a classification number, but there should be no requirement to complete it since it could interfere with some local systems options. The final results have not been completed yet and no RLG policy has been determined as of this writing. In time we will learn the final results.

Heather Hawkins, Cataloging Librarian, from the University of San Francisco was elected Chair for the next two year period. Congratulations Heather! Please contact her with your ideas, comments or suggestions at 41 5-666-2248; FAX: 41 5-666-2345; E-Mmail: hawkinsh@usfca.edu

Under new business, Melody Lembke informed us that LA County Law Library is adding order information directly from the publishers' catalogs to the RLlN database. These records are not complete but do give some subject headings. This should be helpful to acquisitions librarians. They are coded so that libraries will know that they are not standard cataloging. Also, Win-Shin announced that there will be no price increase for RLlN per-search or subscription for the 1995/96 fiscal year.

Finally, it is time to bid you farewell and ride into the sunset. This is my last column as Chair of the RLlN Committee. I have enjoyed working with Win-Shin and with all of you. Thank you for your support and comments. We will remain connected in that RLG virtual library where distance and time mean nothing. Remember, like old gunfighters, old librarians never die.

**+*+

REPORT OF THE AALL REPRESENTATIVE TO THE

ALA ALCTS/CCS SUBJECT ANALYSIS COMMITTEE

ANNUAL MEETING CHICAGO, JUNE 1995

Jean M. Pajerek Corncll Law Library mll4y@cornelk.edu

The ALA ALCTS/CCS Subject Analysis Committee (SAC) met twice during the ALA Annual Conference in Chicago. There were a number of issues that emerged a t the Midwinter Meeting that were readdressed in Chicago.

Dee Michel (University of Wisconsin) had drafted a letter to major OPAC vendors, urging them to allow for the display of broader subject term links in their online catalogs. Such a capability might direct an OPAC user from a specific heading, such as "Gold," to a more general heading, such as "Metals" by means of a "see also" reference. After some discussion and revisions to the draft, the Committee moved to submit the letter to the Cataloging and Classification Section's executive committee for approval.

SAC moved to appoint a subcommittee to address issues surrounding the use of form subdivisions and form headings, particularly regarding retrieval and display in OPACs. The possibility of forming a joint subcommittee with the ALCTS Catalog form and Function Committee was discussed.

Pursuant to a discussion begun at Midwinter, Alva Stone (Florida State University) drafted a letter to the Library of Congress (LC) urging the establishment of an editorial policy committee for LC classification, similar in function to the one that exists for Dewey classification. The idea behind such a committee would be to allow libraries outside LC to have input into the content and structure of the LC classification schedules. The Cataloging

Technical Sem'ces Low Librarian, Volume 21. No. I ~ 17 -

and Classification Section's executive committee approved the letter; it will be sent to Beacher Wiggins a t LC.

After the June 1994 Annual Meeting in Miami, SAC recommended that field 755 (Added entry -- Physical Characteristics) be merged with field 655 (Index Term -- Genre/Form) in the USMARC bibliographic format. The definition of field 655 would be modified to accommodate terms related to physical characteristics. This recommendation was discussed by MARBl at Midwinter in Philadelphia, and surfaced a t the Annual Meeting as Proposal No. 95-10, The proposal was approved by MARBl in Chicago.

At Midwinter, SAC voted to support a proposal to provide authority control for genre/form terms used in field 655 (Index Term -- Genre/Form). Proposal No. 95-1 1 "suggests the creation of separate authority records for those terms that function both as topical and genre/form, one coded as 1 SO and the other as 155." MARBI approved the proposal in Chicago.

The SAC Subcommittee on the Order of Subdivisions in LCSN Subject Strings submitted its report and recommendations to SAC. The Subcommittee had spent much time and effort investigating the feasibility of implementing Airlie House recommendation no. 1 , which specifies that subdivisions should always appear in a prescribed order: topical, geographic, chronological, form. The Subcommittee found that "in a potentially significant number of cases, such an implementation would result in the formation of subject heading strings whose structure ran counter to one of the stated purposes of Airlie House: to improve subject access for online public access catalog (OPAC) users.R The Subcommittee's report also included a number of specific recommendations regarding the subject headings "Art," "Literature," and "Music," and the subdivision "--History." SAC moved to send a letter to LC recommending that the

Airlie House recommendation far a prescribed order of subdivisions in subject headings not be implemented.

Bob Wolven (Columbia University), chair of the Cooperative Cataloging Council's Subject Authority File Task Group, has referred to SAC two recommendations from the Task Group's report for further discussion and study. The two recornmendations are: " Investigate ways of recording the history of heading changes in authority records" and "Identify changes to authority records for main headings and subdivisions needed to accommodate coding that will allow automatic validation of heading-subdivision combinations." SAC moved to establish a subcommittee to study these recommendations and to investigate how they might be implemented.

Lynn El-Hoshy of the Library of Congress updated the Committee on various developments a t LC. LC's World Wide Web-based THOMAS service now includes access to the Congressional Record for the 103rd and 404th Congresses. "Hot Legislation" -- "major bills receiving floor action in the 104th Congress as selected by legislative analysts in the Congressional Research Service" -- is another new category on the THOMAS page.

iwenty-nine of the LC classification schedules have been converted to the USMARC classification format. The remaining nine schedules are in process and are expected to be completed later this year. A new CD-ROM product called "Classification Plus" is under development at LC. This new product, which uses the same searching software as LC's Cataloger's Desktop, will combine the LC classification schedules and LCSH, with hypertext links within and between files.

The 18th edition of the printed LCSN should be available this summer. It includes 9400 new subject headings. bC encourages libraries to submit subject headings and classification numbers to the

Technical smlc.r Law Ubrar&n. Volume 21, No. I - 18 -

LC through its Subject Authority Cooperative Program (SACO).

