technical settings for e-recruiting

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SAP AG 2004

Technical Settings and Basic Settings

Contents:

Technical settings

Basic settings

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Technical Settings and Basic Settings: Unit Objectives

After completing this unit, you will be able to:

Understand the technical settings in Customizing for SAP E-Recruiting

Understand the basic settings in Customizing for SAP E-Recruiting

Configure the start page interfaces to suit customer requirements

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Technical Settings and Basic Settings

1 Course Overview

2 Product Overview

3 Requisition Management

4 Administration of Application Processes

5 Application Management

6 Talent Relationship Management (TRM)

7 Reporting in SAP E-Recruiting

8 Technical Settings and Basic Settings

9 Roles and Authorizations in SAP E-Recruiting

Appendix 1 Recruitment versus E-Recruiting

Appendix 2 E-Recruiting System Architecture

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Technical Settings and Basic Settings: Business Scenario

You are an SAP system administrator at the Training International company.

You configure various settings in Customizing.

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Technical Settings: Set System Parameters

Not required for ERP2004

operation

Change View "System Parameters in E-Recruiting": Overview

Documentation

System switch (from table T77S0)Group Sem. Abbr. Value abbr. Description

Role of Employee for Business Partner

Integration Plan Version / Active Plan Version

Role of Branch Officer for Business Partner

Logical System of Coupled HR System

HRRFC: Logical name of RFC connection to HR system

PLOGI: OM plan version

PROLE: Role of Business Partner for person-specific information

BRARO: Role of Business Partner for branch-specific information

SAP E-Recruiting Technical Settings

PLOGI/PLOGISpecifies which is the active plan version.

CPERS/PROLESpecifies the role assigned to an SAP Business Partner who is used in the system as an employee. SAP recommends you do not change this entry.

RECFA/BRAROSpecifies the role assigned to an SAP Business Partner who is used in the system as a branch. SAP recommends you do not change this entry.

RECFA/HRRFCSpecifies the RFC connection (Remote Function Call) to your HR system. Enter the name of the RFC connection here. This Customizing step is not required if you run E-Recruiting on the same machine as SAP HCM.The connection is used, for example, to transfer the data of a new employee to the HR system. You set up the RFC connection in the IMG activity Applicant Tracking Activities Set Up Data Transfer for New Employees.

RECFA NAVILObsolete as of SAP E-Recruiting 300

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Technical Settings: Set Up Communication Interface

(System Status)

Start of evaluation time: 20.02.2005 10:52

Completed Error In transit Waiting

DurationIn transit

DurationWaiting

TelefaxInternet

Settings for e-mail dispatch

Mail server

Port number

Address area

Start dispatch reportmanually

Schedule job

Display error log

This Customizing step must be executed in the productive system as well.

You must schedule a job to set up regular e-mail dispatch. You must store program RSCONN01 with variant SAP&CONNECTINT in the job. Set the job up so that it starts the program at half-hourly intervals (at least) with the parameter INT.

SAP recommends that you enter '*' as the address area. This ensures that all e-mails can be sent.

For more information, see SAP Library under mySAP Technology Components -> Basis Services/Communication Interfaces -> Communication Interface SAPconnect -> Guidelines for SMTP Configuration.

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Technical Settings: User Administration

An E-Recruiting user is a combination of:

SAP user

Central Person

Business Partner (CRM)

E-Recruiting-specific objects and relationships

E-Recruiting has its own role concept, which is used by the support team

Roles enable you to add authorizations and to control workflows

Customizing: SAP E-Recruiting -> Technical Settings -> User Administration

For more information about user administration, see the "Roles and Authorizations" unit.

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Technical Settings: SAP Business Partner

Change View "BP Groupings": Overview

New Entries BC Set: Change Fld Value

Grouping Short name Name No. range External Int.Std GrpingExt.Std Grping

Int. No. Assgnmnt

Int. No. Assgnmnt

Internal No.Asmt

Ext. No. Assgnmnt

Ext. No. Assgnmnt

Internal number assignment



External nunber assignment

External nunber assignment

SAP Business Partner is used for:

All persons involved (such as candidates and employees)

Addresses of the individual branches

Number range maintenance required

Groupings can be defined

You must check the standard settings for the Business Partner. The address type XXDEFAULT must be maintained in the Business Partner Address table, so that the system can find the address. You must check that the forms of address you require are maintained in the relevant table (Business Address Services). Moreover, you must check the academic titles stored in the table of the same name (Business Address Service).Note: You will find the above-mentioned tables in the IMG in the section Cross-Application Components -> SAP Business Partner.