In February of this year, LC issued memo H 171 5 in the Subject Cataloging Manual: Subject Headings, outlining LC's new policy of assigning the uniform title of a specific legislative enactment as a subject heading to works about that enactment. This is a departure from LC's earlier policy, which limited such subject added entries to legislative histories or textual criticisms of an enactment . Also of interest to law librarians is the newly-established subject subdivision "--Legislative history, " to be used "under names of individual laws and under individual legal topics, e.g. Labor laws and legislation--Legislative history. "

Some time ago (at least as far back as Sept. 1993) LC's Cataloging Policy and Support Office was asked to reconsider its policy on the treatment of family names in cataloging. Archival catalogers in particular questioned the policy of creating a subject authority record for the form of a family name that is deemed the most common, with see references made from variant spellings of the name. The alternative proposed by the archival community would be to establish all family names in the name authority file, in accordance with AACR2. Citing a lack of widespread support for such a change in the library community at large, LC has decided to maintain its current policy.

* .+ *a

REPORT OF THE AALL REPRESENTATIVIF. TO MARBI

Stoirt Spore New York Univcmity LAW Libmy

MARBI approved law library sponsored extensions to 524 fields to accommodate more explicit coding of citation data in the bibliographic record. The 524 (Preferred Citation of Described Materials Note) will

made repeatable and two new subfields, $2 (Source of Citation) and $3 (Materials Specified) will be added to the field. The law library community will need to work with the Library of Congress to create appropriate $2 codes for legal literature. A handout describing the 524 field changes and coding possibilities was circulated at the Pittsburgh Annual Meeting.

The discussion of a new linking methodology for coding bibliographic records for reproductions (7SfL June 1995, pp. 21 -23) continued in Chicago and will continue next winter in San Antonio. Many participants expressed concern about what they believed would be a radical change to MARC norms if the proposal went forward in its most complete form. LC reiterated its commitment to the practice of creating separate records for reproduction and original. LC indicated that even upon approval of the new proposal, it would continue to create records for reproductions with the familiar 533 fields, i.e., it would not code information now found in 533 into separate fields with $8 links.

MARBI continued to discuss the possibility of adding a new field 774 (Comment Item Entry) in the bibliographic format. This field would provide an alternative to the 505 field (or creating separate, analytic records) for coding constituent parts of a work. The 774 would be easier to link to 856 and other fields than entries in a 505 field.

MARBl approved standards for mapping patent information from WIPO's Internationally-agreed Numbers for the Identification of Data (INID) to the MARC bibliographic format and discussed mapping from the new Dublin Core Metdata elements to MARC. The Dublin Metadata elements, a proposed set of data elements for describing electronic document-like objects, are expected to be used to index the Internet. Although much work is still to be done, the Dublin Metadata may eventually used in resolution servers to link from future Uniform Resource Names (URN) to Uniform Resource Locations (URL). The

Technical Sem'ces Lmu Librarian, Volume 21, No. I - 19 -

Internet Engineering Task Force (IETF) is responsible for the development of the URN/URL system.

URLs also arose in relation to a paper that discussed adding a subfield for URLs to 76x-78x linking fields in the bibliographic format. There was a consensus that URLs should be confined to the 856 and not extend to other bibliographic fields. Arguments against adding the URL to 76x- 78x included concerns about the complications it would pose for software developers and suspicions that it might be used to avoid cataloging the linked entries in their own bibliographic records. The possibility of adding URNS to 76x-78x fields when they come into use was left for future discussion.

MARBI did approve a proposal to add an 856 field to the classification format to provide the capability of linking a graphic file to a record for a classification number. LC expects to use this field to link graphic maps to parts of the LC G schedule (geography).

A proposal to modify the bibliographic format to allow for coding of digital maps so that such maps would not have to be coded as computer files engendered a wide ranging discussion of issues relating relation to format choice. A discussion paper concerning these issues will be presented at Midwinter in San Antonio. MARBl did approve renaming Leader/OG value e from Printed map to Cartographic map.

MARBl discussed two papers relating to treatment of author fields in bibliographic records. One paper addressed the creation of a new generic author field (720) for cases when the source data does not make a distinction between personal and corporate authors. At present, such data must be coded either 700 or 710, with obvious potential for errors. The other paper discussed a simplification to 1st indicator values in x00 fields, suggesting that 2" (multiple surnames) be made

obsolete. Bote papers are expected to return as proposals a Midwinter.

Following up on the approval of the new Sv for form/genre headings in subject fields at Midwinter in Philadelphia, MARBl went on to extend form/genre treatment to other formats, approving a proposal to add new form/genre term fields (1 55,455,555,755) to the authority format. When a term is used in both form/genre and topical senses, two authority records will be keyed, the topical version coded 150 and the form/genre version 155. MARBl also dealt with various housekeeping changes to formats related to form/genre term coding, changing Sv to Su in the authorities format and making bibliographic field 755 (Added Entry -- Physical Characteristics) obsolete.

LC announced that it was holding high level talks with the National Library of Canada and the British Library concerning aligning USMARC, CANMARC and UKMARC. Apparently the Deutsches Biblothek is also interested in participating in these discussions. Aligning the formats would have potential long term benefits in terms of sharing records and system design. At present USMARC is used in Australia, New Zealand, the Netherlands, Poland, Turkey, and a number of other countries.

LC also told MARBl that work was continuing on SGML DTD for MARC mapping and that part two of Format Integration was on track for end of the year implementation. The final edition of Format Integration and its effect on USMARC bibliographic format is now being distributed.

MARBl's Character Set Subcommittee announced that its MARC to UNICODE mapping document will be ready in mid- July, when it well be Pete on USMARC-L. The mapping is expected to emerge as a proposal at Midwinter in San Antonio.

This will be the last report I prepare as AALL representative to MARBI. It is with some regret that I leave this post and law

T&nkal Servku Lmv LdbraAan, Voimue 21. No. I - 2 0 -

libraries. My regret is tempered by the fact that AALL has named a very able successor to the position, Phyllis Post, Head of Technical Services at Capital University Law Library in Columbus, OH. Please address your future MARBI concerns to Phyllis. I would like to thank all the law librarians who have made my tenure productive and enlightening (for me, at least!).

a++*+

ALAI ALCTSICCCSICCD A (COMMI'ITEE ON CATALOGING:

DESCRIPTION AND ACCESS) AALL REPRESENTATIVE REPORT 1995

AM Sitkin Harvard Law School Libmy

I attended both the Midwinter and the Annual ALA meetings in 1995. CC:DA held two four hour meetings at each of the conferences.

At the Midwinter meeting the Committee considered the final report of the AALL Task Group on Cross References for Legal Headings. This group has been working for several years on a proposal for an alternative rule to sections of AACR2 rules 21.33 and 21.35. The alternative rules would provide for cross references instead of added entries for certain types of legal headings, bringing the rules in line with LC's practice as set forth in LCRI. The proposal was accepted by CC:DA and forwarded to the Joint Steering Committee for consideration at their Spring meeting. At the Annual meeting representatives of the British and Australian Library Associations requested clarification of some of the examples included in our text, and we will be preparing this for the Midwinter '96 meeting.

Microform Sets) and 239.32 (Information on Microfiche Headers). ( I participated in the latter task group). Reports were also heard from the Task Force on a Forum on Natural History Cataloging Issues, the ISBD Computer Files Review Group, and the Library of Congress Representative. Of particular interest were the JSC report on a Conference of Cataloging Experts, planned for 1996 or early 1997, with fifty invited experts charged with reviewing the underlying principles of the Anglo-American Cataloging Rules and their relevance for today and for the future and a CC:DA discussion regarding questions and problems of dissemination of its working and final documents to the larger cataloging community.

a*+*+

I f I \

I lllllllllllillll - I I. \ I I

Other business of the CC:DA this year included reports from several task groups, which had been invited by NlSO to review drafts of new editions of some of their standards, including 239.74 (Guide to

- 21 "

c SERVICES SIS

July 16, 1999

The meeting was called to order by Mary Chapman, Chair at 4 pm. Mary began by thanking her officers: Anne Myers, Vice-Chair/Chair-Elet; Mary L~Uise Corbett, Seretary/Treasmr; and Phyllis Post, Past Chair. She also thanked D i m Osbddiston for taking charge of the sign-up sheet for the OBS-SIS table in the exhibit area; Kathy Faust for helping to plan the joint OBS/TS/WS reception held the previous evening; and Susan Goldner for chairing the Nominating Committee.

section and 144 (31 per cent) responded. The new officers for 1995/96 are Sally Warnbold, Vice-Chair/Chair- elect; Cindy May, Secret;w/Treaswer; and V i m e Tang Sh, Member-at-Large. The balance in the treasury as of April 30, 1995 was $6,789.03. Dues received totalled $2,244 a d income from royalties was $22.05. Expenses following the 1994 h u a l Conference through April 30, 1995 were $3,617.80.

Mary Chapman annowed ehat the Reference Roundtable, which had k e n scheduled for July 19, 7:30- 8:30 a.m., was cancelled.

The OBS-SIS Cormittee r as, OBS-§IS Representative and T W reports were then given and a p p in this of T S U .

Mary Chapman then turned over the meeting to incoming Chair h e Myens. Anne announced that the OBS-SIS Education Committee sponsored or m-sponsored the following programs at the 1995 conference: LAN Technology: an Ineroductory Workshop; Basic Acquisitions Workshop; Net Gain: Learning to Barn& on the Internet; Integrating Access to M i n e and Traditional Resources; Easing into the Next Gemration Library System; Hitting a Moving Target: Flexible Long Range Computer Planning; Outsourcing: Boon or Bane for Law Libraries?; Advanced Acquisitions Workshop.

Next year every SIS i s guaranteed two program slots plus a ninety minute slot to k used at the discretion of the SIS. If this mangemem proves sumssfarl, it may be instimeiodized for fum conferences.

Vice-Chair/Chair-EBect Sally W m b l d ammmed an orgmiza%iod meeting for a spxially appointed bylaws Committee on W&ec&y, J d y 19, 12:W-l:OO p.m. The bylaws n d revision to add the Education Committee to the official list of OBS-SIS standing committees.

Anne Myers reminded members that OBS-§IS has four copies of FnmeMaker software that may be requested on loan for research purposes.

Anne Myers reported that the Education Committee is exploring ways to connect with chapters. One avenue that has been suggested is for the SIS to provide a list of OBS-related program topics for chapters to consider.

active members of the OBS-§IS who are leaving law librarianship. Past chair Maryr Chap- assisted the chair: with the tribute to the se these two o u t s W n g librarians.

Mary Louise Corbea gave the Secretary/Treasurer's report. Ballots were sent to 365 members of the

Anne Myers dosed the meedng with a tribute to Diane Hillmart and Stuart Spore, both long t h e and

Respectfully submitted, Cindy May, SecretarylTreasuPer

Technical Services Law Ubrarian, Volvnv 21, No. I - 2 2 -

TECHNICAL SERVICES SIS General Business Meeting

July 16, 1995

TS-SIS Chair Katherine Tooley called the meeting to order at 5: 15 P.M. Virginia Bryant presented the Secretary/Treasurer's report. There were 550 members of TS-SIS as of

July 3, 1995, according to AALL Headquarters. The results of the 199411995 election were: Vice Chair/Chair Elect: James Mumm; Member-at-Large: Susan Goldner.