Groupings are assigned predefined number ranges.

The Business Partner number ranges are valid in all clients. You must flag one number range as the internal standard number range. This is required by E-Recruiting. You should define number ranges with external number assignment for Business Partners that are transferred from external systems with the same numbers.

Number range objects can be transported. Note that before a transport occurs, all intervals of the selected number range object are deleted in the target system, so that only the exported intervals exist in the target system after import. The number level current at the time of export is taken as the import value. Dependent tables are neither transported nor converted.

The Customizing step SAP Business Partner must be executed in the production system as well.

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Technical Settings: Search Engine

E-Recruiting uses the current version of TREX

Configure access to the Service Content Server in the Customizing step Set Up Access to Documents

Communication user is required

Indexing is required

Check that the search engine works properly using Check Settings

Customizing: SAP E-Recruiting -> Technical Settings -> Search Engine

E-Recruiting uses TREX (Text Retrieval and Information Extraction) as its search engine.

If you want to use the search functions for candidate data, job postings, and so on, you must install these search functions and the PHYTON enhancement "XML attribute extractor".

For more information about installation and installation checks, see SAP Service Marketplace at service.sap.com.

The service contentserver enables users to access documents in the document area HR_KW (document repository for HR objects). The document repository stores attachments, search profiles, and so on. The service must be activated.

Users require a communication user to access documents.

Documents must be indexed if they are to be found in search profiles by the search engine. The document area HR_KW (document repository for HR objects) must be activated for this purpose. The HR_KW area is also responsible for classifiying the stored documents.The Customizing step Activate Indexing must also be executed in the production system.

To check that the search engine works properly, select the document class HR_DOC. There must be uploaded documents in the system for the check to work properly.

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Technical Settings: Workflow (I)

E-Recruiting delivers eight standard workflows:

Dialog workflows

Approve Requisition (WS51800008)

Approve Job Posting (WS51800010)

Background workflows

Create Object (WS51900008)

Change Status (WS51900005)

Create Activity (WS51900009)

Delete Candidate's Registration (WS51900006)

Assign New Password (WS51900003)

Correct Data Entry Error (WS51800042)

Customizing: SAP E-Recruiting -> Technical Settings -> Workflow

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Technical Settings: Workflow (II)

Workflow Batch user required

Sender and recipient must have an E-Recruiting user

Sender and recipient must be assigned an e-mail address and a printer

Work item list

Approval work items are filtered from the standard workflow inbox and appear, for example, in the recruiter's list of open approvals

The standard task you want to use as a filter must exist in the system.

For more information about implementing standard workflows in SAP E-Recruiting, see SAP Note 746709 (Information About Workflow in E-Recruiting) and also under Customizing – Guidelines.

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Technical Settings: Workflow (III)

Change View "Service": Details of Added EntriesNew Entries

Dialog Structure

Parameters

Approval of Status Change in E-Recruiting

Dialog-Based Service

Generate Task

Define external Web services

Approval of work item

User interface is a BSP application (hrrcf_approval) that must be related with the service ERCApproval

In this step, you define Web Services, which are integrated as forms of approval in the workflows.

This Customizing step must be executed in the productive system as well.

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Technical Settings: Periodic Services (I)

Services that are executed regularly

Create search profiles for candidates

Create search profiles for external postings

Create search profiles for internal postings

Delete candidates whose registration was deleted

Delete requisitions

Index documents

System table with customer name range

Relevant services must be activated for each client

SAP E-Recruiting -> Technical Settings -> Periodic Services

Each service is assigned a class, which contains instructions for its execution. The class must implement the interface IF_HRRCF_PERIODICAL_SERVICE.

The customer name range in the Services system table starts with Z*.

The relevant periodic services must be activated for each client.

Errors that occur during service execution are logged in the application log, where they can be evaluated by the administrator (transaction SLG1).

SAP recommends that you adopt the entries contained in the standard system relating to the services for search profile creation.