Headquarters has been prompt to correct. Expenses forwarded to Headquarters continue to be paid promptly. The present fund balance as of June 30, 1995 was $14,319.02.

TS-SIS had only minor problems with its financial records from Headquarters this year, which

The following Standing Committee reports were received: TSLL activities were reported by Editor Mary Dzurinko. (See Report on page ). The Awards Committee report was presented by Richard Amelung. Larry Dershem was the recipient

this year of the Renee D. Chapman Memorial Award for excellence in technical services. Richard noted Larry's numerous publications in technical services.

their exemplary service to TS-SIS. Both of them will be missed from AALL and TS-SIS as they pursue employment in libraries outside of law.

year's two acquisitions workshops. Jim was pleased with how well the Basic session went, and noted that the Advanced session will be well attended by between 42-50 people. Next year, there will be another Acquisitions workshop at Indianapolis, which is being coordinated by Cynthia Aninao and Jack Montgomery. The incoming chair of the Acquisitions Committee will be Brian Quigley.

The Exchange of Duplicates report was given by Betty Roeske, Chair of the Committee. She noted that the project had 138 subscribers this year, and produced seven lists. Libraries were again able to request material by Fax, but not as many libraries used this method. The average cost per list was approximately $434.00. At it's meeting the Committee will discuss using listservs for its list. A new Chair for the committee will be named later.

sponsoring two programs at this year's conference. The work of Committee members on two projects was accepted by LC with their decision to continue series control, and to adopt the use of the Name of the Act as a subject heading for works about acts. LC also accepted the request to recatalog Shepard's titles as serials. New projects will be the collection of cataloging policies and classification notes. Carol Shapiro will be the new Chair of the Committee.

The Preservation Committee's report was given by Chair Curt Conklin. He noted the Committee had just spent a delightful time with Maxine Sitts, the delegate from the Committee on Preservation and Access that TS-SIS sponsored to this year's National Conference, discussing the programs and activities of her Committee. The Preservation Committee plans to work this year with the association wide preservation committee to plan programs and projects.

Paula Tejeda, Chair of the Serials Committee, reported that its Subcommittee on Statistics worked on the revision of the definition of a serial that hopefully will be included with the next ABA questionnaire. The subcommittee plans to mail a survey this fall to collect data on how technical services librarians count and report serials for the ABA questionnaire. Reports from other subcommittees will be given at the Serials Committee meeting Tuesday.

Katherine Tooley presented two Special awards to Diane Hillmann and Stuart Spore in recognition of

Jim Mumm, Chair of the Acquisitions Committee, reported on the planning and development of this

Marie Whited, Chair of the Cataloging and Classification Committee, reported the Committee is

The following reports from the AALL official representatives were received: Jim Martin, AALL Representative to the Preservation and Reformatting Section (PARS) of ALA's

ALCTS, reported on activities at A L A ' s Chicago meeting. The PARS Board discussed the support they are to

provide the task force charged with bringing together officials from PEMA and cultural heritage managers to discuss how the g o v e m n t can provide assistance in disasters. Jim noted that PARS is interested in having a representative from ALA be a liaison with AALL, and anyone interested should contact him. Jim reported on a PARS discussion group which cooncenned the microfilming of original soioupce documents overseas in five geographic regions? which is coordinated by CRL.

Jean Pajerek, representative to L A ' S ALCTS/CCS Subject Analysis Committee (SAC), reported on the Committee's activities in several areas. (See Report on page 16).

Stuart Spore, representative to MARBI, reported on the ongoing MARBI activities. (See Repart page 18). He announced that the new MAMI representative will be Phyllis Post.

Anne Sitkin, representative to CCDA, reported on various task force repom before the Committee. (See Report on page 20).

Representative Nom Watt reported on SISAC's continuing efforts to publicize the benefits of serials standards. One new effort was their establislhment of a web site to distribute information a b u t SISAC. Faxon's web site also includes useful information about serials and the information industry. Nona mentioned several programs that SISAC offered at M A . One program dealt with the problems created by an CPPAC's predictive check-in and its issuing of claims, and the need for communication with the publisher who is already aware that the issues may not have been published. Another program dealt with the management implications of implementing the SISAC barcodes. Rothnaan is close to implementing SISAC, while Gaunt, Hein, and West have made preliminary implementation steps.

Katherine Tooley mentioned under Old Business that the Executive Board had again dis@ussed the request by the Public Relations Committee for cataloging examples for library school students. Alternative methods to cataloging examples arc: being recommended.

The following items were disccussed d e r New Business: In a furure issue of T U , Mike Petit will be offering a bylaws armembent to clear up some ambiguous

Several p p l e mentioned in the TS-SIS survey this year the idea to develop a technical services language.

listserv. PLL/TS has already done some work i~ this area. Mike reported that he has spoken with Carol Dawe about TS-SIS cosponsoring the listserv with PLL and he will report more information on this issue in a future TSLL column.

cooperative to contact him for fuI.aher information.

to the members for coming to the meeting. 9%e meeting was d j s d at 420 P.M.

Richard Amelung a n n o d that if anyone was interested in participating in the name authority

Katherine thanked members of the SIS an$ the Executive Board for the help given to her this year, and

Respectffilly submitted, Virginia Bryant Secretary/Treasurer

It****

Outgoing Chair: Marie Wshd. Incoming Chair: Carol Sbpiro Meeting called to order at 5 pm. Announcements: Cataloging Issues Roundtable to be held Wednesday, July 19, 1995 at 7 a.m.

Preconference Institute on Cataloging for 19%. Co-Chairs are Janis Johnston slnd Marie Whited Will be held at Notre Dam. Basic track only; no advanced track.

Techdcal &&ea Law Librarian, Volume 21, No. 1 - 2 4 -

Reports: Reports of Chair and of AALL Representative to the Library of Congress Special Committee on Foreign Class K Schedule (Phyllis Mariorn) in packet with Agenda; no of AALL Representative to @C:DA ( k i n e Sitkjn), AALL Representative to SAC (Jean Pajerek), a d &L Representative to MARBl (Stuart Spore) to be given in full elsewhere in TSLL.

Classification Developments (Jdanda Goldkrg): 1) New end of KZlJZ project. By end of 1895 KZ my be out in draft form. JZ more of a problem due to historical materials in D-E-F; aa outside dkcussion group has been formed to investigate moving history material to J. JZKZ designed as parallel tables, with numbers to be used under either heading. Jolande is working with a group of international librarians on classification for UN documents; hope is to use UN dmumea nwnkrs as part of call number JZ, %X md KZ will be separately published with some internal hkage. A COILS~X~US to the old JX will dm be published to help with reclassing. 2) 1st batch of new MARC-tagged schedules to be published won. KF will be in the second batch, due out in mid-%. 3) K revision is done. Most tables now integrated in schedules; m y "general" numbers now broken down. Space law has all migrated to KZ; LC is considering doing the same with maritime law. 4) Collection level cataloging. Single record for assembled materials, mostly for music, rare and MSS materials. Intended as an turearage reduction tool.

up document clearinghouse, with archive to be kept by E. McGrath; perhaps set up WWVJ site? Questions: Start with survey, ask for samples, set up on WVVW? Survey whom? TS-SIS? All law libraries? Discussion: D. Hillman suggested it would be m r e wfd to find ou% how people we thinking about/using/writing dmumenrea~on (using new technologies) rather than collecting documents. M. kmbke stated having some general ampks as starting place for new librarians was okginal idea, md noted some library home pages are kludbg k ~ - h s w list of addresses, resources, possible IIIC~QI-S comxdng cataloging policy docmenation. Procedure: Add additional survey page to TS survey. Perhaps also send to PELTS group: E. McGrath will contact C. Dawe,

Working Group on Catdodng Poky Dmumentation (Ellen McGrath): Ck&$nd intention was to see

s of tlais sort. Revised charge for Working Group: to create a

chair of that group. Study Group on Classification Nstes for I@ (Brian Striman): Trying to collect "veteran" catatqoger

notes for new catalogers to use; also for consistency and to get into hardcopy before catdogers turn to onlk/CD classification products, where these notes will be lost. Plan is to publish a coqxdon to Piper & #wan KF manual. Question: 1s Piper & Kwm still in print? Committee will check and try to persuade Roahman to reprint, if necessary. So far: query posted on Autoat; got 14 members for co&ttee. Will! do further postiflgs on Autocat, and place n o ~ k in TSLL. Will try to get Rothnsasl to s p w r .

New business: Cad Shpiro tmk over as Chair. 1) Vote of ehanks to Marie Whited for her work as Past Chair. 2) Program propsds for lhdianapolis: Prom TS survey: a) JZlKZ; b) Fomt htegxatiom (for advanced catalogers); c) Catdoghg of intern m u m s ; d) R a e book workshop. From the floor: a) Workshop on LCCS in general for 1W7 (a. Lawrence); b) Advanced institute on cataloging foreign materials for 1997 or 1998 (H. Breeze); c) Re~onnal hthutes on KF (M. Whited). J. Goldberg suggested instead institutes on common law vs. civil law schedules rather than by muntry.

Meeting adjourned at 6:35 pm.

*++++

The Duplisate Exchange Committee was d e d to order by krSOn Betty Roeske on July 18, IWS at 5:OO P.M. Committee members present were: B o h e Geldmcher, Judy huer, Claire Lee, Felice Lowell, Peggy Mahan, Dianne Oster and Betty Rmske.

The Chair opened the metifig with a " T h d You" to everyone for their hard work this y w . There were two special "Thank Yow" as well to dep Committee b w she is PK) Ilouger workiag in the extra special "Tlnank You" was given to Tim Wans. on the Committee. His willingness to assist the C

The annual report wa read 2mQ &xusd. Bonnie G e l h c h e r will submit her costs for producing the U-2, list. It was agreed to change list J-M to J-L and make N-Q to M-Q list. h s i g m e m were made for the

I@ members. Deny= S will no longer be on the

Various lists. E v d ~ e i o n was made of the me of Fax numbers. Either l i b k e s r d y like it or do not. Not as m y

libraries included their Fax m k r on their address cards this year. This year the Chair did not send a list from the invoices to the wise. We wanted to see how m y would foollow the instruction .she&. Evidently, very few slid.

There was a lengthy discussion about the future of the Duplicate Exchange lists in paper copy. There to be various liswms on the Internet ahat p p l e b w n at this time are: : Subscribe at listsewr e, Im. informal, d e r a t e d h

recently been split into a list for M d c a l material called BACKMEID.) DBU-L: Subscribe at Ilistxrv@shSa.e8n. L A L C T S DEU committee h search. NEBDSf$PJD6FFBRS-&: Subscribe at listp ~ ~ p ~ n e . Washbum University is &Ye just general dessripbiom of what are m y be reconfigwing their

trade are submitted and

carry Iise of legal tides needed or offered by libraries, as well as %able to other libraries by those who

st subscription hfosnaationa from E-Mail Glenn Jaeger aF sexvie. M d c J d t

at this time. We r m m n d d to maintain the paper copies.

The number of mbx&m to the Exchange of Duplicates for 198695 totaled 138. Nthough this included several new members to the Exchange as well as the fifteen Committee Members, it was a reduction fiQrn last Y G U (147).