Program RCF_PERIODICAL_SERVICES (E-Recruiting: Periodic Services) reads entries in this table.

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Technical Settings: Periodic Services (II)

Change View "Rules for Periodic Services": Overview

New Entries

Rules for Periodic Services

Service Attribute Name Attribute Value

Delay deletion of services (for example, delay candidate deletion by 5 days so that recruiters can check their assignments)

Schedule background processes

Report RCF_PERIODICAL_SERVICES

E-mail dispatch using program RSCONN01 (SAPconnect: Start Dispatch Process)

You make settings for the periodic service in the Customizing step Determine Rules for Periodic Services. The table is a system table with a special namespace Z* for customer entries.

To achieve the most up-to-date search results, SAP recommends you specify a period of between 10 and 30 minutes. The search does not consider any changes to data until the search profile has been created.

The Customizing step Schedule Background Process for Periodic Services must also be carried out in the production system.

For detailed documentation about mail dispatch, see SAP Library under Basis Services Communication Interfaces.

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Technical Settings: SAP Web Application Server

BSP applications (services) must be activated to enable HTTP(S) access.

Some services require the assignment of a service user (for example, registration, non-registered search).

In addition to the services accessible on the start pages, E-Recruiting uses the service SYSTEM for logon to the Web Application Server.

Customizing: SAP E-Recruiting -> Technical Settings -> SAP Web Application Server

Transaction SICCF

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Technical Settings: Reporting (I)

Reports delivered are based on SAP Query

Five InfoSets are delivered

Information About Applications (ERC_APPLICATION_MGMNT)

Information About Requisitions and Postings (ERC_REQUISITION_MGMNT)

Information About Applicants/Activities(ERC_APPLICANT_MGMNT)

Information from EEO Questionnaires(ERC_EEO/ ERC_EEO_2003)

Customizing: SAP E-Recruiting -> Technical Settings -> Reporting

Each query is delivered with two standard variants. In other words, the recruiter has a total of ten queries available for reporting (depending upon authorizations).

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Technical Settings: Reporting (II)

Queries are assigned to a user group

Queries are displayed on the Recruiter's interface (depending on authorization)

Recruiter can save reporting results and send them by e-mail

Select format for e-mail dispatch (HTML/PDF)

Integration with Crystal Reports

You should assign queries to users using the Role Maintenance transaction (PFCG). On the Personalization tab page, you can assign a user group to a role. This assignment is unique, in other words, a user group may be assigned to exactly one role. However, since multiple roles may be assigned to a user, a user may be assigned to multiple user groups.

A connection to Crystal Reports enables users to access the start page of Crystal Reports from E-Recruiting and request reports there.

You require additional licenses for Crystal Reports.

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Technical Settings: SAP ERP Central Component (ECC) Integration (I)

Definition of which data is synchronized between Organizational Management (OM) and E-Recruiting

Standalone solution:

A minimum version of Organizational Management data (objects O, S, C) is transferred to E-Recruiting using ALE

Select more OM objects in Customizing

When a data overview (for example, of positions) is called, data is read from HR using RFC

ERP2004 system:

E-Recruiting works directly with OM data

Extractor classes are delivered with ERP2004

The Customizing step Set Up Integration with SAP Organizational Management is always required - when you run SAP ECC (SAP ERP Central Component), Human Resources Extension (EA-HR) together with the add-on SAP E-Recruiting in one system, or also with two separate SAP ECC systems.

During ALE distribution, parts of the enterprise structure are transferred to E-Recruiting. Employee data is stored in the form of the SAP Business Partner, which is created for each employee in E-Recruiting. The employee's personal data, address data, communication data, employee ID, and the link to the relevant user are stored here. If no user exists, the system automatically generates a user for E-Recruiting. The method PROCESS_IDOC of the BAdI HRALE00INBOUND_IDOC deletes all S-P relationships between positions and persons from the inbound IDocs. The Central Person (object type CP) is assigned to the Position (object type S) instead of the Person (object type P). The BAdIs from the standard system that you want to use must first be activated.

An RFC destination (SM59) must be set up:

ERP case: RFC destination to same system and client

Standalone: RFC destination to HR system and client

Data is collected by extractors in the various integration units. You can integrate integration units individually, and in this way only synchronize data that you actually need. You can define your own integration units and fill them using extractors.