Seven Lists (#22$-234) were compiled me Au~~QI-~Q kist for

additions to the mute; list have k used during the upraring year.

lists. For the second the, libraries iaadicated their Fax

led this year. The "Special List" was M i s c e f l m u . help contain the length of the lists. Suggestions for

during 8994-95 and forwarded to Tim Watts for an addendum to

At its amud meeting the Co&ge will be discussing the possibility of 6 werz dlOW& the w e of the Fax for requati rs this yeax on their order car&. They cfid include them on the invoice.

Technical Services Law Librarian. Volume 21, No. 1 - 26 -

Excluding the photocopy charges and mailing costs of invitations, the average cost per List this year

A detailed copy of the Committee's income and expenditures for 1994-95 is attached. The Committee Chair would like to thank all of the Committee Members for their assistance during this

was approximately $434.00.

year: Susan Appleby, Barbara Brown, Janice Collins, Bonnie Geldmacher, Mean Humphries, Ann Janell, Carol Klink, Judy Lauer, Claire Lee, Peggy Mahan, Denyse Seaman, Richard Vaughan and Tim Watts.

The Chair for next year is not known at this time. Special thanks go to Judy Lauer and Tim Watts for their assistance.

Respectfully submitted, Betty Roeske *****

OBS LOCAL SYSTEMS COMMITI'EE Anne Myers

Boston University Law Library

The Online Bibliographic Services SIS Local Systems Committee held an informal meeting at the AALL Convention in Pittsburgh on Wednesday, July 19, 1995 from 7:30-8:30 a.m. A total of 12 people attended. Both of the Committee Chairs, Suzanne Devlin and Caitlin Robinson, were unable to be in Pittsburgh and the meeting was convened by Anne Myers, OBS Clhair.

Local Library Systems Directory: Carol Nicholson reported on the progress of the 2nd edition of the Lau Library Local Systems Directory. Approximately 250 responses to this year's survey have been received and data entry was performed by seven volunteers working under the two copy editors. Linda Davis will review the 1st edition to identify libraries that were included the first time but that didn't respond this year. Those entries will be cleaned up to delete sections on remote databases and CD-ROMs, which were not included on this year's survey because they are so changeable. Entries will have IP addresses added for OPACS available on the Internet. The final edition should have approximately 500 entries and will be published in loose-leaf format. Carol hopes to have clean copy to Rothman for publication in early 19%. The big outstanding question remains indexing, but the editor Carol is working with at Rothman believes they can handle it. With the first edition, OBS had to repay AALL monies loaned as "seed money" to start the project, with payments coming from our share of the royalties. No such repayment will be necessary this time. Anne Myers will be in touch with Roger Parent to clarify and document the arrangements.

Election of a New Committee Chair: The next item of business was to elect a new Committee Chair. No one present was eager to volunteer, but we had the name of one person who had indicated her willingness to serve in her response to the OBS Membership Survey. Georgia Briscoe was elected by acclamation in absentia to a two year term as Chair; she was notified of her election after the convention and has agreed to serve.

Committee meeting to be held later that day and urged to attend. Ideas that were discussed included follow-up programs to this year's program on "Integrating Traditional and Online Resources. " Both the collection development aspect as well as "Cataloging and the Intenet" were proposed. Other topics considered were Vendor Users Groups, MARC Holdings Format, and Client/Server within a bigger framework than just 239.50.

Educational Program Suggestions: The Committee members were reminded of the OBS Education

Technical Services h w &brarim, Volwne 21. No I - 2 7 -

N

Volume 20 of Technical Services law Librarian had fow issues containing 95 pages, an average of 24 pages per issue. Indexes for volumes $9 and 20 will be compiled by Jean Pajerek and are s c h d u l d for publication late in 1995. Patricia Denham was Editor for Vol. 20, No. 1 and Mary Dmrinko assumed Editorship with Vol 20, No. 2 .

With Vol. 20, No. 2, Pam Perry of Boston University Law School began writing the Internet colum. Diane Hillmn resigned as contributing editor of the M U C Remarks colunm and Maiy Burgos will not continue as contributing editor of the Serials Issues Colurmn. New editors for these c o l u m will Ire appointed shortly. Continuing their 1994-1996 t e r n as contributing d t o r s are: M a r y Chapman and Elaine Sciolino (Automation); Regina Wallen and Marie 'Whited (Classification); Rhonda Lawrence and Melody kmbke (Description and Entry); Pat Denbam (Reservation); and Jean Pajerek (Seials). Begirhng new term (1996- 1998) as editors are Jean Eisenhauer (Acquisitioas); E!len McGrath (Reswch and Publications); A h a Stone (Subject Headings); and Carol Dawe (Technical Services in Smaller Libraies).

The TSLL, Board met on 13 July 1994 in Seattle and will meet on Tuesday, 18 July 1995 in Pinsburgh. Serving on the Board in 1994-1995 were OBS-SIS representatives B J. Segel (1993-1995) and Janet McKinney (1994-1996); TS-§IS representatives Sandra Beelder (1993-1995) md Mary Lu L i m e (1994-1994); and Past Editor Pat Denham. B.J. Segel and Sandra Beehler will l a v e elre B6sa.d and h e Belle kiserson (OBS) and Shirr1 Barker (TS) will begin theis term (1996-1998) in Phsbuxgh.

The T S U financial repurl for Vul. 20, s ~ b m i t t d by h m i m Lome, will be published in the September issue.

Vol 20 was prtrduced in WordPeifcxi newspaper format, resalting in chmges in headines and physicd siw of the colunrans. A featme aniiclle by Jackie Shielr on URLs was published in the Dwember 1994 issue 2nd in the June 1995 issue and QBSITS Pittsbwgh program page was hcludd.

Res-pesthlly submitted, Mary K. Dzurinko, Edtor

The TSLL Editorial Board met on Tuesday, July 18, 1994 at 7 a.m. Mary Dnskdo , Editor, c h a k d the meeting. Present were: A m Belle Leiserson, Sandy Beelder, Regina Wallen, h e Myers, Pat Denham, Jean Pajerek, Shirr1 Barker, Mary Lu L i m e , Marie Whited, Janet M c I c h ~ y , h m h e Lome, and Michael Petit.

The Editor thanked Board members, B.J. Segel, Janet MsKimey, and Pat DeolhzPm whose t e r n were ending. She anslo~~ced the following had accepted two year re-appointments as contributing editors: Sean Eisenhauer (Acquisiticius), Ellen McGratb. (Research a d Fubiicatiom), A h a Stone (Subject Headings), and Carol Dawe (Techisal Serwicu in Smaller Libraies). Diane H I l l m (MARC Remarks) and Mary Burgos (Serials Issues) will not continue as cs&butors. Several OBS/TS members have expressed interest in becoming contributors to these columns. Discussion centered 011 the possibility of pest &tors for the MARC R e m h c o l ~ and co-ditors for c o l m , in general. The Editor will contact Ilne Board with thc names of rrew contributors.

In response PO subscriber c o q l & m of late mivd of the newsletter, the Board reviewed the question of bulk versus first class mailing rates. Lamine Lowe reported on the production costs for the newsletter and explained the cost differential bemeen the rates, bulk 12 cents md h t class 55 to 78 cents. It was deckkd to continue using bulk rate, to put a cover sheet on each issue, and to staple issues in the upper left comer.

Technkal Services Lmu Librarian, Volume 21, No. 1 - 2 8 -

Subsequent discussion centered on the length of articles and number of pages in each issue, the time restraints of contributors, editing procedures, and the need to encourage wider participation of OBS/TS members. It was decided to require that contributors submit at least two columns per volume, although they may submit a column for each issue of a volume. Prior to each issue deadline, the Editor will send a reminder to each contributor noting the deadline and inquiring as to whether a column will be submitted, and length and subject of the article.

20. She indicated that she did not have a clear picture of the current newsletter's balance from the AALL financial reports and could not report an exact balance at this time. The Editors have discussed the problem with AALL. Anne Myers and Michael Petit indicated that they would check with AALL concerning the balance and will consult with the editors concerning the 199Y1996 TSLL budget. A final report will be published in the next issue.

The Board agreed that the indexes for volumes 19 and 20, in preparation by Jean Pajerek will be issued and mailed separately from the regular issues of TSLL.

The group discussed issuing TSLL in a desktop publishing format, including photos. Anne Myers will have FrameMaker software sent to the Editor to use as a possible format.

Subscription rates were discussed and it was decided that rates for volume 22, 1996 should be changed to $20.00/dornestic and $25.00/foreign. Anne and Michael will bring the rates changes before the OBS and TS SISs and also check with headquarters to determine procedures for changing the rates. It was also agreed that future issues could include advertisements. The Editors suggested that an Advertising Manager might handle this.

report back to the Board.

Lorraine Lome presented the Business Manger's Report. She reported on the costs incurred for volume

The Board agreed that a TSLL should be available on the web. The Editor will investigate this and

The meeting adjourned at 7 5 5 a.m.

Respectfully submitted, Mary K. Dzurinko

*****

TECHNXAL SERVICES LAW LIBRARIAN Business Manager Report

1994- 1995

Volume 20 had approximately 800 subscribers. These include OBS and TS members and 77 paid subscribers. Costs for each issue, including printing and postage were:

Issue 1 $744.48 Issue 2 $1304.03 Issue 3 $1304.03 Issue 4 $1002.21 Total $3050.82

The b a l m sheet for the newsletter, received from AALL headquarters, is not clear and the current TSLL b a l m is difficult to determine. It will be necessary to work with headquarters and the Chairs of OBS and TS SISs to determine the balance and set a budget for volume 21. A complete financial report will appear in the next issue of TSLL.

at bulk mail rate - 8 0 pieces @ 12 cents/issue. If the postal rate was changed to first class, postage for 800 In response to questions concerning the current postal rates incurred by the newsletter, TSLL is sent out

Technical 5em.ce.7 Lcaw Librarioign, Volume 21, No I 29 -

pieces would rise to approximately '78 cemsiissue. Sending out each issue in an envelope would add about 8 cents to the cost of each issue.

Respectfully submitt&, Iarraine Lome

MANY thanks to the volunteers who helped set-up and staff the TSiSIS table. Special thanks go to: the coordinator of the table project, Judy Lauer [and her catalog drawers!!] and her willingness to "lug" stuff around!; Betty Rwske, Nancy Wesecott and Brian S t r i m for all their time and assistance; and especially to Mike Petit for his advice, time and humorous support.

Those of us wlw staffed the table did a great deal of PR work for TS/SIS, explaining KO the curious what all the groups within TSiSIS did, etc. Besides k ing a good place to rest your weary feet and catch sight of friends, the decorations and staffing encouraged people to come over, look at our section brochure, and learn about the "backroom" workings of law libraries.

a rewarding experience. Next year in Indianapolis, consider volunteering to staff the table for a couple of hours; you will find it

Leonette Williams, USC Law Center; Sally Hill W m h l d , U ~ v . of Richmond Sclzsol of Law; Lan Darag, h b and Eoeb Libaamy, Los Angeles, CA; md Rita Demody, Texas Wesleym Unb. were the wimers in the TS/SIS Table visit contest and drawing.