If you want to use extractor classes, you require ERP2004 as the backend system.

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Technical Settings: SAP ERP Central Component (ECC) Integration (II)

Set Up Integration with SAP Organizational Management Software Runs on One Instance

Set Up Synchronization of Employee and Candidate Data

Determine Rules for Data Synchronization

Define Trigger for Data Synchronization

If you run the software on one machine, you can use the service ERP_EE_TO_INT_CAND to synchronize candidate and employee data.

Determine rules for data synchronization

Define trigger for data synchronization

The service ERP_EE_TO_INT_CAND is entered in the table of active periodic services.

In the Customizing step Determine Rules for Data Synchronization, you specify how many days should lie between two synchronization runs. In the step Define Triggers for Data Synchronization, you specify how changes to employee data are transferred from the HR System to SAP E-Recruiting. Data changes are transferred to the employee ID using a table that contains change pointers. Changes to the data of the following infotypes are supported:

Actions (0000)

Organizational Assignment (0001)

Personal Data (0002)

Addresses (0006)

Communication (0105)

Event linkage must be implemented for each infotype.

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Technical Settings: User Interfaces ->Assign Parameters to Parameter Types

You can assign parameters to parameter types for each scenario

Parameters for Talent Warehouse and internal scenarios

Parameters for Smart Forms

Parameters for reporting

Customizing: SAP E-Recruiting -> Technical Settings -> User Interfaces

Example for the Talent Warehouse: PRIV_EXT Data privacy statementThe data privacy statement is integrated in multiple BSP pages. This means that you can store different data privacy statements for different BSP pages. For example, the data privacy statement for a candidate registering in the Talent Pool is different from the statement used for an external candidate applying for a job using the application wizard.

E-Recruiting uses Smart Form forms to display data overviews and job postings. The corresponding forms are delivered in the standard system and are automatically used by the system if you do not make alternative settings in Customizing. You can replace the standard forms with your own Smart Form forms. You can find combinations of BSP application and parameter types in table T77RCF_UI_PARAM precisely for this purpose.

Recruiters can send the results of reporting to their e-mail addresses. These lists can be output in PDF or HTML format. In the standard system, parameter DISPLAY_PDF is assigned to the BSP application HRRCF_QUERY. The parameter is not selected, in other words, the default format is HTML.

If Crystal Reports is integrated in the standard reporting page, the recruiter can access and run Crystal Reports using a link in E-Recruiting. This requires that the URL for the BSP application is entered as the parameter value for CRYSTAL_URL. This is assigned to the BSP application HRRCF_QUERY by default. If no URL is stored, it means that Crystal Reports is not integrated.

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Technical Settings: User Interfaces -> Start Pages(I)

Start page

Start pagegroup

Start pagegroup

Start pagegroup

Start pagelinks

Start pagelinks

Start pagelinks

Start pagelinks

Relation-shiptable

Relation-shiptable

1

n

n

1

Personal pages

These are your personal pages for recruitment tasks.

You want to view candidate data in the Talent Pool orassign the candidates activities from Talent Relationship Management.

Requisitions

You want to create/edit requisitions, search for suitable candidates for requisitions in the Talent Pool or approve status changes.MaintenanceApprovalCandidate Selection

Application Management

You want to access candidate data, edit applications orsend correspondence from correspondence activities.Candidate OverviewApplicationsEnter Internal ApplicationEnter External ApplicationCorrespondence

Requisitions

You want to create/edit requisitions, search for suitable candidates for requisitions in the Talent Pool or approve status changes.MaintenanceApprovalCandidate Selection

Start pagegroup

Start pagegroup

Start pagegroup

Candidate Selection

Layout of start pages

Start pages provide users with access to the functions and data relevant for their roles. They contain links to the relevant functions and display pages. Links that relate to the same content are combined into groups. They are displayed on the start page in boxes containing explanatory texts and graphics.

The standard SAP system delivers the following start pages:

Employee

External Candidate

Recruiter

Administrator

Requester

Bear in mind that you must assign the required authorization to all users accessing your customer start pages.

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Technical Settings: User Interfaces Start Pages (II)

Integration of E-Recruiting applications and external URLs as relationships

Assignment of graphics to start page groups

Customizing:

Define new links

Define new groups

Define assignments of relationships to groups

Define alternative start pages

Define assignments of groups to start pages

Generation of all E-Recruiting URLs using report RCF_GENERATE_URLS (as of version 3.0)

When a link to an external URL is called, the link is opened in a new window.

An OTR alias containing the text of the link may be assigned to the link and the start page group. You can do this by selecting an existing OTR alias or creating a new one. The text is displayed on the user interface.

You can also assign an OTR alias to the start page (title and description). For information on how to make changes to OTR texts, see SAP Note 579365.

When URLs are generated, the indicator for the start page in the URL („rcfSpId“) should refer to the number of the new start page, for example, the new start page 9001 is called with rcfSpId = 9001.

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Technical Settings: User Interfaces -> DefineContexts

Define container sequences

Define behavior of fields depending on the calling URL

Standard (value defined per application)

Invisible (item is ignored)

Hidden (item is considered for layout calculation purposes)

Required field

Optional

Display only

Use report RCF_CREATE_URLS to derive the calling URL.

You can define field behavior for the following applications:

Candidate profile (work experience, education, desired job, desired location)

Requisition maintenance (basic data, job information, payment information, education requirements, account assignment, organizational unit/job, position assignment)

Job posting maintenance (basic data, descriptions)

Application group maintenance (basic data, job information)

Search help (search help organizational units, search help positions, search help jobs)

Personal data (personal data)

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Technical Settings: User Interfaces -> Container Sequences

General job information Organizational data Support team Job requirements Education Requirements

Bundle application pages together that share the same content

Display (container) elements in a specific sequence

Provide navigation bar for switching between (container) elements

Graphic indicates which pages have been processed

Define container elements and container sequences in Customizing

If you do not specify a context when defining container sequences, the system uses the context defined in the standard system.

Transaction: PAOC_RCF* for all sample container sequences

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Technical Settings: User Interfaces -> DefineAdditional Fields

Page

PublicationsPosting Instance

Posting Maintenance: Basic DataPosting Information

Requisition Maintenance: Education RequirementsEducation Requirements

Requisition Maintenance: Job InformationJob Description

Requisition Maintenance: Basic DataRequisition Information

Candidate Profile: Desired LocationDesired Location

Candidate Profile: Desired EmploymentDesired Employment

Candidate Profile: EducationEducation

Candidate Profile: Work ExperienceWork Experience

Add additional fields to screens by means of Customer Includes

New fields displayed below standard fields

Addition of new fields is currently only for these infotypes:

It is not possible to change the sequence of fields in the standard system.

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Basic Settings: Specify Languages Available

Languages Supported in Search

Lang. Name

German

English

French

Japanese

Portuguese

Spanish

Specification of which languages are supported in E-Recruiting

Search is only possible in languages specified

Attachments can only be stored in languages specified

Customizing: SAP E-Recruiting -> Basic Settings -> Specify Languages Available

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Basic Settings: Enterprise Structure

SAP E-Recruiting has its own structure for companies and branches

Companies are stored in E-Recruiting tables, while branches are stored as business partners

The maintained branches can be used to determine which countries the candidate can select under Employment Opportunities(optional setting in Customizing for Search)

Customizing: SAP E-Recruiting -> Basic Settings

You can differentiate your application processes on the basis of companies. For example, you can implement different forms for correspondence activities for different companies.

Candidates can use companies and branches as search criteria when searching for jobs and thus find out about postings for a specific company.

SAP recommends you maintain companies and branches directly in the application, not in Customizing (IMG). E-Recruiting provides administrators with the necessary user interfaces in BSP applications for this purpose.

When you create a branch, you can assign it to a company.

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Basic Settings: Attachment Types

Definition of attachments

Assignment of attachments to Recruiting objects

The following object types are relevant:

Candidate (NA)

Requisition (NB)

Posting (NC)

Application (ND)

Attachment types indicate the thematic content of attachments, such as resume, job description, or reference.

You can use the BAdI HRRCF00_DOC_UPLOAD (BADI for uploading documents) to check files that are uploaded as attachments to the E-Recruiting system. The BAdI contains a number of methods that you can implement as required, including the following:

CHECK_ATTACH_FILE_TYPEThis method checks the data type of an attachment. You can specify which data types may be uploaded for a given HR object. If the data type of an attachment is not stored, the file cannot be uploaded. The user receives a message to this effect.