Center in Pittsburgh. They were early birds on Friday, arriving just as the table was completed. Leoneese received a "sunflower" cup and saucer, and Sally received a matching miniature watering can for being the first visitors. Lan and Rita's names were drawn Tuesclay afternoon from the basket of business cards; they each received a bag with either a hot pink or p q l e ruler and assorted Pittsburgh products.

TS/SIS table in a photo album.

Leonetee and Sally were the fint two visitors to the TS/SIS Table at the David Lawreme Convention

The k s t 27 (or so) visitors to the table had their pictures taken, and will be featured NEXT y e a at the

A good time was had by all who visited the TS/SIS table. Plm on coming to see us next year in Indiampolis! !

*a**+

GOOD-BYE DEAR FRIENDS!

"Did you hear about leaving law libraries??" "Can you believe it??" were comments hard repeatedly at the TYSIS table dwhg the AM,L Convention. For those of you who weren't at AALL, the following active members of TS/SIS m going onkave gone on to differing areas of l ibrariwip:

Jim Gates Diane Hillmum Denyse Seaman Stuart Spore Tim Watts They will dl be missed and we wish them only the best. Diane and Shlard were honored with plaques at the TS/SIS business meeting for their years of dedicated service to APLL and TS/SIS. It is hoped that they will

T#&aical srrvlcu Imu Librarian, Volume 21. No. 1 - 3 0 -

mount the plaques on the walls in their new offices and remember us fondly. Of course, none of them will be gone from law librarianship; not as long as we can ask them back as speakers!!

*****

RENEE D. CHAPMAN MEMORIAL AWARD

Lorry D. Dershem, Computer Research SpecialistReference Librarian, Legal Research Center, University of San Diego School of Law, was the recipient of the 1995 Renee D. Chapman Memorial Award for Outstanding Contributions in Technical Services Law Librarianship. The award was presented at the TS/SIS Business Meeting on Sunday, July 16, 1995, by Awards Committee chair Richard Amelung, St. Louis University Law Library.

The Chapman award is presented to an individual in recognition of extended and sustained distinguished service to technical services law libtarianship and to AALL. Mr. Dershem certainly qualifies on all counts. Larry's innovation in publishing LC Classification schedules in a loose-leaf format appears to be such a logical occurre= that it is now accepted as common place. But that format and his value-added descriptions were revolutionary and have positively impacted technical services departments ever since. His publications, especially the Library of Congress Class@cation Class K Subclass . . . , have been, and continue to be, of immeasurab le service to Law Catalogers everywhere. In addition, his schedules for the law-related classifications H, 2 and J, are of equal benefit to all areas of librarianship.

Mr. Dershem has an A.B. degree in History from UCLA, a M.L.S. from the University of California, Berkeley, and a J.D. from the University of San Diego School of Law. Larry most recently published califonria Legal Research Handbook, Rothman, ~1995; was editor of the San Diego Lau Review while in Law School, and is a member of MILL, SCALLL, State Bar of California, San Diego County Bar Association and the San Diego Association of Law Libraries.

Librarianship as Mr. Larry Dershem. It was indeed an honor to present this award to someone so qualified and dedicated to Law

Stuart Spore, Diane hill ma^, Larry Dersham (photo courtesy of Pittsburgh Point)

Technical Services Low Librarian, V o l w c 21, No. I

ECHMCAL SERVICES LAW LIBRARIAN STMF

EDITOR: Mary K Dzurinko MK Dzurinko Associates 1 B University Parkway 1911 Baltimore, MD 21218-2409 Phone: 410-235-2821 Fax: 410-235-2821-235 B-nail: mkdtrainoaol com

BUSINESS MANAGBR: Lorraine L O m e Univ of Arkansas Law Library Robert A Leflar Law Center waterman Hall, Rm. 202-C Fayetteville, AR 72701-1201 501-575-5834

CONTRIBUTING EDITORS:

Washington P Lee Univ Law Library

AUTOMATIOW: nary Chapman ~ e w York Univernity Law Library

Elaine Sciolino Kirkland Ellis

CLASSIFICATION: Regina Wallen Stanford University Law Library

narie Whited Library of Congresa Law Library

DESCRIPTIOW AND ENTRY: Rhonda K. Lawrence UCLA Law Library

Melody Lembke LOB Angeles County Law Library

ACQUISITIONS: Jean Eisenhauer

ECHMCAL SERVICES L4 W LlBRARuN c/o Lorraine Lome Univ. of Arkansas School of Law Lib. Robert A. Leflu Law Center Waterman Hall - Rm. 202-C Fayetteville, AR 72701-1201

INTERUET: Pam Perry Boston UniwOrnity Law School

MARC REMARKS:

PRESERVATIOW: Patricia Denham univermity of Cincinnati Law Library

RESEARCH AND PUBLICITIOUS: Ellen ncGrath University at Buffalo Law Library

Brian Striman univermity of Nabraaka - Lincoln

SERIALS: J a m Pajerek Cornall UnivOrnity Law Library

SERIAL ISSUES:

SWEJECT EBADIWCS: Alva T Stone Florida State Univarnity Law Library

TECEUICAL SBRVICES IN SWALLMR LIERARIBS: Carol Dawe Katten nuchin L Zavim

EDITORIAL BOARD:

OBS- 818 : Janat ncrinney (1994-1996) Univermity of nimmouri - Kansan City

Anna Boll. Loinmrmon (1996-1998) VandOrbilt Univermity

nary Lu Linnane (1994-1996) DO Paul univernity

Shirr1 Barker (1994-1996)

TS-$19 :

Read Smith Shaw L WcClay

NON-PROFIT ORGANIZATW U. S. POSTAGE

P A I D PERMIT NO 278

FAYETlEVILLE, ARKANSAS