CHECK_ATTACH_FILE_SIZEThis method checks the file size of an attachment. You can specify a maximum file size. Files that exceed the allowed maximum cannot be uploaded. The user receives a message to this effect.

CHECK_NUMBER_OF_ATTACHThis method checks the number of files already uploaded for an object. You can specify the maximum number of files allowed or the maximum storage space required for all files. When the allowed maximum is reached, no more files can be uploaded. The user receives a message to this effect.

CHECK_ATTACH_VIRUS_VIA_VSA This method checks files for viruses before storing them on the database. The method uses the virus scan interface that is generally available as of SAP NetWeaver 04 to integrate external virus scanner programs.

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Basic Settings: Status Reasons

Change View "Assignment to Status": Overview

New Entries

Object TypeObject Type Candidacy

Assignment of Status Reason to StatusStatReas. Name

Other reasonSuccessful contract negotiationsRequirements not metOther reasonIncomplete application materialsHired for other requisitionSalary expectations too highNegotiations failedOverqualifiedUnderqualified

Reasons for a status change

Define status reasons in Customizing under Basic Settings Status Reasons Define Status Reasons

Assignment of a status to a status reason is always based on one of the five E-Recruiting objects

When a user changes the status of an object, he or she assigns it a status reason explaining why a given status has been assigned. For example, a recruiter might change the status of an applicant to rejected because the candidate is overqualified or has too high salary expectations.

You can assign multiple reasons for the status of an object type.

Statuses are SAP objects. You cannot define or change statuses in E-Recruiting.

SAP delivers fixed, predefined statuses. However, you can define status reasons of your choice.

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Technical Settings and Basic Settings: Summary

You should now be able to:

Understand the technical settings in Customizing for SAP E-Recruiting

Understand the basic settings in Customizing for SAP E-Recruiting

Configure the start page interfaces to suit customer requirements

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Exercises

Unit Customizing

Topic Create your own start page

After completing these exercises, you will be able to:

Create a new link for your start page

Create a new start page group

Create your own start page

Create new activities for TRM

Configure an existing container sequence.

1. IT Employee

You have the task to create a new start page, start page group, and link for the SAP E-Recruiting system.

You must create new activities in the context of Talent Relationship Management.

You want to configure an existing container sequence.

1-1 Define links for start pages

1-1-1 Enter 99## (## = group number) as the start page ID.

1-1-2 In the Name field, enter “Link to SAP Homepage ##”.

1-1-3 Enter the link PAOC_RCF_UI/LINK_ZU_SAP as the OTR alias and choose OTR to enter the OTR text “Link SAP Homepage”.

1-1-4 Enter the external URL: http://www.sap.com.

1-2 Create start page group

1-2-1 Enter 99## (## = group number) as the start page group ID.

1-2-2 As the group name, enter New Start Page Group ##.

1-2-3 In the OTR Alias Title field, enter PAOC_RCF_UI/PERSONAL_PAGES.

1-2-4 In the OTR Alias Descr. field, enter PAOC_RCF_UI/PERSONAL_HOME_PAGE_DOCU1. Enter an introductory descriptive text for this OTR text.

1-2-5 Assign the link you just created to it.

1-3 Define start pages


1-3-2 As the start page name, enter Recruiter HR316 ##.

1-3-3 Select the application class: Internal or External Application

1-3-4 As OTR Title, enter PAOC_RCF_UI/PERSONAL_PAGES.

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1-3-5 As OTR alias description, enter PAOC_RCF_UI/RECRUITER_HOME_PAGE_DOCU1.

1-3-6 Save your entries.

1-3-7 Assign the following group to your start page: 1002 (Reporting) and the start page group you defined in the previous exercise.

1-3-8 Call transaction SA38 and enter the program RCF_GENERATE_URLS.

1-3-9 Copy the URL that was created for the purpose of calling an internal start page for the recruiter. Paste the URL into your Internet Explorer.

2 Create new activities for Talent Relationship Management

IMG SAP E-Recruiting Applicant Tracking Activities

2-1 Define new activity type “Flight Event ##”

2-1-1 Choose New Entries.

2-1-2 Create a new activity type with the number 99##. Enter Flight Event ## as the name of the activity type. As the activity category, select Qualifying Event (03)


2-2 Assign activity types to processes


2-2-2 Select the process “University Marketing” and assign your activity type (Flight Event ##) to it.


2-3 Assign HR object types to activity types


2-3-2 Select your activity type (Flight Event ##) and assign it the HR object type Candidate (NA).


2-4 Define new activity type “Invitation to Flight Event ##”


2-4-2 Create a new activity type with the number 98##. Enter Invitation to Flight Event ## as the name of the activity type. As the activity category, select Invitation (04).




2-5-2 Select the process “University Marketing” and assign your activity type (Invitation to Flight Event ##) to it.



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2-6-2 Select your activity type (Invitation to Flight Event ##) and assign it the HR object type Candidate (NA).


IMG SAP E-Recruiting Applicant Tracking Correspondence

2-7 Assign forms to activity types


2-7-2 Select your activity type (Invitation to Flight Event ##) from the list.

2-7-3 Assign one of the standard forms (such as hrrcf_cs_appl_invitation) to this activity type.


2-7-5 You can check the result of your backend configuration as follows:

- Log on to the E-Recruiting system as Recruiter.

- Choose Talent Relationship Management on the start page.

- Choose Start Search.

- Select a candidate from the list and first create the new activity “Flight Event ##” for the candidate, followed by the new activity “Invitation to Flight Event ##”.

3 Configure container sequence

3-1 Name Context Group 99##.

3-2 Configure container sequence 1000 (Requisition) in such a way that it only contains the following elements: 1000 (Requisition: General Job Information), 1002 (Requisition: Job Requirements), 1001 (Support Team), 1004 (Requisition: Status).

3-3 Call program RCF_GENERATE_URLS (protocol https, language EN) and execute it.

3-4 Copy the URL that was created for the purpose of calling the start page for the recruiter with your context and paste it into your Internet Explorer.

3-5 In the system (logon as Recruiter), check to ensure that the container sequence has been configured correctly.

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Solutions

Unit Customizing

Topic Create your own start page

IMG SAP E-Recruiting Technical Settings User Interfaces Start Pages

1 Create your own start page

1-1 Define link for start pages

IMG SAP E-Recruiting Technical Settings User Interfaces Start Pages Define Links for Start Pages

1-1-1 Choose New Entries. Enter 99## (## = group number) as the link ID.

1-1-2 In the Name field, enter “Link to SAP Homepage ##”.

1-1-3 Enter the link PAOC_RCF_UI/LINK_ZU_SAP as the OTR alias and choose OTR to enter the OTR text “Link SAP Homepage”.

1-1-4 Enter the external URL: http://www.sap.com.

1-2 Create start page group

IMG SAP E-Recruiting Technical Settings User Interfaces Start Pages Define Start Page Groups

1-2-1 Enter 99## (## = group number) as the start page group ID.

1-2-2 In the Name field, enter New Start Page Group ##. (This text is not displayed on the user interface. It is only used to create value help for Customizing).

1-2-3 In the OTR Alias Title field, enter PAOC_RCF_UI/PERSONAL_PAGES. (This text is displayed on the user interface as the group header.)

1-2-4 In the OTR Alias Descr. field, enter PAOC_RCF_UI/PERSONAL_HOME_PAGE_DOCU1. Enter an introductory descriptive text for this OTR text.

1-2-5 Assign the link you just created to it. Double-click Assignment of Links, choose New Entries, and under Seq.No. 0001 select the link you created.

1-3 Define start pages

IMG SAP E-Recruiting Technical Settings User Interfaces Start Pages Define Start Pages


1-3-2 In the Name field, enter Recruiter HR316 ##. (This text is not displayed on the user interface. It is only used to create value help for Customizing).

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http://www.sap.com/

1-3-3 As the application class, select Internal or External Application. (This information is required by the URL generator to determine whether the user should log on using his user name (internal) or the alias (external).)

1-3-4 In the OTR Title field, enter PAOC_RCF_UI/PERSONAL_PAGES. (This text is displayed on the user interface as the start page header.)

1-3-5 In the OTR Alias Descr. field, enter PAOC_RCF_UI/RECRUITER_HOME_PAGE_DOCU1. (Note: You can display all OTRs by calling transaction /osotr_edit Select language alias paoc_rcf_ui Display The PAOC_RCF_UI package is displayed. You can search for your specific OTR text and alias in the list.)


1-3-7 Double-click Assignment of Groups. Choose New Entries. In the SeqNo. field, enter 0001 and assign the following group to your start page: 1002 (Reporting) (double-click group 1002). Once again, in the SeqNo. field, enter 0002 and assign the start page group 99## you defined previously to your start page. Save your entries.

1-3-8 Call transaction SA38 and enter the program RCF_GENERATE_URLS.

1-3-9 Copy the URL (select it using CTRL + Y, and copy it using CTRL + C) that was created for the purpose of calling an internal start page for the recruiter. Paste the URL into your Internet Explorer.

2 Create new activities for Talent Relationship Management

IMG SAP E-Recruiting Applicant Tracking Activities Define Activity Types

2-1 Define new activity type “Flight Event ##”


2-1-2 Create a new activity type with the number 99##. Enter Flight Event ## as the name of the activity type. As the activity category, select Qualifying Event (03)


IMG SAP E-Recruiting Applicant Tracking Assign Activity Types to Processes



2-2-2 Select the process “University Marketing” and assign your activity type (Flight Event ##) to it.


IMG SAP E-Recruiting Applicant Tracking Assign HR Object Types to Activity Types


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2-3-2 Select your activity type (Flight Event ##) and assign it the HR object type Candidate (NA).


IMG SAP E-Recruiting Applicant Tracking Activities Define Activity Types

2-4 Define new activity type “Invitation to Flight Event ##”


2-4-2 Create a new activity type with the number 98##. Enter Invitation to Flight Event ## as the name of the activity type. As the activity category, select Invitation (04)


2-5 IMG SAP E-Recruiting Applicant Tracking Assign Activity Types to Processes


2-5-2 Select the process “University Marketing” and assign your activity type (Invitation to Flight Event ##) to it.


2-6 IMG SAP E-Recruiting Applicant Tracking Assign HR Object Types to Activity Types


2-6-2 Select your activity type (Invitation to Flight Event ##) and assign it the HR object type Candidate (NA).


2-7 IMG SAP E-Recruiting Applicant Tracking Activities Correspondence Assign Forms to Activity Types


2-7-2 Select your activity type (Invitation to Flight Event ##) from the list.

2-7-3 Assign one of the standard forms (such as hrrcf_cs_appl_invitation) to this activity type.


2-7-5 You can check the result of your backend configuration as follows:

- Log on to the E-Recruiting system as Recruiter.

- Choose Talent Relationship Management on the start page.

- Choose Start Search.

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- Select a candidate from the list and first create the activity “Flight Event ##” for the candidate, followed by the activity “Invitation to Flight Event ##”.

3 Configure container sequence

IMG SAP E-Recruiting Technical Settings User Interfaces Flexibilization Define Contexts

3-1 Define your own context with the ID HR99## (## = group number) and name Context Group 99##.

IMG SAP E-Recruiting Technical Settings User Interfaces Flexibilization Container Sequences Modify Container Sequences

3-2 Configure container sequence 1000 (Requisition) in such a way that it only contains the following elements: 1000 (Requisition: General Job Information), 1002 (Requisition: Job Requirements), 1001 (Support Team), 1004 (Requisition: Status). To do so, choose New Entries and call container sequence 1000. Enter Requisition Group 99## (## = group number) as the name. In the OTR Alias Title field, enter $TMP/DESC, and in the OTR Alias Descr. field, enter $TMP/DESC_LONG.

Double-click Assignment of Elements. Enter the context you created, in the SeqNo. field, enter 0001, and select element 1000. Carry out the same steps using sequential numbering for elements 1002, 1001, and 1004.

3-3 Call program RCF_GENERATE_URLS (protocol https, language EN) and execute it.

3-4 Copy the URL that was created for the purpose of calling the start page for the recruiter with your context and paste it into your Internet Explorer.

3-5 In the system (logon as Recruiter), check to ensure that the container sequence has been configured correctly.

Logon as Recruiter Requisitions Maintenance Create Requisition. You can now see the changes made to the container sequence.

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technical settings for e-recruiting

Documents

sap erecruiting

business partner number

sap library

sap hcm

business partner address

business partners

hr system

target system